HomeMy WebLinkAbout2025-03-08 SJCSJC Agenda
March 9, 2005 – 12:30 p.m.
Approval of February 16, 2005 minutes
Financial Report Steve Thayer
Engineering and Operations Report Larry Fabbroni and Jeff Soule
Action Items from Engineering and Operations Report
Next Meeting: April 13, 2005, 12:30 p.m.
1
SJC MEETING
March 9, 2005
Present:
Bill Gray Dan Cogan, Chair
Jennifer Dotson Dan Walker
Steve Thayer Mayor Carolyn Peterson
Supervisor Cathy Valentino Larry Fabbroni
Mary Tomlan Jeff Soule
Peter Stein Bob Romanowski
Supervisor Steve Trumbull
Absent:
Dan Cogan called the meeting to order at 12:37PM.
Approval of February 16, 2005 minutes – Noted corrections:
1) Page 2, paragraph 12 - Concrete Restoration - Municipal Law (not Town of Ithaca) requires
that a job be bid out if the cost exceeds $20,000.
2) Page 2, paragraph 9 – Phosphorous Removal Upgrade – The feeders from the 1200A
breaker are under specification and the contractor needs to add an additional feeder to make up
the deficit.
3) Page 3, paragraph 7 – Chlorine Residuals – Sodium Hypochlorite (not SO2) pumps have
been calibrated and chlorine residuals have been maintained successfully.
Peter Stein moved to approve the minutes, with the above corrections. Seconded by Mary
Tomlan, the motion passed unanimously.
Financial Report – Steve Thayer
Steve distributed the current activity reports for 2005. The 1st Quarter payments have been
received from all three entities. Septage service revenues are coming in nicely.
Expenditures are currently within budget.
Currently we have revenues in excess of expenditures of approximately $207,000.
There are some small items reported for the end of 2004 and the final close out for 2004 will be
in the next week.
2
Cathy asked if a resolution should be passed to keep the approximate balance of $420,000+ from
2004 as a fund balance. Steve agreed and said that he will make a recommendation when 2004
has been finalized.
Bill said that there are 2 different fund balances and that Cathy was talking about the operating
fund balance. He said that we would want to keep a minimal capital fund balance as well. Steve
said that we have a small capital reserve balance. Cathy said the capital reserve balance and the
general fund balance are kept separate.
Peter asked what the difference is and Cathy explained that the capital project money is money
that comes from our funding through our sewer benefit. The general fund balance is revenue that
is in excess of what we have paid on our share. It’s different money that comes in at different
proportions and we need to keep it separate.
Steve next reported on the current activity for the capital projects. CP409J - The phosphorous
removal project has been quite active. We have actually spent about $27,000 this last period
with more to put through the process. CP-403J – Disregard the $8,815.18 reported as this was
paid in 2004. There is no current activity for CP-403J.
We have submitted two pay requests for the phosphorous removal project and we have received
the second request. The first request is still under review, reason unknown.
Summary of Engineering and Operations Report – Larry Fabbroni and Jeff Soule
Bond Act Funding – Larry explained the path of the pay requests that he has submitted and said
that the 1st pay request is being rectified. We have received payment of $365,323.61 (2nd pay
request) for the 4th Quarter of 2004.
NYSEFC – At this point, we need to borrow $2.2M which represents a little less than what the
local share of phosphorous project should be. The budget has increased to $4.9M. Larry said
that $400,000 from the $2.2M has been attributed to the engineering costs. The engineering
costs can be borrowed but the Bond-Act Funding cannot pay for the engineering costs. Bond
Act funds can only be spent for the contractors.
Industrial Pre-treatment –SCADA/Metering/Infiltration and Inflow – The joint City/Town
engineers are close to finalizing their report on the flow meter station upgrades.
Tertiary Phosphorous Removal Upgrade – Additional wall sections have been poured,
electrical runs from the existing plant are being installed, and a change-order for the additional
400A feed-line (cost $32,000) has been executed. A meeting will be scheduled in April, in
which Crane-Hogan would like to discuss winter delay charges. The cold joint issue is still in
play.
Larry asked for a resolution to amend the Stearns & Wheler contract for an additional $10,000
which would increase the original contract from $235,000 to $245,000. This request is to cover
the extra costs involved in the re-bid of the phosphorous removal project. Larry explained that
the amendment needs to be executed and submitted to EFC as part of the costs. It was noted that
it is already in the budget but was never officially amended.
3
Cathy moved to approve the amendment of an additional $10,000 to the Stearns&Wheler
contract. Seconded by Carolyn, the motion passed unanimously.
Concrete Restoration – We have talked with Crane-Hogan about doing exploratory on the
concrete repair on a time and material basis within the $20,000 envelope. This will give us at
least one contractors estimate. Work in excess of $20,000 will be bid out. They have agreed to
participate.
Digester Enhancement Project (NYSERDA Grant) – Susan Brock has reviewed the contract
suggested by NYSERDA. The agreement has been approved for signature by the City
Administration Committee and Common Council Staff is currently is currently pursuing the
Susan Brock suggested changes with NYSERDA.
Staff has decided to delay the use of biological enhancements to improve grease processing and
improve sludge constituency in digesters.
Operations – Jeff Soule
Industrial Pre-Treatment – Jeff reported that we have sent out the annual pre-treatment report.
Trucked Waste – Nanticoke has contacted us in regards to renewing their contract for leachate
disposal. According to the contract that we have in place, they should be providing us with
quarterly test results on their leachate. It appears that we have not been receiving this data and
they have been asked to provide the information for 2004. They have also been asked to provide
a memo stating that glycol has not been added to their leachate.
Permits for Appleton Disposal, Brewer Road Landfill, and TCSW (Tompkins County Solid
Waste have expired and we are in process of renewing these permits. NOTE: TCSW includes
both the Caswell and Hillview sites and these require separate permits.
The entire trucked waste program is in need of updating. This would include adjustments of
fees, hours of operation, holding areas to enable treatment equilibrium, sampling protocols,
ownership, random source verification, odor control, and expansion of dumping facilities. Fee
structures are currently under review.
Jeff distributed a draft document for review prior to the April meeting and asked for comments
and for a finalized Trucked Waste policy to be considered and approved.
Belt Press – New belts have been installed.
Electrical Sub-Station – Service was performed by HMT (electrical contractor)
Phenol Update – More sampling and testing required (see Engineering & Operations report for
details).
Personnel – The position for Laboratory Technician will be posted and advertised this week if
there is no response from one person remaining on a prior Civil Service list. We have received a
list of 5 applicants to interview for the Operator Trainee position.
4
Ken Dzikiewicz has worked at both the Wastewater and Water plants for the past three years and
has been approved by Civil Service for a new title of Water/Wastewater Treatment Plant
Operator. HR has informed us that a salary adjustment is due for the past two years as Ken
should have been permanently appointed at the top of the scale of his new position. This
increase will be prorated between the water treatment account and the Joint Activity account.
The demands and added testing and policing of trucked waste and the upcoming high rate
phosphorous filtration process will collectively create a need for an additional operator.
Additionally, an existing operator with 30+ years of service is schedule to retire in early 2006.
It would be advisable to look at the current trainee pool to see if there are any potential summer
seasonal employees that may be hired and evaluated for permanent employment later in the year
or at the start of the next calendar year.
The meeting adjourned at 1:42PM.
The next meeting is scheduled for April 13, 2005 at 12:30PM.
Joint Engineering and Operations Report of
Jeff Soule and Larry Fabbroni
SJC Meeting, March 8,2005
IAWWTP Conference Room
BOND ACT FUNDING
The first pay request submitted October 13,2004 has passed regional review and is in the
Albany office and verified as actively being reviewed for payment.
The repayment request for $365323.61 for the last quarter of 2004, submitted January
15,2005 has been received.
On March 4,2004 we have submitted preliminary information to NYSEFC
representatives as to our local contact list for long term NYSEFC financing in the July
2005 pool. We have subsequently been asked to provide additional information
concerning the ongoing phosphorus and engineering contracts by March 25,2005 in order
to be included in this pool . This is a one time chance to be eligible above the funding
line. We have applied for $2,200,000 of local funding to compliment the $2,775,000
Bond Act Grant.
INDUSTRIAL PRETREATMENT
We continue our monitoring efforts to establish limits for phenol. We are awaiting more
typical plant flows to re-sample a typical residential area in the sewer system.
SCADA /METERING/INFILTRATION AND INFLOW
The joint City/Town engineers have reviewed the recommendations for flow meter
station upgrades and the final report is being prepared.
TERTIARY PHOSPHORUS REMOVAL UPGRADE
Additional sections of walls were poured and winter protected through February and
early March. Electrical runs from the existing plant MCC to the addition continue to be
installed. A change order for the additional 400A feedline at a cost of $32000 has been
executed. Crane-Hogan would like to discuss delay charges for winter concrete costs.
ENGINEERING AND OPERATIONS COLLABORATIVE EFFORTS
Staff has discussed concrete repairs with Crane-Hogan. A project scope is being prepared
to provide background and budget for a more detailed and all encompassing rehabilitation
of tank fissures and deck coatings. The intention is to bid any work in excess of $20,000
labor and materials.
The Contract suggested by NYSERDA for the digester enhancement project has been
reviewed by SJC Counsel Susan Brock. The agreement has been approved for signature
by the City Administration Committee and Common Council Staff is currently pursuing
the S. Brock suggested changes with NYSERDA..
Staff has decided to delay the use of biological enhancement agents to improve grease
processing and improve sludge constituency in digesters on the outside chance that the
NYSERDA research might be affected or the results of using these agents masked by that
research..
OPERATIONS
1. I received a phone call from Brian Donnelly at Nanticoke Landfill [Broome
County] wanting to renew their contract with us for the disposal of Leachate. According
to the contract the should send us quarterly test results from the Leachate. I don’t believe
this is happening. I asked him to send me these for the last year. There is also some left
open correspondence from December of 2003 regarding them not mixing glycol in with
the Leachate. I have asked him to send me a memo stating this mixing is not occurring.
2. Appleton Disposal, Brewer Road Landfill, and TCSW Trucked Waste
Permits have run out.T ompkins Co. Leachate ,[ Hillview and Caswell]
need to have separate permits for each site. We are in the process of
renewing these sites.
3. New belts have been installed on the Belt Press.
4. HMT [An electrical contractor] was in to service our Sub Station.
5. The entire trucked waste system is in need of updating including adjustment of
fees, hours of operation, holding areas to enable treatment equilibrium, sampling
protocols, ownership, random source verification, odor control, and expansion of
dumping facilities. See the attached draft document we would like to adopt in some form
at the April meeting. Fees are still under review and all comments are welcome for a final
draft
6. Update on Phenol - We collected a composite sample on our Influent and
Effluent on Feb. 10. The results were 0.030 mg/l on the Influent
and < 0.010 on the Effluent. Flows for that day were12.945 MGD.
This equates to 3.24 lbs in the influent and <1.08 lbs in the
effluent. We are not sure of the amount below 0.010 or in turn
below 1.08 lbs. The Draft Technical Evaluation of Local Limits
has a Maximum Allowable Headworks Loading of .303 lbs based
on Water Quality Standards. Since the lab sample left is
insufficient to do perform further ppb tests we need to resample
and analyze for a lower detection limit, to quantify actual
loadings.
PERSONNEL
The laboratory technician position will be posted and advertised this week if the one
person remaining on a prior approved Civil Service list does not respond to the canvas.
We have received a list of five applicants to interview for the operator trainee position.
Ken Dzikiewiecz has worked at both the Wastewater and Water Plants for the past three
years and has been approved by Civil Service for a new title of Water/Wastewater Plant
Operator. HR has informed us that a salary adjustment is due for the past two years as
Ken should have been permanently appointed at the top of the scale of his new position.
This increase will be prorated between the water treatment account and Joint Activity
Account.
The demands of added testing and policing for trucked waste and the upcoming high rate
phosphorus filtration process will collectively create a need for an additional operator.
Additionally an existing operator of over 30 years is scheduled to retire early in 2006.
It would be advisable to look at the current trainee pool to see if there are any potential
summer season employees that may be hired and evaluated for permanent employment
later in the year or at the start of the next calendar year.
WASTE HAULER POLICIES AND PROCEDURES
I. Introduction
The Ithaca Area Waste Water Treatment Facility [IAWWTF] receives waste by truck at
525 Third St. Ithaca, New York. No person may discharge hauled wastewater to any
location except those on the IAWWTF site designated as Hauled Wastewater Receiving
Stations, or those locations off the treatment plant site at which the IAWWTF has given
the hauler specific permission to discharge.
Hauled wastes are accepted from permitted commercial waste haulers and municipalities,
in accordance with the City of Ithaca, Town of Ithaca, and Town of Dryden Sewer Use
Law and these Policies and Procedures.
II. HOURS OF OPERATION
A. Hours of Operation
1. Monday thru Friday 7:30 AM to 2:45 PM
2. Saturday, Sunday, and Holidays 10:00 AM to 1:00 PM
3. No person may discharge wastewater or remain on site after the
hours of operation unless prior arrangements have been made.
B. Closures
The waste hauler facility may also be closed for reasons including,
but not limited to, construction activities or treatment plant bypass
events. The IAWWTF will attempt to provide notice if an unscheduled
closure is necessary.
Page 2
III. PERMITS REQUIRED
A. NYSDEC Part 364 Waste Hauler Permit
All commercial and municipal waste haulers are required to possess a
Valid DEC permit issued under 6 N.Y.C.R.R. Part 364.
B. IAWWTF Waste Hauler Permit
1. In addition to the NYSDEC Part 364 permit, all commercial and
municipal haulers are required to possess a waste hauler permit
issued by the IAWWTF. The IAWWTF Waste Hauler Permit
will list all permitted vehicles, waste types, and conditions for
discharging wastes at the IAWWTF.
2. To be issued an IAWWTF Waste Hauler Permit, the following are
required:
• NYSDEC Part 364 Waste Hauler Permit
• Proof of compensation and liabilit y insurance
• Completed Waste Hauler Permit Application
3. Duration: The duration of the IAWWTF Waste Hauler Permits shall not
exceed one year.
Page 3
IV MANIFEST REQUIRED
1. For septage and grease trap waste the IAWWTF uses a tracking ticket issued
to individual haulers to provide the IAWWTF with a list of persons and
facilities with addresses from which the hauler picked up wastewater, a
statement of the volume and nature of the wastewater.
2. For industrial waste [leachate, retentate, sludge, etc] the hauler may use his
own bill of lading or invoice with the facilities name and address from which
the hauler picked up wastewater for that load, a statement of the volume and
the nature of the wastewater.
3. Incomplete or incorrect tracking tickets, bills of lading o r invoices are
grounds for refusal of the load. False statements made on tracking tickets,
bills of lading or invoices may result in permit revocation.
4. Each tracking ticket, bill of lading ,or invoice must be signed and dated by
the hauler delivering the load of wastewater to the IAWWTF.
Page 4
V. PROHIBITED WASTES
The following wastes may not be discharged to the IAWWTF
A. Wastes contained in or resulting from the cleaning of catch basins,
floor troughs, oil/water separators, and any tanks used for chemical or
wastewater treatment.
B. Wastes contained in or resulting from the cleaning of catch basins, floor
troughs, sand filters, or sand traps at vehicle maintenance facilities or
washing facilities[car or truck washes].
C. Grease from outside Tompkins County.
D. Wastes not specifically listed on a hauler ’s NYSDEC Part 364 Permit or
its IAWWTF Waste Hauler Permit.
E. Wastewater having a pH less than 5.5 or greater than 9.5 Standard Units
[S.U.]
F. Hazardous wastes as defined below:
1. Any listed waste as detailed in 40 CFR 261 Subpart [D]
2. Any waste determined to be hazardous by characteristic as
defined by 40 CFR 261 Subpart [C]
3. Any waste determined to be hazardous by the mixture rule as
defined by 40 CFR 261.3
G. Any waste that will subject IAWWTF to the reporting and permitting
Regulations of the Resource Conservation and Recovery Act [RCRA]
40 CFR 270.
H. Any other waste prohibited by Article II of the Town of Ithaca, City of
Ithaca, and town of Dryden Sewer Use Law.
Page 5
VI DISCHARGE CONDITIONS AND PROCEDURES
A. Only domestic wastewater [septage] and grease trap waste will be
accepted without the need of further permitting action. Waste from other
sources [ i.e. treatment facilities, Industrial facilities ] will be accepted
only by special permit. Special permits may be granted by IAWWTF
pursuant to completed applications received from the generator of the
wastewater.
Note; If a Waste Generator is applying for a special permit from this
facility, the Hauler discharging the wastewater must be approved and
permitted through IAWWTF prior to discharge.
B. Safety
1. Waste haulers are required to follow all designated safety rules while
they are on IAWWTF property, including:
a. 10 mph speed limit
b. Confined space regulations: No hauler may enter their vehicle
tank, a manhole, or any other confined space while on IAWWTF
property
C. For deliveries of grease trap waste, 24 hours notice must be given to
IAWWTF
E. Each hauler will be responsible for conducting all work in a safe and neat
manner and will be solely responsible for his/her equipment and
Activities
F. Each hauler will be responsible for cleaning spills due to his/her actions.
This will include removing debris from the bar screens and placing it in
available containers.
G. Each Hauler will stop at the IAWWTF main office prior to discharging
their load.
H. For domestic wastewater [septage] and grease trap waste the hauler will
present IAWWTF personnel their tracking ticket for that load.
IAWWTF personnel will review the tracking ticket to make sure the
tracking ticket is completely filled out before allowing the hauler to
discharge their load. Incomplete tracking tickets or incorrect information
are grounds for refusal of discharge. False statements made on tracking
tickets may result in permit revocation. If the hauler has a full load he
can record the volume now and not have to return to the office, if not
he/she will record the level of the septage tank before and after dumping
and return to the office with the level readings to record the volume .
NOTE any hauler not returning immediately after discharging will
be billed for a full load. This tracking ticket will be sent to Tompkins
County, who will bill each hauler on a monthly basis. The IAWWTF
will not be involved in billing except for the special permitting procedure
explained in section A above.
I. For wastes requiring a special permit the hauler will present IAWWTF
personnel their bill of lading or invoice along with a representative
sample of that load [IAWWTF will supply bottles for sampling]. The bill
of laden number, date, quantity, where the load originated, hauling
company and drivers name must be on both the bill of laden / invoice
and the sample bottle.
J. Incomplete bills of laden / invoices or incomplete information on
sample bottles are grounds for refusal of discharge. False statements made
on the bills of laden / invoice or sample bottles may result in permit
revocation.
K. IAWWTF personnel will review the bill of lading / invoice and sample,
and make sure all the required information is filled out before allowing
the hauler to discharge their load. Based on the nature of the wastewater,
IAWWTF personnel will direct the hauler where to discharge their load.
IAWWTF personnel will then log the sample into the sample registry in
the lab and preserve the sample for testing.
L. All hauled wastewater discharges must comply with all Pretreatment
Standards and Pretreatment Requirements.
M. IAWWTF personnel have the discretion to refuse to accept any hauled
wastewater load based on the type, concentration, or quantity of
pollutants, or on the capability of the IAWWTF to treat the wastewater
VII. Cost
Method 1 This cost is considered when the wastewater is discharged to the
headworks of the facility. The base or minimum charge is $6.00 /
1000 gallons. If the BOD of the wastewater exceeds 1384 mg / l then
the cost will be at $0.52 / lb of BOD instead of the $6.00 / 1000
gallons.
Method 2 This cost is considered when wastewater is discharged to the septage
receiving station, because of solids concentration or extremely high
BOD. The base or minimum charge is $41.38 / 1000 gallons based
on a 2 % solids concentration. If the solids concentration is greater
than 2 %, then an additional $8.965 / % / 1000 gallons is added on.
Solids are calculated as dry weight solids for billing purposes.
VIII Authority
A. The receipt of hauled wastewater is regulated by IAWWTF under the
Authority of the Clean Water Act, the General Pretreatment Regulations
[40 CFR 403], the City of Ithaca, Town of Ithaca, and the Town of Dryden
Sewer Use Law, and the terms and conditions of the SPDES permit issued to
the IAWWTF.
B. IAWWTF personnel are charged with up holding the requirements of these
regulations. Failure to follow their instructions regarding safety, allowance or
refusal of wastewater, or any other issue may result in immediate waste
hauler permit suspension or revocation. Likewise, failure to adhere to waste
hauler permit requirements will be considered a violation of these regulations
and will result in appropriate enforcement activities.
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Waste Hauler Permit Application
Part A – Applicant Information
Company Name
Owner or Authorized Contact
Address
City
State
Zip Code
Telephone
Fax
NYSDEC Waste Hauler Permit Number
New Application Renewal Proof of Insurance
NYSDEC Part 364 Permit Attached
Part B – Vehicle Information
License Number
State
Capacity
(Gallons)
Make/Model
Add
Delete
1
2
3
4
5
6
Part C – Waste Information
WASTE NAME/DESCRIPTION
Add Delete
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Certification: I hereby certify that the information provided on this form is true to the
best of my knowledge and belief. False statements made herein are criminal acts
punishable by law.
Signature
Printed or
Typed Name
Title
Date
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Waste Hauler Permit
Company Name
Owner or Authorized Contact
Address
City
State
Zip Code
Telephone
Fax
NYSDEC Waste Hauler Permit Number IAWWTF Permit Number
This Permit is valid for the following vehicles
License Number
State
Capacity
(Gallons)
Make/Model
1
2
3
4
5
6
Authorization is hereby granted to discharge the following wastes:
Non-Hazardous Industrial/Commercial
Grease Trap Waste (Prior Approval Required)
Septage only (residential)
Non-residential Raw Sewage or Sewage-Contaminated Wastes
Prior approval is required for the disposal of waste when indicated above or for any waste not specified by
this permit. The Chief Operator may require the submission of laboratory analysis data prior to granting
approval for discharge. Further conditions contained in the Waste Hauler Policies and Procedures are
hereby incorporated into this permit.
This permit shall expire at 12:00 midnight, ________________, and is subject to
revocation at any time. This permit is not transferable. A copy of this permit shall be
carried on each permitted vehicle at all times.
Permit Issue By:_____________________________ Title: Chief Operator
Date of Issue:______________________
lAWWTP Joint Activity Approved Budget and Actual Activity as of March 8 2005-3/8/2005-iawwtpreport
Revenues:
J8150 Excess or
Account # Description Budaet Actual (Deficiency)
2373 Septage Service Other Govt's $ 325,000.00 $ 50,881.00 $ (274,119.00)
I
2374 Sewer Service Other Govt's $ 2,172,966.00 $ 543,242.00 $(1,629,724.00)
I
2401 Interest & Earnings $ 10,000.00 $ $ (10,000.00)
2665 Sale of Equipment $ $ $
I
2680 Insurance Recoveries $ $ $
I
2701 Refund of Prior Year Expense $ $ $
Total Revenues as of 3/8/05 $ 2,507,966.00 \ $ 594,123.00 $(1,913,843.00)
City of Ithaca lAAWWTP Page 1
lAWWTP Joint Activity Approved Budget and Actual Activity as of March 8 2005-3/8/2005-iawwtpreport
Expenditures: J8150 Available
Account # Descriotion Budaet Actual Balance
Operation
s 1920 Municipal Asssociation Dues $ 1,000.00 $ 1,000.00 $
1990 Contingency Account $ 14,859.00 $ $ 14,859.00
5105 Administration Salaries $ 62,100.00 $ 9,876.00 $ 52,224.00
51 10! Staff Salaries $ 454,401.00 $ 84,102.00 $ 370,299.00
5115 Hourly
F/T $ - $ $
5120 Hourly P/T $ 15,991.00 $ 2,343.00 $ 13,648.00
5125 Overtime $ 50,000.00 $ 4,754.00 $ 45,246.00
5225 Other Equipment $ 47,800.00 $ $ 47,800.00
5405 Telephon
e $ 5,000.00 $ 226.00 $ 4,774.00
5410 Utilities $ 387,500.00 $ 57,628.00 $ 329,872.00
5415 Clothing $ 8,000.00 : $ $ 8,000.00
5420 Gas & Oil $ 4,000.00 ! $ 174.00 $ 3,826.00
5425 Office Expense $ 3,500.00 $ 564.00 $ 2,936.00
5430 Fees $ 79,500.00 i $ 4,076.00 $ 75,424.00
5435 Contracts $ 51,400.00 $ 1,291.00 $ 50,109.00
5436 Overhead Charge City General Fund $ 225,500.00 $ $ 225,500.00
5440 Staff Development $ 18,500.00 $ 1,344.00 $ 17,156.00
5450 Advertising $ 300.00 $ $ 300.00
5455 Insurance $ 108,000.00 $ 6,357.00 i $ 101,643.00
5475 Property Maintenance $ 14,300.00 $ 276.00 $ 14,024.00
5476 Equipmen
t Maintenance $ 33,300.00 $ 2,628.00 $ 30,672.00
5477 Equipment Parts $ 49,200.00 $ 8,492.00 $ 40,708.00
5479 Vehicle Maintenance j $ 6,000.00 $ 17.00 $ 5,983.00
5480 Building Maintenance Supplies $ 12,000.00 $ 1,024.00 $ 10,976.00
5494 Safety Materials & Supplies $ 7,500.00 $ 176.00 $ 7,324.00
5495 Treatmen
t Supplies $ 159,000.00 $ 9,761.00 $ 149,239.00
5496 Lab Supplies $ 77,450.00 $ 4,527.00 $ 72,923.00
5499 Sludge Disposal Fees $ 280,000.00 $ 18,529.00 $ 261,471.00
5700 Prior Year Encumbrances $ $ 21,893.00 $ (21,893.00)
5720 Prior Year Equipment $ $ $
Sub-Totals $ 2,176,101.00 $ 241,058.00 $ 1,935,043.00
! Benefits: 9010 State Retirement $ 73,220.00 $ $ 73,220.00
9030] Social Security $ 44,561.00 $ 7,732.00 l$_ 36,829.00
9040 Workers Compensation $ 47,571.00 $ 12,716.00 $ 34,855.00
9060 Health Insurance $ 149,724.00 $ 24,691.00 : $ 125,033.00
9070 Dental Insurance $ 2,249.00 $ 387.00 $ 1,862.00
9080 Day Care Assistance $ 3,600.00 $ $ 3,600.00
Sub-Totals $ 320.925.00 $ 45.526.00 $ 275,399.00
Debt Service 9710 Serial Bonds $ 10,205.00 $ $ 10,205.00
9711 Interest on Serial Bonds $ 735.00 $ $ 735.00
Sub-Totals $ 10.940.00 $ $ 10,940.00
Total All Expenditures as of 3/8/05 $ 2.507.966.00 $ 286.584.00 $ 2,221,382.00
|
Excess of (Expenditures) Revenues $ - $ 307,539.00 $ (307,539.00)
City of Ithaca IAAWWTP Page 2
lAWWTP Joint Activity Capital Projects/Reserve Summary 2005 as of 2/15/04-iawwtpreport3/8/2005
Current Currant Original Expended Expended Funded Cao/faMc
t Vftft Cash Balance Auth Balance Authorization To date This Period Amount Commen
t Account # Capital Reserves: J1 Capital Reserve Balance $ 107,622.47 Capital Proiects: 403J lAWWTP Capacity
Up Sludge
Presses/Other
Equipment
Acquisition
grade $ 297,224.31 $ 522,212.31 $ 1,442,200 $ 919,987.69 £ "^^^•tfr^fr* $1,217,212.00 Partially funded, City has Bonds I icluded $343,784 407J Equipment • 2001 56,036.70 195,784.70 $ 630,000 $ 434,215.30 $ 490,252.00 Fully Funded 408J 2001/200
2
Phosphor
u Primary
S€ Admin
Bui
Energy
Re Boiler
Rep Flow
Mete
Facility
Co
Equipmen
t s
Removal
ttling
Tank:
ding &
Thic
duction
Upc
acement
Stations
R icrete
Rest
Acquisitions 41,003.60 97,421.60 $ 415,900 $ 318,478.40 s 359,482.00 Fully Funded 409J mprovements 2,005,922.04 3,215,598.45 $ 4,975,000 $1,759,401.55 $ 26,955.30 3,765,323.59 Authorized, funded by each entity, city share here.others needed
410J Rehab I & II (195.385.17) 14,614.83 $ 360,000 $ 345,385.17 $ 150,000.00 Phase II has been awarded, funding from each entity 411J kner Roof
Addit on Design 10,000.00 $ . 10,000 $ $ Authorized, fundino, from each entity 412J rades . $ 60,000.00 $ 60,000 $ ^r . Authorized, funding from each entity 413J _ - $ 100,000.00 $ 100,000 $ $ - Authorize
c funding fr(
funding frc
funding frc
>m each
en >m
each en
>m each
en
jty 414J ehabilitation - $ 100,000.00 $ 100,000 $ $ - Authorize
c ity 41 5J oration $ (1,660.72) $ 133,339.28 $ 135,000 $ 1,660.72 $ $ Authorize
d
ity
Total Capital Projects $ 2,203,140.76 $ 4,448,971.17 $8,228.100.00 $3,779,128.83 $ 35,770.48 $5,982.269.59
City of Ithaca IAAWWTP Page 1
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity uoarade 403J
3r
Authorizations: Amount Source 04/01/1995 [CC Action $ 48,800.00 Capital Reserve J-1
9/1/1995 CC Action $ 6,000.00 Capital Reserve J-1
12/1/1995 CC Action $ 9,800.00 Capital Reserve J-1
4/8/1996 CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1,442,200.00
|
Expenditures:
Date Payee £2. Voucher Amount Comment
12/5/1995 Steams & Wheler 105 $ 7,300.00 Re-Rating Services
foi Re-Rating
Services fo
April 1995 Inv 950400066001
Steams & Wheler $ 19,200.00 Sept 1995 Inv 950900161001
7/24/1996 Steams & Wheler $ 5,100.00 Re-Rating Services for March 1996 Inv 960300059001
12/31/1996 The Ithaca Journal 111 $ 106.21 legal ad for lAWWTP Upgrade
1/17/1997 Plan
Depo,
Steams &
sits $ (1,100.00)
4/9/1997 Wheler 114 $ 6,300.00 Re-Rating Services thru January 1997 Inv 400106
5/28/1997 City Chamberlain 115 $ 11.58 postage
8/27/1 997 1 Stearns &~Wheler 117 $ 8,440.00 Re-Rating Services thru June 1997 Inv 400431
9/15/1997 Henderson Brothers 118 $ 109,683.00 app 1
forg app 1
for e app
2 for g
sneral construction for upgrade to 8/1/97
9/24/1997 RG Burns Electric 114 $ 2,223.00 ectrtcaj to 5/31/97 I ]
10/8/1997 Henderson Brothers 120 $ 114,741.00 sneral construction
for Services thru
august 1!
upgrade to 9/1/97
Steams & Wheler 122 $ 9,930.00 Re-Rating 397 Inv 100575
11/12/1997 Henderson Brothers 123 $ 76,461.00 app 3 for general construction for
Re-Rating Services thru Septemb
upgrade to 10/14/97
Steams & Wheler 124 $ 4,634.00 er 1997 Inv 100692
12/31/1997 Henderson Brothers $ 73,961.00 app 4 for general construction for upgrade to 12/5/97
5/19/1998 Henderson Brothers 132 $ 43,448.00 ap£5 for general construction for upgrade to
app 2&3 for electrical to 12/31/97J
3/1/97
2/19/1998 RG Burns Electric 128 $ 32,575.50
Steams & Wheler 127 $ 5,296.00 Re-Rating Services thru November 1997 Inv 100823
6/10/1998 Henderson Brothers 133 $ 20,115.00 app 6 for general construction for upgrade to 4/20/98
RG Burns Electric 131 $ 20,602.65 app 4&5 for electrical to 2/27/98
RG Burns Electric 134 $ 7,767.20 app 6&7 for electrical to 4/30/98
8/26/1998 RG Burns Electric 137 $ 9,763.17 app 8 for electrical to 6/30/98
12/30/1998 Steams & Wheler 143 $ 10,828.00 Re-Rating Services thru November 1998 Inv 1098
3/25/1999 Steams & Wheler 145 $ 2,487.45 Re-Rating Services thru January 1999 Inv 1897
12/22/1999 Henderson Brothers 148 $ 4,000.00 retainage I
12/31/1999 Steams & Wheler 2466 $ 8,338.83 'reliminar
y
Design Effluent Filters inv 3383 thru 7/4/99
12/31/1999 Steams & Wheler 2466 $ 21,944.22 Unified
En£
ineering
Re
ineering
R«
sport inv 3384 thru 7/4/99
12/31/1999 Steams & Wheler 2466 $ 25,357.30 Unified
En£
sport inv 3859 thru 8/8/99
12/31/1999 Stearns & Wheler 2466 $ 17,659.36 Unified Engineering Report inv 4082 thru 9/5/99
Page 1
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity upgrade 403J
Authorizations: Amount Source
04/01/1995 CC Action $ 48,800.00 Capital Reserve J-1
9/1/1995 CC Action $ 6,000.00 Capital Reserve J-1
12/1/1995 CC Action $ 9,800.00 Capital Reserve J-1
4/8/1996 CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1,442,200.00
Expenditures:
Date I Pavee PC; Voucher Amount Comment 12/31/1999 Steams & Wheler 2466 $ 1,972.00 Unified Engineering Report inv 4355 thru 10/20/99
3/8/2000
~4/il72600
Stearns & Wheler 150 $ 3,483.85 Unified Engineering Report inv 5372 thru 1/30/00
Stearns & Wheler 2657 $ 9,261.16 Unified Engineering Report inv 5739 thru 2/27/00
~5/T5/2000 Steams & Wheler 2657 $ 1,725.88 Preliminary Design Effluent Filters inv 5850 thru 2/28/00
Steams & Wheler 151 $ 10,912.79 Unified Engineering Report inv 6000 thru 4/02/00
7/14/2002 Steams & Wheler 153 $ 6,655.24 Unified Engineering Report inv 6643 thru 6/11/00
Steams & Wheler 153 $ 228.00 Preliminar
y
Additions
a
Preliminar
y Unified
En<
Preliminar
y
Design Effluent Filters inv 6625 thru 6/4/00
11/20/2000 Steams & Wheler 157 $ 1,572.00 nd
Modifies
Design Efl
jineering
R( Design
Eff
tions to lAWWTP inv 7923 thru 10/01/00
8/15/2000 Steams & Wheler 2954 $ 2,797.94 uent Filters inv 7016 thru 7/9/00
Steams & Wheler 406 2954 $ 6,515.20 sport inv 701 7 thru 7/2/00
8/30/2000 Steams & Wheler 154 $ 277.46 uent Filters inv 7259 thru 7/30/00
Steams & Wheler 154 $ 7,338.59 Unified Engineering Report inv 7260 thru 7/30/00
10/20/2000 Steams & Wheler 406 155 $ 3,950.62 Unified
En(
lineering
R< ers
And Di:
sport inv 7679 thru 9/3/00
12/21/2000 Steams & Wheler 406 158 $ 1,110.64 Effluent
Fil
iinfection inv 8300 thru 10/29/00
Steams & Wheler 406 158 $ 4,949.62 Unified Engineering Report inv 8301 thru 10/29/00
7/24/2001 The Ithaca Journal 174 $ 72.27 Legal ad for lAWWTP Rerating
Steams & Wheler 193 $ 7,969.26 SEQRA inv 11450 thru 9/30/01
Steams & Wheler 193 $ 1,900.56 Cayuga
He
Environm
e
ights WWTP Evaluation inv 11451 thru 9/30/01
Steams & Wheler 193 $ 59,616.61 ital Impact lAWWTP Collection System inv 11452 thru 9/30/01
Steams & Wheler 204 $ 283.70 Cayuga Heights WWTP Evaluation inv 11737 thru 11/4/01
Steams & Wheler 204 $ 9,501.78 Environmental Impact lAWWTP Collection System inv 1 1738 thru 1 1/4/01
Steams & Wheler 1P_ . 217 $ 7,802.11 Environm
e
ital Impact lAWWTP Collection
S; ntal Impact lAWWTP Collection
S>
Astern inv 12151 thru 12/23/01
Steams & Wheler ap 217 $ 6,063.82 Environm
e
Astern inv 12372 thru 12/30/01
3/28/2002 Steams & Wheler part ap 223 $ 7,652.86 Environmental Impact lAWWTP Collection
S\
/stem inv 12646 thru 2/3/02
Steams & Wheler 234 $ 9,710.31 Environmental Impact lAWWTP Collection System inv 12873 thru 3/3/02
4/26/2002 Steams & Wheler 239 $ 1,998.88 Environm
e
ital Impact lAWWTP Collection
Sj ntaT Impact lAWWTP
Collection S; ital Impact lAWWTP
Collection S<
/stem inv 12994 thru 3/31/02
5/28/2002 Steams and Wheler 243 $ 5,660.22 Environm
e
Environm
e
/stem inv 13307 thru 4/28/02
4/11/2003 Steams & Wheler $56,690.17 ap 285 $ 36,269.39 /Stem inv 14764 thru 9/29/02
Steams & Wheler 285 $ 6,266.60 Environmental Impact lAWWTP Collection System inv 15557 thru 2/2/03
Page 2
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity uoarade 403J
Authorizations: Amount Source
04/01/1995 CC Action $ 48,800.00 Capital Reserve J-1
9/1/1995 CC Action $ 6,000.00 Capital Reserve J-1
12/1/1995 CC Action $ 9,800.00 Capital Reserve J-1
4/8/1996
4/3/1999
CC Action $ 601,600.00 Bonds/Reserves
CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1 ,442,200.00
------------
Expenditures:
Date Pavee PO Voucher Amount Comment
Steams & Wheler $75,157.59 285 $ 1,150.35 Environmental Impact lAWWTP Collection System inv 15862 thru 3/2/03
6/2/2003 Steams & Wheler 289 $ 611.10 Environmental Impact lAWWTP Collection System inv 16312 thru 5/4/03
7/9/2003 Stearns & Wheler 293 $ 579.71 Environmental
Impact
lAWWTP Collection
S JAWWTP
Collection S lAWWTP
Collection S
lAWWTP Collection
S
/stem inv 16627 thru 6/1/03
9/25/2003 Steams & Wheler 308 $ 2,797.83 Environmental
Impact
/stem inv 17325 thru 8/2/03
10/31/2003 Steams & Wheler 314 $ 2,185.67 Environm
e
Environm
e
ntal
Impact
/stem inv 17550 thru 8/31/03
11/13/2003 Stearns & Wheler 322 $ 13,155.02 ntal
Impact
/stem inv 17718 thru 9/28/03
2/25/2004 Steams & Wheler ap $ 8,815.18 Environmental Impact lAWWTP Collection System inv 18410 thru 12/31/03
Total Expended to date $ 919,987.69
Balance of Authorization $ 522,212.31
I
Transfers from Capital Reserve:
1996 From Capital Reserve J1 $ 64,600.00
12/31/1998 From Capital Reserve J1 $ 257,816.00
12/31/1999 From Capital Reserve J1 $ 160,000.00
2000 From Capital Reserve J1 $ 100,000.00
$ 582,416.00
Bonded:
City Bonded their share $ 343,784.00
8/11/2003 Town Funds collected $ 68,512.00
12/31/2003 City Funds for EIS $ 28,500.00
City UER $ 20,000.00
Town of Dryden, village of CH $ 77,000.00
Town of Ithaca Payment $ 97,000.00
Page 3
IAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
IAWWTP Capacity uoarade 403J
Authorizations: Amount Source
04/01/1995 CC Action $ 48,800.00 Capital Reserve J-1
9/1/1995 CC Action $ 6,000.00 Capital Reserve J-1
12/1/1995
"4/8/1996
CC Action $ 9,800.00 Capital Reserve J-1
CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $1,442,200.00
y -
"__~_~7±T_ _
Expenditures:
Date Payee. ££? Voucher Amount Comment
Total Sources: $1,217,212.00
Cash Balance $ 297,224.31
Proiect Summary :
Upgrade of (
Design of Fi
Unified Engi
Dlant $593,946.03 city paid $412,000 of this
ters $ 16,050.75 !
neering Report $119,999.95 Funds being reimbursed
Environmental Impact Study $155,681.57 Funds being reimbursed
SEQRA "J I $ 7,969.26
Cayuga Heights evaluation $ 2,184.26
V $895,831.82
Page 4
lAWWTP Joint Activity Summary of Capital Project 409J as of 3/8/2005
lAWWTP Phosphorus Removal 409J
Authorizations: Amount Source, 01/01/2002 CC
Budget $ 3,000,000.00 Not yet determined Bonds? 5/7/2003 CCRegul
a
CCRegul
a
r meeting $ 1,115,000.00 Not yet determined Bonds? 9/3/2003 r meeting $ 333,500.00 EFC 4/7/2004 CC Regular meeting $ 526,500.00
Total Authorizations $ 4,975,000.00 Funding Allocation: Total NYS funds Local share
City $ 2,843,212.50 $ 1,585,912.50 $ 1,257,300.00
Town ith $ 2,033,282.50 $ 1,134,142.50 $ 899,140.00
Town Dry $ 98,505.00 $ 54,945.00 $ 43,560.00
Total $ 4,975,000.00 $ 2,775,000.00 $ 2,200,000.00
Expenditures: Date
11/19/2001 Pavee PQ Voucher Amount Comment Steams & Wheler 193 $ 15,643.89 Advanced Phosphorus Removal System inv 1 1448 thru 9/30/01 12/26/2001 Steams & Wheler 204 $ 16,616.60 Advanced
Advanced
Prof
Servic
Advanced
Advanced
3hosphoru
s
3hosphoru
s es for
Phos
Dhosphoru
s
3hosphoru
s
Removal
S
Removal
S jhorus
rem
Removal
S
Removal
S
ystem inv 1 1 735 thru 1 1/04/01 3/6/2002 Steams & Wheler ap 217 $ 7,921.34 ystem inv 12149 thru 12/23/01 Susan Brock 224 $ 3,069.64 Dval | 4/12/2002 Stearns &
\ Stearns
an
Steams
an
Stearns
an
Stearns
an
Stearns
an
Stearns
an
Barney,
Gr
Stearns
an
Steams
an The
Ithaca
Wheler 234 $ 16,824.97 ystem inv 12771 thru 3/3/01 5/10/2002 d Wheler
d Wheler 240 $ 12,481.34 ystem inv 13135 thru 3/31/01 6/11/2002 246 $ 32,806.55 Advanced Phosphorus Removal System inv 13486 thru 4/28/02 7/17/2002 d Wheler $ 40,297.29 249 $ 49,496.06 Advanced
Advanced
Advanced
Advanced
Prof
Servic
Advanced
Advanced
Legal ad
fo Legal
ad fo
Legal ad
fo
Advanced
Prof
Servic
Prof
Servic
Advanced
Advanced
Advanced
Advanced
Advanced
Advanced
Legal ad
fo
3hosphoru
s
3hosphoru
s
^hosphoru
s
3hosphoru
s es for
Phos
3hosphoru
s
3hosphoru
s r
Phosphon
r
Phosphon
r
Phosphon
3hosphoru
s es for
Phos es
for Phos
^hosphoru
s
3hosphoru
s
Dhosphoru
s
3hosphoru
s
'hosphoru
s
Dhosphoru
s r rebid of
Pt
Removal
S
Removal
S
Removal
S
Removal
S jhorus
rem
Removal
S
Removal
S js
Removal
js
Removal
is
Removal
Removal
S Dhorus
rem
jhorus
rem
Removal
S
Removal
S
Removal
S
Removal
S
Removal
S
ystem inv 13763 thru
6 ystem inv 13979
thru 6 ystem inv
14563 thru £ ystem
inv 14748 thru 9
12102 8/22/2002 d Wheler 251 $ 77,601.48 130/02 11/7/2002 d Wheler 258 $ 107,138.38 16/02
1 2/3/2002
12/16/2002
d Wheler 265 $ 4,192.79 /29/02 jssman, Dubow and Marcus 266 $ 53200 aval inv 1041 4 d Wheler
d Wheler
Journal
268 $ 6,565.31 ystem inv 14928 thru 11/3/02 2/18/2003 $ 315,517.92 _, ap_ 276 $ 4,809.39 ystem inv
1
Upgrade
in
Upgrade
ac
5203, 1541 3 thru 12/29/02 6/8/2003 55178 300 $ 74.21 v 104396 | 7/1 0/2003 1 The Ithaca Journal $ 318,629.87 55179 300 $ 81.00 Jditional items inv 106001 Town of
Ith
Steams
an
aca
Accoun tingJ?«fi
L 301 $ 178.48 Upgrade town ad 7/23/2003 d Wheler 298 $ 7,233.11 ystem inv
1 aval inv
354 aval
inv 111
ystem inv
1 ystem
inv 1
ystem
Desi
ystem
Desi
6744 thru 6/1/02 Susan Brock 299 $ 868.00 8/11/2003 Barney, Grossman, Dubow and Marcus 302 $ 817.00 693 9/4/2003 Steams and Wheler 306 $ 81.00 5203, 15413 thru 12/29/02 additional amt 9/25/2003 Stearns & Wheler 312 $ 6,797.45 6143 thru
4 jn & Bid
do jn &
Bid do
n 5/03 additional amt 10/31/2003 Steams & Wheler 321 $ 41,729.25 cs inv 17458,
1745 CS inv
17960, 1796
9 thru 8/31/03 12/22/2003 Steams & Wheler 338 $ 5,517.17 1 thru 1 1/2/03 12/31/2003 Steams & Wheler $ 64,561.19 345 $ 1,184.52 ystem Design & Bid docs inv 18195 thru 1 1/30/03 3/24/2004 Stearns & Wheler $ 5.301.20 Removal System amendment no 1 inv 18726 thru 2/22/04 3/15/2004 The Ithaca Journal 56067 $ 90.21 IDS Project inv 345525 3/25/2004 The Ithaca Journal 56075 $ 95.06 Legal ad for rebid of Phos Project inv 348216 4/29/2004 Stearns & Wheler $ 906.19 Advanced
postage
for
Advanced
jxjstage
for fedex
of do
Phos
Remc Est
1 Cons
3hosphoru
s EFC
docur
Dhosphoru
s EFC
docur
cuments
to
Removal System amendment no 1 inv 18971 thru 2/29/04 5/24/2004 City of Ithaca $ 13.65 nents 7/26/2004 Steams & Wheler $ 10,357.96 Removal System amendment no 1 inv 19737 thru 5/30/04 8/26/2004 City of Ithaca $ 13.85 nents Kinko's $ 16.39 EFC Stearns & Wheler $ 6,800.37 >val Project amend #1 to 7/4/04 9/13/2004 Crane Hogan $ 336,300.00 Phosphor
c
Phosphor
c >hos
remov
Phosphor
c
us Removal Upgrade Project Inv 5946 to 7/31/04 9/20/2004 Crane Hogan $ 160,377.21 Est 2
Cons Tnv
20436 F
'Est 3
Cons
us Removal Upgrade Project Inv 5968 to 8/31/04 10/18/2004 Steams & Wheler $ 17,520.29 ai upgrade amend 1 to 8/1/04 [ 11/11/2004 Crane Hogan $ 283,921.48 us Removal Upgrade Project Inv 5986 to 9/30/04 John Mills Electric $ 18,597.20 Est 1 Electrical Contract to 8/25/04
Pagel
lAWWTP Joint Activity Summary of Capital Project 409J as of 3/8/2005
lAWWTP Phosphorus Removal 409J
T" Authorizations: Amount Source 01/01/2002 CC Budget $ 3,000,000.00 Not yet determined Bonds? 5/7/2003 CC Regular meeting $ 1,115,000.00 Not yet determined Bonds? 9/3/2003 CC Regular meeting $ 333,500.00 EFC 4/7/2004 CC Regular meeting $ 526,500.00
Total Authorizations $ 4.975,000.00 Fundina Allocation: Tptal NYS funds Local share
City $ 2,843,212.50 $ 1,585,912.50 $ 1,257,300.00
Town ith $ 2,033,282.50 $ 1,134,142.50 $ 899,140.00
Town Dry $ 98,50500 $ 54,945.00 $ 43,560.00
Total $ 4,975,000.00 $ 2,775,000.00 $ 2,200,000.00
Expenditures: Date Payee
Kimble
Inc
PQ Voucher Amount Comment $ 1,102.00 App 1 HVAC Contract to 8/31/04 11/25/2004 Willkie Farr & Gallagher $ 2,325.00 Bonding Attorney Fee
Est 4,5 Const
Phosphc Est 6 Const
Phosphorc App 2
HVAC Contract inv
21829 Phos remov
related to EFC 12/28/2004 prane
Hog
Crane
Hog
Kimble
Inc
an $ 173,926.49 irous Removal Upgrade Project Inv 6008, 6034 to 1 1/30/04 2/9/2005 an ap04 $ 191,076.35 >us
Removs to
12/31/04
il Upgrade Project to 12/31/04 ap04 $ 26,657.00 Steams & Wheler ap04 $ 76,787.41 al upgrade amend 1 to 1/2/05 2/24/2005 John Mills Electric ap04 $ 26.955.30 Est 2 Electrical Contract to 12/19/04 Total Expended to date $ 1,759,401.55 Balance of Authorization $ 3,215,598.45 | | Funds received from Grant 3/4/2005 State of New York 68105315 $ 365,323.59 $ $ $
$ 365,323.59 Bonded - -J - • City Bonded their share $ 900,000.00 City BANS 8/2003 $ 2,500,000.00 BANS 1/14/05 Total Sources: $ 3,765,323.59 I Cash Balance $ 2,005,922.04
Page 2
Page 1 of 1
Operators Report
SJC Meeting
March 9, 2005
1.] I received a phone call from Brian Donnelly at Nanticoke Landfill [Broome County]
wanting to
renew their contract with us for the disposal of Leachate. According to the contract the
should
send us quarterly test results from the Leachate. I don’t believe this is happening. I asked
him to
send me these for the last year. There is also some left open correspondence from
December of
2003 regarding them not mixing glycol in with the Leachate. I have asked him to send me
a memo
stating this.
2.] Appleton Disposal, Brewer Road Landfill, and TCSW Trucked Waste Permits have run
out.
Tompkins Co. Leachate ,[ Hillview and Caswell] need to have separate permits for each
site.
We are in the process of renewing these sites.
3.] New belts have been installed on the Belt Press.
4.] HMT [An electrical contractor] was in to service our Sub Station.
5.] Controlling Waste Haulers see attached document.
6.] Update on Phenol - We collected a composite sample on our Influent and Effluent on
Feb. 10. The results were 0.030 mg/l on the Influent and < 0.010 on the Effluent. Flows
for that day were12.945 MGD. This equates to 3.24 lbs in the influent and <1.08 lbs in
the effluent. The Draft Technical Evaluation of Local Limits has a Maximum Allowable
Headworks Loading of .303 lbs based on Water Quality Standards. We need to resample
and analyze for a lower detection limit, to quantify actual loadings.
lAWWTP Joint Activity Approved Budget and Actual Activity as of March 8 2005-3/8/2005-iawwtpreport
Revenues:
J8150 Excess or
Account # Description Budaet Actual (Deficiency)
2373 Septage Service Other Govt's $
325,000.00 $
50,881.00 $ (274,119.00)
I
2374 Sewer Service Other Govt's $ 2,172,966.00 $ 543,242.00 $(1,629,724.00)
I
2401 Interest & Earnings $
10,000.00 $ $
(10,000.00)
2665 Sale of Equipment $ $ $
I
2680 Insurance Recoveries $ $ $
I
2701 Refund of Prior Year Expense $ $ $
Total Revenues as of 3/8/05 $ 2,507,966.00 \ $ 594,123.00 $(1,913,843.00)
City of Ithaca lAAWWTP Page 1
lAWWTP Joint Activity Approved Budget and Actual Activity as of March 8 2005-3/8/2005-iawwtpreport
Expenditures: J8150 Available
Account # Descriotion Budaet Actual
Balance Operation
s 1920 Municipal Asssociation Dues $ 1,000.00 $
1,000.00
$
1990 Contingency Account $ 14,859.00 $ $
14,859.00 5105 Administration Salaries $ 62,100.00 $
9,876.00 $
52,224.00 51 10! Staff Salaries $ 454,401.00 $ 84,102.00 $ 370,299.00
5115 Hourly
F/T $ - $ $
5120 Hourly P/T $ 15,991.00 $
2,343.00 $
13,648.00 5125 Overtime $ 50,000.00 $
4,754.00 $
45,246.00 5225 Other Equipment $ 47,800.00 $ $
47,800.00 5405 Telephon
e $ 5,000.00 $
226.00 $
4,774.00 5410 Utilities $ 387,500.00 $
57,628.00 $ 329,872.00
5415 Clothing $ 8,000.00 : $ $
8,000.00 5420 Gas & Oil $ 4,000.00 ! $
174.00 $
3,826.00 5425 Office Expense $ 3,500.00 $
564.00 $
2,936.00 5430 Fees $ 79,500.00 i $
4,076.00 $
75,424.00 5435 Contracts $ 51,400.00 $
1,291.00 $
50,109.00 5436 Overhead Charge City General Fund $
225,500.00 $ $ 225,500.00
5440 Staff Development $
18,500.00 $
1,344.00 $
17,156.00 5450 Advertising $ 300.00 $ $
300.00 5455 Insurance $ 108,000.00 $ 6,357.00 i $ 101,643.00
5475 Property Maintenance $ 14,300.00 $ 276.00 $
14,024.00 5476 Equipmen
t Maintenance $ 33,300.00 $
2,628.00 $
30,672.00 5477 Equipment Parts $ 49,200.00 $
8,492.00 $
40,708.00 5479 Vehicle Maintenance j $ 6,000.00 $ 17.00 $
5,983.00 5480 Building Maintenance Supplies $ 12,000.00 $ 1,024.00 $
10,976.00 5494 Safety Materials & Supplies $ 7,500.00 $ 176.00 $
7,324.00 5495 Treatmen
t Supplies $ 159,000.00 $ 9,761.00 $
149,239.00 5496 Lab Supplies $ 77,450.00 $
4,527.00 $ 72,923.00
5499 Sludge Disposal Fees $
280,000.00 $
18,529.00 $ 261,471.00
5700 Prior Year Encumbrances $ $
21,893.00 $
(21,893.00) 5720 Prior Year Equipment $ $ $
Sub-Totals $ 2,176,101.00 $ 241,058.00 $ 1,935,043.00
! Benefits: 9010 State Retirement $
73,220.00 $ $
73,220.00 9030] Social Security $
44,561.00 $ 7,732.00 l$_
36,829.00 9040 Workers Compensation $ 47,571.00 $ 12,716.00 $
34,855.00 9060 Health Insurance $
149,724.00 $ 24,691.00 : $ 125,033.00
9070 Dental Insurance $ 2,249.00 $ 387.00 $
1,862.00 9080 Day Care Assistance $ 3,600.00 $ $
3,600.00 Sub-Totals $
320.925.00 $ 45.526.00 $ 275,399.00
Debt Service 9710 Serial Bonds $ 10,205.00 $ $
10,205.00 9711 Interest on Serial Bonds $
735.00 $ $
735.00 Sub-Totals $ 10.940.00 $ $
10,940.00
Total All Expenditures as of 3/8/05 $ 2.507.966.00 $
286.584.00 $ 2,221,382.00
|
Excess of (Expenditures) Revenues $ - $
307,539.00
$ (307,539.00)
City of Ithaca IAAWWTP Page 2
lAWWTP Joint Activity Capital Projects/Reserve Summary 2005 as of 2/15/04-iawwtpreport3/8/2005
Current Currant Original Expended Expended Funded Cao/faMc
t Vftft Cash Balance Auth Balance Authorization To date This Period Amount Commen
t Account # Capital Reserves: J1 Capital Reserve Balance $
107,622.47 Capital Proiects: 403J lAWWTP Capacity
Up Sludge
Presses/Other
Equipment
Acquisition
grade $ 297,224.31 $
522,212.31 $
1,442,200 $ 919,987.69 £
"^^^•tfr^fr* $1,217,212.00 Partially funded, City has Bonds I icluded $343,784 407J Equipment • 2001 56,036.70 195,784.70 $
630,000 $ 434,215.30 $ 490,252.00 Fully Funded 408J 2001/200
2
Phosphor
u Primary
S€ Admin
Bui
Energy
Re Boiler
Rep Flow
Mete
Facility
Co
Equipmen
t s
Removal
ttling
Tank:
ding &
Thic
duction
Upc
acement
Stations
R icrete
Rest
Acquisitions 41,003.60 97,421.60 $
415,900 $ 318,478.40 s 359,482.00 Fully Funded 409J mprovements 2,005,922.04 3,215,598.45 $
4,975,000 $1,759,401.55 $
26,955.30 3,765,323.59 Authorized, funded by each entity, city share here.others needed
410J Rehab I & II (195.385.17) 14,614.83 $
360,000 $ 345,385.17 $ 150,000.00 Phase II has been awarded, funding from each entity 411J kner Roof
Addit on Design 10,000.00 $ .
10,000 $ $ Authorized, fundino, from each entity 412J rades . $
60,000.00 $
60,000 $ ^r . Authorized, funding from each entity 413J _ - $
100,000.00 $
100,000 $ $ - Authorize
c funding fr(
funding frc
funding frc
>m each
en >m
each en
>m each
en
jty 414J ehabilitation - $
100,000.00 $
100,000 $ $ - Authorize
c ity 41 5J oration $
(1,660.72) $
133,339.28 $
135,000 $
1,660.72 $ $ Authorize
d
ity
Total Capital Projects $ 2,203,140.76 $ 4,448,971.17 $8,228.100.00 $3,779,128.83 $
35,770.48 $5,982.269.59
City of Ithaca IAAWWTP Page 1
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity uoarade 403J
3r
Authorizations: Amount Source 04/01/1995 [CC Action $
48,800.00 Capital Reserve J-1
9/1/1995 CC Action $
6,000.00 Capital Reserve J-1
12/1/1995 CC Action $
9,800.00 Capital Reserve J-1
4/8/1996 CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1,442,200.00
|
Expenditures:
Date Payee £2. Voucher Amount Comment
12/5/1995 Steams & Wheler 105 $
7,300.00 Re-Rating Services
foi Re-Rating
Services fo
April 1995 Inv 950400066001
Steams & Wheler $
19,200.00 Sept 1995 Inv 950900161001
7/24/1996 Steams & Wheler $
5,100.00 Re-Rating Services for March 1996 Inv 960300059001
12/31/1996 The Ithaca Journal 111 $
106.21 legal ad for lAWWTP Upgrade
1/17/1997 Plan
Depo,
Steams &
sits $
(1,100.00)
4/9/1997 Wheler 114 $
6,300.00 Re-Rating Services thru January 1997 Inv 400106
5/28/1997 City Chamberlain 115 $
11.58 postage
8/27/1 997 1 Stearns &~Wheler 117 $
8,440.00 Re-Rating Services thru June 1997 Inv 400431
9/15/1997 Henderson Brothers 118 $ 109,683.00 app 1
forg app 1
for e app
2 for g
sneral construction for upgrade to 8/1/97
9/24/1997 RG Burns Electric 114 $
2,223.00 ectrtcaj to 5/31/97 I ]
10/8/1997 Henderson Brothers 120 $ 114,741.00 sneral construction
for Services thru
august 1!
upgrade to 9/1/97
Steams & Wheler 122 $
9,930.00 Re-Rating 397 Inv 100575
11/12/1997 Henderson Brothers 123 $
76,461.00 app 3 for general construction for
Re-Rating Services thru Septemb
upgrade to 10/14/97
Steams & Wheler 124 $
4,634.00 er 1997 Inv 100692
12/31/1997 Henderson Brothers $
73,961.00 app 4 for general construction for upgrade to 12/5/97
5/19/1998 Henderson Brothers 132 $
43,448.00 ap£5 for general construction for upgrade to
app 2&3 for electrical to 12/31/97J
3/1/97
2/19/1998 RG Burns Electric 128 $
32,575.50
Steams & Wheler 127 $
5,296.00 Re-Rating Services thru November 1997 Inv 100823
6/10/1998 Henderson Brothers 133 $
20,115.00 app 6 for general construction for upgrade to 4/20/98
RG Burns Electric 131 $
20,602.65 app 4&5 for electrical to 2/27/98
RG Burns Electric 134 $
7,767.20 app 6&7 for electrical to 4/30/98
8/26/1998 RG Burns Electric 137 $
9,763.17 app 8 for electrical to 6/30/98
12/30/1998 Steams & Wheler 143 $
10,828.00 Re-Rating Services thru November 1998 Inv 1098
3/25/1999 Steams & Wheler 145 $
2,487.45 Re-Rating Services thru January 1999 Inv 1897
12/22/1999 Henderson Brothers 148 $
4,000.00 retainage I
12/31/1999 Steams & Wheler 2466 $
8,338.83 'reliminar
y
Design Effluent Filters inv 3383 thru 7/4/99
12/31/1999 Steams & Wheler 2466 $
21,944.22 Unified
En£
ineering
Re
ineering
R«
sport inv 3384 thru 7/4/99
12/31/1999 Steams & Wheler 2466 $
25,357.30 Unified
En£
sport inv 3859 thru 8/8/99
12/31/1999 Stearns & Wheler 2466 $
17,659.36 Unified Engineering Report inv 4082 thru 9/5/99
Page 1
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity upgrade 403J
Authorizations: Amount Source
04/01/1995 CC Action $
48,800.00 Capital Reserve J-1
9/1/1995 CC Action $
6,000.00 Capital Reserve J-1
12/1/1995 CC Action $
9,800.00 Capital Reserve J-1
4/8/1996 CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1,442,200.00
Expenditures:
Date I Pavee PC; Voucher Amount Comment 12/31/1999 Steams & Wheler 2466 $
1,972.00 Unified Engineering Report inv 4355 thru 10/20/99
3/8/2000
~4/il72600
Stearns & Wheler 150 $
3,483.85 Unified Engineering Report inv 5372 thru 1/30/00
Stearns & Wheler 2657 $
9,261.16 Unified Engineering Report inv 5739 thru 2/27/00
~5/T5/2000 Steams & Wheler 2657 $
1,725.88 Preliminary Design Effluent Filters inv 5850 thru 2/28/00
Steams & Wheler 151 $
10,912.79 Unified Engineering Report inv 6000 thru 4/02/00
7/14/2002 Steams & Wheler 153 $
6,655.24 Unified Engineering Report inv 6643 thru 6/11/00
Steams & Wheler 153 $
228.00 Preliminar
y
Additions
a
Preliminar
y Unified
En<
Preliminar
y
Design Effluent Filters inv 6625 thru 6/4/00
11/20/2000 Steams & Wheler 157 $
1,572.00 nd
Modifies
Design Efl
jineering
R( Design
Eff
tions to lAWWTP inv 7923 thru 10/01/00
8/15/2000 Steams & Wheler 2954 $
2,797.94 uent Filters inv 7016 thru 7/9/00
Steams & Wheler 406 2954 $
6,515.20 sport inv 701 7 thru 7/2/00
8/30/2000 Steams & Wheler 154 $
277.46 uent Filters inv 7259 thru 7/30/00
Steams & Wheler 154 $
7,338.59 Unified Engineering Report inv 7260 thru 7/30/00
10/20/2000 Steams & Wheler 406 155 $
3,950.62 Unified
En(
lineering
R< ers
And Di:
sport inv 7679 thru 9/3/00
12/21/2000 Steams & Wheler 406 158 $
1,110.64 Effluent
Fil
iinfection inv 8300 thru 10/29/00
Steams & Wheler 406 158 $
4,949.62 Unified Engineering Report inv 8301 thru 10/29/00
7/24/2001 The Ithaca Journal 174 $
72.27 Legal ad for lAWWTP Rerating
Steams & Wheler 193 $
7,969.26 SEQRA inv 11450 thru 9/30/01
Steams & Wheler 193 $
1,900.56 Cayuga
He
Environm
e
ights WWTP Evaluation inv 11451 thru 9/30/01
Steams & Wheler 193 $
59,616.61 ital Impact lAWWTP Collection System inv 11452 thru 9/30/01
Steams & Wheler 204 $
283.70 Cayuga Heights WWTP Evaluation inv 11737 thru 11/4/01
Steams & Wheler 204 $
9,501.78 Environmental Impact lAWWTP Collection System inv 1 1738 thru 1 1/4/01
Steams & Wheler 1P_ . 217 $
7,802.11 Environm
e
ital Impact lAWWTP Collection
S; ntal Impact lAWWTP Collection
S>
Astern inv 12151 thru 12/23/01
Steams & Wheler ap 217 $
6,063.82 Environm
e
Astern inv 12372 thru 12/30/01
3/28/2002 Steams & Wheler part ap 223 $
7,652.86 Environmental Impact lAWWTP Collection
S\
/stem inv 12646 thru 2/3/02
Steams & Wheler 234 $
9,710.31 Environmental Impact lAWWTP Collection System inv 12873 thru 3/3/02
4/26/2002 Steams & Wheler 239 $
1,998.88 Environm
e
ital Impact lAWWTP Collection
Sj ntaT Impact lAWWTP
Collection S; ital Impact lAWWTP
Collection S<
/stem inv 12994 thru 3/31/02
5/28/2002 Steams and Wheler 243 $
5,660.22 Environm
e
Environm
e
/stem inv 13307 thru 4/28/02
4/11/2003 Steams & Wheler $56,690.17 ap 285 $
36,269.39 /Stem inv 14764 thru 9/29/02
Steams & Wheler 285 $
6,266.60 Environmental Impact lAWWTP Collection System inv 15557 thru 2/2/03
Page 2
lAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
lAWWTP Capacity uoarade 403J
Authorizations: Amount Source
04/01/1995 CC Action $
48,800.00 Capital Reserve J-1
9/1/1995 CC Action $
6,000.00 Capital Reserve J-1
12/1/1995 CC Action $
9,800.00 Capital Reserve J-1
4/8/1996
4/3/1999
CC Action $ 601,600.00 Bonds/Reserves
CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $ 1 ,442,200.00
------------
Expenditures:
Date Pavee PO Voucher Amount Comment
Steams & Wheler $75,157.59 285 $
1,150.35 Environmental Impact lAWWTP Collection System inv 15862 thru 3/2/03
6/2/2003 Steams & Wheler 289 $
611.10 Environmental Impact lAWWTP Collection System inv 16312 thru 5/4/03
7/9/2003 Stearns & Wheler 293 $
579.71 Environmental
Impact
lAWWTP Collection
S JAWWTP
Collection S lAWWTP
Collection S
lAWWTP Collection
S
/stem inv 16627 thru 6/1/03
9/25/2003 Steams & Wheler 308 $
2,797.83 Environmental
Impact
/stem inv 17325 thru 8/2/03
10/31/2003 Steams & Wheler 314 $
2,185.67 Environm
e
Environm
e
ntal
Impact
/stem inv 17550 thru 8/31/03
11/13/2003 Stearns & Wheler 322 $
13,155.02 ntal
Impact
/stem inv 17718 thru 9/28/03
2/25/2004 Steams & Wheler ap $
8,815.18 Environmental Impact lAWWTP Collection System inv 18410 thru 12/31/03
Total Expended to date $ 919,987.69
Balance of Authorization $ 522,212.31
I
Transfers from Capital Reserve:
1996 From Capital Reserve J1 $
64,600.00
12/31/1998 From Capital Reserve J1 $ 257,816.00
12/31/1999 From Capital Reserve J1 $ 160,000.00
2000 From Capital Reserve J1 $ 100,000.00
$ 582,416.00
Bonded:
City Bonded their share $ 343,784.00
8/11/2003 Town Funds collected $
68,512.00
12/31/2003 City Funds for EIS $
28,500.00
City UER $
20,000.00
Town of Dryden, village of CH $
77,000.00
Town of Ithaca Payment $
97,000.00
Page 3
IAWWTP Joint Activity Summary of Capital Project 403J as of 3/8/2005
IAWWTP Capacity uoarade 403J
Authorizations: Amount Source
04/01/1995 CC Action $
48,800.00 Capital Reserve J-1
9/1/1995 CC Action $
6,000.00 Capital Reserve J-1
12/1/1995
"4/8/1996
CC Action $
9,800.00 Capital Reserve J-1
CC Action $ 601,600.00 Bonds/Reserves
4/3/1999 CC Action $ 160,000.00 Capital Reserve J-1
4/7/2001 CC Action $ 204,000.00 Capital Reserve J-1
10/3/2001 CC Action $ 412,000.00 EFC city bonded
Total Authorizations $1,442,200.00
y -
"__~_~7±T_
_
Expenditures:
Date Payee. ££? Voucher Amount Comment
Total Sources: $1,217,212.00
Cash Balance $ 297,224.31
Proiect Summary :
Upgrade of (
Design of Fi
Unified Engi
Dlant $593,946.03 city paid $412,000 of this
ters $ 16,050.75 !
neering Report $119,999.95 Funds being reimbursed
Environmental Impact Study $155,681.57 Funds being reimbursed
SEQRA "J I $ 7,969.26
Cayuga Heights evaluation $ 2,184.26
V $895,831.82
Page 4
lAWWTP Joint Activity Summary of Capital Project 409J as of 3/8/2005
lAWWTP Phosphorus Removal 409J
Authorizations: Amount Source, 01/01/2002 CC
Budget $ 3,000,000.00 Not yet determined Bonds? 5/7/2003 CCRegul
a
CCRegul
a
r meeting $ 1,115,000.00 Not yet determined Bonds? 9/3/2003 r meeting $ 333,500.00 EFC 4/7/2004 CC Regular meeting $ 526,500.00
Total Authorizations $ 4,975,000.00 Funding Allocation: Total NYS funds Local share
City $ 2,843,212.50 $ 1,585,912.50 $ 1,257,300.00
Town ith $ 2,033,282.50 $ 1,134,142.50 $ 899,140.00
Town Dry $
98,505.00 $
54,945.00 $
43,560.00 Total $ 4,975,000.00 $ 2,775,000.00 $ 2,200,000.00
Expenditures: Date
11/19/2001 Pavee PQ Voucher Amount Comment Steams & Wheler 193 $
15,643.89 Advanced Phosphorus Removal System inv 1 1448 thru 9/30/01 12/26/2001 Steams & Wheler 204 $
16,616.60 Advanced
Advanced
Prof
Servic
Advanced
Advanced
3hosphoru
s
3hosphoru
s es for
Phos
Dhosphoru
s
3hosphoru
s
Removal
S
Removal
S jhorus
rem
Removal
S
Removal
S
ystem inv 1 1 735 thru 1 1/04/01 3/6/2002 Steams & Wheler ap 217 $
7,921.34 ystem inv 12149 thru 12/23/01 Susan Brock 224 $
3,069.64 Dval | 4/12/2002 Stearns &
\ Stearns
an
Steams
an
Stearns
an
Stearns
an
Stearns
an
Stearns
an
Barney,
Gr
Stearns
an
Steams
an The
Ithaca
Wheler 234 $
16,824.97 ystem inv 12771 thru 3/3/01 5/10/2002 d Wheler
d Wheler 240 $
12,481.34 ystem inv 13135 thru 3/31/01 6/11/2002 246 $
32,806.55 Advanced Phosphorus Removal System inv 13486 thru 4/28/02 7/17/2002 d Wheler $
40,297.29 249 $
49,496.06 Advanced
Advanced
Advanced
Advanced
Prof
Servic
Advanced
Advanced
Legal ad
fo Legal
ad fo
Legal ad
fo
Advanced
Prof
Servic
Prof
Servic
Advanced
Advanced
Advanced
Advanced
Advanced
Advanced
Legal ad
fo
3hosphoru
s
3hosphoru
s
^hosphoru
s
3hosphoru
s es for
Phos
3hosphoru
s
3hosphoru
s r
Phosphon
r
Phosphon
r
Phosphon
3hosphoru
s es for
Phos es
for Phos
^hosphoru
s
3hosphoru
s
Dhosphoru
s
3hosphoru
s
'hosphoru
s
Dhosphoru
s r rebid of
Pt
Removal
S
Removal
S
Removal
S
Removal
S jhorus
rem
Removal
S
Removal
S js
Removal
js
Removal
is
Removal
Removal
S Dhorus
rem
jhorus
rem
Removal
S
Removal
S
Removal
S
Removal
S
Removal
S
ystem inv 13763 thru
6 ystem inv 13979
thru 6 ystem inv
14563 thru £ ystem
inv 14748 thru 9
12102 8/22/2002 d Wheler 251 $
77,601.48 130/02 11/7/2002 d Wheler 258 $ 107,138.38 16/02
1 2/3/2002
12/16/2002
d Wheler 265 $
4,192.79 /29/02 jssman, Dubow and Marcus 266 $
53200 aval inv 1041 4 d Wheler
d Wheler
Journal
268 $
6,565.31 ystem inv 14928 thru 11/3/02 2/18/2003 $ 315,517.92
_, ap_ 276 $
4,809.39 ystem inv
1
Upgrade
in
Upgrade
ac
5203, 1541 3 thru 12/29/02 6/8/2003 55178 300 $
74.21 v 104396 | 7/1 0/2003 1 The Ithaca Journal $
318,629.87 55179 300 $
81.00 Jditional items inv 106001 Town of
Ith
Steams
an
aca
Accoun tingJ?«fi
L 301 $
178.48 Upgrade town ad 7/23/2003 d Wheler 298 $
7,233.11 ystem inv
1 aval inv
354 aval
inv 111
ystem inv
1 ystem
inv 1
ystem
Desi
ystem
Desi
6744 thru 6/1/02 Susan Brock 299 $
868.00 8/11/2003 Barney, Grossman, Dubow and Marcus 302 $
817.00 693 9/4/2003 Steams and Wheler 306 $
81.00 5203, 15413 thru 12/29/02 additional amt 9/25/2003 Stearns & Wheler 312 $
6,797.45 6143 thru
4 jn & Bid
do jn &
Bid do
n 5/03 additional amt 10/31/2003 Steams & Wheler 321 $
41,729.25 cs inv 17458,
1745 CS inv
17960, 1796
9 thru 8/31/03 12/22/2003 Steams & Wheler 338 $
5,517.17 1 thru 1 1/2/03 12/31/2003 Steams & Wheler $
64,561.19 345 $
1,184.52 ystem Design & Bid docs inv 18195 thru 1 1/30/03 3/24/2004 Stearns & Wheler $
5.301.20 Removal System amendment no 1 inv 18726 thru 2/22/04 3/15/2004 The Ithaca Journal 56067 $
90.21 IDS Project inv 345525 3/25/2004 The Ithaca Journal 56075 $
95.06 Legal ad for rebid of Phos Project inv 348216 4/29/2004 Stearns & Wheler $
906.19 Advanced
postage
for
Advanced
jxjstage
for fedex
of do
Phos
Remc Est
1 Cons
3hosphoru
s EFC
docur
Dhosphoru
s EFC
docur
cuments
to
Removal System amendment no 1 inv 18971 thru 2/29/04 5/24/2004 City of Ithaca $
13.65 nents 7/26/2004 Steams & Wheler $
10,357.96 Removal System amendment no 1 inv 19737 thru 5/30/04 8/26/2004 City of Ithaca $
13.85 nents Kinko's $
16.39 EFC Stearns & Wheler $
6,800.37 >val Project amend #1 to 7/4/04 9/13/2004 Crane Hogan $
336,300.00 Phosphor
c
Phosphor
c >hos
remov
Phosphor
c
us Removal Upgrade Project Inv 5946 to 7/31/04 9/20/2004 Crane Hogan $ 160,377.21 Est 2
Cons Tnv
20436 F
'Est 3
Cons
us Removal Upgrade Project Inv 5968 to 8/31/04 10/18/2004 Steams & Wheler $
17,520.29 ai upgrade amend 1 to 8/1/04 [ 11/11/2004 Crane Hogan $ 283,921.48 us Removal Upgrade Project Inv 5986 to 9/30/04 John Mills Electric $
18,597.20 Est 1 Electrical Contract to 8/25/04
Pagel
lAWWTP Joint Activity Summary of Capital Project 409J as of 3/8/2005
lAWWTP Phosphorus Removal 409J
T" Authorizations: Amount Source 01/01/2002 CC Budget $ 3,000,000.00 Not yet determined Bonds? 5/7/2003 CC Regular meeting $ 1,115,000.00 Not yet determined Bonds? 9/3/2003 CC Regular meeting $
333,500.00 EFC 4/7/2004 CC Regular meeting $
526,500.00
Total Authorizations $ 4.975,000.00 Fundina Allocation: Tptal NYS funds Local share
City $ 2,843,212.50 $ 1,585,912.50 $ 1,257,300.00
Town ith $ 2,033,282.50 $ 1,134,142.50 $ 899,140.00
Town Dry $
98,50500 $
54,945.00 $
43,560.00 Total $ 4,975,000.00 $ 2,775,000.00 $ 2,200,000.00
Expenditures: Date Payee
Kimble
Inc
PQ Voucher Amount Comment $
1,102.00 App 1 HVAC Contract to 8/31/04 11/25/2004 Willkie Farr & Gallagher $
2,325.00 Bonding Attorney Fee
Est 4,5 Const
Phosphc Est 6 Const
Phosphorc App 2
HVAC Contract inv
21829 Phos remov
related to EFC 12/28/2004 prane
Hog
Crane
Hog
Kimble
Inc
an $
173,926.49 irous Removal Upgrade Project Inv 6008, 6034 to 1 1/30/04 2/9/2005 an ap04 $ 191,076.35 >us
Removs to
12/31/04
il Upgrade Project to 12/31/04 ap04 $
26,657.00 Steams & Wheler ap04 $
76,787.41 al upgrade amend 1 to 1/2/05 2/24/2005 John Mills Electric ap04 $
26.955.30 Est 2 Electrical Contract to 12/19/04 Total Expended to date $ 1,759,401.55 Balance of Authorization $ 3,215,598.45 | | Funds received from Grant 3/4/2005 State of New York 68105315 $ 365,323.59 $ $ $
$ 365,323.59 Bonded - -J -
• City Bonded their share $ 900,000.00 City BANS 8/2003 $ 2,500,000.00 BANS 1/14/05 Total Sources: $ 3,765,323.59 I Cash Balance $ 2,005,922.04
Page 2
lAWWTP Joint Activity Approved Budget and Actual Activity as of December 31 2004 PRELIMINARY -3/8/2005-iawwtpreport
Revenues:
J8150 Excess or
Account # Description Budqet Actual (Deficiencv)
2373 Septage Service Other Govt's $
240,000.00 $ 436,790.00 $ 196,790.00
2374 Sewer Service Other Govt's $ 2,100,479.00 $2,100,479.00 $
2401 Interest & Earnings $
65,083.00^ $
2,733.00 $
(62,350.00)
2665 Sale of Equipment $ $ $
2680 Insurance Recoveries $ $ $
2701 Refund of Prior Year Expense $ $
4,198.00 $
4,198.00
Total Revenues as of 12/31/04 $ 2,405,562.00 $2,544,200.00 $ 138,638.00
City of Ithaca lAAWWTP Page 1
WASTE HAULER POLICIES AND PROCEDURES
I. Introduction
The Ithaca Area Waste Water Treatment Facility [IAWWTF] receives waste by truck at
525 Third St. Ithaca, New York. No person may discharge hauled wastewater to any
location except those on the IAWWTF site designated as Hauled Wastewater Receiving
Stations, or those locations off the treatment plant site at which the IAWWTF has given
the hauler specific permission to discharge.
Hauled wastes are accepted from permitted commercial waste haulers and municipalities,
in accordance with the City of Ithaca, Town of Ithaca, and Town of Dryden Sewer Use
Law and these Policies and Procedures.
II. HOURS OF OPERATION
A. Hours of Operation
1. Monday thru Friday 7:30 AM to 2:45 PM
2. Saturday, Sunday, and Holidays 10:00 AM to 1:00 PM
3. No person may discharge wastewater or remain on site after the
hours of operation unless prior arrangements have been made.
B. Closures
The waste hauler facility may also be closed for reasons including,
but not limited to, construction activities or treatment plant bypass
events. The IAWWTF will attempt to provide notice if an unscheduled
closure is necessary.
Page 2
III. PERMITS REQUIRED
A. NYSDEC Part 364 Waste Hauler Permit
All commercial and municipal waste haulers are required to possess a
Valid DEC permit issued under 6 N.Y.C.R.R. Part 364.
B. IAWWTF Waste Hauler Permit
1. In addition to the NYSDEC Part 364 permit, all commercial and
municipal haulers are required to possess a waste hauler permit
issued by the IAWWTF. The IAWWTF Waste Hauler Permit
will list all permitted vehicles, waste types, and conditions for
discharging wastes at the IAWWTF.
2. To be issued an IAWWTF Waste Hauler Permit, the following are
required:
• NYSDEC Part 364 Waste Hauler Permit
• Proof of compensation and liabilit y insurance
• Completed Waste Hauler Permit Application
3. Duration: The duration of the IAWWTF Waste Hauler Permits shall not
exceed one year.
Page 3
IV MANIFEST REQUIRED
1. For septage and grease trap waste the IAWWTF uses a tracking ticket issued
to individual haulers to provide the IAWWTF with a list of persons and
facilities with addresses from which the hauler picked up wastewater, a
statement of the volume and nature of the wastewater.
2. For industrial waste [leachate, retentate, sludge, etc] the hauler may use his
own bill of lading or invoice with the facilities name and address from which
the hauler picked up wastewater for that load, a statement of the volume and
the nature of the wastewater.
3. Incomplete or incorrect tracking tickets, bills of lading o r invoices are
grounds for refusal of the load. False statements made on tracking tickets,
bills of lading or invoices may result in permit revocation.
4. Each tracking ticket, bill of lading ,or invoice must be signed and dated by
the hauler delivering the load of wastewater to the IAWWTF.
Page 4
V. PROHIBITED WASTES
The following wastes may not be discharged to the IAWWTF
A. Wastes contained in or resulting from the cleaning of catch basins,
floor troughs, oil/water separators, and any tanks used for chemical or
wastewater treatment.
B. Wastes contained in or resulting from the cleaning of catch basins, floor
troughs, sand filters, or sand traps at vehicle maintenance facilities or
washing facilities[car or truck washes].
C. Grease from outside Tompkins County.
D. Wastes not specifically listed on a hauler ’s NYSDEC Part 364 Permit or
its IAWWTF Waste Hauler Permit.
E. Wastewater having a pH less than 5.5 or greater than 9.5 Standard Units
[S.U.]
F. Hazardous wastes as defined below:
1. Any listed waste as detailed in 40 CFR 261 Subpart [D]
2. Any waste determined to be hazardous by characteristic as
defined by 40 CFR 261 Subpart [C]
3. Any waste determined to be hazardous by the mixture rule as
defined by 40 CFR 261.3
G. Any waste that will subject IAWWTF to the reporting and permitting
Regulations of the Resource Conservation and Recovery Act [RCRA]
40 CFR 270.
H. Any other waste prohibited by Article II of the Town of Ithaca, City of
Ithaca, and town of Dryden Sewer Use Law.
Page 5
VI DISCHARGE CONDITIONS AND PROCEDURES
A. Only domestic wastewater [septage] and grease trap waste will be
accepted without the need of further permitting action. Waste from other
sources [ i.e. treatment facilities, Industrial facilities ] will be accepted
only by special permit. Special permits may be granted by IAWWTF
pursuant to completed applications received from the generator of the
wastewater.
Note; If a Waste Generator is applying for a special permit from this
facility, the Hauler discharging the wastewater must be approved and
permitted through IAWWTF prior to discharge.
B. Safety
1. Waste haulers are required to follow all designated safety rules while
they are on IAWWTF property, including:
a. 10 mph speed limit
b. Confined space regulations: No hauler may enter their vehicle
tank, a manhole, or any other confined space while on IAWWTF
property
C. For deliveries of grease trap waste, 24 hours notice must be given to
IAWWTF
E. Each hauler will be responsible for conducting all work in a safe and neat
manner and will be solely responsible for his/her equipment and
Activities
F. Each hauler will be responsible for cleaning spills due to his/her actions.
This will include removing debris from the bar screens and placing it in
available containers.
G. Each Hauler will stop at the IAWWTF main office prior to discharging
their load.
H. For domestic wastewater [septage] and grease trap waste the hauler will
present IAWWTF personnel their tracking ticket for that load.
IAWWTF personnel will review the tracking ticket to make sure the
tracking ticket is completely filled out before allowing the hauler to
discharge their load. Incomplete tracking tickets or incorrect information
are grounds for refusal of discharge. False statements made on tracking
tickets may result in permit revocation. If the hauler has a full load he
can record the volume now and not have to return to the office, if not
he/she will record the level of the septage tank before and after dumping
and return to the office with the level readings to record the volume .
NOTE any hauler not returning immediately after discharging will
be billed for a full load. This tracking ticket will be sent to Tompkins
County, who will bill each hauler on a monthly basis. The IAWWTF
will not be involved in billing except for the special permitting procedure
explained in section A above.
I. For wastes requiring a special permit the hauler will present IAWWTF
personnel their bill of lading or invoice along with a representative
sample of that load [IAWWTF will supply bottles for sampling]. The bill
of laden number, date, quantity, where the load originated, hauling
company and drivers name must be on both the bill of laden / invoice
and the sample bottle.
J. Incomplete bills of laden / invoices or incomplete information on
sample bottles are grounds for refusal of discharge. False statements made
on the bills of laden / invoice or sample bottles may result in permit
revocation.
K. IAWWTF personnel will review the bill of lading / invoice and sample,
and make sure all the required information is filled out before allowing
the hauler to discharge their load. Based on the nature of the wastewater,
IAWWTF personnel will direct the hauler where to discharge their load.
IAWWTF personnel will then log the sample into the sample registry in
the lab and preserve the sample for testing.
L. All hauled wastewater discharges must comply with all Pretreatment
Standards and Pretreatment Requirements.
M. IAWWTF personnel have the discretion to refuse to accept any hauled
wastewater load based on the type, concentration, or quantity of
pollutants, or on the capability of the IAWWTF to treat the wastewater
VII. Cost
Method 1 This cost is considered when the wastewater is discharged to the
headworks of the facility. The base or minimum charge is $6.00 /
1000 gallons. If the BOD of the wastewater exceeds 1384 mg / l then
the cost will be at $0.52 / lb of BOD instead of the $6.00 / 1000
gallons.
Method 2 This cost is considered when wastewater is discharged to the septage
receiving station, because of solids concentration or extremely high
BOD. The base or minimum charge is $41.38 / 1000 gallons based
on a 2 % solids concentration. If the solids concentration is greater
than 2 %, then an additional $8.965 / % / 1000 gallons is added on.
Solids are calculated as dry weight solids for billing purposes.
VIII Authority
A. The receipt of hauled wastewater is regulated by IAWWTF under the
Authority of the Clean Water Act, the General Pretreatment Regulations
[40 CFR 403], the City of Ithaca, Town of Ithaca, and the Town of Dryden
Sewer Use Law, and the terms and conditions of the SPDES permit issued to
the IAWWTF.
B. IAWWTF personnel are charged with up holding the requirements of these
regulations. Failure to follow their instructions regarding safety, allowance or
refusal of wastewater, or any other issue may result in immediate waste
hauler permit suspension or revocation. Likewise, failure to adhere to waste
hauler permit requirements will be considered a violation of these regulations
and will result in appropriate enforcement activities.
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Waste Hauler Permit Application
Part A – Applicant Information
Company Name
Owner or Authorized Contact
Address
City
State
Zip Code
Telephone
Fax
NYSDEC Waste Hauler Permit Number
New Application Renewal Proof of Insurance
NYSDEC Part 364 Permit Attached
Part B – Vehicle Information
License Number
State
Capacity
(Gallons)
Make/Model
Add
Delete
1
2
3
4
5
6
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Part C – Waste Information
WASTE NAME/DESCRIPTION
Add Delete
Certification: I hereby certify that the information provided on this form is true to the
best of my knowledge and belief. False statements made herein are criminal acts
punishable by law.
Signature
Printed or
Typed Name
Title
Date
525 THIRD STREET ITHACA, NY 14850
PH: 607-273-8381 FAX: 607-273-8433
TOWN OF ITHACA, OWNER CITY OF ITHACA, OWNER TOWN OF DRYDEN, OWNER
Waste Hauler Permit
Company Name
Owner or Authorized Contact
Address
City
State
Zip Code
Telephone
Fax
NYSDEC Waste Hauler Permit Number IAWWTF Permit Number
This Permit is valid for the following vehicles
License Number
State Capacity
(Gallons)
Make/Model
1
2
3
4
5
6
Authorization is hereby granted to discharge the following wastes:
Non-Hazardous Industrial/Commercial
Grease Trap Waste (Prior Approval Required)
Septage only (residential)
Non-residential Raw Sewage or Sewage-Contaminated Wastes
Prior approval is required for the disposal of waste when indicated above or for any waste not specified by this permit. The Chief
Operator may require the submission of laboratory analysis data prior to granting approval for discharge. Further conditions contained
in the Waste Hauler Policies and Procedures are hereby incorporated into this permit.
This permit shall expire at 12:00 midnight, ________________, and is subject to
revocation at any time. This permit is not transferable. A copy of this permit shall be
carried on each permitted vehicle at all times.
Permit Issue By:_____________________________ Title: Chief Operator
Date of Issue:______________________