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Home My WebLink About2005-02-16 SJC 1 SJC MEETING February 16, 2005 Present: Bill Gray Dan Cogan, Chair Scott Gibson Dan Walker Steve Thayer Mayor Carolyn Peterson Supervisor Cathy Valentino Larry Fabbroni Mary Tomlan Jeff Soule Peter Stein Absent: Jennifer Dotson Supervisor Steve Trumbull Bob Romanowski Dan Cogan called the meeting to order at 12:40PM. Approval of January 12, 2005 minutes – Carolyn moved to approve the minutes with a correction for the end of meeting time being 1:48PM instead of 12:48PM. Seconded by Cathy, the motion passed unanimously. Financial Report –Steve Thayer distributed the current activity reports for the plant. He reported that the 1st Quarter payments have been received from the Town of Ithaca and the City of Ithaca and we are awaiting payment from the Town of Dryden. 2005 expenditures are within budget to date. Financials for 2004 are expected to close at the end of February. Currently, revenues exceed expenditures by approximately $420,000 and there may be some small items still outstanding. Steve will have a final 2004 report for next month’s meeting. Capital project activity for this period includes CP-407J, CP-409J, and CP-410J. The largest expenditures are coming from the Phosphorous project (CP-409J). CP-409J - Phosphorous Removal Project - We borrowed another $2.5M for the Phosphorous project in January and any funding requests for the entities will be sent out in about a week. Primary Settling Tanks (Phase 2) This project is completed and has not yet been funded. Approximately $195,000 needs to be funded. Steve said he would be sending out requests for these funds. Concrete Restoration – We have only had a small expenditure to date. We are still awaiting reimbursement for the Phosphorous project and Larry should have more detail to report. 2 Cathy asked if we will have an independent audit of the books after 2004 Financials have been closed. Steve said yes, around July 2005. Steve said that M&T Bank is not able to give Cathy access to the information she needs so we will be going back to Tompkins County Trust Company. Cathy thanked Steve for following through on this issue. Summary of Engineering and Operations Report – Larry reported that all three contractors have now been approved through MBE/WBE. The 1st pay request for almost $400,000 is actively being reviewed for payment. We are awaiting payment of $745,281 from the Bond Act Funds. We are awaiting application instructions from NYSEFC for long-term financing. It is possible that we will be able to finance 100% of the local share, if we choose. Industrial Pre-treatment – The draft head-works loading study report from BB&L has been received and reviewed. Additional testing is required to clarify result levels of phosphorous, copper, and phenol prior to recommendations for action and submission to EPA. Scott gave a short presentation of what the head-works loading process is all about and how it affects the plant. The phenol is the most serious concern and could be attributed to the trucked waste (leachate). Jeff noted that we must get some controls put into place for incoming trucked waste. SCADA/Metering/Infiltration and Inflow – The City/Town engineers report is delayed. Design details and specifications for improving entry conditions are being completed. Tertiary Phosphorous Removal Upgrade – The weather has allowed the project to continue unabated to date. Scott said that there is an electrical change order in process at a cost of approximately $33,000. The 1200 amp breaker was designed under specification and the contractor needs to add an additional feeder to make up the load. See Larry’s report for more details. Primary Settling Tanks – McPherson Builders has completed this project. Energy Consumption Study – Malcolm Pirnie is preparing their summary report under the NYSERDA grant and will make their recommendations for future actions for energy savings. Concrete Restoration – Lab analysis of the alkali silica reaction was received and Peter Novelli’s report is forthcoming. Larry is suggesting that Crane Hogan be contracted to do the restoration. Municipal Law dictates that the job must be bid out if over $20,000. See Larry’s report for further details. After much discussion, it was decided that a resolution should be passed to authorize expenditure NTE $20,000 to be funded by proportional share of ownership of the plant partners, to be spent to evaluate the scope of the problem and resulting costs of restoration. Cathy made a motion to pass the aforementioned resolution. Seconded by Peter, the motion carried unanimously. 3 Digester Enhancement Project (NYSERDA Grant) – The contract is currently under review by Susan Brock. The agreement will be approved for signature by the City Administration Committee and Common Council. With the concurrence of the town partners, the City will be the lead agency on this contract. Cathy asked for a memo from Susan when her review is complete. Larry said he would follow up on that. Plant Staff Activity – The effluent flow meter has been calibrated and it has been determined that past flows were over-estimated by 300,000 GPD +/- per day. Staff is experimenting with the use of biological enhancement agents to improve grease processing and sludge constituency. Trucked Waste – The entire trucked waste program is in need of updating including fee adjustments, hours of operation, holding areas to enable treatment equilibrium, sampling protocols, ownership, random source verification, odor control, and expansion of dumping facilities. Staff will be presenting a comprehensive program to update management and maintain control of what has become nearly a $0.5M per year business. Head-works Loading – The further sampling to perfect the head-works loading study and its results will be used as a valuable input to determining the rate at which phenol can be introduced or limited from the process in order to meet permit. Chlorine Residuals – Sodium Hypochlorite pumps have been calibrated and chlorine residuals have been maintained successfully. The system is currently adjusted manually, which is a drawback. There is great interest in moving along with the ultraviolet system which is an approved 2005 Capital Project. The approved 2005 projects should be approved for further development by the member towns with the understanding that the appropriate engineering reports and cost estimates will be developed for town bonding actions before final design. Personnel – Chung-Ly Lin has resigned as lab technician. We will be seeking to replace her immediately with the operators helping in the laboratory in the interim. We are currently looking to fill the position of Operator Trainee which was opened up by the promotion of Jeff as Chief Operator. Ken Dzikiewicz’s position has been approved by Civil Service for a new title of Water/Wastewater Plant Operator as his time is currently and has been split between the Water Plant and the Wastewater Plant. His time at each facility is separately funded. The meeting adjourned at 2:05PM. The next meeting is scheduled for March 9, 2005 at 12:30PM. Joint Engineering and Operations Report of Jeff Soule and Larry Fabbroni SJC Meeting, February 16,2005 IAWWTP Conference Room BOND ACT FUNDING MBE/WBE plan has been approved by NYSEFC for Contract No. C301029 with NYSDEC as it relates to the General Contractor. The first pay request submitted October 13,2004 has passed regional review and is in the Albany office and verified as actively being reviewed for payment. The report and repayment request for the last quarter of 2004 was submitted January 15,2005. It included all contractor payments through December 31,2004. Currently, we are awaiting payment of $745,281.66 from the Bond Act Funds for payments expended through December 31,2004. We have notified NYSEFC representatives of our interest in pursuing long term NYSEFC financing at this time and are awaiting application instructions. INDUSTRIAL PRETREATMENT The draft headworks loading study report by Blasland, Bouck and Lee (BBL) was received and reviewed. Attention was called to levels of phosphorus, copper, and phenol that will require additional testing to clarify results before the report and recommendations for action can be complete and sufficient for submission to EPA. SCADA /METERING/INFILTRATION AND INFLOW The joint City/Town engineers report has been further delayed by family matters and flood priorities . Design details and specifications for improving the entry conditions, are being completed. TERTIARY PHOSPHORUS REMOVAL UPGRADE Additional sections of walls were poured and winter protected through January and early February. Remedial action is being considered for a cold joint that developed when the concrete supply plant broke down in the middle of delivery for a pour. Electrical runs from the existing plant MCC to the addition are being prepared. An additional 400A feedline was found to be necessary to meet code at a cost of $32000. The weather has allowed the project to continue unabated to date. ENGINEERING AND OPERATIONS COLLABORATIVE EFFORTS McPherson has completed refurbishing the primary settling tanks. Malcolm Pirnie is preparing the energy report summarizing their study of energy consumption at the plant under the NYSERDA grant and in turn recommendation for future action effecting energy savings. Lab analysis of the alkali silica reaction were received and a summary report of Peter Novelli will be distributed at the February SJC meeting.The lab results indicate that alkali silica reaction is active but very gradual and actions to repair concrete deterioration and seal off the reaction from moisture are advisable. With approval of the SJC, it would be very productive to explore the possibility of having Crane-Hogan perform concrete repairs to active leak and crack areas. A system like the Tamms product line locally available, Thoro products, or similar concrete compatible repair materials would be employed with the professional input of Peter Novelli or Dave Moser. Dave is a long time consultant the City currently has on retainer and who has provided on-site advice on similar concrete rehabilitation projects on numerous bridge and parking garage structures. Besides the obvious efficiency to engaging Crane-Hogan, they also have a wealth of experience of their own to bring to the repairs that are currently needed. The Contract suggested by NYSERDA for the digester enhancement project is being reviewed by SJC Counsel Susan Brock. The agreement will be approved for signature by the City Administration Committee and Common Council. With the concurrence of the town partners the City will be the lead agency on this contract whose local funding is provided by 2005 SJC budgeted funds. Plant personnel have calibrated the effluent flow meter in the wastewater treatment plant and determined that past flows were overestimated by 300,000GPM +/- per day. Staff is experimenting with the use of biological enhancement agents to improve grease processing and improve sludge constituency. The entire trucked waste system is in need of updating including adjustment of fees, hours of operation, holding areas to enable treatment equilibrium, sampling protocols, ownership, random source verification, odor control, and expansion of dumping facilities. Staff will be presenting a comprehensive program to update management and control of what has become nearly a $0.5million a year business. The further sampling to perfect the headworks loading study and its results will be used as a valuable input to determining rate at which phenol can be introduced to or must be limited from the process to meet permit. Staff has had more success maintaining chorine residuals through the night since recalibrating the sulfur dioxide meters. One drawback is the system is currently manually adjusted. There is great interest in moving along with the ultraviolet capital project approved for 2005 funding. The approved 2005 projects should be approved for further development by the member towns with the understanding that the appropriate engineering reports and cost estimates will be developed for town bonding actions before final design. PERSONNEL We are sorry to report that Chung-ly C. Lin has resigned as lab technician. She was a diligent worker in her three years at the wastewater facility. We will be seeking to replace her immediately with the operators helping in the laboratory in the interim. We are currently looking to fill an operator trainee position opened by the promotion of Jeff as Chief Operator. Ken Dzikiewiecz has worked at both the Wastewater and Water Plants for the past three years and has been approved by Civil Service for a new title of Water/Wastewater Plant Operator. His time is scheduled at each facility and separately funded. The demands of added testing and policing for trucked waste and the upcoming high rate phosphorus filtration process will collectively create a need for an additional operator if the impending retirement of three operators in the next four years were not reason enough to start incremental hiring and training for the future. v.' .. IAWWTP Joint Activity Capital Projects/Reserve Summary 2005 as of 2I15/04-iawwtpreport2l15/2005 City of Ithaca IAAWWTP Page 1 I I Current Current Original ExDended Exoended Funded r'.""f""f/I"'fvI"':I I Cash Balance Auth Balance Authorization TOdate ThlC Period Amnunt Comment A....r.nunt#r-"nital Reerves:I J1 Capital Reserve Balance :Ii 104,757.08 -"nital pmi: 4O3J IAWWTP CaDacitv UDarade $297,224.31 $522,212.31 $1,442,200 $919,987.69 $-$1,217,212.00 Partiallv funded,CitYhas Bonds included $343,784 407J Siudae Presses/Other EQuipment I I I EouiDment Acauisitions 2001 I $56,036.70 $195,784.70 $630,000 $434,215.30 $4,473.00 $490,252.00 Fullv Funded I I 4O8J 2001/2002 EeuiDment Acaulsltions $41,003.60 $97,421.60 $415,900 $318,478.40 $-$359,482.00 Fully Funded I I 4O9J PhoSDhorus RemovallmDrovements $1,667,553.75 $3,242,553.75 $4,975,000 $1,732,446.25 $294,520.76 $3,400,000.00 Authorized,funded bveach entitv,cltv share here,others needed 41 OJ Primary Settllne Tanks Rehab I &II $(195,385.17 $14,614.83 $360,000 $345,385.17 $78,835.89 $150,000.00 Phase II has been awarded,fundine from each entity 411J Admin Buildino &Thlckner Roof Addition Desion $-$10,000.00 $10,000 $-$-$-Authorized,fundine from each entl tv 412J Enemv Reduction Uoorades I $-$60,000.00 $60,000 $-$-$-Authorized,fundine from each entitv 413J Boiler ReDlacement I I $-$100,000.00 $100,000 $-$-$-Authorized,funding from each entitv 414J Flow Meter Stations Rehabilitation $-$100,000.00 $100,000 $-$-$-Authorized,fundino from each entilV 415J Faclli'"Concrete Restoration $(1,660.72)$133,339.28 $135,000 $1,660.72 $-$-Authorized,fundine from each entity I I Total CaDital Pmiects I $1,864,772.47 :Ii 4,475,926.47 :Ii8,228,100.00 :Ii3,752,173.53 $377,829.65 :$5,616,946.00 I I IAWWTP Joint activity Summary of Capital Project 407 J 2/15/2005 Page1 Authorization Amount Fundina Source Allocation per SJS Budaet:Amount 2000 CC Budget $630,000.00 Capital Reserve J1 Siudae Presses $421,500 Hoist &Jib fro #5 Pump $6,000 Hoist &Jib for Tank Tops $17,000 \Batterv Bank for Emergency Generator $15,000 Chlorine &Sulfide Analvzer $10,000 Gas Cleaning System $32,000 Stationarv Gas Sensors $10,000 Upgrade Monitorina Stations $76,000 Sampling Boat $10,000 Truck Unloading construction $16,000 Electric Reduction Equipment $16,500 $630,000 Total Authorization $630,000.00 Expenditures: Date Payee PO Voucher Amount Comments 12/31/2000 The Ithaca Journal 53457 159 $37.35 Legal Ad for Belt Filter Press 2/14/2000 Auburn Armature 406 149 $117.65 digester cover 6/30/2000 Steams &Wheler 406 152 $1,617.25 Belt filter Press inv 6338 to 4/30/00 7/12/2000 Steams &Wheler 406 153 $3,207.70 Belt filter Press inv 6628 to 6/4/00 8/15/2000 Steams &Wheler 406 2954 $2,242.39 Belt filter Press inv 7019 to 7/2/00 8/30/2000 Stearns &Wheler 406 154 $5,339.30 Belt filter P-ressinv 7262 to 7/30/00 10/20/2000 Steams &Wheler 406 155 $5,586.68 Belt filter Press inv 7677 to 9/03/00 Steams &Wheler 406 158 $6,170.57 Belt filter Press inv 8302 to 10/29/00 RL Stone 160 $7,198.44 Sulfate Monitor 3/1/2001 Steams &Wheler 163 $2,049.69 Belt Filter press replacement prof services inv 8962 2/5/2001 Steams &Wheler 162 $3,786.42 Belt Filter press replacement prof services inv 8659 City of ithaca 213 $31.61 postaae I 4/2/2001 TaYlor Rental 164 $25.50 sludae line repair 4/6/2001 Ben Weitsman &Son 167 $74.00 pipe I Vellano Brothers 166 $60.00 pipe I Stearns &Wheler 165 $8,543.60 Belt Filter press replacement prof services inv 9467 Steams &Wheler 165 $379.58 design effluent filters inv 9466 4/30/2001 Jones Water SupplY 168 $58.90 supplies I Taylor Rental 169 $1,420.00 rental of scissor lift 5/22/2001 The Ithaca Journal 53711 170 $15.04 Sampling boat bid Panametrics 171 $598.38 dual transducer Steams &Wheler 172 $835.50 des ion effluent filters inv 9646 Fastenal 173 $231.50 supplies I 6/30/2001 City of ithaca 176 $15,726.77 plant pipe repair T 7/27/2001 Roediger 175 $17,093.50 belt filter Dress inv 3054 10% Roediaer 177 $68,374.00 belt filter press inv 3105 40% 8/15/2001 Sage SupplY 178 $595.57 pipe supplies I 9/10/2001 McMaster Carr 179 $493.13 suDDlies T IAWWTP Joint activity Summary of Capital Project 407 J 2/15/2005 Page 2 Authorization Amount Fundina Source Allocation oer SJS Budaet:Amount 2000 CC Budget $630,000.00 Capital Reserve J1 Sludge Presses $421,500 Hoist &Jib fro #5 Pump $6,000 Hoist &Jib for Tank Tops $17,000 Battery Bank for Emergency Generator $15,000 Chlorine &Sulfide Analyzer $10,000 Gas Cleaning System $32,000 Stationary Gas Sensors $10,000 Upgrade Monitoring Stations $76,000 Sampling Boat $10,000 Truck Unloading construction $16,000 Electric Reduction Equipment $16,500 $630,000 Total Authorization $630,000.00 EXDenditures: Q2.te Pe PO Voucher Amount Comments Fastenal 180 $89.35 supplies Henderson Brothers 181 $9,740.00 install belt press Paolangeli contractor 182 $1,125.00 crane operator Vellano Brothers 183 $682.67 pipe supplies 9/26/2001 10 Booth 187 $29.40 supplies Fastenal 188 $28.50 supplies j Roediger 189 $42,733.75 belt filter press iny 3197 25%. Roediger $(562.50)credit for crane operator 10/10/2001 Fastenal 190 $7.58 supplies McMaster Carr 191 $126.67 supDlies Vellano Brothers 192 $839.50 Ipipe supplies 11/19/2001 Agway 194 $123.11 supplies Marion Electric 195 $3,277.25 wiring of belt press Aubum Armature 196 $161.34 meter Fingerfakes Electric 197 $69.85 supplies Steams &Wheler 198 $2,909.64 Belt Filter press replacement prof services iny 11456 City of ithaca 200 $6.64 ups charges for docs 11/30/2001 Aubum Armature 201 $4,011.66 motors McMaster Carr 202 $39.18 supplies 12/26/2001 Fieldtek controls 205 $9,069.36 radio and comm equipment Steams &Wheler 206 $631.85 Belt Filter press replacement prof services iny 11736 McMaster Carr 209 $561.84 supplies I Roediger 210 $42,733.75 belt filter press iny 3364 final Seepex inc 211 $1,300.00 rental of equipment I Steams &Wheler 319 $278.00 Belt Filter press replacement prof services iny 12150 Sage Supply 215 $83.30 supplies McMaster Carr $241,047.46 216 $558.08 supplies 3/6/2002 10 Booth 218 $9.35 PVC IAWWTP Joint activity Summary of Capital Project 407J 2/15/2005 Page3 Allthnrization Amount Fllnninn Source Allocation ner S.lS Rudnet:Amount 2000 CC Budget $630,000.00 Capital Reserve J1 Sludge Presses $421,500 Hoist &Jib fro #5 Pump $6,000 Hoist &Jib for Tank Tops $17,000 Battery Bank for Emergency Generator $15,000 Chlorine &Sulfide Analyzer $10,000 Gas Cleaning System $32,000 Stationary Gas Sensors $10,000 Upgrade Monitoring Stations $76,000 Sampling Boat $10,000 Truck Unloading construction $16,000 Electric Reduction Equipment $16,500 $630,000 Total Authorization $630,000.00 Expenditures: Date Payee PO Voucher Amount Comments 3/14/2002 Cayuga Lumber 220 $16.33 supplies Siewert EQuipment Company 221 $9,169.00 Seepex Pumps belt presses 4/5/2002 Ferauson Enterprises Inc 237 $247.38 Uniflange iny 272768 4/9/2002 DS Grundeen &Assoc 235 $324.99 Scraper blade 4/28/2002 Allied Electronics 225 $107.34 Chlorine Analyzer Finaerlakes Electric 227 $91.99 supplies for Chlorine Analyzer Pertech Jnc 228 $4,837.13 Sensor iny 22173 Rad-Tronics 229 $46.28 Chlorine Analyzer parts 4/25/2002 RL Stone 238 $3,115.58 Chlorine Monitor iny 307579 5/10/2002 Fieldtek 241 $18,233.72 Radio to stations proiect Mcmaster-carr 242 $25.42 pipe 5/28/2002 City of ithaca 244 $3.17 Fasteners for flow meters 6/20/2002 The Ithaca Joumal 248 $16.98 legal ad for sampling boat 1017/2002 City of ithaca 254 $115.75 Postage 1/1/02-8/31/02 10/14/2002 Madison Filter 256 $1,831.00 Belt Roediger 255 $141.00 Shipping for Belt press 11/7/2002 Sage Supply 259 $58.47 yalye supplies Fieldtek controls $67,403.83 262 $29,012.95 Monitorina Station upgrade jny #3 3/3/2003 Madison Filter 278 $179.00 Belt 4/25/2003 Konecranes Intemational 283 $10,350.56 iny ROC940768 Tank Top Crane 6/212003 Jones Water Supply 290 $1,301.25 iny 1062331-01 pipe 6/9/2003 Jones Water Supply 288 $221.10 iny 1062331-02,1062660-01,1062742-01truck loading for chemicals Rumsey-Loomis 287 $390.81 iny 1274,1275 supplies for belt press 6/30/2003 Jones Water Supply 292 $105.60 iny 1062790-01 linkseal for truck unloading 7/9/2003 ID Booth 294 $38.38 iny 26823 supo1iesfor unloading PKG EQuipment 295 $275.00 iny 17346 pipe support for unloading 8/26/2003 Fieldtek controls 303 $17,183.97 iny 250683 monitoring station updgrade 10/212003 RL Stone 55232 329 $7004.50 gas sensor eQuipment IAWWTP Joint activity Summary of Capital Project 407J 2/15/2005 Page4 Authorization I Amount Fundino Source Allocation oer SJS Budaet.Amount 2000 CC Budget $630,000.00 Capital Reserve J1 Sludge Presses $421,500 Hoist &Jib fro #5 Pump $6,000 Hoist &Jib for Tank Tops $17,000 Battery Bank for Emergency Generator $15,000 Chlorine &Sulfide Analyzer $10,000 Gas Cleaning System $32,000 Stationary Gas Sensors $10,000 Upgrade Monitoring Stations $76,000 Sampling Boat $10,000 Truck Unloading construction $16,000 Electric Reduction Equipment $16,500 $630,000 Total Authorization $630,000.00 Exnenditures: Date Payee PO Voucher Amount Comments 10/31/2003 Auburn Armature 315 $19,593.29 inv 77057 belt press 10 Booth 316 $54.50 inv 85359 supplies 11/13/2003 Sage Supply 323 $63.21 inv s1193631.001 polymer systems belt press USA Bluebook 324 $891.48 Ball Valve inv 721445 belt press 12/3/2003 Cayuga Lumber 326 $94.62 Suoolies for truck unloading Madison Filter 55236 327 $3,605.00 Belt Press equipment McMaster Carr 328 $162.50 Suoplies for truck unloading Sherwin williams 330 $44.83 paint supplies for truck unloading Wickes Lumber 331 $571.38 Supplies for truck unloading 12/15/2003 Kelmar Construction Sales 340 $137.95 Supplies for truck unloading Perteeh Ine 341 $502.00 ;gas sensor equipment 12/22/2003 Cayuga Lumber 336 $11.67 Concrete mix Inv 989694 for unloading .Flngertakes Electric 337 $176.83 Supplies for truck unloading 12/31/2003 Wickes Lumber 343 $70.01 supplies truck unloading City of Ithaca 344 $24.12 postage City of ithaca W/S ap $26,650.12 Chemical Building work 3/10/2004 Ben Weitsman &Son $70.00 supplies 1/27/2005 Fleldtek controls ap04 $4,473.00 inv 250745 Monitorinc station equipment Total Expenditures to date $434,215.30 I I Balance of Authorization :Ii 195,784.70 Transfers from Caoital Reserve: 2000 From Caoital Reserve J1 $170,000.00 IAWWTP Joint activity Summary of Capital Project 407J 2/15/2005 Page 5 Authorization I Amount Fundina Source Allocation oer SJS Budoet:Amount 2000 CC Budget $630,000.00 Capital Reserve J1 Sludge Presses $421,500 Hoist &Jib fro #5 Pump $6,000 Hoist &Jib for Tank Tops $17,000 Battery Bank for Emergency Generator $15,000 Chlorine &Sulfide Analyzer $10,000 Gas Cleaning System $32,000 Stationary Gas Sensors $10,000 Upgrade Monitoring Stations $76,000 Sampling Boat $10,000 -Truck Unloading construction $16,000 Electric Reduction Equipment $16,500 $630,000 Total Authorization $630,000.00 Exoenditures: Date P PO Voucher Amount Comments 7/24/2003 From Capital Reserve J1 $200,000.00 8/11/2004 From Capital Reserve J1 $120,252.00 Total Transfers $490,252.00 Cash Balance $56,036.70 Proiect Allocation: Allocation oar SJS Budaet:Amount Exoended Available Status Sludge Presses(belt press)$421,500 $293,373.50 $128,127 Complete Hoist &Jib for #5 Pump $6,000 $-$6,000 In-progress needto do Hoist&Jib for Tank Tops $17,000 $10,350.56 $6,649 Complete Battery Bank for Emergency Generator $15,000 $598.38 $14,402 Complete Chlorine &Sulfide Analyzer $10,000 $10,588.22 $(588)In-progress need $3588 additional for project Gas Cleaning System $32,000 $-$32,000 In-progress(funds also in #40SJ and new amendment of $42.400) Stationary Gas Sensors $10,000 $12,591.01 $(2,591)Complete Upgrade Monitoring Stations(scada)$76,000 $78,051.62 $(2,052)In-progress budget adequate Sampling Boat $10,000 $32.02 $9,968 Complete Not purchasing All Truck Unloading construction $16,000 $28,629.99 $(12,630)Complete expanded scope of work due to new regulations ElectricReductionEquipment $16,500 $-$16,500 In-progress I $630,000 $434,215.30 $195,785 Funds needed for cash balance $59,742.30 additional needed $56,036.38 Total 115,778.68 from Capital Reserve Unneeded 139,748.32 IAWWTP Joint Activity Summary of Capital Project 409J as of 2/15/2005 Page1 IAWWTP Phosohorus Removal 409J I Allthnri,."tinn":I Amount 01/01/2002 CC Budget $3,000,000.00 Not yet determined Bonds? 5/7/2003 CC Regular meeting $1,115,000.00 Not yet determined Bonds? 9/3/2003 CC Regular meeting $333,500.00 EFC 4/7/2004 CC Regular meeting $526,500.00 Total Authorizations $4,975,000.00 Fundina Allocation:I.2!s!NYS funds Local share Cjty $2,843,212.50 $1,585,912.50 $1,257,300.00 Town ith $2,033,282.50 $1,134,142.50 $899,140.00 Town Dry $98,505.00 $54,945.00 $43,560.00 Total $4,975,000.00 $2,775,000.00 $2,200,000.00 ExnAnditllre: J:Q Voucher Amount Comment 11/19/2001 Steams &Whaler 193 $15,843.89 Advanced Phosphorus Removal SYSteminv 11448 thru 9/30/01 12/26/2001 Steams &Whaler 204 $16,616.80 Advanced Phosphorus Removal SYStemjnv 11735 thru 11/04/01 3/6/2002 Steams &Whaler ap 217 $7,921.34 Advanced Phosphorus Removal SYSteminv 12149 thru 12/23/01 Susan Brock 224 $3,069.64 Prof Services for Phosphorus removal I 4/12/2002 Steams &Whaler 234 $16,824.97 Advanced Phosphorus Removal SYSteminv 12771 thru 3/3/01 5/10/2002 Steams and Whaler 240 $12,481.34 Advanced Phosphorus Removal SYSteminv 13135 thru 3/31/01 6/11/2002 Steams and Whaler 246 $32,806.55 Advanced Phosphorus Removal SYSteminv 13486 thru 4/28/02 7/17/2002 Steams and Whaler $40,297.29 249 $49,496.06 Advanced Phosphorus Removal SYStemjnv 13763 thru 6/2/02 8/W2oo2 Steams and Wheler 251 $77,601.49 Advanced Phosphorus Removal SYStemjnv 13979 thru 6/30/02 11/7/2002 Steams and Whaler 258 $107,138.38 Advanced Phosphorus Removal SYSteminv 14583 thru 8/8/02 12/3/2002 Steams and Whaler 265 $4,192.79 Advanced Phosphorus Removal SYSteminv 14748 thru 9/29/02 Barney,Grossman,Dubow and Marcus 266 $532.00 Prof Services for Phosohorus removal jnv 10414 12/16/2002 Steams and Whaler 268 $6,585.31 Advanced Phosphorus Removal System inv 14928 thru 11/3/02 2/18/2003 Steams and Whaler '$315,517.92 ap 276 $4,809.39 Advanced Phosphorus Removal System jnv 15203,15413 thru 12/29/02 6/8/2003 The Ithaca Journal 55178 300 $74.21 Legal ad for Phosphorus Removal Uporade jnv 104396 7/10/2003 Tha Ithaca Joumal $318,629.87 55179 300 $81.00 Legal ad for Phosphorus Removal Uoorade additional items inv 106001 Town of Ithaca Accounting Dept 301 $178.48 Legal ad for Phosphorus Removal Uoorade town ad I 7/23/2003 Steams and Wheler I 298 $7,233.11 Advanced Phosphorus Removal System inv 16744 thru 6/1/02 Susan Brock I 299 $868.00 Prof Services for Phosphorus removal inv 354 I 8/11/2003 Bamev,Grossman,Dubow and Marcus 302 $817.00 Prof Services for Phosphorus removal inv 111693 I 9/4/2003 Steams and Wheler 306 $81.00 Advanced Phosphorus Removal SYSteminv 15203,15413 thru 12/29/02 additional amt 9/25/2003 Steams &Whaler 312 $6,797.45 Advanced Phosphorus Removal System jnv 16143 thru 4/15/03 additional amt 10/31/2003 Steams &Whaler 321 $41,729.25 Advanced Phosphorus Removal System Design &Bid docs inv 17458,17459 thru 8/31/03 12/W2OO3 Steams &Whaler 338 $5,517.17 Advanced Phosphorus Removal SYStemDesign &Bid docs inv 17960,17961 thru 11/2/03 12/31/2003 Steams &Whaler $64,581.19 345 $1,184.52 Advanced Phosphorus Removal SYStemDesion &Bid docs inv 18195 thru 11/30/03 3/24/2004 Steams &Whaler $5,301.20 Advanced Phosphorus Removal SYStemamendment no 1 inv 18726 thru 2/W04 3/15/2004 Tha Ithaca Joumal 58067 $90.21 Legal ad for rebid of Phos Project jnv 345525 I I 3/25/2004 Tha Ithaca Journal 58075 $95;06 Legal ad for rebid of Phos Proiect inv 348216 I I 4/29/2004 Steams &Wheler $906.19 Advanced Phosphorus Removal SYStemamendment no 1 inv 18971 thru 2/29/04 5/24/2004 City of Ithaca $13.65 postage for EFC documents I I I 7/26/2004 Steams &Whaler $10,357.96 Advanced Phosphorus Removal SYStemamendment no 1 inv 19737 thru 5/30/04 8/26/2004 CitY of Ithaca $13.65 pOstagefor EFC documents I I Kinko's I $16.39 fedex of documents to EFC I I Steams &Whaler $6,800.37 Phos Removal Project amend #1 to 7/4/04 I 9/13/2004 Crane Hogan $336,300.00 Est 1 Const Phosphorous Removal Uoorade Proiect Inv 5946 to 7/31/04 9/20/2004 Crane Hogan $160,377.21 Est 2 Const Phosphorous Removal Uoorade Proiect Inv 5968 to 8/31/04 10/18/2004 Steams &Whaler $17,520.29 jnv 20436 Phos removal upgrade amend 1 to 8/1/04 I 11/11/2004 Crane Hoaan $283,921.48 Est 3 Const Phosphorous Removal Uoorade Project Inv 5986 to 9/30/04 John Mills Electric $18597.20 Est 1 Electrical Contract to 8/25/04 I I IAWWTP Joint Activity Summary of Capital Project 409J as of 2/15/2005 Page2 IAWWTP Phosohorus Removal409J I I AI'thnri7"tinn:I AI'lli1!H!1 01/01/2002 CC Budget $3.000.000.00 Not yet determined Bonds? 5/7/2003 CC Reaular meetino $1,115.000.00 Not yet determined Bonds? 9/312003 CC Regular meeting $333.500.00 EFC 4/7/2004 CC Regular meeting $526,500.00 Total Authorizations :5 4.975.000.00 Funding Allocation:I2!i!NYS funds Local share ciiV :5 2,843.212.50 :5 1.585,912.50 :5 1.257,300.00 Town ith $2.033,282.50 :5 1,134,142.50 $899,140.00 Town Dry $98,505.00 $54,945.00 $43,560.00 Total $4,975.000.00 $2.775.000.00 $2.200,000.00 ExnAnrlitllrA : Date payee PC Voucher Amount Comment KimbleInc :5 1,102.00 App 1 HVAC Contract to 8/31/04 11/25/2004Willkie Farr &Gallagher $2,325.00 BondingAttorney Fee related to EFC 12/28/2004Crane Hogan :5 173,926.49 Est 4,5 Const Phosphorous RemovalUoorade PrOiectInv6008.6034 to 11/30/04 2/9/2005 Crane Hoean apO4 $191,076.35 Est 6 Const Phosphorous Removal UOOradePrOiect to 12/31/04 Kimble Incl apO4 $26,657.00 App 2 HVAC Contract to 12/31/041 Steams &Wheler apO4 $76,787.41 inv 21829 Phos removal uoorade amend 1 to 1/2/05 Total Expended to date :5 1,732,446.25 I Balance of Authorization :5 3,242,553.75 I I Tr"""t..,,,fr m eRnitalReserve: $. :5 . $. $- :5 . Bonded: City Bonded their share :5 900,000.00City BANS 8/2003 $2,500,000.00 BANS 1/14/05 Total Sources:!:5 3,400,000.00 I Cash Balance $1,667,553.75 IAWWTP Joint Activity Summary of Capital Project 410J as of 2/15/2005 Primarv Tanks Uoorade 410J 2003 I I Allthnri,."ti n :AmOlint ISolJrt'.A I Allocation ""r !':J!':Budn..t: 1/15/2003 CC Meetina $160,000.00 Capital Reserve J1 City Share $91,440 I Town of Ithaca Share $65,392 Town of Dryden Share $3,168 I $160,000 6/2/2004CC Meeting $200,000.00 Capital Reserve J1/ Bonds Total Authorization I $360,000.00 Contracts: McPherson Builders Inc $135,275 ExDenditurEis: Date Payee Po \Iucher Amount IComment 2/18/2003 Rumsev-Loomis 277 $1,718.12 Sleeves inv 1262,1256 3/14/2003 Ithaca Journal 282 $32.98 legal ad for Primary Settling tanks Collector SYStem 5/14/2003 McPherson Builders lOG 284 $9,811.98 APplication 1 to 3/15/03 I 6/27/2003 McPherson Builders lOG 291 $17,575.00 APplication 2 to 5/23/03 I 7/23/2003 McPherson Builders lOG 297 $43,225.00 Application 3 and 4 to 7/11/03 for Primarv Tank construction 8/26/2003 McPherson Builders Inc 304 $19,809.00 Application 5 to 7/31/03 for Primarv Tank construction Rumsev-Loomis I 305 $1,600.00 Jnv 1287 fabricate gear to hub I 12/3/2003 McPherson Builders Inc 335 $32,018.95 Application 6 to 10/17/03 for Primarv Tank construction 12/15/2003 McPherson Builders lOG 342 $14,973.07 Application 7 &8 final and retainage to 11/14/03 for Primarv Tank construction 2/4/2004 Rumsey-Loomis ap $1,080.00 chains I I 2/10/2004 Rumsev-Loomls $1,560.00 imaeller nose Iny 1315,Inv 1314 sprocket 4/29/2004 Ithaca Journal 56133 $.56.68 Legal notlca for second prlmarv settlino tank 8/26/2004 Rumsey-Loomis $1,724.00 Sleeves inv 1339 I 12/8/2004 McPherson Builders Inc $21,850.00 App 1 Phase II construction inv4152001 8/31/04 12/23/2004 McPherson Builders Inc $99,512.50 App 2 Phase II construction inv 11/30/04 12/30/2004 McPherson Builders Inc $63,064.69 App 3 Phase II construction inv 12/30/04 1/27/2005 Rumsev-Loomis $2,425.00 drive shaft materials jnv 1374,1375 2/9/2005 McPherson Builders Inc ret oav 04 $10,347.81 App 4 and final retainage($9,738.75)Phase II construction inv 1/15/05 Rumsey-Loomis $2,998.39 Primary Settling Tanks inv 1377 1380 Dear and pins I I I Expended to date 1:5 345,385.17 Balance of Authorization i $14,614.83 I Transfers from Capital Reserve: 7/24/20031 From Capital Reserve J1 I $150,000.00 I Total Funding Sources I $150,000.00 I Cash Balance $(195,385.17) I Contracts I McPherson Builders $194,775.00 Phase II expended $194,775.00 Balance $- IAWWTP Joint Activity Approved Budget and Actual Activity as of February 15 2005-2I15/2005-iawwtpreport City of Ithaca IAAWWTP Page 1 Revenues:I J815O I Excess or Account #Descriotion Budget Actual (Deficiency\ 2373 Septage Service Other Govt's $325,000.00 $18,728.00 $(306,272.00) I 2374 Sewer Service Other Govt's $2,172,966.00 $533,518.00 $(1,639,448.00) I 2401 Interest &Earnings $10,000.00 $-$(10,000.00) I 2665 Sale of Equipment $-$-$- I 2680 Insurance Recoveries $-$-$- I 2701 Refund of Prior Year Expense $-$-$- I I Total Revenues as of 2/15/05 $2,507,966.00 $552,246.00 $(1,955,720.00) I IAWWTP Joint Activity Approved Budget and Actual Activity as of February 15 2005-2I1512005-iawwtpreport ",...-,U A""""~~-u - I Exoenditures:I J8150 Available Account#Descriotion Budaet Actual Balance Ooerations: 1920 Municipal Asssociation Dues $1,000.00 $1,000.00 $. 1990 Contingency Account I $14,859.00 $.$14,859.00 5105 Administration Salaries $62,100.00 $5,487.00 $56,613.00 5110 Staff Salaries $454,401.00 $50,169.00 $404,232.00 5115 Hourly Ffri $-$.$. 5120Hourly PIT!$15,991.00 $1,258.00 $14,733.00 5125 Overtime I $50,000.00 $1,907.00 $48,093.00 5225 Other EQui ment $47,800.00 $-$47,800:00 5405 Telephone $5,000.00 $181.00 $4,819.00 5410 Utilities $387,500.00 $12,771.00 $374,729.00 5415 Clothing $8,000.00 $-$8,000.00 5420 Gas &Oil $4,000.00 $.$4,000.00 5425 OfficeExpense $3,500.00 $330.00 $3,170.00 5430 Fees I $79,500.00 $950.00 $78,550.00 5435 Contracts I $51,400.00 $93.00 $51,307.00 5436 OverheadCharge CitvGeneral Fund $225,500.00 $-$225,500.00 5440 Staff Development $18,500.00 $1,311.00 $17,189.00 5450 Advertising $300.00 $-$300.00 5455 Insurance I $108,000.00 $6,064.00 $101,936.00 5475 Property Maintenance $14,300.00 $,77.00 $14,223.00 5476 EQuipment Maintenance $33,300.00 $1,031.00 $32,269.00 5477 EQuipment Parts I $49,200.00 $44.00 $49,156.00 5479 VehicleMaintenance I $6,000.00 $.$6,000.00 5480 BuildingMaintenanceSupplies $12,000.00 $-$12,000.00 5494 Safety Materials &Supplies $7,500.00 $.$7,500.00 5495 Treatment Supplies I $159,000.00 $4,827.00 $154,173.00 5496 Lab Supplies $77,450.00 $1,097.00 $76,353.00 5499 Sludge Disposal Fees $280,000.00 $8,340.00 $271,660.00 5700 Prior Year Encumbrances $-$6,539.00 $(6,539.00 5720 PriorYear Equipment $.$-$- Sub-Totals $2,176,101.00 $103,476.00 $2,072,625.00 I Benefits: 9010 State Retirement $73,220.00 $-$73,220.00 9030 SocialSecurity $44,561.00 $4,500.00 $40,061.00 9040 WorkersCompensation $47,571.00 $6,819.00 $40,752.00 9060 Health Insurance $149,724.00 $12,457.00 $137,267.00 9070 DentalInsurance $2,249.00 $-$2,249.00 9080 DayCare Assistance $3,600.00 $-$3,600.00 Sub-Totals $320.925.00 $23.776.00 $297,149.00 I Debt Service 9710 SerialBonds $10,205.00 $-$10,205.00 9711Intereston SerialBonds $735.00 $-$735.00 Sub-Totals S 10.940.00 $-$10,940.00 Total All expenditures as of 2/15105 $2.507.966.00 $127.252.00 $2,380,714.00 I Excess of (expenditures)Revenues $.$424,994.00 $(424,994.00 I I IAWWTP Joint Activity Approved Budget and Actual Activity as of December31 2004 PRELIMINARY-2I15/2005-iawwtpreport City of Ithaca IAAWWTP Page 1 Revenues:I J8150 I Excess or Account #Description Budaet Actual (Deficiencv\ 2373 Septage Service Other Govl's $240,000.00 $436,790.00 $196,790.00 I 2374 Sewer Service Other Govt's $2,100,479.00 $2,100,479.00 $- I 2401 Interest &Earnings $65,083.00 $2,733.00 $(62,350.00) I 2665 Sale of Eauipment $-$-$- I 2680Insurance Recoveries $-$-$- I 2701 Refund of Prior Year Expense $-$4,198.00 $4,198.00 I I Total Revenues as of 12/31/04 $2,405,562.00 $2,544,200.00 $138,638.00 I IAWWTP Joint Activity Approved Budget and Actual Activity as of December 31 2004 PRELlMINARY-2I1512005-iawwtpreport City of Ithaca IAAWWTP Page 2 I I Exnenditures:I J8150 I Available Account #Description Budaet Actual Balance Operations: 1920 MunicipalAsssociation Dues $1,000.00 $1,000.00 $- 1990ContinaencvAccount I $14,859.00 $-$14,859.00 5105 AdministrationSalaries $60,000.00 $3,149.00 $56,851.00 5110 Staff Salaries $439,035.00 $470,244.00 $(31,209.00 5115 Hourly Frr!$-$167.00 $(167.00 5120 Hourlv PIT!$15,450.00 $13,782.00 $1,668.00 5125 Overtime I $50,000.00 $34,141.00 $15,859.00 5225 Other Eauipment $47,800.00 $51,054.00 $(3,254.00) 5405 Telephone $5,000.00 $2,384.00 $2,616.00 5410 Utilities $387,500.00 $329,799.00 $57,701.00 5415 Clothino $8,000.00 $6,487.00 $1,513.00 5420 Gas &Oil $4,000.00 $4,075.00 $(75.00) 5425 Office Expense $3,500.00 $2,632.00 $868.00 5430 Fees I $78,425.00 $41,862.00 $36,563.00 5435 Contracts I $252,400.00 $242,512.00 $9,888.00 5440 Staff Development $15,000.00 $3,222.00 $11,778.00 5450 Advertising $300.00 $-$300.00 5455 Insurance $100,000.00 $121,094.00 $(21,094.00) 5475 Property Maintenance $14,300.00 $1,032.00 $13,268.00 5476 Equipment Maintenance $33,300.00 $18,343.00 $14,957.00 5477 Eauipment Parts I $49,200.00 $43,971.00 $5,229.00 5479 Vehicle Maintenance I $11,000.00 $3,276.00 $7,724.00 5480 Building Maintenance Supplies $12,000.00 $5,183.00 $6,817.00 5494 Safety Materials&Su plies $7,500.00 $4,101.00 $3,399.00 5495 Treatment Supplies $134,000.00 $112,818.00 $21,182.00 5496 Lab Supplies $77,450.00 $35,217.00 $42,233.00 5499 Siudae Disposal Fees $265,000.00 $250,502.00 $14,498.00 5700 Prior Year Encumbrances $-$43,790.00 $(43,790.00) 5720 Prior Year Equipment $-$-$- Sub-Totals $2,086,019.00 $1,845,837.00 $240,182.00 I Benefits:I 9010 State Retirement $74,599.00 $60,979.00 $13,620.00 9030 Social Security $43,560.00 $39,895.00 $3,665.00 9040 Workers Compensation $41,366.00 $28,411.00 $12,955.00 9060 Health Insurance $142,594.00 $132,962.00 $9,632.00 9070 Dental Insurance $2,249.00 $1,727.00 $522.00 9080 Day Care Assistance $3,500.00 $2,720.00 $780.00 Sub-Totals $307.868.00 $266.694.00 $41,174.00 Debt Service 9710 Serial Bonds $10,205.00 $10,205.00 $- 9711Interest on Serial Bonds $1,470.00 $1,470.00 $- Sub-Totals I $11.675.00 $11.675.00 $- I Total All Expenditures as of 12/31/04 $2.405.562.00 $2.124.206.00 $281,356.00 I Excessof (Expenditures)Revenues $-$419,994.00 $/419,994.00)