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Home My WebLink AboutTB Packet 2025-08-11MEETING OF THE ITHACA TOWN BOARD August 11, 2025 YouTube Link Zoom Link AGENDA 1. Call to order and Pledge of Allegiance 2. Persons to be Heard and Board Comments 3. Tompkins County Sheriff Report – Sheriff Osborne 4. Presentation of the 2024 Independent Audit – Town of Ithaca 5. Public hearing and consider adoption of: a. Preliminary 2025 Budget for Bolton Point (SCLIWC) Local Laws: b. Repealing Town of Ithaca Code Chapter 175, “Lock Boxes”, as repetitive c. Amending Town of Ithaca Code Chapter 18, “Notification of defects”, clarifying types of submissions and updating certain processes d. Amending Town of Ithaca Code Chapter 270, “Zoning”, Article XXVI, Special Regulations, regarding short-term rentals uses and regulations in the Conservation Zone i. SEQR e. To override the Tax Levy Limit established in GML §3C 6. Consider authorization of a RFQ – Short-Term Rental Monitoring Services 7. Consider approval of a Compliance and Remediation Plan for 172 Calkins Rd 8. Consider setting public hearings regarding Improvements under Town law, Article 12- C (Permissive Referendum) for the proposed: a. Town of Ithaca 2025 Cecil Malone Sanitary Sewer Improvement and Improvement Area b. Town of Ithaca 2025 Miscellaneous Water Main Replacement Water Improvement and Improvement Area 9. Consider Consent Agenda Items a) Approval of Town Board Minutes b) Approval of the Town of Ithaca Abstract c) Approval of Bolton Point Abstract 10. Review of Correspondence/Reports of Town Officials and Committees Item 5a MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Adoption of the 2026 Bolton Point Budget (SCLIWC) Resolved that the governing Town Board adopts the preliminary 2026 Bolton Point Budget as the Final 2026 Bolton Point Budget. Moved: Seconded: Vote: SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget REVENUES 2390 SHARE/JOINT ACTIVITY 4,960,777.74 5,649,250.00 5,649,250.00 1,551,464.00 5,649,250.00 5,899,189.00 5,899,189.00 5,899,189.00 5,899,189.00 2144 WATER SERVICE CHARGE 32,711.67 50,000.00 50,000.00 9,761.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 2144C CROSS CONNECTION FEES 15,681.50 15,000.00 15,000.00 16,847.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 2378 SERVICE TO OTHER GOVTS-MEMBERS 116,883.37 90,000.00 90,000.00 75,962.00 90,000.00 125,000.00 125,000.00 125,000.00 125,000.00 2401 INTEREST-TIME DEPOSITS 76,544.92 15,000.00 15,000.00 32,946.00 15,000.00 40,000.00 40,000.00 40,000.00 40,000.00 2590 PLUMB. PERMIT FEES 48,793.78 50,000.00 50,000.00 14,518.00 50,000.00 55,000.00 55,000.00 55,000.00 55,000.00 2665 SALES OF EQUIPMENT 59,715.00 12,000.00 12,000.00 0.00 12,000.00 20,000.00 20,000.00 20,000.00 20,000.00 2701 REFUNDS OF PRIOR YRS EXPENSES 0.00 1,000.00 1,000.00 0.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 2770 MISC. REFUNDS ETC.18,841.40 12,000.00 12,000.00 21.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 5031 TRANSFER FROM OTHER FUNDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 599 APPROPRIATED FROM FUND BALANCE 0.00 1,000,000.00 1,000,000.00 0.00 1,000,000.00 0.00 0.00 0.00 0.00 TOTAL REVENUES 5,329,949.38 6,894,250.00 6,894,250.00 1,701,519.00 6,894,250.00 6,217,189.00 6,217,189.00 6,217,189.00 6,217,189.00 APPROPRIATIONS 9901 BOND PRIN. & INTEREST 272,282.00 271,920.00 271,920.00 271,920.00 271,920.00 268,614.00 268,614.00 268,614.00 268,614.00 8310 ADMINISTRATION 748,617.89 940,775.00 940,775.00 401,608.00 940,775.00 983,325.00 983,325.00 983,325.00 983,325.00 8320 SOURCE OF SUPPLY 340,784.69 384,235.00 384,235.00 143,543.00 384,235.00 445,035.00 445,035.00 445,035.00 445,035.00 8330 PURIFICATION 994,886.07 1,140,840.00 1,140,840.00 349,581.00 1,140,840.00 1,181,100.00 1,181,100.00 1,181,100.00 1,181,100.00 8340 TRANSMISSION/DISTRIB.814,770.00 967,830.00 967,830.00 394,446.00 967,830.00 1,031,865.00 1,031,865.00 1,031,865.00 1,031,865.00 9000 EMPLOYEE BENEFITS 756,314.43 988,650.00 988,650.00 328,884.00 988,650.00 1,107,550.00 1,107,550.00 1,107,550.00 1,107,550.00 9710 DEBT SERVICE (BOND PAYOFF)0.00 0.00 0.00 272,457.00 0.00 0.00 0.00 0.00 0.00 9950 CAPITAL PROJECTS 1,200,000.00 2,200,000.00 2,200,000.00 350,000.00 2,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 TOTAL APPROPRIATIONS 5,127,655.08 6,894,250.00 6,894,250.00 2,512,439.00 6,894,250.00 6,217,489.00 6,217,489.00 6,217,489.00 6,217,489.00 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget REVENUES 2144 Water Service Charges 32,711.67 50,000.00 50,000.00 9,761.00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 2144C Cross-Connection Fees 15,681.50 15,000.00 15,000.00 16,847.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 2378 Service to Other Govts-Members 116,883.37 90,000.00 90,000.00 75,962.00 90,000.00 125,000.00 125,000.00 125,000.00 125,000.00 2390 Share/Joint Activity 4,960,777.74 5,649,250.00 5,649,250.00 1,551,464.00 5,649,250.00 5,899,189.00 5,899,189.00 5,899,189.00 5,899,189.00 2401 Interest-Time Deposits 76,544.92 15,000.00 15,000.00 32,946.00 15,000.00 40,000.00 40,000.00 40,000.00 40,000.00 2590 Permit Fees 48,793.78 50,000.00 50,000.00 14,518.00 50,000.00 55,000.00 55,000.00 55,000.00 55,000.00 2665 Sales of Equipment 59,715.00 12,000.00 12,000.00 0.00 12,000.00 20,000.00 20,000.00 20,000.00 20,000.00 2701 Refunds of Prior Years Expenses 0.00 1,000.00 1,000.00 0.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 2770 Misc., refunds, etc.18,841.40 12,000.00 12,000.00 21.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 5031 Transfer From Other Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Revenue 5,329,949.38 5,894,250.00 5,894,250.00 1,701,519.00 5,894,250.00 6,217,189.00 6,217,189.00 6,217,189.00 6,217,189.00 OTHER SOURCES 599 Appropriated From Fund Balance 0.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 0.00 0.00 0.00 0.00 Total Other Sources 0.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 0.00 0.00 0.00 0.00 TOTAL REVENUE & OTHER SOURCES 5,329,949.38 6,894,250.00 6,894,250.00 2,701,519.00 6,894,250.00 6,217,189.00 6,217,189.00 6,217,189.00 6,217,189.00 NOTES 1. 2390 Share Joint Activity represents metered water sales revenue. SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget Debt Service: 9901.900 Transfer to V Fund 272,282.00 271,920.00 271,920.00 271,920.00 271,920.00 268,614.00 268,614.00 268,614.00 268,614.00 Total Principle & Interest 272,282.00 271,920.00 271,920.00 271,920.00 271,920.00 268,614.00 268,614.00 268,614.00 268,614.00 Total Debt Retirement 272,282.00 271,920.00 271,920.00 271,920.00 271,920.00 268,614.00 268,614.00 268,614.00 268,614.00 Administration: 8310.101 Personnel Services 307,514.54 412,800.00 412,800.00 142,100.00 412,800.00 445,000.00 445,000.00 445,000.00 445,000.00 8310.102 Admin Overtime 8,082.30 3,500.00 3,500.00 1,652.00 3,500.00 3,500.00 3,500.00 3,500.00 3,500.00 Total Personnel Services 315,596.84 416,300.00 416,300.00 143,752.00 416,300.00 448,500.00 448,500.00 448,500.00 448,500.00 8310.201 Equipment 8,081.48 41,400.00 41,400.00 3,394.00 41,400.00 40,450.00 40,450.00 40,450.00 40,450.00 8310.202 Vehicles 106,811.55 110,000.00 110,000.00 45,601.00 110,000.00 110,000.00 110,000.00 110,000.00 110,000.00 Total Equip 114,893.03 151,400.00 151,400.00 48,995.00 151,400.00 150,450.00 150,450.00 150,450.00 150,450.00 8310.401 Phone/Telemeter 30,750.35 34,375.00 34,375.00 12,879.00 34,375.00 34,580.00 34,580.00 34,580.00 34,580.00 8310.403 Natural Gas 10,660.34 16,000.00 16,000.00 7,510.00 16,000.00 16,000.00 16,000.00 16,000.00 16,000.00 8310.404 Gas & Oil 29,229.58 39,000.00 39,000.00 12,720.00 39,000.00 39,000.00 39,000.00 39,000.00 39,000.00 8310.405 Auditor & Attorney 16,205.00 23,700.00 23,700.00 9,360.00 23,700.00 25,200.00 25,200.00 25,200.00 25,200.00 8310.406 Consultants 35,092.05 23,500.00 23,500.00 12,337.00 23,500.00 24,000.00 24,000.00 24,000.00 24,000.00 8310.410 Office Supplies 3,415.07 5,200.00 5,200.00 1,078.00 5,200.00 5,700.00 5,700.00 5,700.00 5,700.00 8310.411 Printing & Post 21,735.63 21,575.00 21,575.00 13,200.00 21,575.00 23,875.00 23,875.00 23,875.00 23,875.00 8310.418 Equipment Maint.4,320.52 9,350.00 9,350.00 2,118.00 9,350.00 8,250.00 8,250.00 8,250.00 8,250.00 8310.419 Custodial Services 13,599.44 14,350.00 14,350.00 5,847.00 14,350.00 14,700.00 14,700.00 14,700.00 14,700.00 8310.433 Travel Schools 2,484.78 18,350.00 18,350.00 6,940.00 18,350.00 15,050.00 15,050.00 15,050.00 15,050.00 8310.435 Advertising 970.58 800.00 800.00 951.00 800.00 800.00 800.00 800.00 800.00 8310.436 Dues & Publications 3,380.96 3,500.00 3,500.00 653.00 3,500.00 3,840.00 3,840.00 3,840.00 3,840.00 8310.437 Data Processing 68,778.03 72,150.00 72,150.00 46,179.00 72,150.00 78,580.00 78,580.00 78,580.00 78,580.00 8310.438 Insurance 63,779.12 72,000.00 72,000.00 71,484.00 72,000.00 73,000.00 73,000.00 73,000.00 73,000.00 8310.440 Miscellaneous 6,377.37 7,625.00 7,625.00 2,069.00 7,625.00 9,450.00 9,450.00 9,450.00 9,450.00 8310 460 In-house Training 0.00 450.00 450.00 630.00 450.00 450.00 450.00 450.00 450.00 8310.461 Safety Program 7,349.20 11,150.00 11,150.00 2,906.00 11,150.00 11,900.00 11,900.00 11,900.00 11,900.00 Total Contractual 318,128.02 373,075.00 373,075.00 208,861.00 373,075.00 384,375.00 384,375.00 384,375.00 384,375.00 Total Admin 8310 748,617.89 940,775.00 940,775.00 401,608.00 940,775.00 983,325.00 983,325.00 983,325.00 983,325.00 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget Source of Supply: 8320.101 Personnel Services 126,308.16 133,500.00 133,500.00 49,521.00 133,500.00 150,000.00 150,000.00 150,000.00 150,000.00 8320.102 Overtime 43,067.27 33,800.00 33,800.00 18,192.00 33,800.00 35,000.00 35,000.00 35,000.00 35,000.00 Total Personal Services 169,375.43 167,300.00 167,300.00 67,713.00 167,300.00 185,000.00 185,000.00 185,000.00 185,000.00 8320.201 Equipment 9,748.23 5,500.00 5,500.00 4,230.00 5,500.00 17,000.00 17,000.00 17,000.00 17,000.00 Total Equip & Maint 9,748.23 5,500.00 5,500.00 4,230.00 5,500.00 17,000.00 17,000.00 17,000.00 17,000.00 8320.402 Electric Power 118,869.14 122,000.00 122,000.00 54,465.00 122,000.00 150,000.00 150,000.00 150,000.00 150,000.00 8320.408 Clothing, Boots 983.71 1,950.00 1,950.00 97.00 1,950.00 2,150.00 2,150.00 2,150.00 2,150.00 8320.412 Tools, Equip. P 8,533.80 9,975.00 9,975.00 2,181.00 9,975.00 9,375.00 9,375.00 9,375.00 9,375.00 8320.421 Maint B. P Systems 1,110.37 42,750.00 42,750.00 479.00 42,750.00 42,750.00 42,750.00 42,750.00 42,750.00 8320.422 Maint. T&V System 30,894.01 32,760.00 32,760.00 14,078.00 32,760.00 33,760.00 33,760.00 33,760.00 33,760.00 8320.433 Travel & School 1,270.00 2,000.00 2,000.00 300.00 2,000.00 5,000.00 5,000.00 5,000.00 5,000.00 Total Source Contractual 161,661.03 211,435.00 211,435.00 71,600.00 211,435.00 243,035.00 243,035.00 243,035.00 243,035.00 Total Source 8320 340,784.69 384,235.00 384,235.00 143,543.00 384,235.00 445,035.00 445,035.00 445,035.00 445,035.00 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget Purification: 8330.101 Personnel Services 482,668.59 528,500.00 528,500.00 178,428.00 528,500.00 575,000.00 575,000.00 575,000.00 575,000.00 8330.102 Overtime 21,455.66 25,000.00 25,000.00 6,153.00 25,000.00 25,000.00 25,000.00 25,000.00 25,000.00 Total Personal Services 504,124.25 553,500.00 553,500.00 184,581.00 553,500.00 600,000.00 600,000.00 600,000.00 600,000.00 8330.201 Equipment 16,720.18 10,500.00 10,500.00 2,852.00 10,500.00 20,000.00 20,000.00 20,000.00 20,000.00 Total Equip & Supplies 16,720.18 10,500.00 10,500.00 2,852.00 10,500.00 20,000.00 20,000.00 20,000.00 20,000.00 8330.402 Electric Power 165,275.93 186,000.00 186,000.00 71,309.00 186,000.00 200,000.00 200,000.00 200,000.00 200,000.00 8330.408 Clothing Boot 4,135.26 5,550.00 5,550.00 492.00 5,550.00 5,850.00 5,850.00 5,850.00 5,850.00 8330.412 Tools/Equip Parts 2,553.86 7,750.00 7,750.00 2,275.00 7,750.00 8,350.00 8,350.00 8,350.00 8,350.00 8330.415 Treatment Supplies 108,459.79 136,000.00 136,000.00 54,085.00 136,000.00 136,000.00 136,000.00 136,000.00 136,000.00 8330.416 Lab Supplies 60,097.76 39,415.00 39,415.00 12,597.00 39,415.00 46,700.00 46,700.00 46,700.00 46,700.00 8330.418 Equipment Maint.72,816.19 94,600.00 94,600.00 12,285.00 94,600.00 96,800.00 96,800.00 96,800.00 96,800.00 8330.419 Buildings & Grounds 54,968.11 102,275.00 102,275.00 6,801.00 102,275.00 62,900.00 62,900.00 62,900.00 62,900.00 8330.433 Travel & Schools 5,734.74 5,250.00 5,250.00 2,304.00 5,250.00 4,500.00 4,500.00 4,500.00 4,500.00 Total Contractual 474,041.64 576,840.00 576,840.00 162,148.00 576,840.00 561,100.00 561,100.00 561,100.00 561,100.00 Total Purification 8330 994,886.07 1,140,840.00 1,140,840.00 349,581.00 1,140,840.00 1,181,100.00 1,181,100.00 1,181,100.00 1,181,100.00 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget Transmission & Distribution: 8340.101 Personnel Services 550,950.75 600,600.00 600,600.00 223,380.00 600,600.00 653,300.00 653,300.00 653,300.00 653,300.00 8340.102 Overtime 25,660.86 20,000.00 20,000.00 10,667.00 20,000.00 25,000.00 25,000.00 25,000.00 25,000.00 Total Personal Services 576,611.61 620,600.00 620,600.00 234,047.00 620,600.00 678,300.00 678,300.00 678,300.00 678,300.00 8340.201 Equipment 25,618.92 22,500.00 22,500.00 4,620.00 22,500.00 8,700.00 8,700.00 8,700.00 8,700.00 Total Equip & Maint 25,618.92 22,500.00 22,500.00 4,620.00 22,500.00 8,700.00 8,700.00 8,700.00 8,700.00 8340.402 Electric Power 127,828.46 141,100.00 141,100.00 63,568.00 141,100.00 150,000.00 150,000.00 150,000.00 150,000.00 8340.403 Natural Gas 833.09 1,200.00 1,200.00 590.00 1,200.00 1,200.00 1,200.00 1,200.00 1,200.00 8340.408 Clothing, Boots 5,980.04 7,100.00 7,100.00 2,755.00 7,100.00 7,300.00 7,300.00 7,300.00 7,300.00 8340.412 Tools/Equip Parts 2,052.55 8,480.00 8,480.00 874.00 8,480.00 10,015.00 10,015.00 10,015.00 10,015.00 8340.418 Vehicle Equip Maint 8,876.04 14,600.00 14,600.00 17,017.00 14,600.00 15,750.00 15,750.00 15,750.00 15,750.00 8340.421 Maint B.P. System 21,764.41 50,750.00 50,750.00 19,895.00 50,750.00 50,750.00 50,750.00 50,750.00 50,750.00 8340.422 Maint T&V Systems 28,990.16 54,350.00 54,350.00 26,388.00 54,350.00 55,000.00 55,000.00 55,000.00 55,000.00 8340.424 Meters 6,733.76 33,200.00 33,200.00 19,914.00 33,200.00 39,250.00 39,250.00 39,250.00 39,250.00 8340.433 Travel & School 3,427.30 6,450.00 6,450.00 917.00 6,450.00 6,600.00 6,600.00 6,600.00 6,600.00 8340.442 Mapping 6,053.66 7,500.00 7,500.00 3,861.00 7,500.00 9,000.00 9,000.00 9,000.00 9,000.00 Total Contractual 212,539.47 324,730.00 324,730.00 155,779.00 324,730.00 344,865.00 344,865.00 344,865.00 344,865.00 Total Distribution 8340 814,770.00 967,830.00 967,830.00 394,446.00 967,830.00 1,031,865.00 1,031,865.00 1,031,865.00 1,031,865.00 SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION 2026 OPERATING BUDGET 2024 Actual 2025 Approved 2025 Budget As Modified Actual 1/1/25 to 5/31/25 Estimate for Dec. 31, 2025 2026 Department Recommended 2026 Budget Committee Recommended 2026 Tentative Budget 2026 Preliminary Budget Employee Benefits: 9010.800 State Retirement 194,712.00 260,000.00 260,000.00 50,330.00 260,000.00 295,000.00 295,000.00 295,000.00 295,000.00 9030.800 Social Security 117,266.72 135,000.00 135,000.00 46,271.00 135,000.00 146,400.00 146,400.00 146,400.00 146,400.00 9040.800 Workers Comp 32,614.00 39,000.00 39,000.00 30,923.00 39,000.00 36,000.00 36,000.00 36,000.00 36,000.00 9045.800 Life Insurance 3,217.50 3,900.00 3,900.00 1,678.00 3,900.00 4,000.00 4,000.00 4,000.00 4,000.00 9050.800 Unemployment Ins 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9055.800 Disability Insurance 2,309.68 2,800.00 2,800.00 1,204.00 2,800.00 3,200.00 3,200.00 3,200.00 3,200.00 9060.800 Health Insurance 398,727.31 539,000.00 539,000.00 198,079.00 539,000.00 613,000.00 613,000.00 613,000.00 613,000.00 9089.800 Wellness Reimbursement 6,932.90 8,250.00 8,250.00 0.00 8,250.00 9,250.00 9,250.00 9,250.00 9,250.00 9089.801 Wellness Direct Expenses 534.32 700.00 700.00 399.00 700.00 700.00 700.00 700.00 700.00 Total Employee Ben. 9000 756,314.43 988,650.00 988,650.00 328,884.00 988,650.00 1,107,550.00 1,107,550.00 1,107,550.00 1,107,550.00 Other Debt Service: 9710 Debt Service (Bond Payoff)0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Appropriations 3,655,373.08 4,422,330.00 4,422,330.00 1,618,062.00 4,422,330.00 4,748,875.00 4,748,875.00 4,748,875.00 4,748,875.00 Total Debt Retirement Expense 272,282.00 271,920.00 271,920.00 271,920.00 271,920.00 268,614.00 268,614.00 268,614.00 268,614.00 Total Appropriations & Debt Ret.3,927,655.08 4,694,250.00 4,694,250.00 1,889,982.00 4,694,250.00 5,017,489.00 5,017,489.00 5,017,489.00 5,017,489.00 Other Uses: 9950.900 (Transfer to Capital Funds) Capital replacement program 1,200,000.00 2,200,000.00 2,200,000.00 350,000.00 2,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 Total Capital Projects 1,200,000.00 2,200,000.00 2,200,000.00 350,000.00 2,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 TOTAL OTHER USES 1,200,000.00 2,200,000.00 2,200,000.00 350,000.00 2,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 1,200,000.00 TOTAL APPROPRIATIONS AND OTHER USES 5,127,655.08 6,894,250.00 6,894,250.00 2,239,982.00 6,894,250.00 6,217,489.00 6,217,489.00 6,217,489.00 6,217,489.00 Item 5b MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Adoption of Local Law of 2025 entitled “A Local Law repealing chapter 175 “Lock Boxes” of the Town of Ithaca Code, requiring Lock Boxes Resolved that the Town Board adopts Local Law of 2025 entitled “A Local Law repealing chapter 175 “Lock Boxes” of the Town of Ithaca Code, requiring Lock Boxes as submitted. Moved: Seconded: Vote: 1 TOWN OF ITHACA LOCAL LAW NO. OF THE YEAR 2025 A LOCAL LAW REPEALING CHAPTER 175 “LOCK BOXES” OF THE TOWN OF ITHACA CODE, REQUIRING LOCK BOXES Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Chapter 175 of the Town of Ithaca Code, titled “Lock Boxes” is hereby repealed in its entirety. Section 2. This local law shall take effect immediately upon its filing with the New York State Secretary of State. Item 5c MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Adoption of Local Law of 2025 entitled “A local law amending Town of Ithaca Code Chapter 188, Notification of Defects, regarding notice transmission and filing processes” Resolved that the Town Board adopts Local Law of 2025 entitled “A local law amending Town of Ithaca Code Chapter 188, Notification of Defects, regarding notice transmission and filing processes” as submitted. Moved: Seconded: Vote: TOWN OF ITHACA LOCAL LAW NO. OF THE YEAR 2025 A LOCAL LAW AMENDING TOWN OF ITHACA CODE CHAPTER 188, NOTIFICATION OF DEFECTS, REGARDING NOTICE TRANSMISSION AND FILING PROCESSES Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Chapter 188 (Notification of Defects) of the Town of Ithaca Code, Section 188-2, “Transmission of notices,” is amended by replacing current Section 188-2 in its entirety and replacing it with a new Section 188-2 as follows: “For the purposes of this chapter, “written notice” shall mean a written physical hard copy; a notice submitted via email to the Town Clerk or Highway Superintendent/Director of Public Works at the address for the applicable official shown on the Town’s official website ; or a notice submitted via the Town’s official website or any other website, service, or application the Town uses to allow the public to submit to the Town reports of defects described in § 188 -1. Any notice submitted electronically to the Town as described in this section shall be deemed submitted only upon the Town’s sending a confirmation to the person submitting the notice that the Town Clerk or the Highway Superintendent/Director of Public Works has received the notice. The Highway Superintendent/Director of Public Works shall transmit all written notices received by them pursuant to this chapter to the Town Clerk within 10 days of the receipt thereof. The Town Clerk shall distribute a copy of all written notices received by them pursuant this chapter to members of the Town Board within 10 days of the receipt thereof and maintain an index of such notices, by location, for a period of no less than five years from the date of receipt of said notice.” Section 2. Chapter 188 (Notification of Defects) of the Town of Ithaca Code, Section 188-3, “Legislative authority; supersession of statue” is amended by replacing current Section 188-3 in its entirety and replacing it with a new Section 188-3 as follows: “This chapter is adopted pursuant to §10, Subdivision 1(ii) d (3), of the Municipal Home Rule Law. This chapter supersedes Town Law Section 65-a (1-4) to the extent this chapter is inconsistent with it.” Section 3. In the event that any portion of this law is declared invalid by a court of competent jurisdiction, the validity of the remaining portions shall not be affected by such declaration of invalidity. Section 4. This local law shall take effect immediately upon its filing with the New York State Secretary of State. MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 – : SEQR: Regarding “A Local Law Amending Town of Ithaca Code Chapter 270, Zoning, Article XXVI, Special Regulations, Regarding Short- Term Rental Use Regulations in the Conservation Zone” Whereas, this action is the adoption of a local law amending Town of Ithaca Code Chapter 270, Zoning, Article XXVI, Special Regulations, Regarding Short-Term Rental Use Regulations in the Conservation Zone; and Whereas, this is an Unlisted Action for which the Town of Ithaca Town Board is acting as Lead Agency with respect to this action; and Whereas, the Town Board, at a meeting held on August 11, 2025, has reviewed, and accepted as adequate, the Short Environmental Assessment Form, Parts 1-3 for this action, prepared by Town Planning staff; now, therefore be it Resolved, that the Town of Ithaca Town Board hereby makes a negative determination of environmental significance in accordance with Article 8 of the Environmental Conservation Law and 6 NYCRR Part 617 New York State Environmental Quality Review, for the above referenced action as proposed, based on the information in the SEAF Part 1 and for the reasons set forth in the SEAF Parts 2 and 3, and, therefore, a Draft Environmental Impact Statement will not be required. Moved: Seconded: Vote: Page 1 of 3 Short Environmental Assessment Form Part 1 - Project Information Instructions for Completing Part 1 – Project Information. The applicant or project sponsor is responsible for the completion of Part 1. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information. Complete all items in Part 1. You may also provide any additional information which you believe will be needed by or useful to the lead agency; attach additional pages as necessary to supplement any item. Part 1 – Project and Sponsor Information Name of Action or Project: Project Location (describe, and attach a location map): Brief Description of Proposed Action: Name of Applicant or Sponsor: Telephone: E-Mail: Address: City/PO: State: Zip Code: 1.Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2. NO YES 2.Does the proposed action require a permit, approval or funding from any other government Agency? If Yes, list agency(s) name and permit or approval:NO YES 3.a. Total acreage of the site of the proposed action? __________ acres b. Total acreage to be physically disturbed? __________ acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? __________ acres SEAF 2019 #2-4N/A4.Check all land uses that occur on, are adjoining or near the proposed action: Urban Rural (non-agriculture) Industrial Commercial Residential (suburban) □ Forest Agriculture Aquatic Other(Specify): □ Parkland Page 2 of 3 5.Is the proposed action, a.A permitted use under the zoning regulations? b.Consistent with the adopted comprehensive plan? NO YES N/A 6.Is the proposed action consistent with the predominant character of the existing built or natural landscape?NO YES 7.Is the site of the proposed action located in, or does it adjoin, a state listed Critical Environmental Area? If Yes, identify: ________________________________________________________________________________ NO YES 8.a. Will the proposed action result in a substantial increase in traffic above present levels? b.Are public transportation services available at or near the site of the proposed action? c.Are any pedestrian accommodations or bicycle routes available on or near the site of the proposed action? NO YES 9.Does the proposed action meet or exceed the state energy code requirements? If the proposed action will exceed requirements, describe design features and technologies: _____________________________________________________________________________________________ _____________________________________________________________________________________________ NO YES 10.Will the proposed action connect to an existing public/private water supply? If No, describe method for providing potable water: _________________________________________ _____________________________________________________________________________________________ NO YES 11.Will the proposed action connect to existing wastewater utilities? If No, describe method for providing wastewater treatment: ______________________________________ _____________________________________________________________________________________________ NO YES archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? NO YES 13. a. Does any portion of the site of the proposed action, or lands adjoining the proposed action, contain wetlands or other waterbodies regulated by a federal, state or local ag ency? b.Would the proposed action physically alter, or encroach into, any existing wetland or waterbody? If Yes, identify the wetland or waterbody and extent of alterations in square feet or acres: _____________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ NO YES 12.a. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district which is listed on the National or State Register of Historic Places, or that has been determined by the Commissioner of the NYS Office of Parks, Recreation and Historic Preservation to be eligible for listing on the State Register of Historic Places? b.Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for #5-1 3 N / A Page 3 of 3 14.Identify the typical habitat types that occur on, or are likely to be found on the project site. Check all that apply: □Shoreline □ Forest Agricultural/grasslands Early mid-successional Wetland □ Urban Suburban NO YES 16.Is the project site located in the 100-year flood plan?NO YES 17.Will the proposed action create storm water discharge, either from point or non-point sources? If Yes, a.Will storm water discharges flow to adjacent properties? b.Will storm water discharges be directed to established conveyance systems (runoff and storm drains)? If Yes, briefly describe: _____________________________________________________________________________________________ _____________________________________________________________________________________________ NO YES 18.Does the proposed action include construction or other activities that would result in the impoundment of water or other liquids (e.g., retention pond, waste lagoon, dam)? If Yes, explain the purpose and size of the impoundment:______________________________________________ ____________________________________________________________________________________________ _ NO YES 19.Has the site of the proposed action or an adjoining property been the location of an active or closed solid waste management facility? If Yes, describe: _______________________________________________________________________________ _____________________________________________________________________________________________ NO YES 20.Has the site of the proposed action or an adjoining property been the subject of remediation (ongoing or completed) for hazardous waste? If Yes, describe: _______________________________________________________________________________ _____________________________________________________________________________________________ NO YES I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE AND ACCURATE TO THE BEST OF MY KNOWLEDGE Date: _____________________ Applicant/sponsor/name: ____________________________________________________ __________________________ Signature: _____________________________________________________Title:__________________________________ 15. Does the site of the proposed action contain any species of animal, or associated habitats, listed by the State or Federal government as threatened or endangered? #14- 2 0 N / A Page 1 of 2 Agency Use Only [If applicable] Project: Date: Short Environmental Assessment Form Part 2 - Impact Assessment Part 2 is to be completed by the Lead Agency. Answer all of the following questions in Part 2 using the information contained in Part 1 and other materials submitted by the project sponsor or otherwise available to the reviewer. When answering the questions the reviewer should be guided by the concept “Have my responses been reasonable considering the scale and context of the proposed action?” No, or small impact may occur Moderate to large impact may occur Page 2 of 2 For every question in Part 2 that was answered “moderate to large impact may occur”, or if there is a need to explain why a particular element of the proposed action may or will not result in a significant adverse environmental impact, please complete Part 3. Part 3 should, in sufficient detail, identify the impact, including any measures or design elements that have been included by the project sponsor to avoid or reduce impacts. Part 3 should also explain how the lead agency determined that the impact may or will not be significant. Each potential impact should be assessed considering its setting, probability of occurring, duration, irreversibility, geographic scope and magnitude. Also consider the potential for short- term, long-term and cumulative impacts. Short Environmental Assessment Form Part 3 Determination of Significance Agency Use Only [If applicable] Project: Date: Item 5d MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Adoption of “A Local Law Amending Town of Ithaca Code Chapter 270, Zoning, Article XXVI, Special Regulations, Regarding Short-Term Rental Use Regulations in the Conservation Zone” Whereas, on December 29, 2021, the Town Board adopted Local Law 16 of 2021: Adding Short- Term Rental Provisions to Chapter 270, Zoning, of the Town of Ithaca Code; and Whereas, the Short-Term Rental Provisions balance the desire of some property owners to rent all or a portion of their homes to generate income to defray the cost of homeownership, with the Town’s obligation to protect the public health, safety, and welfare of the full-time residents in the Town; and Whereas, the Planning Committee reviewed maps and draft language at their meetings on November 21, 2024, January 16, 2025, March 20, 2025, April 17, 2025, and May 29, 2025, and referred the draft to the Town Board; and Whereas, the proposed revisions were discussed at the June 23, 2025, Town Board meeting; and Whereas, on July 14, 2025, the Town Board scheduled a public hearing to be held by said Board on August 11, 2025, at 5:30 p.m., to hear all interested parties on the proposed local law; and Whereas, said public hearing was duly advertised and held on said date and time and all parties in attendance were permitted an opportunity to speak regarding said proposed local law, or any part thereof; and Whereas, pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations at 6 NYCRR Part 617, adoption of said local law is an Unlisted Action for which the Town Board of the Town of Ithaca, acting in an uncoordinated environmental review with respect to adoption of this local law, on August 11, 2025, made a negative determination of environmental significance, after having reviewed and accepted as adequate the Short Environmental Assessment Form Parts 1, 2 and 3; and Whereas, the Town Board finds that the proposed amendments to the Town Code will further the health and welfare of the community and are in accordance with the purpose and legislative intent of the Short-Term Rental Provisions of Chapter 270, and the Town of Ithaca Comprehensive Plan; now, therefore, be it: Resolved, that the Town Board of the Town of Ithaca hereby adopts “A Local Law Amending Town of Ithaca Code Chapter 270, Zoning, Article XXVI, Special Regulations, Regarding Short- Term Rental Use Regulations in the Conservation Zone.” Moved: Seconded: Vote: Item 5e MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Adoption of Local Law of 2025 entitled “A local law to override the Tax Levy Limit established in General Municipal Law §3-C Resolved that the Town Board adopts Local Law of 2025 entitled “A local law to override the Tax Levy Limit established in General Municipal Law §3-C” as submitted. Moved: Seconded: Vote: Adopted TOWN OF ITHACA LOCAL LAW NO. FOR THE YEAR 2026 A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL MUNICIPAL LAW §3-C Be it enacted by the Town Board of the Town of Ithaca as follows: Section 1. Legislative Intent: It is the intent of this local law to override the limit on the amount of real property taxes that may be levied by the Town of Ithaca, County of Tompkins pursuant to General Municipal Law §3-c, and to allow the Town of Ithaca, County of Tompkins to adopt a town budget for (a) town purposes, (b) fire protection districts, and (c) any other special or improvement district, and Town improvements provided pursuant to Town Law Article 12-C, governed by the Town Board for the fiscal year beginning January 1, 2026 and ending December 31, 2026 that requires a real property tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c. Section 2. Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the Town Board to override the tax levy limit by the adoption of a local law approved by vote of at least sixty percent (60%) of the Town Board. Section 3. Tax Levy Limit Override: The Town Board of the Town of Ithaca, County of Tompkins is hereby authorized to adopt a budget for the fiscal year 2026 that requires a real property tax levy in excess of the limit specified in General Municipal Law §3-c. Section 4. Severability: If any clause, sentence, paragraph, subdivision, or part of this Local Law or the application thereof to any person, firm or corporation, or circumstance, shall be adjusted by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this Local Law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date: This local law shall take effect immediately upon filing with the Secretary of State. Item 6 MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - 000: Authorization to send a Request for Qualifications out for a company to provide short-term rental monitoring services Whereas the Code Enforcement Department has identified a need to have a third-party company provide monitoring services of all short-term rented dwelling units to assist with Town of Ithaca Code compliance efforts, now, therefore be it Resolved that the Town Board authorizes sending out a Request for Qualifications for short-term rental monitoring services Moved: Seconded: Vote: Ayes – REQUEST FOR QUALIFICATIONS (RFQ) FOR PROFESSIONAL SERVICES Short Term Rental Monitoring Services FOR THE TOWN OF ITHACA 8/5/25 PREPARED AND ADMINISTERED BY: TOWN OF ITHACA CODE ENFORCEMENT DEPARTMENT 215 North Tioga St. Ithaca, NY 14850 Page 1 of 5 REQUEST FOR QUALIFICATIONS TOWN OF ITHACA SHORT TERM RENTAL MONITORING SERVICES PROJECT OVERVIEW The Town of Ithaca is seeking statements of qualifications to establish a qualified pool of consultants interested in providing the Town with services to track and report all short-term rental (STR) units occurring in the Town of Ithaca BACKGROUND The Town of Ithaca (Town) has a short-term rental (STR) operating permit requirement for all dwelling units that rent for a period of less than 30 days. The Town conducts inspections on three- year intervals for all properties that are granted short-term rental operating permits. SCOPE OF SERVICES The goal and intent of the Town is to ensure all STR dwelling units are compliant with all applicable Town of Ithaca local laws. The following is a list of required deliverables and related scope of services: • Provide a monthly report of all STR activities to the Town, which identifies the total number of units rented, the total number of units in compliance, and the total of units not in compliance, or operating without a permit. • Monitor websites, several times each week, such as but not limited to Airbnb, VRBO, Booking.com, FlipKey, etc. to identify short-term rental units and status of compliance. • Provide address identification for all short-term dwelling units that rent for a period of less than 30 days. • Provide the following Property characteristics (from Assessment and/or Realtor Data): o Property address o Owner name and mailing address o Residential type (primary residence, secondary/investment property) o Property type o Number of bedrooms and bathrooms o Map of the property’s location o Maximum occupancy per Town of Ithaca ordinance • Provide a GIS layered map to identify locations of ALL short-term rental units. • Provide an interactive dashboard system that allows for: o searching and filtering of all information related to short-term rentals. • Integrate and update information related to operating permits the Town issues to show compliance within the short-term renal compliance monitoring system. • For each STR, provide the following listing characteristics: o URL for each listing associated with each specific property o Listing ad ID for each listing associated with each specific property o Rental calendar showing current month, prior twelve months and upcoming three months booking activity (frequently updated calendar) Page 2 of 5 o Differentiate between regular bookings and host-blocked dates that are not revenue-generating o Host name (when available) o Stay limitations (minimum/maximum) o Permit/license number if included in the listing o Daily rental rate at time of booking o Rental frequency o PDF copy of each listing that includes a history of all previous versions of the listing (to track changes), and records archiving in the event a listing is taken down by the host. Provide each image with a date stamp showing when it was created that is kept indefinitely. o Rental type (Whole home, shared home) o Bedrooms and bathrooms advertised o Maximum occupancy, per listing • Provide an unlimited number of user accounts from the Town. BUDGET AND TIMELINE The consultant will need to quote a flat annual fee for the services to be considered by the Town on an annual basis, and a three-year option for term of the agreement. The following is an anticipated schedule for the RFQ process. The Town of Ithaca reserves the right to modify any part of this schedule: RFQ Schedule (subject to change) Advertise Request for Qualifications (RFQ) August 15, 2025 Deadline for Questions August 22, 2025 RFQ Due August 29, 2025 Notice of Selection and Proposal Award September 12, 2025 QUALIFICATIONS SUBMITTAL REQUIREMENTS Responses to this RFQ should include the following: 1. Title Page Lead Consultant Information. For the lead (or sole) consulting firm, provide the following information: a. Business name b. Mailing address c. Website d. Contact name, email, phone number e. Form of Organization (partnership, corporation, sole proprietorship, etc.) f. Where Organized g. Names of principals, officers, and directors 2. Sub-consultants (if applicable). For each member of the team, provide the following: h. Firm name i. Mailing address j. Telephone k. Website Page 3 of 5 3.New client relationship – if applicable l. Timeline for implementation shall be provided in proposal 3. Qualifications. The response shall include a Statement of Qualifications (“SOQ”), a brief section that indicates the experience and qualifications of the Company, the manager and any other critical members of the team. It should describe what talents their team brings to the project, how their knowledge/experience will benefit the process, how the team has been successful in the past and how that relates to this scope of services. 4. Account Personnel. Identify the primary point of contact(s) to be assigned to work with the town, their relevant experience and role/duties/position in the organization. 5. References. Provide names, telephone numbers, and email addresses of three (3) external references who can speak to past performance on at least (3) similar service contracts. 6. Examples of Reports. Provide a sample of the types of monthly reports described above in the scope of services that will be required. EVALUATION Responses will be evaluated on the following information: 1. Reporting Accuracy, Quality & Usability a. Sample reports will be evaluated for accuracy, ease of use and alignment with the scope of work/services requested. 2. Interactive Dashboard a. The town will request a demonstration of the interactive tools to be made available to town personnel to be evaluated for accuracy, ease of use and alignment with the scope of work/services requested. 3. Past Performance Rating a. The rating will be based on the performance of services provided to other clients from a list of (3) three external references from clients who received similar services to those proposed for this solicitation. 4. Strength of Team a. Based on the proposals, the interview, and service plan, the Town shall evaluate the expertise and experience of the Consultant and the project lead as it relates to the similar services provided to other clients. 5. Cost a. The annual cost proposed and the value for the services will be strongly considered. 6. Demo of product: a. The client will provide a demo of the product to be scheduled after the initial submission of the RFQ Consultants shall be selected based on their formal submitted proposal for consideration. Exclusion of any service for the project may serve as cause for rejection. The proposal shall address all items completely and thoroughly and shall be signed by an officer of the firm authorized to bind the Consultant to its provisions. The contents and commitments in the Proposal shall remain firm for ninety (90) calendar days from the submittal due date. Final recommendations will be made by the Town Director of Code Enforcement and subsequently the Town of Ithaca Town Board. Final approval to contract with a consultant will be made by Resolution of the Town of Ithaca Town Board. Page 4 of 5 By submitting a RFQ, the Consultant certifies that it is not currently debarred from submitting bids for contracts issued by any political subdivision or agency of the State of New York and that it is not an agent of a person or entity that is currently debarred from submitting bids or contracts issued by any political subdivision or agency of the State of New York. Non-Collusion Consultants shall submit a fully executed Non-Collusion Statement with their responses and subsequent proposals. The statement can be found in Appendix A. Conflict of Interest Consultants shall prepare and submit a statement that no conflict-of-interest issues exist at the submission of their responses to this RFQ. In addition, non-conflict of interest statements must also be provided for any sub-consultant. Agreement The Consultant will provide an agreement that is acceptable and agreeable to the Town for services provided after the Consultant is selected by the Town. Page 5 of 5 SUBMISSION DEADLINE Statements of qualifications are due at the close of business (4:00 PM eastern time) on August 29, 2025 . Responses must be sent electronically, in PDF format, with the subject line: ‘Short Term Rental RFQ” to: Marty Moseley mmoseley@townithacany.gov The Town of Ithaca reserves the right to reject any and all of the responses received as a result of this RFQ. The Town of Ithaca will not be liable for any cost incurred by the Consultant for any work performed through, and including the execution of, a contract for professional services prior to the execution of a contract. For questions regarding this RFQ, please contact: Marty Moseley Director of Code Enforcement Town of Ithaca mmoseley@townithacany.gov 607-273-1783 All questions shall be submitted electronically via email. Appendix A NON-COLLUSIVE CERTIFICATION By submission of this proposal, each Consultant and each person signing on behalf of any Consultant certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Consultant or with any competitor; (2) Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Consultant and will not knowingly be disclosed by the Consultant prior to opening, directly or indirectly, to any other Consultant or to any competitor, and, (3) No attempt has been made, or will be made, by the Consultant to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. (Name of Corporation) by Title Item 7 MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025- : Approval and authorization for the Director of Code Enforcement to execute a Compliance and Remediation Plan for 172 Calkins Rd., Ithaca New York Whereas: For several years, the Town has received multiple complaints regarding property maintenance violations at 172 Calkins Rd., and Whereas: On January 30, 2024, an inspection of 172 Calkins Rd was conducted by the Director of Code Enforcement (Director) and violations of the Town’s Property Maintenance Law were found, and Whereas: The Director composed and mailed a certified letter to the owner identifying the violations found pursuant to the Town’s Property Maintenance Law (Chapter 205) and the applicable NYS Property Maintenance Code, and Whereas: The owner signed for receipt of the certified letter and called the Director to discuss said letter, stating that he would clean up the property by the end of Summer in 2024, and Whereas: Follow up inspections by the Director were conducted on February 5, 2024, February 28, 2024, April 9, 2024, April 30, 2024, May 22, 2024, July 15, 2024, August 16, 2024, which showed no progress had been made in addressing the violations, and Whereas: On August 16, 2024, the Director personally delivered and sent via certified mail, a “Failure to Maintain Property Notice” (Notice) indicating the deadline date to remove all violations on the property or the option to request a hearing before the Town of Ithaca Zoning Board of Appeals within 15 days of the date of mailing of the Notice, and Whereas: No hearing request was made and follow up inspections were conducted by the Director on September 5, 2024, September 16, 2024, September 23, 2024, October 29, 2024, November 18, 2024, and December 16, 2024, where progress appeared to be being made towards addressing the violations stated in the Notice, and Whereas: Follow up inspections were then conducted by the Director on January 31, 2025, February 24, 2025, April 10, 2025, June 16, 2025, and June 30, 2025, where the owner appeared not to have made any further progress towards addressing the violations stated in the Notice, and Whereas: Town Code Chapter 205 requires that upon the failure of the property owner to remove all violations or request a hearing before the Town’s Zoning Board of Appeals by the prescribed date, the Director shall cause a Compliance and Remediation Plan (Plan) to be presented and approved by the Town Board, now, therefore be it Resolved: that the Town Board approves the Compliance and Remediation Plan reviewed on August 11, 2025, and authorizes the Director to proceed with the Plan. Moved: Seconded: Vote: DEPARTMENT OF CODE ENFORCEMENT 215 N. Tioga St 14850 607.273.1783 codes@townithacany.gov To: Town of Ithaca Town Board Re: 172 Calkins Rd. Compliance and Remediation Plan As required in section 205-4 Date: August 5, 2025 In accordance with section 205-4C of the Town of Ithaca Property Maintenance Code, a compliance and remediation plan is to be presented to the town Board for approval when an induvial fails to comply with a “Failure to Maintain Property Notice” issued by the Town’s Code Enforcement Department. Following the failure of the property owner at 172 Calkins Rd to address violations outlined in the “Failure to Maintain Property Notice”, I, Marty Moseley, Director of Code Enforcement, initiated contact with contractors specializing in property clean-up and debris removal to obtain cost estimates. Two written quotes and two verbal estimates were received. The written quotes—subject to change due to the inability to conduct a site visit—were approximately $3,000 and $11,000. Based on this information, I respectfully request approval to proceed with remediation by engaging the contractor who provided the $3,000 estimate to bring the property into compliance. Respectfully submitted, Marty Moseley Director of Code Enforcement Town of Ithaca 215 North Tioga Street Ithaca NY, 14850 8a 1 MEETING OF THE ITHACA TOWN BOARD 215 N. Tioga St., Ithaca, NY Tompkins County August 11, 2025 at 5:30 p.m. TB Resolution 2025 -XXXX : Order Setting a Public Hearing Regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12- C of the Town Law, to be known as the Town of Ithaca 2025 Cecil Malone Sanitary Sewer Improvement and establishing the Town of Ithaca 2025 Cecil Malone Sanitary Sewer Improvement Area Present: Moved: Seconded: Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of sewer system improvements to be known and identified as the Town of Ithaca 2025 Cecil Malone Sanitary Sewer Improvement (the “Improvement”), to provide such Improvement to the present Town sewer system, such Improvement to be jointly owned by the Town of Ithaca and the City of Ithaca, to serve a benefitted area in said Town to be known as the Town of Ithaca 2025 Cecil Malone Sanitary Sewer Improvement Area (the “Sewer Improvement Area”); and Whereas, the area of said Town determined to be benefited by said Sewer Improvement Area consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and the Sewer Improvement Area boundaries shall consist of the entire area of said Town outside of the Village of Cayuga Heights as more fully shown upon a map on file in the office of the Town Clerk, which map is available for inspection by any person or persons interested in same during regular office hours at said office; and Whereas, said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof; and Whereas, the Improvement proposed in connection with the establishment of the Sewer Improvement Area consists of replacing approximately 250 LF of 8” Cast Iron forcemain with new 8” HDPE and installing 190 LF of 12” Steel Sleeves, as well as other ancillary and incidental improvements and expenses in connection therewith, at a maximum estimated cost to the Sewer Improvement Area of 41.57% of $208,579.50, which is $86,706.50; and Whereas, said maximum estimated cost shall be authorized to be financed by the expenditure of current revenues and surplus funds from sewer rents and charges from said Sewer Improvement Area or by the issuance by the Town of Ithaca of its serial bonds with a maximum maturity not in excess of the forty-year period prescribed by the Local Finance Law; and 8a 2 Whereas, it is proposed that the cost of the Improvement shall be borne by the real property in said Sewer Improvement Area by assessing, levying upon and collecting from the several lots and parcels of land within such Sewer Improvement Area, outside of any villages, which the Town Board shall determine and specify to be especially benefitted by the Improvement, an amount sufficient to pay the cost or the principal and interest on serial bonds and any bond anticipation notes issued in anticipation of the issuance of serial bonds, as the same become due and payable; and Whereas, said maximum estimated cost is not greater than one-tenth of one per centum of the full valuation of the taxable real property in the area of the Town of Ithaca outside of any villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such Improvement and the establishment of said Sewer Improvement Area; and Whereas, pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval, construction and implementation of the Improvement are a Type II action due to the Improvement being a “replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site….”; and Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; now, therefore, be it Ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on August 25, at 4:30 o’clock P.M., Prevailing Time, to consider the aforesaid map, plan and report, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized to cause a copy of this Order to be published once in the official newspaper, and also to post a copy thereof on the Town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: The resolution was thereupon declared duly adopted [not adopted]. Item 8b 1 MEETING OF THE ITHACA TOWN BOARD 215 N. Tioga St., Ithaca, NY Tompkins County August 11, 2025, at 5:30 p.m. TB Resolution 2025 – XXX: Order Setting a Public Hearing Regarding a Proposed Water Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12- C of the Town Law, to be known as the Town of Ithaca 2025 Miscellaneous Water Main Replacement Water Improvement and establishing the Town of Ithaca 2025 Miscellaneous Water Main Replacement Water Improvement Area Present: Moved: Seconded: Whereas, a map, plan and report, including an estimate of cost, have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the establishment and construction, pursuant to Article 12-C of the Town Law, of water system improvements to be known and identified as the Town of Ithaca 2025 Miscellaneous Water Main Replacement Water Improvement (the “Improvement”), to provide such Improvement to the present Town water system to serve a benefitted area in said Town to be known as Town of Ithaca 2025 Miscellaneous Water Main Replacement Water Improvement Area (the “Water Improvement Area”); and Whereas, the area of said Town determined to be benefited by said Water Improvement Area consists of the entire area of said Town excepting therefrom the area contained within the Village of Cayuga Heights, and the Water Improvement Area boundaries shall consist of the entire area of said Town outside of the Village of Cayuga Heights as more fully shown upon a map on file in the office of the Town Clerk, which map is available for inspection by any person or persons interested in same during regular office hours at said office; and Whereas, said map, plan and report, including estimate of cost, were prepared by a competent engineer, duly licensed by the State of New York and have been filed in the office of the Town Clerk of said Town, where the same are available during regular office hours for examination by any person or persons interested in the subject matter thereof; and Whereas, the Improvement proposed in connection with the establishment of the Water Improvement Area consists of the replacement of approximately 2600 linear feet of existing 8- inch ductile iron water main at 3 locations, Winners Circle, Commonland, and Stone Quarry Rd, along with the related appurtenances, as well as other ancillary and incidental improvements and expenses in connection therewith, at a maximum estimated cost of $1,428,645.00; and Whereas, said maximum estimated cost shall be authorized to be financed by the expenditure of current revenues and surplus funds from water rates and charges from said Water Improvement Area and/or by the issuance by the Town of Ithaca of its serial bonds with a maximum maturity not in excess of the forty year period prescribed by the Local Finance Law; and Item 8b 2 Whereas, it is proposed that the cost of the Improvement shall be borne by the real property in said Water Improvement Area by assessing, levying upon and collecting from the several lots and parcels of land within such Water Improvement Area, outside of any villages, which the Town Board shall determine and specify to be especially benefitted by the Improvement, an amount sufficient to pay the cost or the principal and interest on serial bonds and any bond anticipation notes issued in anticipation of the issuance of serial bonds, as the same become due and payable; and Whereas, said maximum estimated cost is not greater than one-tenth of one per centum of the full valuation of the taxable real property in the area of the Town of Ithaca outside of any villages and, therefore, in accordance with the provisions of subdivision 13(a) of Section 209-q of the Town Law, the permission of the State Comptroller is not required for such Improvement and the establishment of said Water Improvement Area; and Whereas, pursuant to the New York State Environmental Quality Review Act (“SEQRA”) and its implementing regulations at 6 NYCRR Part 617, it has been determined by the Town Board that approval, construction and implementation of the Improvement are a Type II action due to the Improvement being a “replacement, rehabilitation or reconstruction of a structure or facility, in kind, on the same site….”; and Whereas, it is now desired to call a public hearing for the purpose of considering said map, plan and report, including estimate of cost, and the providing of the Improvement, and to hear all persons interested in the subject thereof concerning the same, all in accordance with the provisions of Section 209-q of the Town Law; now, therefore, be it Ordered, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: Section 1. A public hearing shall be held by the Town Board of the Town of Ithaca, Tompkins County, New York, at the Town Hall, 215 North Tioga Street, in Ithaca, New York, in said Town, on August 25, 2025, at 4:30 o’clock P.M., Prevailing Time, to consider the aforesaid map, plan and report, including estimate of cost, and the question of providing the Improvement, and to hear all persons interested in the subject thereof concerning the same and to take such action thereon as is required by law. Section 2. The Town Clerk is hereby authorized to cause a copy of this Order to be published once in the official newspaper, and also to post a copy thereof on the Town signboard maintained by the Town Clerk, not less than ten (10) nor more than twenty (20) days before the day designated for the hearing as aforesaid, all in accordance with the provisions of Section 209-q of the Town Law. Section 3. This Order shall take effect immediately. The question of the adoption of the foregoing Order was duly put to a vote on roll call, which resulted as follows: The resolution was thereupon declared duly adopted [not adopted]. Item 9 MEETING OF THE ITHACA TOWN BOARD August 11, 2025 TB Resolution 2025 - : Consent Agenda Resolved that the Town Board adopts the following Consent Agenda items: a) Approval of Town Board Minutes b) Approval of the Town of Ithaca Abstract c) Approval of Bolton Point Abstract Moved: Seconded: Vote: TB Resolution 2025 - : Approval of Town Board Minutes Resolved that the Town Board approves the draft minutes of July 28, 2024, as final with any non-substantive changes made. TB Resolution 2025 - : Approval of Town of Ithaca Abstract Resolved that the Town Board approves payment of the following audited vouchers for the amounts listed: TB Resolution 2025 - : Approval of Bolton Point Abstract Resolved that the Governing Town Board approves payment of the following audited vouchers for the amounts listed: