HomeMy WebLinkAbout2005-06-08 SJCSJC Agenda
June 8, 2005 – 12:30 p.m.
Approval of May 11, 2005 minutes
Financial Report Steve Thayer
Personnel Issues Larry Fabbroni
Please read over the spreadsheets provided by Larry that shows the budgetary impact of the
added positions.
IAWWTF – Cayuga Heights WWTF Agreements Bill Gray
Please read the pretreatment agreement that was sent out in an email. The agreement is titled,
“MULTIJURISDICTIONAL PRETREATMENT AGREEMENT BETWEEN CITY OF
ITHACA, TOWN OF ITHACA, TOWN OF DRYDEN AND VILLAGE OF CAYUGA
HEIGHTS.”
Operations Report Jeff Soule
Action Items from Operations Report
Engineering Report Larry Fabbroni
Action Items from Engineering Report
Capital Projects – Stearns and Wheeler proposal Larry Fabbroni
Discussion and possible approval of proposal from Stearns and Wheeler for $74,000 Study phase
for nine different capital projects. Please read the material provided by Larry from Stearns and
Wheeler. See minutes from April 13, 2005 for approved list of capital projects.
Town of Ithaca Request to Redistribute City Grant Funds Cathy Valentino
Cathy distributed a memo last month requesting that the city redistribute grant funds they
received to cover their share of the capital costs for the 1998 plant re-rating.
Next Meeting: July 13, 2005, 12:30 p.m.
1
SJC MEETING
June 8, 2005
Present:
Dan Cogan, Chair Jennifer Dotson
Mayor Carolyn Peterson Larry Fabbroni
Bob Romanowski Scott Gibson
Peter Stein Bill Gray
Mary Tomlan Jeff Soule
Supervisor Steve Trumbull Steve Thayer
Supervisor Cathy Valentino Dan Walker
Absent:
Dan Cogan called the meeting to order at 12:37 PM.
Approval of MAY 11, 2005 – Noted corrections:
Steve Trumbull moved to approve the minutes, with the following corrections.
1) Carolyn Peterson – spelling errors.
2) Dan asked the members if they preferred minutes arranged chronologically or by topic. It
was decided the minutes be in chronological order.
Seconded by Peter Stein, the motion passed. Jennifer Dotson abstained as she was not present on
May 11, 2005. Cathy Valentino was not present at the time of the motion.
Spelling errors. Trumbull, Broome, Kilgore
Financial Report Summary – Steve Thayer
Steve stated that the revenues looked good that septage was coming in regularly. The quarterly
payments had been received by all entities with the next quarterly due July 15, 2005.
Expenditures – nothing surprising. Peter Stein stated that it would be helpful to have the
excess/deficiency column more detailed as an expected time line of budgeted expenditures.
Steve replied that the budget is not spread evenly over a 12 month period that some things are
cyclical. Steve will point out budgetary problems as they arise. Larry pointed out that there
haven’t been budget problems in a long time. Dan Cogan agreed that if there was a way to make
excess/deficiencies column more meaningful it would be nice. Steve will look into revising the
spreadsheet.
The fund balance is presently at $475,000.
The Phosphorous Removal capital project is very active and will be continue to be active through
year end. Detail was provided.
2
Two payments from the state have been received. The short term funding has been received and
they are in the process of getting long term funding payments from EFC. The Long Term
funding process agreements are going on now. The pricing for the bond will occur at the end of
June and the final documents will go through in July. Steve said that the EFC has questions
regarding the intermunicipal agreement project financing. Cathy Valentino asked if they will be
looking at the financial analysis of the Town of Ithaca and the Town of Dryden. Cathy offered to
provide a financial analysis if necessary.
Steve will let Towns know if more information is needed.
Personnel Issues – Larry Fabbroni
Larry distributed a summary of wastewater personnel cost. It showed budgeted and projected
amounts for 2005 and the impact of additional hires to the end of the year.
A Lab Technician position opened up in February. Jeff Soule’s promotion to Chief Operator
opened up an Operator position. A new Operator Trainee was hired to replace Jeff on May 17,
2005. An additional Operator Trainee and a Maintenance Worker are still desired and there are
enough funds in the 2005 budget to move ahead. Larry is anticipating the retirement of Ron
Gustafson around March of 2006. The new system should be on line at in December. The
partnering with the contractor should begin in October (phosphorous). The monitoring of
trucked waste should be increased as it is dumped at the different unloading points. Bob
Romanowski asked if the Part Time Truck Driver and Seasonal Laborer were the same person.
Larry informed him that the P/T truck driver was provided by the water and sewer department on
an hourly as needed basis. The Seasonal Laborer is presently a full time WWTF employee. Dan
Cogan pointed out that the Operator Trainee would actually be hired earlier than needed and
would eventually be the replacement for Ron Gustafson. Larry stated that the Maintenance
Worker would be a new position. Carolyn Peterson questioned how this would impact the 2006
and 2007 budgets. Larry and Dan both voiced that there would be little change due to the fact
that a new hire is replacing a retiree. Mary questioned what would happen to the operator trainee
position and Larry said that they could keep the position but it would not remain on the roster
due to Civil Service rules. Cathy asked if these additional positions would take care of the
phosphorous for the next few years and inquired if additional personnel would be needed in the
near future. Larry and Jeff didn’t think that additional staff would be necessary. Bob
Romanowski hoped that the newer and more automated system would not require more staff. He
felt that the costs involved have to be taken into account especially for budget planning. Peter
thought that it would be helpful to be given a projection for the next two years or so. Dan Cogan
thought it was a good idea to project for at least one additional year out. Cathy Valentino said
that the Town starts projections at the end of budget season. Larry offered to take a shot at it.
Debt retirement is the biggest thing on the horizon. Bill Gray thought that unusual events or
anticipated changes could be noted (done by exception). Peter Stein said that he would prefer to
see the projections on one sheet.
Bob Romanoswki motioned to approve the additional personnel as submitted. Seconded by
Mary Tomlan.
It was decided to forward to the City of Ithaca Administration Committee the request to establish
the Maintenance Worker position on the roster and Larry offered to go to Civil Service. The
motion carried unanimously.
IAWWTF – Cayuga Heights WWTF Agreements – Bill Gray
3
Bill said that there are two draft agreements depending on the way the diversions were built. The
object was to give the owners some protection as they agree to take on and treat wastewater
outside of the service area and outside of the control of the direct owners.
A technical document was put together by
Paragraph 1A stated that the Village of Cayuga Heights will diligently enforce their revised
sewer use document to make sure it conforms to that of the plant. Clauses require the parties to
review the documents at least every 3 years. The last clause states that either party can get out
with at least a one years notice.
Cathy Valentino felt that this keeps the two plants working together in a coordinated effort. The
Town of Ithaca has already approved this plan.
Dan asked for a motion to approve this agreement so that it would be forwarded to the respective
boards of the City of Ithaca and the Town of Dryden. Cathy Valentino moved to accept the
agreement. Seconded by Steve Trumbull . This would bring the Village of Cayuga Heights laws
in compliance with that of the WWTF. The motion carried unanimously.
Carolyn Peterson wondered if the plant to plant agreement had been accepted. Dan found that
the review of the agreements was on the agenda for the October 13, 2004 meeting. Cathy
Valentino offered to check with Susan Brock and to provide the most recent plant to plant
agreement. Dan Cogan will put this on the agenda for the next meeting.
Operations Report Summary – Jeff Soule
Elm and Lake Street flow data is being gathered for use with phenol loadings. Jeff met with
Brian Donnelly of the Broome County Landfill and discussed contract extension. Jeff informed
them that we are reviewing costs. The permit for Tompkins County Caswell and Hillview have
been renewed for leachate. They are still waiting for the mercury analysis for Brewer Road. The
Recycle center permit has not been renewed. Jeff spoke with Malcolm Pirnie about the sub
metering report. It should be coming soon.
The #2 influent pump is back in service.
Jeff sent out the waste hauler policies and procedures so the haulers could provide their input.
Jeff would like to sit down and talk with all of the haulers.
Susan Brock is in the process of finalizing the sewer use agreement.
The third week of May the plant exceeded the seven day BOD concentration. Biochemical
oxygen demand (BOD) is a measure of the organic strength of the wastewater. Jeff reported the
plant’s non-compliance to the State. The plant’s limit for a seven day period is 45 and the BOD
test was over 60. After raising the mixed liquors and increasing the air the following test came
back in the teens which is the plants normal range. Jeff felt that high ammonia loads were a
contributing factor. Peter Stein wondered where the ammonia came from and Jeff explained that
the plant tends to generate ammonia. These were the highest numbers Jeff had ever seen. The
effluent was higher than the influent. Jeff took one of the primary tanks out of service because of
the low flows. The final tanks are being taken out of service and cleaned of algae. Koester is
working of the #4 aeration tank. The #4 final tank was taken out of service for cleaning and
wear shoe changing (flipping). The other final tanks will be cleaned and their shoes will be
changed. The #1 primary tank was taken out of service to shorten retention time.
Jeff interviewed the only candidate who met the minimum qualifications for the Lab Technician
position. He spoke to personnel and they are going to re-advertise and broaden the search.
4
David McGeever will be out for 3 months with a back operation. Terry Henry is not sure when
she will be back.
The lab results for influent copper show that it is steadily climbing. The plant is getting close to
its limit. Peter Stein asked if Jeff knew what was causing it. Jeff is not sure where it is coming
from. Bill Gray wondered if they could try to chase it back. Jeff is going to try to rule out
leachate first by getting a sampler set up. Peter Stein suggested that copper sulfate root killer
could cause this. Dan Walker said nothing like this is going on in the Town to his knowledge.
Engineering Report Summary – Scott Gibson
Phosphorous Update - Scott reported that the contractor has been diligently finishing up the
concrete work. They are working on a conceptual way to tie the existing process to the new
process with a minimal amount of impact. There will most likely be a by-pass pumping
operation. A transfer of the out fall water downstream will probably last for a month.
The mechanical is working on the internal process valve.
Capital Projects – Stearns and Wheeler proposal – Larry Fabbroni
Larry stated the study phase would add clarity to the scope and the estimate for the project. He
gave UV as an example. There are a lot of environmental benefits that go beyond the cost
benefits. Other examples were the septage receiving building and the concrete problems. He
felt that a good study would help with the formation of a revised five year plan and asked for
approval of the study phase. Cathy Valentino felt that the concrete wall repair, the deck
waterproofing and the skylight repair might be able to be completed without the involvement of
Stearns and Wheler. Larry thought it was more efficient to package the things together and have
Stearns and Wheler put together the spec. Larry felt comfortable with Stearns and Wheler as
they are the original creator of the plant and the same people on the original team are still with S
& W. Peter Stein suggested pulling out some of the more routine repairs to attempt to save some
expense. Larry thought it was more economical to have S&W group the improvements and
make one trip to do them all at one time. Larry thought that the digester cover repair was very
low. Bill Gray stated that we could fix the symptom but not necessarily the problem with regard
to the concrete.
POWER OUTAGE
Dan Walker stated that he was concerned with the study phase and its costs. Dan questioned if
there was a detailed written proposal of how whey were going to study. He wants more details of
what the study will involve because he felt that the term “study” was too broad. Cathy wanted
something more specific too. Larry was sure that Stearns and Wheler could provide a more
detailed breakout of the costs. Peter Stein asked what the impact of another month of delay
would have. Dan Cogan wanted to give Larry the go ahead to seek approvals from the City.
Mary Tomlan wondered if conceptual approval could be provided. Peter Stein is willing to take
the risk to have Larry get his approvals. Cathy Valentino is uncomfortable with approving this
amount of money for a study and requested more detail of what could be expected. She agreed
to approve to give Larry the authorization to move forward with obtaining the approvals of the
City Committee and to Common Council. At the July 13, 2005 meeting the final approval of the
contract will be decided. Larry will provide to Dan Walker the information he obtains from
Stearns and Wheler prior to the next meeting.
5
Peter Stein moved to allow Larry Fabbroni to move forward with the City and Council
approvals. Seconded by Mary Tomlan. The motion carried unanimously.
Town of Ithaca Request to Redistribute City Grant Funds – Cathy Valentino
Cathy Valentino proposed to postpone the grant redistribution until the next meeting.
Peter Stein motioned to Adjourn the Meeting at 2:05 second by Mary Tomlan carried
unanimously.
Next Meeting: July 13, 2005, 12:30 p.m.
L:\Committees\Special Joint Subcommittee (Sewer)\2005 SJC\2005-06 JUN\2005-06-15 S&W Outline.doc
June 14, 2005
Mr. Lawrence P. Fabbroni, P.E., L.S.
City of Ithaca
Department of Public Works
Water and Sewer Division
510 First Street
Ithaca, NY 14850
Re: Miscellaneous Improvements
Ithaca Area Wastewater Treatment Plant
Ithaca Area WWTP – SJC Owners
Dear Larry:
It was a pleasure talking with you yesterday concerning our proposal for engineering services
to assist the Ithaca Area WWTP - SJC Owners in identifying and evaluating alternatives and
developing recommendations, including conceptual design information and budgetary cost
estimates, for a list of miscellaneous improvements under consideration for the Ithaca Area
WWTP.
At your request, we are pleased to submit this letter providing further explanation of the
study phase services that were included in our proposed professional services agreement
dated May 9, 2005. The study phase services and associated deliverables are further
described as follows:
1. Ultraviolet (UV) Disinfection. Under this task, we will evaluate the feasibility
and cost of upgrading the Ithaca Area WWTP to provide an ultraviolet
disinfection system for disinfection of the plant effluent. We will develop capital
and annual operation and maintenance cost estimates based on conceptual design
of an ultraviolet disinfection system for incorporation into the hydraulic profile of
the plant so as to minimize the need for effluent pumping to the maximum extent
possible. These costs will be compared with capital and annual operation and
maintenance cost estimates that we will develop for continued operation of the
existing effluent chlorination and dechlorination systems. A letter report will be
prepared summarizing the conclusions and recommendations resulting from the
completion of this task.
Mr. Lawrence P. Fabbroni, P.E., L.S. June 14, 2005
City of Ithaca Page 2
L:\Committees\Special Joint Subcommittee (Sewer)\2005 SJC\2005-06 JUN\2005-06-15 S&W Outline.doc
2. Miscellaneous Improvements and Repairs. Under this task, we will evaluate
alternatives and develop recommendations, including budgetary cost estimates,
for a list of miscellaneous improvements and repairs at the plant, which include
the following:
a. Repair of leaks in concrete walls located in various piping galleries
throughout the plant and repair of damage caused by alkali-silica reaction in
concrete that has occurred since construction of the plant.
b. Repairs to waterproofing coatings applied to concrete decks located above
piping galleries.
c. Repair of leaks that have developed at skylights, vents, and expansion/
construction joints in concrete at walls and at flow channels and flow
distribution structures.
d. Repairs to the secondary digester cover to improve operation (cover travel)
without binding.
e. Repair/replacement of secondary digester exterior brick work.
A letter report will be prepared summarizing the findings, conclusions, and
recommendations resulting from the completion of this task.
3. Third Story Administration Building Addition – Under this task, we will
evaluate the feasibility and cost of adding a third story to the existing
Administration Building. Per our discussions, the third story addition will be
evaluated to establish the uses for which it is structurally sufficient without major
alterations to existing building components. A letter report will be prepared
summarizing the conclusions and recommendations resulting from the completion
of this task.
4. Septage Receiving Station Improvements – Under this task, we will evaluate
alternatives and develop recommendations, including budgetary cost estimates for
improvements to the existing septage receiving station. The desired
improvements, which we have discussed, include expansion of septage handling
capacity, removal of grit from septage received, and odor control. A letter report
will be prepared summarizing the conclusions and recommendations resulting
from the completion of this task.
Mr. Lawrence P. Fabbroni, P.E., L.S. June 14, 2005
City of Ithaca Page 3
L:\Committees\Special Joint Subcommittee (Sewer)\2005 SJC\2005-06 JUN\2005-06-15 S&W Outline.doc
5. Leachate Receiving Station Improvements – Under this task, we will evaluate
alternatives and develop recommendations, including budgetary cost estimates,
for providing a separate receiving station for handling (storage and controlled
feed) of dilute landfill leachate as well as for handling (storage, controlled feed
and possible pretreatment) of high-strength landfill leachate. The evaluation of
alternatives will consider the feasibility of reusing one, or both, of the existing
Phostrip tanks, which are currently unused. A letter report will be prepared
summarizing the conclusions and recommendations resulting from the completion
of this task.
In accordance with our initial discussions, the above-referenced services were developed
individually with the understanding that the Ithaca Area WWTP – SJC Owners might elect to
authorize only selected tasks. Based on our more recent discussions, we understand that the
SJC Owners may be considering authorization of most, or all, of the study phase tasks. In
that case, we would propose the preparation of a single report that would summarize the
results from each of the authorized tasks.
We hope that this additional information is helpful in providing a more complete
understanding of the study phase services proposed. If you or the SJC Owners have any
further questions, please don’t hesitate to call.
Very truly yours,
STEARNS & WHELER, LLC
Nicholas G. Hatala, P.E., BCEE
Associate
NGH/jm
cc: Gerald Hook, P.E., Stearns & Wheler, LLC
8031810.1 4-1
To: SJC Members
From: Lawrence P. Fabbroni, P.E.,L.S.
Re: Professional Services to Study Approved 2004 and 2005 and Recommended
2006 and 2008 Capital Projects
Date: June 3,2005
Last month the Stearns and Wheler proposal to provide Professional services to study the cost
benefit of UV Disinfection versus chlorination/dechlorination, Miscellaneous Improvements
/Repairs to walls, deck, skylights, digester cover, and brick, Feasibility of adding a third story to
the Administration building, and expansion and improvement for septage and leachate unloading
and odor control was distributed to you with the hopes that the Study Phase of $74,040 that I
recommend to you would be approved at the upcoming June meeting.
PAYMENTS TO ENGINEER
For the Basic Services outlined in the above Scope of Services, or Additional Services,
OWNERS shall pay ENGINEER an hourly rate equal to ENGINEER's Salary Cost times a factor
of 2.37 for all services rendered by principals and employees engaged directly on the Project,
plus reimbursable expenses at cost.
The total cost for the Basic Services described above shall not exceed $373,690 without prior written authorization
of OWNERS. Written authorization for each task shall be in the form of an executed Authorization signed by the
Chairperson of the Ithaca Area WWTP-SJC Owners (see Exhibit B attached).
TASK FEE DURATION
A. Study Phase
1. UV Disinfection $16,530 8 weeks
2. Miscellaneous Improvements/Repairs 8 weeks
a. Concrete Repairs – Walls $5,600
b. Deck Waterproofing $1,260
c. Leaks at Skylights, etc. $3,600
8031810.1 4-2
TASK FEE DURATION
d. Digester Cover Repairs $1,180
e. Digester Brick Repairs $1,040
3. Third Story Building Addition $4,230 4 weeks
4. Septage Facility $16,800 8 weeks
5. Leachate Facility $23,800 8 weeks
Subtotal Study Phase $74,040
B. Design Phase
1. UV Disinfection $83,840 4 months
2. Miscellaneous Improvements/Repairs 2 months
a. Concrete Repairs – Walls $7,050
b. Deck Waterproofing $2,800
c. Leaks at Skylights, etc. $5,100
d. Digester Cover Repairs $3,660
e. Digester Brick Repairs $3,300
3. Septage Facility $103,000 6 months
Subtotal Design Phase $208,750
NOT
AUTHORIZED
NOW
C. Bidding Phase
1. UV Disinfection $5,600 6 weeks
2. Miscellaneous Improvements/Repairs $2,200 6 weeks
3. Septage Facility $4,800 6 weeks
Subtotal Bidding Phase $12,600
NOT
AUTHORIZED
NOW
D. Construction Phase
1. UV Disinfection (1) $17,100 9 months
2. Miscellaneous Improvements/Repairs (1) $6,200 4 months
3. Septage Facility (1) $33,400 6 months
4. Resident Representative (800 hours collectively) $21,600 12 months
Subtotal Construction Phase $78,300
NOT
AUTHORIZED
NOW
TOTAL ALL PHASES $373,690
(1) Does not include Resident Representative.
8031810.1 4-3
As you may recall we have approved the following projects in 2004 and as part of our 2005
budgeting:
2004 1.Begin Construction Phosphorus Reduction Project
2.Design Administrative Building and Thickener Roof Additions $ 10,000
3.Effect Energy Study Upgrades $ 60,000
4.Complete Gas Cleaning Equipment Installation $ 42,400
5.Replace Boiler or Substitute Technology $ 100,000
6.Rehabilitation of Second Half of Primary Drives $ 200,000
7.Rehabilitation of the Flow Meter Stations per Engr. Team $ 100,000
8.Concrete Restoration $ 135,000
TOTAL $ 647,400
2005 Complete Phosphorus Reduction Project
Design Administrative Building and Thickener Roof Additions $ 40,000
Refurbish or Eliminate Declor Facility by converting to UV $ 600,000
Add technological capabilities (e.g. thermophilic, applied
Research $ 200,000
Concrete Repairs $ 150,000
Expand septage building enclosure and odor control $ 150,000
TOTAL $1,140,000
The City has subsequently established Joint Activity capital projects for these.
In addition, we are currently refining a five year plan that in the past has included the following
proposals:
2006 Construct Administrative Office and Thickener Roof Additions $1,100,000
2007 Modifications to Treatment Process (e.g nitrogen removal $ 200,000
Construct Grit Removal Facility $ 820,000
2008 Modify Secondary Digester Floating Cover or Gas Holder $1,100,000
2009 Refurbish digesters, tanks and gas handling systems $1,100,000
The $74,040 Study phase would help to establish feasibility and scope and current budgets for
over $3,000,000 of projects in bold above. As an example. it is advisable to study the
cost/benefit of UV Disinfection for $16530 before proceeding with converting to UV or
rehabilitating the Dechlorination facility or to study the options for repair of the Digester Cover
before planning for an alternate gas holder for $1,100,000. The study will produce firmer
8031810.1 4-4
budgets and project detail for 2004 and 2005 budgeted projects and provide better information
from which to budget for 2006 and 2008 and refine the five year capital improvement plan.
As a reminder of the basic problems being address please refer to the May 1999 Draft Master
Plan or August 1999 Unified Engineering Report from which some excerpts follow:
SECONDARY DIGESTER COVER MODIFICATIONS
BACKGROUND
The secondary digester is equipped with a floating gasholder-type cover which was originally
designed to provide low pressure storage of digester gas for utilization at the sludge boiler/heat
exchanger. Since startup, the cover has had a history of poor performance and is presently
exhibiting signs of being out of balance. This causes the gas storage capacity of the cover and
subsequent utilization of digester gas to be substantially reduced at times(in addition to creating a
potentially hazardous condition). As a result, sludge heating must then be carried out using
purchased fuel, thereby increasing annual operating costs. The plant has been partially successful
in its attempts to rectify the cover’s operational problems (e.g., modifications to the cover’s
guide mechanism or filing and emptying strategically placed water containers), but at times the
position of the 88 foot diameter steel cover tips and jams reaching a critical point. An evaluation
will be conducted to determine the feasibility for modifying the secondary digester cover to
ensure safe, acceptable performance and improve digester gas handling and utilization.
It is recommended that an inspection and evaluation of the existing secondary digester cover be
conducted by the manufacturer (or equal) and witnessed by plant personnel and the engineer.
The manufacturer should submit a written report summarizing the inspection/evaluation and
presenting their recommended actions (and accompanying price quotes) to rebalance and
maintain the cover.
SECONDARY DIGESTER COVER AND GAS HANDLING ALTERNATIVES
A preliminary evaluation of secondary digester gas handling alternatives is presented below.
A. Alternative 1 - Rebalance Existing Floating Cover. As previously discussed, design
estimates for feasibility, level of effort, and overall cost to restore the existing cover to its
intended design performance should be based upon the results of an inspection and evaluation
conducted by a qualified representative of the original cover manufacturer (ATARA Corp.). It is
anticipated that recommended actions would include, as a minimum, the following: draining the
digester; dismantling associated gas piping, equipment, etc.; cleaning and inspecting the cover;
8031810.1 4-5
making modifications to the structural steel as necessary to support probable ballast adjustments
(which may range from installing minor support structures for additional or relocated ballast, to
rebuilding the entire lower ballast trough at the base of the gasholder skirt); installing ballast
adjustments; reinstalling modified cover and associated gas piping and equipment. The primary
advantage to this alternative would be the low capital cost (relative to the other alternatives
presented below) in that work would be limited to modifying existing cover and would not
require structural evaluation and potential modifications to existing tank, additional gas handling
equipment and piping, etc. Disadvantages to this alternative include:
1. Modifications already made to the cover by plant personnel may impact the
manufacturer’s willingness to guarantee the cover’s performance after recommended
modifications have been made.
2. Potential for future out-of-balance events is inherent to the floating cover system.
3. Extent of modifications required to bring the cover back into balance cannot be
verified until an inspection/evaluation has been conducted and the results analyzed.
B. Alternative 2 - Replace Existing Cover With Fixed Type and Install Separate Gas
Storage Tank. This alternative involves replacing the existing floating cover with a new fixed
cover and transferring digester gas that accumulates under this cover to a separate low pressure
gas storage tank. Some advantages of this alternative include:
1. Increased gas storage capacity and gas pressure control would improve gas utilization
and potentially lower purchased fuel costs.
2. The fixed cover eliminates the potential for safety and structural hazards created by
future out-of-balance floating cover events.
8031810.1 4-6
Disadvantages include:
1. High capital cost of system to include new fixed cover, new gas storage tank, and
extensive gas piping from fixed cover to gas storage tank to gas utilization devices.
2. Design would require installation of additional piles as required for supporting
foundation for new gas storage tank. (May also require structural modifications to
secondary digester to accept load of fixed cover.)
3. On-site, ground-level storage of larger volumes of digester gas than existing system
carries increased risk associated with potential for initiating a catastrophic event.
C. Alternative 3 - Convert Existing Floating Cover to Fixed Type and Install Separate
Low Pressure Gas Storage Tank. This alternative is similar in concept to Alternative 2 except
that instead of replacing the existing floating cover with a new fixed cover, the existing cover
would be modified as necessary to be connected to a fixed cover. An additional disadvantage
may be the resulting aesthetic appearance of the converted cover. Advantages and disadvantages
for this alternative would be similar to Alternative 2 (including requirement for structural
evaluation of existing cover to be modified and possible modifications to tank).
BUDGETARY COST ESTIMATES
Since work involved in Alternative 1 (evaluate and rebalance existing floating cover) would be
contingent upon the results of an inspection and evaluation by the manufacturer, a firm
budgetary cost estimate could not be developed for this report. However, it is reasonable to
assume that the total project cost for this alternative would be less than $650,000 (the estimated
cost to provide a new floating cover similar to the existing). The table below provides a
budgetary cost estimate for design and construction for Alternative 2 and 3 (install/convert to
fixed cover and install separate gas storage tank). As shown in table below, the total project cost
for Alternative 2 is estimated at $1,400,000 and for Alternative 3 is $1,100,000.
PROJECT COST ESTIMATE
SECONDARY DIGESTER COVER MODIFICATIONS(1)
Ithaca Area Wastewater Treatment Facility
City of Ithaca, NY
8031810.1 4-7
ALTERNATIVE
NO. 2(2)
ALTERNATIVE
NO. 3(3)
General Construction:
Mobilization, bonds, insurance and general conditions $ 60,000 $ 60,000
Fixed secondary digester cover 280,000 80,000
Low pressure gas storage tank (including foundation and piles) 400,000 400,000
Upgrades to digester gas safety system 40,000 40,000
Process and yard piping 60,000 60,000
Site work 50,000 50,000
Instrumentation 20,000 20,000
Subtotal (General Construction) $ 910,000 $ 710,000
Electrical, Heating, Ventilating, and Plumbing: 140,000 110,000
Total Construction Cost $1,050,000 $ 820,000
Allowance for contingencies 160,000 130,000
Allowance for fiscal, legal, engineering, and administrative costs 190,000 150,000
TOTAL PROJECT COST $1,400,000 $1,100,000
(1) Cost estimate for Alternative No. 1 for rebalancing the existing gasholder cover is contingent upon
manufacturer’s evaluation.
(2) Alternative No. 2 - Replace gasholder cover with fixed cover and install separate low pressure gas
storage tank.
(3) Alternative No. 3 – Convert existing gas holder cover to fixed cover and install separate low pressure
gas storage tank.
8031810.1 4-8
EFFLUENT DISINFECTION ALTERNATIVES
BACKGROUND
Since startup of the Ithaca Area WWTP, federal and state regulations have been promulgated
placing increasing requirements on chlorine gas storage and feed systems. As a result of the 1990
Clean Air Act Amendments, OSHA promulgated regulations under 29 CFR Part 1910 requiring
the development of a Process Safety Management Plan to prevent and minimize potential on-site
impacts resulting from accidental releases of chlorine gas. In addition, the U.S. Environmental
Protection Agency has promulgated regulations under 40 CFR Part 68 requiring the development
of a Risk Management Program to prevent and minimize potential off-site impacts resulting from
the accidental release of chlorine gas to the atmosphere. The deadline for development of a risk
management program is June 21, 1999.
Because of the increasing requirements associated with the on-site storage and use of gaseous
chlorine, many municipal wastewater treatment facilities are converted to other alternatives for
wastewater disinfection. The two most popular alternatives currently being implemented are the
use of liquid sodium hypochlorite and ultraviolet disinfection. The Ithaca plant personnel
effected a change to sodium hypochlorite in 1999-2000. The condition and remote operation of
the de-chlorination facility and its need for rehabilitation and modernizing along with the
environmental benefits of ultraviolet disinfection coupled with the ongoing expansion and
modification at the plant discharge make this a logical time to revisit the cost/benefits of
converting to ultraviolet disinfection
This alternative involves the construction of an ultraviolet disinfection system for disinfection
of effluent from the proposed tertiary effluent filters.
8031810.1 4-9
TRUCKED WASTE – SEPTAGE AND LEACHATE RECEIVING STATIONS
BACKGROUND
Currently, the Ithaca WWTP does not have adequate facilities to accept trucked-in wastes. The
plant has requested an investigation of the feasibility of providing a receiving platform and
containment building for leachate at the influent pump station and rehabilitating and converting
the existing septage building, recirculation building, and/or phostrip tanks which are inadequate
or no longer used, into a trucked waste receiving stations to receive and contain trucked waste.
MINIMUM REQUIREMENTS TO BE CONSIDERED
1. Demolishing existing process, electrical, and heating and ventilating equipment and piping.
2. Rehabilitating wet wells to include plugging existing pipe penetrations through tank walls (interior and
exterior), concrete crack repair, and corrosion-resistant coating for tank walls and floors.
3. Installing electrical service (460 volt, 3 phase) to the building.
4. Installing exterior spill containment structure and associated equipment for truck unloading.
5. Installing inside process piping, equipment, and overflow structures as required for inlet to wet wells,
transfer between wet wells, and outlet from wet wells.
6. Installing underground piping from exterior spill containment structure to wet well inlets for truck
unloading and from wet well outlets to closest feasible connection to plant process drain line (probably at
Manhole MH-4B).
7. Installing heating and ventilating equipment as required to meet hazardous area classification
requirements.
8. Performing hydrostatic testing of rehabilitated wet wells and associated piping.
9. Miscellaneous architectural improvements.
10. Installing suitable access road (and turnaround).
8031810.1 4-10
ADMINISTRATION BUILDING MODIFICATIONS
BACKGROUND
The following summarizes an evaluation of the feasibility of providing two major modifications
proposed for the administration building at the Ithaca WWTP in order to maintain safe and
efficient operations. The first involves adding a third story to the building to meet the plant’s
current and future needs for office, storage, telecommunications space. The second involves
rectifying leakage problems exhibited by the roof, which extends from the administration
building to the primary digester and serves as a walking surface around the thickeners.
THIRD-STORY ADDITION TO ADMINISTRATION BUILDING
The third story addition to the administration building would be a “roughed out” addition,
containing as few finished interior walls as possible to allow designs for future space utilization
to be optimized. The precast concrete roof panels which form the existing administration
building roof, and which would be modified to form the new addition floor, are only suitable for
uniform loadings up to 50 pounds per square foot (psf). Since demolishing and replacing the
existing roof with a floor designed for higher loading capacity is not feasible, the third-story
addition could be safely used only for storage loads not exceeding this limit. The addition would,
however, be suitable for office and telecommunications space. In addition, several duct runs
which terminate at various penetrations in the second-story that would have to be extended
vertically through the third-story addition to similar penetrations in the new roof. These duct
work extensions, which would presumably be located inside chases, would render approximately
10 to 15 percent of the new addition space non-usable (increasing the unit cost per square foot of
usable building space). Figure 8-1 shows a plan view of the third-story addition and the impact
that the second floor ductwork extensions would have on usable space.
Work to provide the third-story addition to the administration building would include, as a
minimum:
1. Structural and architectural construction of third-story addition to match existing
building style, and to include chases around ductwork extensions from the second story
(see item 3 below).
8031810.1 4-11
2. Extending electrical service from the existing building to the new addition to
terminate at a newly installed distribution panel for power supply to future power circuitry.
3. Extending existing ductwork and ventilation equipment currently located at the
existing roof (to become third-story floor) up through the new addition to the new roof.
Installing a new hot water heating system to include insulated piping from the boiler to the
new addition, two recirculation pumps, and two unit heaters. Installing a new ventilation
system to include an exhaust fan; a vestibule fan; and associated ductwork, vents and
dampers.
4. Extending potable water supply piping from the existing building up to the new
addition to terminate at capped connections at a minimum of two different locations.
NEW ROOF OVER THICKENERS
Past attempts by plant personnel to identify and seal the leaking areas have not been successful.
The plant has requested that an evaluation be conducted to determine the feasibility and provide
a budgetary construction cost estimate for installing a roof to cover the area described above.
This roof would follow the roofline for the third-story addition to the administration building
described above were that modification provided. The project would include steel panel roofing
and exterior walls as necessary to form a totally enclosed and weatherproof area. It should be
noted that this space would be subject to hazardous area classification regulations for electrical
equipment and ventilation requirements. Also, similar to the preceding discussion, the existing
roof adjoining the thickeners (which serves as a walking surface) is only suitable for uniform
loads of up to 50 psf, thereby limiting the storage utility of this space to uniform loads not
exceeding this limit. Figure 8-1 shows the area that would be covered by a new roof as
described above.
Work to provide a new roof to cover the thickeners would include, as a minimum:
1. Structural and architectural construction of a roof over the thickeners. This work
would include a vestibule at the exterior access door to the solids handling room to
maintain its non-hazardous area classification, and two access doors.
2. Installing explosion-proof electrical service and lighting.
8031810.1 4-12
3. Installing a new ventilation system to include a rooftop exhaust fan; explosionproof
supply fan; and associated ductwork, vents and dampers. An interior plenum for air supply
from the new roof to the existing louvers which supply the blower room would be required.
BUDGETARY COST ESTIMATES
The following 1999 budgetary cost estimates for design and construction for the third-story
addition and for the roof over the thickeners, will be updated. As shown in these tables, the total
project costs were estimated at $850,000 for the third-story addition and $350,000 for the roof
over the thickeners.
8031810.1 4-13
PROJECT COST ESTIMATE
ADMINISTRATION BUILDING MODIFICATIONS
THIRD-STORY ADDITION
Ithaca Area Wastewater Treatment Facility
City of Ithaca, NY
ESTIMATED COST
General Construction:
Mobilization, bonds, insurance and general conditions $ 40,000
Third-floor addition 420,000
New roof 70,000
Modifications to existing roof 50,000
Subtotal (General Construction) $580,000
Electrical, Heating, Ventilating, and Plumbing: 50,000
Total Construction Cost $630,000
Allowance for contingencies 100,000
Allowance for fiscal, legal, engineering, and administrative costs 120,000
TOTAL PROJECT COST $850,000
PROJECT COST ESTIMATE
ADMINISTRATION BUILDING MODIFICATIONS
NEW ROOF OVER THICKENERS
Ithaca Area Wastewater Treatment Facility
City of Ithaca, NY
ESTIMATED COST
General Construction:
Mobilization, bonds, insurance and general conditions $ 20,000
Structural framing, joists, and walls 60,000
Roofing 50,000
Brick veneer 70,000
Interior insulation/siding 20,000
Subtotal (General Construction) $220,000
Electrical, Heating, Ventilating, and Plumbing: 40,000
Total Construction Cost $260,000
Allowance for contingencies 40,000
8031810.1 4-14
Allowance for fiscal, legal, engineering, and administrative costs 50,000
TOTAL PROJECT COST $350,000
MISCELLANEOUS IMPROVEMENTS/REPAIRS
Concrete repairs to plant walls, crack sealing, repair or replacement of movement joints,
replacement of deck waterproofing membranes, repair of leaks at skylights, and digester brick
repairs are all needed. The proposal for study of these repairs is $12,680. If we were to proceed
at a later date with design ($21,910), bidding($2,200), and construction ($8,600), the total
program through construction is estimated to be about $45,390. This compares to a comparable
body of work proposed by Peter Novelli for a total of $105,605.
This work should proceed as some items are still subject to compliance with an OSHA order of
improvement and further delay will add to repair costs. Currently approximately $270,000
remains available of 2004-2005 budgeted funds after the Alkali Silica Reaction study to move
forward.
SUMMARY
Your positive action to proceed with at least the study phase is recommended to move these
projects forward, some from detail and estimates dating back to 1999.
IAWWTP Joint Activity Summary of Capital Project 403J as of 1/22/2026
IAWWTP Capacity upgrade 403J
Authorizations:Amount Source
04/01/1995 CC Action 48,800.00$ Capital Reserve J-1
9/1/1995 CC Action 6,000.00$ Capital Reserve J-1
12/1/1995 CC Action 9,800.00$ Capital Reserve J-1
4/8/1996 CC Action 601,600.00$ Bonds/Reserves
4/3/1999 CC Action 160,000.00$ Capital Reserve J-1
4/7/2001 CC Action 204,000.00$ Capital Reserve J-1
10/3/2001 CC Action 412,000.00$ EFC city bonded
Total Authorizations 1,442,200.00$
Expenditures:
Date Payee PO Voucher Amount Comment
12/5/1995 Stearns & Wheler 105 7,300.00$ Re-Rating Services for April 1995 Inv 950400066001
Stearns & Wheler 19,200.00$ Re-Rating Services for Sept 1995 Inv 950900161001
7/24/1996 Stearns & Wheler 5,100.00$ Re-Rating Services for March 1996 Inv 960300059001
12/31/1996 The Ithaca Journal 111 106.21$ legal ad for IAWWTP Upgrade
1/17/1997 Plan Deposits (1,100.00)$
4/9/1997 Stearns & Wheler 114 6,300.00$ Re-Rating Services thru January 1997 Inv 400106
5/28/1997 City Chamberlain 115 11.58$ postage
8/27/1997 Stearns & Wheler 117 8,440.00$ Re-Rating Services thru June 1997 Inv 400431
9/15/1997 Henderson Brothers 118 109,683.00$ app 1 for general construction for upgrade to 8/1/97
9/24/1997 RG Burns Electric 114 2,223.00$ app 1 for electrical to 5/31/97
10/8/1997 Henderson Brothers 120 114,741.00$ app 2 for general construction for upgrade to 9/1/97
Stearns & Wheler 122 9,930.00$ Re-Rating Services thru august 1997 Inv 100575
11/12/1997 Henderson Brothers 123 76,461.00$ app 3 for general construction for upgrade to 10/14/97
Stearns & Wheler 124 4,634.00$ Re-Rating Services thru September 1997 Inv 100692
12/31/1997 Henderson Brothers 73,961.00$ app 4 for general construction for upgrade to 12/5/97
5/19/1998 Henderson Brothers 132 43,448.00$ app 5 for general construction for upgrade to 3/1/97
2/19/1998 RG Burns Electric 128 32,575.50$ app 2&3 for electrical to 12/31/97
Stearns & Wheler 127 5,296.00$ Re-Rating Services thru November 1997 Inv 100823
6/10/1998 Henderson Brothers 133 20,115.00$ app 6 for general construction for upgrade to 4/20/98
RG Burns Electric 131 20,602.65$ app 4&5 for electrical to 2/27/98
RG Burns Electric 134 7,767.20$ app 6&7 for electrical to 4/30/98
8/26/1998 RG Burns Electric 137 9,763.17$ app 8 for electrical to 6/30/98
12/30/1998 Stearns & Wheler 143 10,828.00$ Re-Rating Services thru November 1998 Inv 1098
3/25/1999 Stearns & Wheler 145 2,487.45$ Re-Rating Services thru January 1999 Inv 1897
12/22/1999 Henderson Brothers 148 4,000.00$ retainage
12/31/1999 Stearns & Wheler 2466 8,338.83$ Preliminary Design Effluent Filters inv 3383 thru 7/4/99
12/31/1999 Stearns & Wheler 2466 21,944.22$ Unified Engineering Report inv 3384 thru 7/4/99
12/31/1999 Stearns & Wheler 2466 25,357.30$ Unified Engineering Report inv 3859 thru 8/8/99
12/31/1999 Stearns & Wheler 2466 17,659.36$ Unified Engineering Report inv 4082 thru 9/5/99
Page 1
IAWWTP Joint Activity Summary of Capital Project 403J as of 1/22/2026
IAWWTP Capacity upgrade 403J
Authorizations:Amount Source
04/01/1995 CC Action 48,800.00$ Capital Reserve J-1
9/1/1995 CC Action 6,000.00$ Capital Reserve J-1
12/1/1995 CC Action 9,800.00$ Capital Reserve J-1
4/8/1996 CC Action 601,600.00$ Bonds/Reserves
4/3/1999 CC Action 160,000.00$ Capital Reserve J-1
4/7/2001 CC Action 204,000.00$ Capital Reserve J-1
10/3/2001 CC Action 412,000.00$ EFC city bonded
Total Authorizations 1,442,200.00$
Expenditures:
Date Payee PO Voucher Amount Comment
12/31/1999 Stearns & Wheler 2466 1,972.00$ Unified Engineering Report inv 4355 thru 10/20/99
3/8/2000 Stearns & Wheler 150 3,483.85$ Unified Engineering Report inv 5372 thru 1/30/00
4/11/2000 Stearns & Wheler 2657 9,261.16$ Unified Engineering Report inv 5739 thru 2/27/00
Stearns & Wheler 2657 1,725.88$ Preliminary Design Effluent Filters inv 5850 thru 2/28/00
5/15/2000 Stearns & Wheler 151 10,912.79$ Unified Engineering Report inv 6000 thru 4/02/00
7/14/2002 Stearns & Wheler 153 6,655.24$ Unified Engineering Report inv 6643 thru 6/11/00
Stearns & Wheler 153 228.00$ Preliminary Design Effluent Filters inv 6625 thru 6/4/00
11/20/2000 Stearns & Wheler 157 1,572.00$ Additions and Modifications to IAWWTP inv 7923 thru 10/01/00
8/15/2000 Stearns & Wheler 2954 2,797.94$ Preliminary Design Effluent Filters inv 7016 thru 7/9/00
Stearns & Wheler 406 2954 6,515.20$ Unified Engineering Report inv 7017 thru 7/2/00
8/30/2000 Stearns & Wheler 154 277.46$ Preliminary Design Effluent Filters inv 7259 thru 7/30/00
Stearns & Wheler 154 7,338.59$ Unified Engineering Report inv 7260 thru 7/30/00
10/20/2000 Stearns & Wheler 406 155 3,950.62$ Unified Engineering Report inv 7679 thru 9/3/00
12/21/2000 Stearns & Wheler 406 158 1,110.64$ Effluent Filters And Disinfection inv 8300 thru 10/29/00
Stearns & Wheler 406 158 4,949.62$ Unified Engineering Report inv 8301 thru 10/29/00
7/24/2001 The Ithaca Journal 174 72.27$ Legal ad for IAWWTP Rerating
Stearns & Wheler 193 7,969.26$ SEQRA inv 11450 thru 9/30/01
Stearns & Wheler 193 1,900.56$ Cayuga Heights WWTP Evaluation inv 11451 thru 9/30/01
Stearns & Wheler 193 59,616.61$ Environmental Impact IAWWTP Collection System inv 11452 thru 9/30/01
Stearns & Wheler 204 283.70$ Cayuga Heights WWTP Evaluation inv 11737 thru 11/4/01
Stearns & Wheler 204 9,501.78$ Environmental Impact IAWWTP Collection System inv 11738 thru 11/4/01
Stearns & Wheler ap 217 7,802.11$ Environmental Impact IAWWTP Collection System inv 12151 thru 12/23/01
Stearns & Wheler ap 217 6,063.82$ Environmental Impact IAWWTP Collection System inv 12372 thru 12/30/01
3/28/2002 Stearns & Wheler part ap 223 7,652.86$ Environmental Impact IAWWTP Collection System inv 12646 thru 2/3/02
Stearns & Wheler 234 9,710.31$ Environmental Impact IAWWTP Collection System inv 12873 thru 3/3/02
4/26/2002 Stearns & Wheler 239 1,998.88$ Environmental Impact IAWWTP Collection System inv 12994 thru 3/31/02
5/28/2002 Stearns and Wheler 243 5,660.22$ Environmental Impact IAWWTP Collection System inv 13307 thru 4/28/02
4/11/2003 Stearns & Wheler 56,690.17$ ap 285 36,269.39$ Environmental Impact IAWWTP Collection System inv 14764 thru 9/29/02
Stearns & Wheler 285 6,266.60$ Environmental Impact IAWWTP Collection System inv 15557 thru 2/2/03
Page 2
IAWWTP Joint Activity Summary of Capital Project 403J as of 1/22/2026
IAWWTP Capacity upgrade 403J
Authorizations:Amount Source
04/01/1995 CC Action 48,800.00$ Capital Reserve J-1
9/1/1995 CC Action 6,000.00$ Capital Reserve J-1
12/1/1995 CC Action 9,800.00$ Capital Reserve J-1
4/8/1996 CC Action 601,600.00$ Bonds/Reserves
4/3/1999 CC Action 160,000.00$ Capital Reserve J-1
4/7/2001 CC Action 204,000.00$ Capital Reserve J-1
10/3/2001 CC Action 412,000.00$ EFC city bonded
Total Authorizations 1,442,200.00$
Expenditures:
Date Payee PO Voucher Amount Comment
Stearns & Wheler 75,157.59$ 285 1,150.35$ Environmental Impact IAWWTP Collection System inv 15862 thru 3/2/03
6/2/2003 Stearns & Wheler 289 611.10$ Environmental Impact IAWWTP Collection System inv 16312 thru 5/4/03
7/9/2003 Stearns & Wheler 293 579.71$ Environmental Impact IAWWTP Collection System inv 16627 thru 6/1/03
9/25/2003 Stearns & Wheler 308 2,797.83$ Environmental Impact IAWWTP Collection System inv 17325 thru 8/2/03
10/31/2003 Stearns & Wheler 314 2,185.67$ Environmental Impact IAWWTP Collection System inv 17550 thru 8/31/03
11/13/2003 Stearns & Wheler 322 13,155.02$ Environmental Impact IAWWTP Collection System inv 17718 thru 9/28/03
2/25/2004 Stearns & Wheler ap 1004 8,815.18$ Environmental Impact IAWWTP Collection System inv 18410 thru 12/31/03
7/28/2004 Stearns & Wheler (8,815.18)$ refund check of #1004
Total Expended to date 911,172.51$
Balance of Authorization 531,027.49$
Transfers from Capital Reserve:
1996 From Capital Reserve J1 64,600.00$
12/31/1998 From Capital Reserve J1 257,816.00$
12/31/1999 From Capital Reserve J1 160,000.00$
2000 From Capital Reserve J1 100,000.00$
582,416.00$
Bonded:
City Bonded their share 343,784.00$
8/11/2003 Town Funds collected 68,512.00$
12/31/2003 City Funds for EIS 28,500.00$
City UER 20,000.00$
Town of Dryden, village of CH 77,000.00$
Town of Ithaca Payment 97,000.00$
Page 3
IAWWTP Joint Activity Summary of Capital Project 403J as of 1/22/2026
IAWWTP Capacity upgrade 403J
Authorizations:Amount Source
04/01/1995 CC Action 48,800.00$ Capital Reserve J-1
9/1/1995 CC Action 6,000.00$ Capital Reserve J-1
12/1/1995 CC Action 9,800.00$ Capital Reserve J-1
4/8/1996 CC Action 601,600.00$ Bonds/Reserves
4/3/1999 CC Action 160,000.00$ Capital Reserve J-1
4/7/2001 CC Action 204,000.00$ Capital Reserve J-1
10/3/2001 CC Action 412,000.00$ EFC city bonded
Total Authorizations 1,442,200.00$
Expenditures:
Date Payee PO Voucher Amount Comment
Total Sources:1,217,212.00$
Cash Balance 306,039.49$
Project Summary :
Upgrade of Plant 593,946.03$ city paid $412,000 of this
Design of Filters 16,050.75$
Unified Engineering Report 119,999.95$ Funds being reimbursed
Environmental Impact Study 155,681.57$ Funds being reimbursed
SEQRA 7,969.26$
Cayuga Heights evaluation 2,184.26$
895,831.82$
Page 4
IAWWTP Joint Activity Summary of Capital Project 409J as of 1/22/2026
IAWWTP Phosphorus Removal 409J
Authorizations:Amount Source
01/01/2002 CC Budget 3,000,000.00$ BANS
5/7/2003 CC Regular meeting 1,115,000.00$ BANS
9/3/2003 CC Regular meeting 333,500.00$ BANS
4/7/2004 CC Regular meeting 526,500.00$
Total Authorizations 4,975,000.00$ Funding Allocation:Total NYS funds Local share
City 2,843,212.50$ 1,585,912.50$ 1,257,300.00$
Town ith 2,033,282.50$ 1,134,142.50$ 899,140.00$
Town Dry 98,505.00$ 54,945.00$ 43,560.00$
Total 4,975,000.00$ 2,775,000.00$ 2,200,000.00$
Expenditures:
Date Payee PO Voucher Amount Comment
11/19/2001 Stearns & Wheler 193 15,643.89$ Advanced Phosphorus Removal System inv 11448 thru 9/30/01
12/26/2001 Stearns & Wheler 204 16,616.80$ Advanced Phosphorus Removal System inv 11735 thru 11/04/01
3/6/2002 Stearns & Wheler ap 217 7,921.34$ Advanced Phosphorus Removal System inv 12149 thru 12/23/01
Susan Brock 224 3,069.64$ Prof Services for Phosphorus removal
4/12/2002 Stearns & Wheler 234 16,824.97$ Advanced Phosphorus Removal System inv 12771 thru 3/3/01
5/10/2002 Stearns and Wheler 240 12,481.34$ Advanced Phosphorus Removal System inv 13135 thru 3/31/01
6/11/2002 Stearns and Wheler 246 32,806.55$ Advanced Phosphorus Removal System inv 13486 thru 4/28/02
7/17/2002 Stearns and Wheler 40,297.29$ 249 49,496.06$ Advanced Phosphorus Removal System inv 13763 thru 6/2/02
8/22/2002 Stearns and Wheler 251 77,601.49$ Advanced Phosphorus Removal System inv 13979 thru 6/30/02
11/7/2002 Stearns and Wheler 258 107,138.38$ Advanced Phosphorus Removal System inv 14563 thru 8/8/02
12/3/2002 Stearns and Wheler 265 4,192.79$ Advanced Phosphorus Removal System inv 14748 thru 9/29/02
Barney, Grossman, Dubow and Marcus 266 532.00$ Prof Services for Phosphorus removal inv 10414
12/16/2002 Stearns and Wheler 268 6,565.31$ Advanced Phosphorus Removal System inv 14928 thru 11/3/02
2/18/2003 Stearns and Wheler 315,517.92$ ap 276 4,809.39$ Advanced Phosphorus Removal System inv 15203, 15413 thru 12/29/02
6/8/2003 The Ithaca Journal 55178 300 74.21$ Legal ad for Phosphorus Removal Upgrade inv 104396
7/10/2003 The Ithaca Journal 318,629.87$ 55179 300 81.00$ Legal ad for Phosphorus Removal Upgrade additional items inv 106001
Town of Ithaca Accounting Dept 301 178.48$ Legal ad for Phosphorus Removal Upgrade town ad
7/23/2003 Stearns and Wheler 298 7,233.11$ Advanced Phosphorus Removal System inv 16744 thru 6/1/02
Susan Brock 299 868.00$ Prof Services for Phosphorus removal inv 354
8/11/2003 Barney, Grossman, Dubow and Marcus 302 817.00$ Prof Services for Phosphorus removal inv 111693
9/4/2003 Stearns and Wheler 306 81.00$ Advanced Phosphorus Removal System inv 15203, 15413 thru 12/29/02 additional amt
9/25/2003 Stearns & Wheler 312 6,797.45$ Advanced Phosphorus Removal System inv 16143 thru 4/15/03 additional amt
10/31/2003 Stearns & Wheler 321 41,729.25$ Advanced Phosphorus Removal System Design & Bid docs inv 17458, 17459 thru 8/31/03
12/22/2003 Stearns & Wheler 338 5,517.17$ Advanced Phosphorus Removal System Design & Bid docs inv 17960, 17961 thru 11/2/03
12/31/2003 Stearns & Wheler 64,561.19$ 345 1,184.52$ Advanced Phosphorus Removal System Design & Bid docs inv 18195 thru 11/30/03
3/24/2004 Stearns & Wheler 349 5,301.20$ Advanced Phosphorus Removal System amendment no 1 inv 18726 thru 2/22/04
3/15/2004 The Ithaca Journal 56067 353 90.21$ Legal ad for rebid of Phos Project inv 345525
3/25/2004 The Ithaca Journal 56075 353 95.06$ Legal ad for rebid of Phos Project inv 348216
4/29/2004 Stearns & Wheler 354 906.19$ Advanced Phosphorus Removal System amendment no 1 inv 18971 thru 2/29/04
5/24/2004 City of Ithaca 13.65$ postage for EFC documents
7/26/2004 Stearns & Wheler 1006 10,357.96$ Advanced Phosphorus Removal System amendment no 1 inv 19737 thru 5/30/04
8/26/2004 City of Ithaca 1009 13.65$ postage for EFC documents
Kinko's 1013 16.39$ fedex of documents to EFC
Stearns & Wheler 1011 6,800.37$ Phos Removal Project amend #1 to 7/4/04
9/13/2004 Crane Hogan 1015 336,300.00$ Est 1 Const Phosphorous Removal Upgrade Project Inv 5946 to 7/31/04
9/20/2004 Crane Hogan 1016 160,377.21$ Est 2 Const Phosphorous Removal Upgrade Project Inv 5968 to 8/31/04
10/18/2004 Stearns & Wheler 1018 17,520.29$ inv 20436 Phos removal upgrade amend 1 to 8/1/04
11/11/2004 Crane Hogan 1020 283,921.48$ Est 3 Const Phosphorous Removal Upgrade Project Inv 5986 to 9/30/04
Page 5
IAWWTP Joint Activity Summary of Capital Project 409J as of 1/22/2026
IAWWTP Phosphorus Removal 409J
Authorizations:Amount Source
01/01/2002 CC Budget 3,000,000.00$ BANS
5/7/2003 CC Regular meeting 1,115,000.00$ BANS
9/3/2003 CC Regular meeting 333,500.00$ BANS
4/7/2004 CC Regular meeting 526,500.00$
Total Authorizations 4,975,000.00$ Funding Allocation:Total NYS funds Local share
City 2,843,212.50$ 1,585,912.50$ 1,257,300.00$
Town ith 2,033,282.50$ 1,134,142.50$ 899,140.00$
Town Dry 98,505.00$ 54,945.00$ 43,560.00$
Total 4,975,000.00$ 2,775,000.00$ 2,200,000.00$
Expenditures:
Date Payee PO Voucher Amount Comment
John Mills Electric 1021 18,597.20$ Est 1 Electrical Contract to 8/25/04
Kimble Inc 1022 1,102.00$ App 1 HVAC Contract to 8/31/04
Premier Printing 6831 179.20$ Printing services for OS statement
Fiscal Advisors 6830 523.75$ Fiscal advisor services for $7,217,221 Ban
Willkie Farr & Gallagher 895.98$ Bonding Attorney for Ban $7,217,221
11/25/2004 Willkie Farr & Gallagher 1023 2,325.00$ Bonding Attorney Fee related to EFC
12/28/2004 Crane Hogan 1027 173,926.49$ Est 4,5 Const Phosphorous Removal Upgrade Project Inv 6008, 6034 to 11/30/04
2/9/2005 Crane Hogan ap 04 1031 191,076.35$ Est 6 Const Phosphorous Removal Upgrade Project to 12/31/04
Kimble Inc ap 04 1032 26,657.00$ App 2 HVAC Contract to 12/31/04
Stearns & Wheler ap 04 1033 76,787.41$ inv 21829 Phos removal upgrade amend 1 to 1/2/05
2/24/2005 John Mills Electric ap 04 1040 26,955.30$ Est 2 Electrical Contract to 12/19/04
3/23/2005 Crane Hogan 1043 169,395.45$ Est 7 & 8 Const Phosphorous Removal Upgrade Project to 2/28/05
John Mills Electric 1044 19,498.75$ Est 3 Electrical Contract to 2/18/05
5/3/2005 Stearns & Wheler 1047 16,309.36$ inv 22473 Phos removal upgrade amend 1 to 2/27/05
5/12/2005 Crane Hogan 1046 159,015.75$ Est 9 Const Phosphorous Removal Upgrade Project to 3/31/05
5/13/2005 Fedex 22.99$ document ship to EFC inv 5-490-75036
6/2/2005 John Mills Electric 52,620.50$ Est 4 Electrical Contract to 3/16/05
Total Expended to date 2,177,863.28$
Balance of Authorization 2,797,136.72$
Funds received from Grant
3/4/2005 State of New York 68105315 365,323.59$
4/11/2005 State of New York 68309089 379,958.05$
-$
-$
745,281.64$
Bonded:
BAN 900,000.00$ City BANS 8/2003
BAN 2,500,000.00$ BANS 1/14/05
EFC 800,000.00$ Yet to be requested
Total Sources:4,945,281.64$
Cash Balance 2,767,418.36$
Page 6
IAWWTP Joint Activity Summary of Capital Project 409J as of 1/22/2026
IAWWTP Phosphorus Removal 409J
Authorizations:Amount Source
01/01/2002 CC Budget 3,000,000.00$ BANS
5/7/2003 CC Regular meeting 1,115,000.00$ BANS
9/3/2003 CC Regular meeting 333,500.00$ BANS
4/7/2004 CC Regular meeting 526,500.00$
Total Authorizations 4,975,000.00$ Funding Allocation:Total NYS funds Local share
City 2,843,212.50$ 1,585,912.50$ 1,257,300.00$
Town ith 2,033,282.50$ 1,134,142.50$ 899,140.00$
Town Dry 98,505.00$ 54,945.00$ 43,560.00$
Total 4,975,000.00$ 2,775,000.00$ 2,200,000.00$
Expenditures:
Date Payee PO Voucher Amount Comment
Contracts:Amount Expended Available
Crane Hogan Structural Systems Inc 3,680,848.36$ 1,474,012.73$ 2,206,835.63$
John Mills Electric 430,215.96$ 117,671.75$ 312,544.21$
Kimble Inc 125,100.00$ 27,759.00$ 97,341.00$
4,236,164.32$ 1,619,443.48$ 2,616,720.84$
Page 7
Engineering Report of
Larry Fabbroni
SJC Meeting, June 8,2005
IAWWTP Conference Room
BOND ACT FUNDING
The sale of long term bonds is anticipated to be in July.
INDUSTRIAL PRETREATMENT
The additional sampling and flow metering to establish limits for phenol at Lake St. and
Elm St. have been completed. Additional information and lab results have been sent to
Blasland Bouck & Lee for preparation of the revised Headworks Loading Report.
TERTIARY PHOSPHORUS REMOVAL UPGRADE
MWBE Utilization PlanBased on a recent audit with the City by the EFC, Scott Gibson,
Project Manager, informed the contractors that they should be filing monthly MWBE
reports to the City. All contractors are now required to file monthly MWBE reports to Scott
no later than end of month.
Shop Drawings and Submittals Electrical contractor will be submitting revised U.S. Filter
drawings to Stearns & Wheler for review.
Scheduling Work is ongoing or about to commence on plastic pipe installation. . This
would include chemical, wells, turbidity, sump pump and Hydrocyclone lines. Work will
shortly commence on lighting circuits, equipment pads, block work, and shoring for the
floor in the settling tank. 4” Effluent water should be tied in by Mid-June since Kimble will
need to work with an active line. Jeff pointed out that the effluent water feeds all of the
seals to the plant pumps. This will need to be carefully coordinated and John asked that the
plant tell him how many hours he’d have to work with. Jeff will determine this.
RFI and Other All contractors were reminded that since 50% of the plant is now complete,
it is time to start submitting O&M manuals. Failure to do so could delay payment
applications.
ENGINEERING AND OPERATIONS COLLABORATIVE EFFORTS
Attached please find the additional information requested on the Stearns & Wheler
proposal for your review and action on the Study Phase at this meeting. My
recommendation continues to be to proceed with the planning phase in order to develop
the information necessary to making a design decision in August for 2004-2005 approved
projects or to have better information for supplementary funds to be budgeted for 2006.
Jose Lozano is proceeding with work on the NYSERDA grant.
OPERATIONS
1) Gathering flow data from Elm and Lake Street for phenol loadings.
2) Met with Brian Donnelly from Broome county landfill.
3) Still waiting for the lab analysis from Tompkins County and Brewer road landfills
4) Should have the Sub metering report from Malcolm Pirnie soon.
5) #2 Influent pump has been repaired and is back in service.
6) Sent out the Waste Haulers policy and procedures to the haulers for their
comments. Also sent Susan Brock a copy for her to review.
7) Exceedance of the 7 day BOD concentration for the week of the 18th and 19th of
May
8) # 4 Aeration tank is having the gas cleaning installed.
9) # 4 Final tank has been cleaned, wear shoes changed and chains adjusted and is
back in service. # 1 Final tank has been cleaned and is out of service.
10) # 1 Primary tank has been cleaned and is out of service.
11) Interviewed a candidate for the lab tech position. We currently have only one
person on the list. Would like to re-advertise for the position.
12) Dave McGeever, Instrumentation / operator will be out of work for several
months due to a back operation.
13) Terry has not heard when she may be back from further medical procedures..
PERSONNEL
Under separate cover last week you should all have received information showing how
the two positions we are requesting to fill will be at least budget neutral if not a savings
below 2005 budgeted amounts and carry through similarly with 2006 even with 2005
contractual settlements taken into account. Benefits add approximately an average 41 %
to salary numbers. The addition of a permanent Maintenance Worker will add about
$5600 for benefits for that position in 2006 over continuing to have that position a
seasonal position with only FICA and Workmans’ Comp fringes. The remaining 2005
training period with these extra personnel, first requested to incorporate the new tertiary
phosphorus process, monitor the successful trucked waste “business volumes” and plan
for a key retirement, has become more essential to act on due to two extended illnesses
we are currently absorbing over our small staff.
ACTION ITEMS:
1. Approval of Study Phase of Stearns & Wheler proposal
2. Approval of Revised Roster and Addition of Maintenance Worker and Wastewater
Operator Trainee
Revised Summary of Wastewater Personnel Costs
Title Budgeted Projected Addition
2005 Actual 2005
2005 Hiring
Chief Operator $62,100 Jeff $57,000
Asst. Chief Operator Ron Denmark $52,225.50 $51,514
Operator Ken Dzikiewicz $26,783.70 $30,943
Operator Frank Eggleston $35,501.80 $36,897
Operator/Pre T/Saf Foster Gray $35,548.80 $36,946
Operator Ron Gustafson $36,515.90 $37,951
Laboratory Tech Vacant $25,018.10 $ 4,170 $13,554.50
(7/1to12/31)
Director of Lab Jose Lozano $48,577.20 $50,487
Operator Instr/Electr David McGeever $29,867.90 $31,042
Operator Derek Overstrom $30,855.60 $32,069
Senior Account Clk. Terry Henry $23,563.00 $25,407
Operator/PM Ed Smith $39,077.20 $40,613
Operator Ed Gottlieb $25,213.60 $28,002
Operator Jeff Soule $45,653.10 $ 0 $ 0
Operator Trainee Carl Kilgore $ 0 $ 0 $13,320
(5/17to12/31)
Operator Trainee Vacant $ 0 $ 0 $11,290
(7/1to12/31)
Maintenance Worker Vacant $ 0 $ 0 $10,330
(7/1to 12/31)
Seasonal Laborer $ 0 $10,330 $ 0
P/T Truck Driver $15,990.80 $10,000
Overtime $50,000 $50,000
$533,371 $48,494.50
GRAND TOTAL $582,492.20 $581,865.50
To: SJC Members
From: Lawrence P. Fabbroni, P.E.,L.S.
Re: Personnel Changes Wastewater Treatment Plant
Date: May 26,2005
Please find the following as a followup to our May 11,2005 discussion of proposed
personnel changes:
1. Description of proposed Maintenance Worker duties specific to wastewater plant.
2. Civil Service Maintenance Worker approved title and description
3. Wastewater Plant Operator shared duties and activities
4. 2005 budgeted positions and personnel including added column showing additional
personnel and budget impact.
5. Budget neutral analysis distributed at the May 11,2005 meeting concerning proposed
changes.
Maintenance Worker Duties
Building maintenance (sweeping, mopping, etc.)
Trash and recyclable removal
Washes vehicles and tractors
Inventories and orders cleaning supplies
Grounds maintenance (mows lawn, trims hedges and fence lines)
Snow and ice removal
Paints
Answers phone
Labels sample bottles
Assists operators in:
Cleaning weirs
Scum and grit removal
Tank maintenance and cleaning
Transfer and hook-up of SO2 tanks
Jurisdiction: All
Jurisdictional Class: Non-Competitive
Adopted: 08/06/58
Revised: 10/15/91, 05/19/97, 04/12/99, 04/06/05
MAINTENANCE WORKER
DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility
for performing semi-skilled work on public works projects including the
construction, maintenance and/or repair of municipal streets, bridges, parks and
grounds, water distribution systems, wastewater collection systems, and street
signage and markings and for assisting skilled workers on such projects. Although a
working knowledge of one or more trades is necessary, a Maintenance Worker does
not utilize the more skilled techniques for any considerable portion of his/her time.
The incumbent also uses tools, operates equipment and performs manual labor
related to the project to which assigned. The work is performed under the general
supervision of a higher-level public works employee. General instructions are
received regarding routine jobs with detailed instructions on new, unusual or difficult
assignments. Supervision of others is not a function of this class. Does related work
as required.
TYPICAL WORK ACTIVITIES:
Performs semi-skilled tasks related to the maintenance and repair of municipal
streets including removing and replacing asphalt, setting grades, setting
curbs, building forms, pouring and finishing concrete, and rebuilding storm
sewer catch basins and manholes;
Performs semi-skilled tasks related to the maintenance and repair of water
distribution and wastewater collection systems including installing and
repairing underground water and wastewater mains, hydrants, valves, pumps
and back-flow prevention devices;
Performs semi-skilled tasks related to the maintenance and repair of parks and
municipal grounds, including planting, grounds maintenance, tree maintenance,
and repairing playgrounds, park buildings and other park equipment;
Performs semi-skilled tasks related to the maintenance and repair of bridges,
including welding, grinding, sanding, priming, sealing and painting bridge
surfaces, and replacing handrails;
Performs semi-skilled tasks related to maintenance and repair of a golf course
including mowing and watering tees, fairways, and greens, spraying chemicals,
spreading fertilizer, removing leaves and maintaining and repairing mowers
and other equipment;
Performs semi-skilled tasks related to the signage and striping of municipal streets,
including fabricating, installing, maintaining and repairing street signs, and
striping streets and parking lots;
Operates equipment and utilizes tools related to project to which assigned, including
small articulated loaders, cement mixers, mortar mixers, jackhammers, tamps,
concrete vibrators, stripers, saws, drills, torches, floats, edgers, chippers,
wood splitters, blowers, mowers, tillers, weedeaters, tapping machines, pipe
cutters, compressors, rakes, shovels, etc;
Performs snow removal activities, including shoveling and utilizing snow blowers;
May perform manual labor related to the project to which assigned.
Maintenance Worker
Page 2
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES, PERSONAL
CHARACTERISTICS: Working knowledge of the common practices, tools,
terminology and safety precautions associated with the public works division to
which assigned; ability to perform semi-skilled tasks and manual labor related to
the public works projects to which assigned; ability to effectively and safely use
tools and operate equipment used in assigned public works projects; ability to
understand and follow oral and written instructions; ability to successfully work
with and serve a diverse local community; physical condition commensurate with the
demands of the position.
MINIMUM QUALIFICATIONS:
One (1) year of full-time paid experience, or its part-time paid equivalent, in public
works activities such as highway construction or maintenance, parks and forestry
maintenance, water or sewer main construction or maintenance, building
maintenance or repair, etc.
SPECIAL REQUIREMENT: Possession of a NYS Class D Drivers license at the time of
appointment and maintenance of said license for the duration of employment.
Operator Duties
Permit testing
Three times each day collects and tests Inf and Eff samples for temperature, pH, and
settleable solids.
Three times each day samples and tests for chlorine residual at the plant and pre and post
dechloranation and makes adjustments of chlorine and SO2 as needed.
Process testing
Collects samples from aeration tanks that are in service and performs a settlelometer, pH,
temperature, sludge volume index, respiration rate, mixed liquor suspended solids and a
volatile mixed liquor suspended solids test daily. Performs a microscopic examination of
the mixed liquor daily. Samples and runs total solids and volatile solids on thickened
sludge, digested sludge, cake sludge, septage and trucked in sludge daily. Samples and
runs level tests, volatile acids and alkalinity on the digester. Adjusts chlorine feed rates
for the control of filaments and for thickener odors. Adjusts the feed rates of the ferrous
chloride pump for phosphorous removal. Checks the sludge blanket depths in final tanks
and thickeners daily. Logs in samples from hauled in wastewater. Calibrates pH and
chlorine residual meters. Records chemical usages daily and orders chemicals as needed.
Transfers sulfer dioxide tanks and hooks them up.
Operation and Maintenance
Checks all plant equipment daily and records readings, including chemical consumption
rates and utility usage. Starts and stops thickened sludge pumps, gas compressor, septage
pumps and mixers along with associated valves daily. Cleans effluent pump, cogen
cooling pump and dechlor strainers daily. Operates the belt press, press feed pumps and
polymer system along with associated valves and cleans the press five days a week. Calls
and makes arrangements for pick-up of sludge trailers and trucks. Moves sludge trailers
in and out of the loading area. Removes scum from the thickener, primary and final tanks
weekly. Unplugs, flushes and cleans pumps, lines and tanks. Exercises plant equipment
weekly, such as emergency generator, influent sluice gate, control diversion pumps, etc.
Performs preventive maintenance on all plant equipment ( changing oil and greasing
equipment, changing air filters, packing pumps, equipment inspections, etc.). Performs
electrical work such as wiring, troubleshooting, motor and starter replacement. Does
repair of plant equipment which may include welding, plumbing and mechanical work.
Paints and cleans.
Operator / Pretreatment / Safety
Inspects, samples and analyzes industrial wastewater pretreatment processes, determines
their compliance with federal, state and local requirements and discusses violations with
industries in order to seek corrections. Creates and maintains records and reports
pertaining to pretreatment, including reports for federal and state authorities. Inspects
facility to determine potential hazards or unsafe conditions and recommends corrective
action. Maintains an inventory and orders safety supplies.
Operator / Instrumentaion
Installs, calibrates, maintains and repairs electronic instruments and equipment such as
dissolved oxygen meters, flow meters, atmospheric testing equipment and alarm systems.
Contacts vendors and consultants regarding diagnosing and resolving equipment
problems. Orders parts as necessary.
Operator / Maintenance
Implements and maintains a preventative maintenance program for mechanical and
electrical equipment and machinery. Maintains an inventory, budgets for and orders parts
for equipment. Installs and repairs plant equipment and machinery. Creates and maintains
computerized and written reports relative to the installation, repair and maintenance of
plant equipment.
ANALYSIS FOR ADDED WASTEWATER PLANT STAFF
2005 Budgeted Actual
Chief Operator $62100 $57000
Vacated Operator Position $45653
New Operator Trainee 5/17on $13320 (15/24 x $21312)
Maintenance Worker 6/1 on $10530 (7/12 x $18052)
New Operator Trainee 6/1on $13172 (7/12 x $22580)
Vacated Lab Technician $25018 $4170
New Lab Technician 6/1 on $15814 (7/12 x $27109)
TOTAL AMOUNT $132,771 $114,006
2006(Based on 2005)
Chief Operator $62100 $57000
Vacated Operator Position $45653
New Operator from Trainee $24339
Maintenance Worker $18052
New Operator Trainee $22580
Ron Gustafson Retirement by 7/1 $36515 $18256 (1/2x $36515)
Vacated Lab Technician $25018
New Lab Technician $27109
TOTAL AMOUNT $169286 $167336
2007 ON ------- 2006 ANALYSIS SHOWS THAT CHANGES WILL BE BUDGET
NEUTRAL OR SAVINGS FROM COSTS INDEXED TO 2005 BUDGETED AMOUNTS
IAWWTP Joint Activity Approved Budget and Actual Activity as of June 6, 2005--1/22/2026
Revenues:
J8150 Excess or
Account #Description Budget Actual (Deficiency)
2373 Septage Service Other Govt's 325,000.00$ 155,124.00$ (169,876.00)$
2374 Sewer Service Other Govt's 2,172,966.00$ 1,086,483.00$ (1,086,483.00)$
2401 Interest & Earnings 10,000.00$ -$ (10,000.00)$
2665 Sale of Equipment -$ -$ -$
2680 Insurance Recoveries -$ -$ -$
2701 Refund of Prior Year Expense -$ -$ -$
Total Revenues as of 6/6/05 2,507,966.00$ 1,241,607.00$ (1,266,359.00)$
IAWWTP Page 1
IAWWTP Joint Activity Approved Budget and Actual Activity as of June 6, 2005--1/22/2026
Expenditures:
J8150 Available
Account #Description Budget Actual Balance
Operations:
1920 Municipal Asssociation Dues 1,000.00$ 1,000.00$ -$
1990 Contingency Account 14,859.00$ -$ 14,859.00$
5105 Administration Salaries 62,100.00$ 23,045.00$ 39,055.00$
5110 Staff Salaries 454,401.00$ 182,822.00$ 271,579.00$
5115 Hourly F/T -$ -$ -$
5120 Hourly P/T 15,991.00$ 5,540.00$ 10,451.00$
5125 Overtime 50,000.00$ 14,410.00$ 35,590.00$
5225 Other Equipment 47,800.00$ 3,099.00$ 44,701.00$
5405 Telephone 5,000.00$ 766.00$ 4,234.00$
5410 Utilities 387,500.00$ 152,277.00$ 235,223.00$
5415 Clothing 8,000.00$ 1,628.00$ 6,372.00$
5420 Gas & Oil 4,000.00$ 1,148.00$ 2,852.00$
5425 Office Expense 3,500.00$ 1,494.00$ 2,006.00$
5430 Fees 79,500.00$ 7,169.00$ 72,331.00$
5435 Contracts 51,400.00$ 11,603.00$ 39,797.00$
5436 Overhead Charge City General Fund 225,500.00$ 112,750.00$ 112,750.00$
5440 Staff Development 18,500.00$ 1,302.00$ 17,198.00$
5450 Advertising 300.00$ 8.00$ 292.00$
5455 Insurance 108,000.00$ 6,177.00$ 101,823.00$
5475 Property Maintenance 14,300.00$ 753.00$ 13,547.00$
5476 Equipment Maintenance 33,300.00$ 9,744.00$ 23,556.00$
5477 Equipment Parts 49,200.00$ 23,258.00$ 25,942.00$
5479 Vehicle Maintenance 6,000.00$ 2,084.00$ 3,916.00$
5480 Building Maintenance Supplies 12,000.00$ 2,636.00$ 9,364.00$
5494 Safety Materials & Supplies 7,500.00$ 749.00$ 6,751.00$
5495 Treatment Supplies 159,000.00$ 20,119.00$ 138,881.00$
5496 Lab Supplies 77,450.00$ 14,442.00$ 63,008.00$
5499 Sludge Disposal Fees 280,000.00$ 51,894.00$ 228,106.00$
5700 Prior Year Encumbrances -$ 32,102.00$ (32,102.00)$
5720 Prior Year Equipment -$ -$ -$
Sub-Totals 2,176,101.00$ 684,019.00$ 1,492,082.00$
Benefits:
9010 State Retirement 73,220.00$ -$ 73,220.00$
9030 Social Security 44,561.00$ 17,275.00$ 27,286.00$
9040 Workers Compensation 47,571.00$ 15,178.00$ 32,393.00$
9060 Health Insurance 149,724.00$ 49,145.00$ 100,579.00$
9070 Dental Insurance 2,249.00$ 745.00$ 1,504.00$
9080 Day Care Assistance 3,600.00$ -$ 3,600.00$
Sub-Totals 320,925.00$ 82,343.00$ 238,582.00$
Debt Service
9710 Serial Bonds 10,205.00$ -$ 10,205.00$
9711 Interest on Serial Bonds 735.00$ -$ 735.00$
Sub-Totals 10,940.00$ -$ 10,940.00$
Total All Expenditures as of 6/6/05 2,507,966.00$ 766,362.00$ 1,741,604.00$
Excess of (Expenditures) Revenues -$ 475,245.00$ (475,245.00)$
IAWWTP Page 2
IAWWTP Joint Activity Capital Projects/Reserve Summary 2005 as of 1/22/2026
Current Current Original Expended Expended Funded
Capital Activity:Cash Balance Auth Balance Authorization To date This Period Amount Comment
Account #Capital Reserves:
J1 Capital Reserve Balance 107,622.47$
Capital Projects:
403J IAWWTP Capacity Upgrade 306,039.49$ 531,027.49$ 1,442,200$ 911,172.51$ -$ 1,217,212.00$ Partially funded, City has Bonds included $343,784
407J Sludge Presses/Other Equipment
Equipment Acquisitions 2001 56,036.70$ 195,784.70$ 630,000$ 434,215.30$ -$ 490,252.00$ Fully Funded
408J 2001/2002 Equipment Acquisitions 41,003.60$ 97,421.60$ 415,900$ 318,478.40$ -$ 359,482.00$ Fully Funded
409J Phosphorus Removal Improvements 2,767,418.36$ 2,797,136.72$ 4,975,000$ 2,177,863.28$ 211,659.24$ 4,945,281.64$ Authorized, funded by each entity, city share here,others needed
410J Primary Settling Tanks Rehab I & II (196,576.17)$ 13,423.83$ 360,000$ 346,576.17$ -$ 150,000.00$ Phase II has been awarded, funding from each entity
411J Admin Building & Thickner Roof Addition Design -$ 10,000.00$ 10,000$ -$ -$ -$ Authorized, funding from each entity
412J Energy Reduction Upgrades -$ 60,000.00$ 60,000$ -$ -$ -$ Authorized, funding from each entity
413J Boiler Replacement -$ 100,000.00$ 100,000$ -$ -$ -$ Authorized, funding from each entity
414J Flow Meter Stations Rehabilitation -$ 100,000.00$ 100,000$ -$ -$ -$ Authorized, funding from each entity
415J Facility Concrete Restoration (16,720.72)$ 118,279.28$ 135,000$ 16,720.72$ 15,060.00$ -$ Authorized, funding from each entity
Total Capital Projects 2,957,201.26$ 4,023,073.62$ 8,228,100.00$ 4,205,026.38$ 226,719.24$ 7,162,227.64$
IAWWTP Joint Activity Capital Projects/Reserve Summary 2005 as of 1/22/2026
Authorized, funded by each entity, city share here,others needed