HomeMy WebLinkAboutPWC Agenda 2025-06-17 and PacketAGENDA
PUBLIC WORKS
COMMITTEE
June 17, 2025, 9:00a.m.
ZOOM Link:
https://us06web.zoom.us/j/81695207215
1. Approval of
Minutes
a. March 18, 2025
2. Member Comments/Concerns
a. Consider Modifications to Agenda
3. Proposed 2026 Fleet Replacement
4. Proposed 2026 Capital Improvement Projects
5. NYSDOT Shared Services Agreement (1 year contract)
6. Public Works Facility Open House
7. Project Updates
a. Streetlights
b. PWF MEP
c. TH Court Clerks/Mezzanine
d. Town Hall Weatherization
e. Site Design Manual
f. Paving Updates
g. Babcock Preserve
#
Equipment to be Auctioned / Traded & Replaced
Useful Life
Original Purchase
Price
Year
Purchased
Replacement Cost
(Budgeted)
Age of
Equipment
Since
Purchased
New
Annual Repair
Costs (2025)
Lifetime Total
Repair Costs
(Parts and Labor)
Projected Auction
Price / Trade
Mileage /
Hours
Green Fleet
Options
20 2020 Ford F350 4 x 4 Supercab w/ plow 6 47,287.81$ 2020 70,000.00$ 5 $1,630.99 $13,789.00 110,093 no
67 2015 Ford F350 4x2 Crew Cab 10 31,849.30$ 2017 85,000.00$ 10 1,466.38$ $14,123.00 97,667 no
34 2018 Caterpillar Mini-Excavator 308E2 CR 7 119,712.00$ 2019 142,000.00$ 6 179.90$ $1,682.00 60,000.00$ 834 yes
36 2020 Kubota Tractor w/ attachments 5 40,908.66$ 2020 65,000.00$ 5 645.46$ $3,458.00 410 yes
45 2012 ODB Leaf Vacuum 15 21,970.00$ 2012 180,000.00$ 13 184.17$ $594.00 226 no
25 2014 Ford F-150 XLT Supercab 4x4 (Engineering)10 29,448.50$ 2014 75,000.00$ 11 156.61$ $7,100.00 41,957 yes
5 2014 International Tractor Truck 15 121,457.00$ 2013 200,000.00$ 11 690.38$ $24,195.00 62,955 yes
T10 2014 Globe Trailer-LowBoy (Trailer for #5)15 58,820.00$ 2013 75,000.00$ 11 -$ $12,587.00 NA no
Total Projected Auction Income 60,000.00$
New Equipment to be Added to the Fleet
xx xxxxxxx
892,000.00$
Equipment to be Auctioned / Traded & Not Replaced
T4 Trout River Flo Boy Trailer (use w/ Truck #5)15 98,633.00$ 53.38$ $3,368.00
49 2017 Gradall -XL3100 15 318,581.84$ 684.29$ $6,305.67
-$
60,000.00$
892,000.00$
60,000.00$
832,000.00$
Estimated Projected Auction Income
Total Estimated Cost Including Items Sold
Total Auction Income
Town of Ithaca - Proposed Fleet Replacement Schedule 2026
Total New Equipment
Total Projected Auction Income
Total New/Replaced Equipment
TOWN OF ITHACA
Capital Improvements Plan
2026-2030
06/13/2025
Revision___, X/X/2025
PREPARED BY:
TOWN OF ITHACA
ENGINEERING
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CAPITAL IMPROVEMENT PLAN (CIP)
Background
The Capital Improvement Plan (CIP) is a planning and budgeting tool that provides information about the
Town’s infrastructure needs over a five-year time frame. The plan is reviewed annually for need, cost, and
priority. The plan is then incorporated into the annual Town budget. The Engineering Department is
responsible for administering and shepherding the CIP through the review and approval process.
Generally, capital improvements are defined as physical assets, constructed or purchased, that have a useful
life of ten years or longer and a cost of $50,000 or more. Equipment and vehicles that are purchased are
reviewed and approved separately under the Fleet Management Program.
The accuracy of the proposed project cost estimates in the Capital Improvement Plan (CIP) varies.
Estimates for projects scheduled to begin in the upcoming year tend to be more precise, while those planned
for later years are generally less accurate. This is often because long-term projects have not yet undergone
detailed technical review or analysis. In many cases, the complexity of these projects may require the
involvement of professional consultants, especially when the scope exceeds the technical expertise of Town
staff. Additionally, some projects depend on the completion of earlier phases, which adds further uncertainty
to their cost estimates.
Process
The CIP process typically begins during the first 6 months of the year when town departments make requests
or recommendations for future projects to the Engineering Department. Once a consensus has been reached
between staff, the project is then incorporated into the draft CIP.
The Engineering Department, in conjunction with the Public Works Department and Planning Department,
creates project descriptions, cost estimates, and tentatively places the projects on the CIP. Public utility,
facilities, and maintenance related projects are reviewed at the Public Works Committee, while proposed
walkways, sidewalks, parks, and other recreational type facilities are generally reviewed by the Planning
Committee.
Based on the committee's recommendations, the CIP is further amended before it is sent to the Budget
Committee where members will review and discuss the impact on the Town budget. The Budget Committee
considers different funding scenarios for each project, including the use of fund balance, possible grant
opportunities, and long-term financing (bonding). This is done to understand the potential implications on
the tax levy and benefit rates. Once a funding mechanism has been determined, the CIP is then included in
the Tentative annual budget.
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The Budget Committee may request projects to be reviewed and modified based on implications to the tax
levy and benefit rates. If this occurs, the CIP will be reviewed, and revised if possible, to alleviate the
implications identified by the Budget Committee. If time allows within the Town budget approval process,
the Public Works Committee and Planning Committee will be updated on the Budget Committee comments
and concerns and will be presented with a revised CIP if applicable. If time does not allow for these
committee meetings to occur prior to budget adoption, the updates and revisions will be addressed at a
Town Board meeting. If consensus between the Planning Committee, Public Works Committee, and Budget
Committee cannot be met, the matter will be discussed and ultimately decided by the Town Board.
Once the budget is presented to the Town Board, additional modifications may be requested. These
modifications may require further review by the committees mentioned above to determine the impact
before final adoption of the town budget - at which point the CIP is deemed complete for the year.
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Date:
Cash
Capital Grant Bond Total
A 1.6 $1,200,000
A 2.6 $25,000 $1,550,000 $450,000 $0 $2,000,000
A 3.6 $250,000 $0 $0 $250,000
A 4.6 $1,500,000
A 5.6 $200,000
A 6.6 $350,000
A 7.6 $200,000
A 8.6 $1,750,000
$1,800,000 $450,000 $0 $2,250,000 $1,500,000 $550,000 $200,000 $1,750,000
Cash
Capital Grant Bond Total
DB 1.$2,177,680
DB 2.$200,000
DB 3.7 $1,375,000 $1,375,000
DB 4.7 $680,000 $0 $0 $680,000 $800,000 $800,000 $800,000 $800,000
DB 5.7 $50,000 $800,000 $800,000 $800,000
DB 6.7 TBD
$2,055,000 $0 $0 $2,055,000 $850,000 $1,600,000 $1,600,000 $1,600,000
Cash
Capital Grant Bond Total
A 1.8 In House
A 2.8 $125,000 $0 $0 $125,000
A 3.8 $100,000 $75,000 $0 $175,000
A 4.8 $3,850,000
A 5.8 $1,500,000
A 6.8
$225,000 $75,000 $0 $300,000 $3,850,000 $1,500,000 $0 $0
Renwick Brook @ Texas Ln Ped Crossing Replacement
2025
2026
2027 2028 2029 2030FundSidewalks and Walkways Page
Number
Maple Ave Walkway Improvements
2027 2028 2029
Capital Improvement Program (CIP)
2026-2030
2030
Townline Bridge (Bridge NY for TC)
Page
Number
Rt 96 Grant Submission
Forest Home Improvements Study/Design
Rt 96 Sidewalk
Winthrop Dr Sidewalk
2029 20302025
Town Hall Mezzanine Clerk Project
Town Hall Weatherization
PWF Light Upgrades to LED
Town Facilities Page
Number
2026
2027 2028
Revision Date:6/13/2025
TH HVAC Upgrades or Alternative Implementation
Fund
Asset Type
PWF Security Fence (Design and Grant 2027, Install 2028)
PWF Electric Upgrade
TH HVAC Evaluation and Alternative Feasibility Study
TH Masonry Repair Evaluation, Design, Repair
FH Bridge(s) Assessment
FH Bridge(s) Maintenance
2026
Total:
Total:
Total:
Fund Roads, Bridges, and Storm Conveyance 2025
Lower Stone Quarry Feasibility Study/Acquisitions/Design
Lower Stone Quarry Construction
Road Asphalt Replacement and Rehabilitation
Page 3 of 10
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Date:
Capital Improvement Program (CIP)
2026-2030
Revision Date:6/13/2025
Cash
Capital Grant Bond Total
A 1.8
A 2.8 $30,000 $0 $0 $30,000 $30,000 $30,000 $30,000 $30,000
A 3.8 $50,000
$30,000 $0 $0 $30,000 $80,000 $30,000 $30,000 $30,000
Cash
Capital Grant Bond Total
F 1.1,122,400
F 2.9 $500,000 $0 $0 $500,000
F 3.9 $0 $175,000
F 4.9 $1,350,000
F 5.9 $0 $550,000
F 6.9 $0 $600,000
F
7.
9
$0 $350,000
$500,000 $0 $0 $500,000 $1,525,000 $550,000 $600,000 $350,000
Coddington Rd Parking Construction
Parks-Trails-Open Space
Troy and Coddington Motor Drivers Replacement
2027 2028 2029
Fund
Tburg Tank Main Replacement/Rehab and Hospital
Redundancy
Pine Tree Tank Rehab and Pinetree WM Upgrade;
Hungerford PS Upgrade
Valleyview Booster PS
2030
Iacovelli Playground and Parking Area
Trail Overlay
2030
Stone Quarry Rd; Commonland; Winners Circ
Wildflower Replacement
Backup Generator Chris Circ
Page
Number 2025
2026
2027 2028 2029
Page
Number 2025
2026
Total:
Total:
Fund Potable Water
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Date:
Capital Improvement Program (CIP)
2026-2030
Revision Date:6/13/2025
Cash
Capital Grant Bond Total
G 1.Budget 2024
G 2.10 $300,000 $0 $0 $300,000 $300,000 $300,000 $300,000 $300,000
G 3.10 $60,000 $60,000
G 4.10 $0 $1,200,000
$360,000 $0 $0 $360,000 $1,500,000 $300,000 $300,000 $300,000
Cash
Capital Grant Bond Total
G 1.TBD TBD TBD TBD TBD
G 2.TBD
3.
4.
$0 $0 $0 $0 $0 $0 $0 $0
2026 2027 2028 2029 2030
A $2,580,000 $5,430,000 $2,080,000 $230,000 $1,780,000
B $0 $0 $0 $0 $0
DA $0 $0 $0 $0 $0
DB $2,055,000 $850,000 $1,600,000 $1,600,000 $1,600,000
F $500,000 $1,525,000 $550,000 $600,000 $350,000
G $360,000 $1,500,000 $300,000 $300,000 $300,000
2027 2028 2029 2030
2026
2027
Page
Number
2028 2029 2030
2026
Mitchell St Sewer Upgrades
Page
Number 2025
IAWWTF CIP
Inlet Valley Improvements
Fund Sanitary Sewer Jointly Owned 2025
Total:
Fund Totals Inclusive of Grant Funding
Cherry St PS
Total:
Fund Town Sanitary Sewer
Sewer Lining/MH Rehab
Linderman Creek Rt 79 Crossing Repair
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Project Descriptions
Town Facilities
Town Hall Weatherization Construction (2026)
This project is the continuation of a multi-year endeavor. The intent of this project is to
Weatherize the Town Hall Facility, excluding the leased Post Office area. This project
includes insulating the exterior walls, replacing single pane glass with insulated glass
within the historic windows, replacing exterior doors, air sealing, replacement of lighting
fixtures with LED fixtures, installation of lighting controls, and other associated items.
PWF Light Upgrade to LED & Site Lighting (2026)
This project is the replacement and upgrade of the remaining interior lights at the PWF and
installation of exterior lights near the parking areas.
PWF Security Fence (2027)
This project is the installation of a security fence, motorized gate, and access control system
for the gate at the facility.
PWF Electric Upgrade (2028)
This project entails upgrading and/or adding an additional electric service to the building.
Work within the building may include modifying existing breaker panels to redistribute
circuits to different panels so only some circuits have generator back up and others would
not.
TH Masonry Repair Evaluation, Design, Repair (2028)
This project would review the deterioration of the exterior of the Town Hall Facility, design
repairs/remediation, and perform the repairs/remediation.
TH HVAC Evaluation and Alternative Feasibility Study (2029)
This project would review the condition of the existing HVAC and associated systems at
Town Hall, review the loading, and determine if/what alternative heating systems would
be feasible.
TH HVAC Upgrades or Alternative Implementation (2030)
This project would construct the items identified within the prior year study.
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Roads, Bridges, and Storm Conveyance
Lower Stone Quarry Construction (2026)
This project is the construction of the prior year study. This will be a multi-year project.
The objective of this project is to improve drainage, sight lines, crash zones, and potential
multimodal integration on the lower portion of Stone Quarry Rd within the Town.
Road Asphalt Replacement and Rehabilitation (2026)
This project is the removal, rehabilitation, and/or placement of asphalt materials on Town
roads. This includes but is not limited to new asphalt layers, mill and fill overlays, new
construction, recycling, and other technologies that have a useful life 10 years or greater.
The following roads will be improved:
• Penny Lane
• Winners Circle
• Lois Lane
• Stone Quarry Road – approximately from house #353 South to the
intersection of King Road West
FH Bridge(s) Assessment (2027)
This project is hiring a bridge engineer to review the condition, identify deficiencies, and
create construction documents for the repair and maintenance for the Forest Home
Bridge(s).
FH Bridge(s) Maintenance (2028)
This project is the repair and maintenance of the Forest Home Bridge(s). A bridge engineer
will be hired in 2026 to review the condition, identify deficiencies, and create construction
documents.
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Sidewalks and Walkways
Rt 96 Grant (2026)
This project is the submission of a grant application for the design and construction of a
sidewalk from near the city/town line to Harris B Dates Dr.
Renwick Brook @ Texas Ln Ped Crossing Replacement (2026)
This project is the replacement of the trail bridge over Renwick Brook with a precast
structure.
Forest Home Improvements Study/Design (2026)
This project is to retain active transportation planning and engineering services, community
outreach support services (including community and stakeholder engagement), and agency
strategic guidance for the Forest Home neighborhood.
Rt 96 Sidewalk (2027)
This project is for the design and construction of a sidewalk from near the town/city line
to Harris B Dates Dr.
Maple Ave Walkway Improvements
This project includes the replacement of the existing walkway from the mid-block crossing
to Pine Tree Rd. The walkway will be widened, relocated, and lighting added.
Winthrop Dr Sidewalk (TBD)
This project is for the construction of a sidewalk along Winthrop Dr. from Brandywine Dr
to the mid-block crossing to Dewitt Middle School.
Parks-Trails-Open Space
Iacovelli Playground and Parking Area (2026)
This project involves the design and construction of a replacement playground and playing
courts. The proposed playground would be an inclusive playground. The project also will
include the addition of ADA complaint parking spaces and a small amount of trail
modifications.
Trail Overlay (2026)
This project is the renewal and/or replacement of existing trail surfaces.
Coddington Rd Parking Construction (2027)
This project is the construction of a new parking lot on an existing City of Ithaca owned
fill area on Coddington Road. The project would also include a trail connection to the
existing South Hill Rec Way. This project will need an easement from the City of Ithaca.
There is the potential to apply for funding for portions of the project.
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Town Potable Water Projects
Wildflower Replacement (2026)
The Wildflower neighborhood in the East Hill area of the Town has experienced a high
number of water main breaks. This project replaces approximately 1,100 linear feet of 8-
inch ductile iron water main, fire hydrants, fittings, and appurtenances.
Christopher Circle Emergency Backup Generator (2027)
This project involves the installation of an emergency backup generator at the
Christopher Circle Pump Station. This pump station provides water to the Sapsucker
Woods Tank, which does not currently meet the Town minimum storage requirements.
The project would consist of a generator, automatic transfer switch, and a new natural gas
service.
Pine Tree Tank Rehabilitation and Watermain Upgrade; Hungerford Pump Station
Upgrade (2027)
This project involves the replacement and upsizing of approximately 1,100 linear feet of
water main along Pine Tree Road, along with either rehabilitation, replacement, or
demolition of the existing Pine Tree Tank. An additional 600 linear feet of new water
main along Park Lane as well as a Pressure Reducing Valve Vault to supplement the Pine
Tree/Ellis Hollow tank zone during high flow scenarios may be required.
Valleyview Booster Pump Station (2028)
This project involves the installation of a water booster pump station for the Valley View
neighborhood on West Hill to help supplement water pressure. The current pressure at the
top of the system on Valley View Road is below the required minimum of 35 psi. This
would also allow additional fluctuation of the West Hill Tank and possibly increase the
available dwelling unit capacity within the tank.
Trumansburg Tank Main Replacement/Rehabilitation and Hospital Redundancy
(2029)
This project involves the replacement/rehabilitation of the water main from the
Trumansburg Rd Tank down to the water main tee at Trumansburg Rd, which was
installed circa 1930s. The project would also include work to reconfigure portions of the
system to allow bi-direction flow routes to Cayuga Medical Center.
Troy and Coddington Road Pump Station Motor Driver Replacement (2030)
This project involves the replacement of the motor drivers and control panels for the
Coddington and Troy Road Water Pump Stations. These motor drivers were installed in
the late 1970’s with the original pump stations. Parts availability is becoming difficult
which jeopardizes operation and reliability.
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Town Sanitary Sewer Projects
Sewer Lining/MH Rehab (Annually)
This project is part of the Town efforts to combat inflow and infiltration within the Town
of Ithaca sanitary sewer system. The work being performed depends on the specific project
but generally includes lining and/or grout injection of sewer mains as well as manhole
sealing and relining.
Linderman Creek Rt 79 Crossing Repair (2026)
This project is to correct an ongoing maintenance issue. There is a substantial sag in the
pipe that is causing excessive grease buildup in the sewer main and blockages in certain
cases. This project will remove the existing sewer main in this location and install a new
main using the proper pipe supports to prevent sagging in the future.
Mitchell St Sewer Upgrades (2027)
There are portions of the Mitchell St sanitary sewer shed that are currently at or over their
design capacity. The intent of this project is to increase various pipe diameters within the
Mitchell St sewer system to accommodate existing and future sanitary sewer flows.
Sanitary Sewer Jointly Owned
IAWWTF CIP (2026)
This project is an IAWWTF project administered by the City of Ithaca. The project is to
create a Capital Improvement Plan (CIP) and to seek funding assistance to perform further
design and implementation of the CIP.
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