HomeMy WebLinkAboutGHD Consulting Services IAWWTF Influent Bldg and Dewatering w Amendment 1 2013 2014 0001AGREEMENT
AMONG
CITY OF ITHACA, TOWN OF ITHACA AND TOWN OY
DF.N
AND
GHD CONSULTING SERVICES INC.
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THIS AGREEMENT is made this day of October, 2 , Y 013 among the
CITY OF ITHACA, a municipal corporation with offices at 108 East Green Street,
Ithaca, New York 14850, the TOWN OF ITHACA a municipal corporation with
offices at 215 N. Tioga St., Ithaca, New York 14850, the TOWN OF
DRYDEN, with
offices at 93 East Main Street, Dryden, New York 13053 her ( einafter collectively
referred to as the Municipal Owners"), and GHD CONSULTING SE
RVICES INC.,
a New York corporation with offices at One Remington Park Drive Ca �� zenovia, New
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York 13035 (hereinafter referred to as the "Contractor").
WHEREAS, the Ithaca Area Wastewater Treatment Facilit
y (IAWTF) is
owned and operated by the Municipal Owners, with oversight provided p through a
Special Joint Committee ("SJC")
g composed of representatives
p s from the three
Municipal Owners; and
WHEREAS, Contractor completed an engineering study dated August 2013
to evaluate alternatives and provide recommendations to improve ' p the IAWTF s
influent building and dewatering system; and
WHEREAS, on October 9, 2013, the SJC recommended approval pp of the
Aug
ust 2013 engineering report and recommended approval of a professiona
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services contract with GHD Consulting Services Inc. to perform the final n
phase of the recommend design
recommended improvements at a cost not to exceed $274,000.00,
contingent on approval by the Municipal Owners and attorneys;
NOW, THEREFORE, the Municipal Owners and Contractor
agree as
follows:
1. Services to be Performed. Contractor agrees to perform the se
rvices
ervices
described in Schedule A, which is attached hereto and made
a part hereof,
pursuant to the schedule described in Schedule A.
2. Fees. The Contractor shall be paid a fixed amount of Two Hundred
Sixty -Six Thousand One Hundred Dollars and No Cents ($266,100.00) for
services provided, including all travel, time and expenses associated with
providing these services to the Municipal Owners. Payments will be made in
accordance with the procedures in Section 5 below.
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r 3. Term of Agreement. The term of this A d reement ,shall be from, October -
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91 2013 to July"31, 2014 unless, earlier terminated, by the Municipal Owners,, or,,
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dontractor. Notwithstanding,,the.1,term setforth, above this A reemenfi,ma tl be
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{ terminated, by, the Municipals Owners or, Contractor at any time without cause -
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'Upon ^ seven ` (7) days ,prior written notice to the other party', in which case 'the L' r
Contractor shall, be paid pro' rats for the- satisfactory work performed to the date
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of termination. This Agreement may, be terminated ,,immediately by the Municipal
Owners or, Contractor ,u on the, breach of an of its - terms b J the other party.
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Termination shall 1 be ,effected by- the breaching party's receipt', of, a, written notice,
of term'ination -setting forth the manner 'in which 1 the party,is in default. In the I I g � 1
event of -Municipal, Owners' termination for Contractor's, default, the Contractor f
will bepaid, onl "'for 'for services performed in accordance with this Agreement., If- it is
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later ,determined by the Municipal Owners that the Contractor had'' an excusable
reason for not erformin such as a -strike, 'fire, flood, or other events which are
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not the fault, of or are beyond- the control of Contractor, the Municipal Owners
i may *allow the Co ' actor to continue - work, or - -treat the termination as' , a
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4. Quali t of Work, The work to be performed hereunder shall be of good
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workmanshipJ and quality. , If this Agreement is-for�fthe performance of services, -
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the, Contractor shall t perform its services using that degree of skill and care -
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ordinarily exercised under similar conditions by experienced, qualified, competent
and `reputable professionals, practicing in .the same field in the same' -or similar
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locality at the time of performance.) - -
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5. Pavment for, Services., (Requests for payments for ' services shall be .
submitted on the standard 1 Ci 'of Ithaca voucher and, will list the, activities or L
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products, expenses, the dates ono which performed,, supplied or incu'rred,' an'd, � if '
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applicable, the time spent on each indicated date forlwhich the Municipal Owners a
are being billed. The vouchers shall be submitted to the, City on a. monthly basis
and' shall be based �u on 'the' 1; ro ortion of the fixed amount) earned(the
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percentage of work -,satisfactorily, completed through the dater indicated on the
voucher). Municipal- Owners will pay for the''services and/or,, products after they ^
are -,reviewed and a proved by ih e City -on behalf of the'Municipal- Ownerstin
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compliance,with their -statutory duties tto audit claims for payment.) In no event�will
the total to Contractor ,exceed the 1 fixed amount stated in, Section 2
payments
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6. Relationship, The Contractor ris, ` folr all purposes (including, ,without
limitation, withholding of'income tax ,and I'payment of FICA taxes) an independent
contractor and no employer-employeerelationshs intend " im ed,or created -
I, {relationship iintended, _t� li
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by this' Agreement: As an independent contractor, the Contractor shalll receive no
fringe'benefits from the, Municipal Owners, including ' but) not limited to medical
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insurance, 'retirement -benefits, workers' compensation; disability, unemployment
insurance or any other benefits or remuneration other than that-, set forth in
Section 2 above. Contractor shall 'deter the -times and ,,manner of _
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_ erformance ,of any services for the Municipal Owners hereunderconsistent with
the overall obligations to, complete the work contemplated by this Agreement.
Contractor shall' be free to 'devote such portions 'of its,time-not re� aired for the _
,performance of --services to the_ Municipal Owners in such manner, as, Contractor,
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sees fit and for I such other, persons, , firms,, or,. entities as Contractor deems
advisable, provided that such other services do not constitute ra conflict of interest -
with the interests of the Municipal Owners
7, Ownership -of of Products of Service. All work products of an services to
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be performed hereunder shall be the property of the Municipal Owners,,'and the
Municipal r Owners, are vested ' with all rights I therein, including the ,right to use,, +'
duplicate, distribute, share or sell` such materials, without any further'
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compensation _ of an nature to Consultant. If patents or copyrights may be
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obtained with respect to such ,work, the Municipal Owners shall own same and
have all ' rights 'to same without further compensation to the Consultant. The
Consultant also retains the right to use the work products.
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8. Insurance Requirements. - 4
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A. Throughout the term of --this, "Agreement, 'Contractor shall procure and
maintain the insurance described in this Section 8. V
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B. Notwithstanding any terms, conditions, or provisions 'in- any other'writing -
between the arties, Contractor hereby agrees to effectuate the, naming of the ,
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City of IIthaca ,_Town of Ithaca, Town of 'Dryden and Special Joint Committee as
unrestricted additional insureds, on Contractor's insurance,, policies, with the
exception of workers' compensation 'and` professional liability.
C. The policies naming City,, t the, Ci ` of, Ithaca, Town of - Ithaca, Town of! D den
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{ and Special'Joint- Comm ittee,as additional insureds shall:
• Be,,,an insurance policy from an A.M. Best rated "secured"' I(or`better)
T" New"YorkState admitted insurer.
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1 '• ' h e ontractor's_ coverage shall be rims coverage for the 1
1State that the C g p ry g
} k'Ci of Ithaca,' Town of Ithaca, Town of Dryden, Special Joint Committee and
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their 'respect'ive Boards, officers, employees, members, agents and
volunteers: ` {
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• ,The City of Ithaca, Town of Ithaca, Town of'Dryden den and Special Joint
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Committee - shall ,be listed as additional, insureds by using endorsement CG
2010 or broader.} The certificate 1 must state that this -endorsement is being r
- used. If another endorsement is used, , a co shall be included with the
copy ,
certificate of insurance,. -
• -Be written, on an, occurrence) basis.
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D. The Contractor agrees to indemnify the Municipal Owners for any
applicable deductibles.
E. Required Insurance:
Commercial General Liability Insurance
$1,000,000 per, occurrence / $2,000,000 general and products/completed
operations aggregates. The general aggregate shall apply on a per -project
basis.
• Automobile Liability
$1,000,000 combined single limit for owned, hired and borrowed and non -
owned motor vehicles.
• workers' Compensation, and N.Y.S. Disability
Statutory Workers' Compensation, Employers' Liability and N.Y.S. Disability
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Benefits Insurance for all employees.
• Excess Liability
$2,000,000 per occurrence / $2,000,000 aggregate, with the City of Ithaca,
Town of Ithaca, Town of Dryden, and Special Joint Committee named as
additional insureds.
• Professional Errors and Omissions Insurance
$1,000,000 per occurrence/ $2,000,000 aggregate for the professional acts
of the Consultant performed under this Agreement.
F. The insurance producer must indicate whether or not it is an agent for the
companies providing the coverage.
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G. Contractor acknowledges that failure to obtain such insurance on behalf
of the Municipal Owners and SJC constitutes a material breach of contract and
subjects it to liability for damages, indemnification and all other legal remedies
available to the Municipal Owners. The Contractor is to provide the Municipal
Owners with a certificate of insurance, evidencing the above requirements have
been met, prior to the commencement of work or use of facilities. The failure of the
Municipal Owners to object to the contents of the certificate or the absence of same
shall not be deemed a waiver of any and all rights held by the Municipal Owners.
H. The Town of Ithaca and Town of Dryden are members/owners of the
NY Municipal Insurance Reciprocal (NYMIR). The Contractor further
It
acknowledges, that the procurement of such insurance as required herein is
intended to benefit not only the City of Ithaca, Town of Ithaca, Town of Dryden
and SJC, but also the NYM I R, as the Town of Ithaca's and Town of Dryden's
insurer.
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9. Workers Compensation and Disabilitv Insurance.- Prior to execution of-
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Agreement, the Contractor shall resent to the Municipal Owners poof either A
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that the Contractor rovides` the levels, of workers' compensation and disability
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coverage required b the,.State- of New York or that the Contractor is not,rrequired
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to provide such coverage. For reference purposes only an informational sheet
and sample forms from the New York State -porkers' compensation Board --are
attached hereto in Schedule` B.-
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10.- Indemni .{ TThe Contractor agrees to fully' defend, indemnify and hold
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harmless 'the Cityof , Ithaca, Town of Ithaca, Town of Dryden, SJC and, their
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respective elected officials, public officers, Boards, employees, members, and
agents from and against all claims, actions,, suits, demands, damages, liabilities, {
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obligations, losses, settlements,, judgments, costs and � expenses (including
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without limitation' reasonable,, attoiney's fees and costs), whether or not involving
which an or all of them may incur,' resultirn + from bodily -
a third party clam, w y Y g
i death) to an person, damage(includinglossof use),to any property, �n�ur�es (or d ) y p � g
other damage's, or contamination of for adverse effects on the environment,
caused by the negligent or intentional wrongful acts or omissions of Contractor or -
_ - contractor's employees, agents or subcontractors,- in connection with, this
Agreement.- To the extent the Municipal Owners- are negligent; Contractor's duty
to indemnify the Municipal Owners shall not !extend to the proportion of loss
attributable to the Municipal Owners' negligence. For claims 'that, fall within the -
scope
of Contractor's rofessional liability insurance policy and no{ other
professional
insurance policy; Contractor's -duty to defend shall be limited to the -terms and r'
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conditions; of Contractor's professional liability, insurance policy (i.e., if
Contractor's professional liability` insurance does! 'not provide for third, party,
} _ defense of such claims, Contractor shall not have the'duty tot defend Municipal
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Owners and the other entities listed above for such-'Iclaim,$). -
11. Nondiscrimination. The. Contractor shall not 'discriminate against any -
e to ee applicant for employment,sub-contractor, supplier of materials- or
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services, or program participant because of actual -or perceived:" age, ! creed,
color,, disability, ethnicity, familial status, gender, height, immigration or
citizenship -status marital, status, .national origin, race, religion, sexual orientation,
socioeconomic status,' or weight.,
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12. Contractor Mav Not Assign.` This Agreement may not be assigned by
the Contractor without the previous written consent to such assignment from the
Municipal Owners, which, consent may be withheld, entirely at the discretion of the {
LL Municipal Owners, it being understood that the Municipal', Owners are making this
Agreement personally with the Contractor and -ate not intending that it be
performed by any other person or entity. -
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13. , Binding Nature of Agreement. This Agreement is binding- upon the 1
parties, their respective, representatives and successors alnd, when -assignment is
permitted, assigns.
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14. Governinq Law, Jurisdiction, and Enforcement. This Agreement is
made in New York, and shall be construed under the laws of the State of New
York without regard to, or the application of, New York State's choice of law
provisions. The parties consent that if any action is brought to enforce this
Agreement, it shall be brought only in an appropriate Court in Tompkins County,
New York, and the parties consent to the jurisdiction of such court.
15. Notices. Any notices or other communications given under or in
relation to this Agreement shall be deemed duly given if served personally or by
commercial courier service upon the other parties at the addresses set forth
above, or if mailed by certified mail to the other parties at the addresses set forth
above, return receipt requested. All notices shall be effective on a party upon the
date of receipt. Any _party may change the address to which notices are sent by
giving notice of such change in the manner set forth above to the other parties.
16. Entire Aqreement. This Agreement constitutes the entire agreement
among the parties and supersedes any and all prior written or oral agreements,
negotiations or understandings, existing among the parties. This,Agreement may
be amended only by written instrument signed by each party.
17. Survival. The rights and obligations of the respective parties under
Section 10 (Indemnity), Section 13 (Binding Nature of Agreement), Section 14
(Governing Law, Jurisdiction, and Enforcement), and Section 18 (Claims and
(Disputes Arbitration) shall survive the expiration or termination (for any reason) of
this Agreement and remain in full force and effect.
18. Claims and Disputes Arbitration. The Municipal Owners may elect to
subject disputes arising out of this Agreement to resolution by mediation or
arbitration or litigation. This election can be made at any time up until sixty (60)
days after the claim or dispute arises in writing. If the Municipal Owners do not
make an election, the dispute shall be subject only to litigation. Unless otherwise
agreed by the parties at the time ,of such election, the rules governing mediation
or arbitration invoked by the Municipal Owners shall be the Commercial
Arbitration Rules and Mediation Procedures of the American Arbitration
Association. Contractor hereby waives the right to elect the method of dispute
resolution and agrees that this waiver is supported by sufficient and appropriate
consideration.
19. Severability. If any provision of this Agreement is deemed to be invalid
or inoperative for any reason, that part may be modified by the parties to the
extent necessary to make it valid and operative, or if it cannot be so modified,
then it shall be deemed severed, and the remainder of this Agreement shall
continue in full force and effect as if this Agreement had been signed with the
invalid portion so modified or eliminated.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day and year written below.
CITY OF ITHACA
By: j4 ly)ot; �L--
Svante L. MyrickC
Mayor
TOWN OF ITHACA
in
Herbert J. Engman
Supervisor
TOWN OF DRYDEN
Date:
Date:
g '� -; �� -�, r- =,yam �---Date: ! is
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�✓� Mary Arm' inner
Supervisor
y, Date:
Linda Lavine
Councilp� on
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By, � -� Date:
Jas Leif
Co cilperson
By: Date:
Jo ep of on
ou ilp on
Date:
Stephen Stelick�Jr.
Councilperson
GHD CONSULTING SERVICES INC.
By: � � �1.� - � Date:
B ce G. M n, P.E.
Service Group Manager -Wastewater
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the
day and year written below.
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CITY of ITHACA
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By.
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Date:
Svante L. Myrick
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Mayor -
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TOWN OF ITHACA
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By :
Date: 13
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dupe isor
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TOWN OF DRYDEN(
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_ By:
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Mary Ann Sumner
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Supervisor
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Linda Lavine
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Councilperson
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By:
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Date:
Jason Leifer
Councilperson
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By: Date:
Joseph Solomon
Councilperson' J
By: r Date:
Stephen Stelick, Jr.
Councilperson
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GHD CONSULTING SERVICES INC.
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By: Date:
ruse G. Mu n P.E.
Service Group anager-Wastewater
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INFLUENT BUILDING AND'DEWATERING SYSTEM IMPROVEMENTS I
FINAL DESIGN PHASE SERVICES
- CITY OF 'ITHACA, NEW YORK
T
REVISED NIOVEMBER'12, 2013 J
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Scope of Services
-CONTRACTOR and-tho MUNICIPAL OWNERS agree that the Scope of Services for this project consists -
of the engineering services described herein.
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The scope of work ,for this, project 'includes Final Design Phase engineering, services,, including
preparation of Contract Documents for 'improvement of the, Influent Building of the, Ithaca Area
Wastewater Treatment Facility (IA\NWTF),. The project generally includes the following goals:
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• Replace existing influent ' mechanically cleaned bar screen's and provide washer and' compacters in _
the Influent Building. "
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4 Improve working conditions (lighting and painting) in the Influent and Screening Rooms of the Influent -
Building _ V
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• Augment existing (belt filter press with new screw press dewatering units in the Solid Handling
Building. -
CONTRACTOR will ^complete, Final Design ,Phase engineering services for improvement of the Influent
Building `and dewater-in`g system of the IAWWTF as (described,below: -'
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s 1. Task 'I - Kick -Off Meeting _ Y '
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CONTRACTOR will conduct a kick-offf n6eting with the MUNICIPAL OWNERS to review the project
goals,,, scope, critical success factors, , detailed coordination, schedule, team, roles and
responsibilities. Meeting minutes will be prepared and distributed.' - -
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2. Task`2 - Dewatering Equipment Evalluation. `
CONTRACTOR will 1 assist the MUNICIPAL OWNERS with obtaining budgetary,price quotations
and anticipated performance guarantees for, screw press type dewatering equipment prior to final _
design., Following receipt of information ,from vendors, CONTRACTOR will complete a cost analysis
of dewatering equipment that considers pilot test performance, .operation and maintenance costs,
and capital costs,.{t On the basis of this analysis, CONTRACTOR will recommend dewatering
equipment manufacturers) to be included in the final design documents. Specific tasks include:
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la. Complete evaluation of up to three, potential dewatering',system vendors including:
- Capital construction costs
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• Operation, and Maintenance costs forlelectrical and chemical
• Sludge disposal cost (based on pilot test performance)
b. Distribution of requests for information to selected screw., manufacturers.
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c. Prepare revised equipment layout drawings. -
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d. Attend meeting with MUNICIPAL OWNERS to present results and -recommendations. f
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e. Selected manufacturers will be incorporated into the construction Contract Documents.
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3. `Task 3 - Final Dlesigw Influent�Buildin and Dewaterin !S stem Im rov
ti g g Y p ements.
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The, final design -will include:
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• Installation of two new mechanically cleaned bar screens with screenings ,and compactors.,
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New lighting and painting to the Influent Room and Screenings Room. -
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• Installation of - up to two,,new screw, presses and associated s feed- um polymer,
p pi,purops,
piping, conveyors, and drain piping and controls. -
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• Purchase of screw ` press will, be by `stipulated) bid rice / as determined from equipment
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procurement process.
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Specific scope items include:
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a. Attend, up to three site visits to similar installations for mechanically cleaned bar screens.,
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b: Complete lead testing of the- existing Influent Bdilding and Solids Handlin6 'Buildin in the areas
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i c: Prepare final `drawings and specifications indicating the -scope, extent and character of work to
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d.` Provide Contract Document submittals to the MUNICIPAL OWNERS at 60 percent, 95Ip ercent
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and 100 percent. -
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e. Attend_i'design progress meetings with MUNICIPAL OWNERS at 60 ercent and 95 'percent
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completion oint to review the Contract Documents. L
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f. Prepare and 1 furnish 195 percent complete bidding documents for, review by ( MUNICIPAL
OWNER, S, its legal counsel, and other ,advisors and `assist MUNICIPAL OWNERS in the
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preparation of other related documents. ` Y
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g Revise the, bidding ',documents in, accordance with'' comments and instructions fr
om the `
MUNICIPAL OWNERS, as appropriate, - and submit electronic .pdf copies of the 'bidding
documents and an Opinion `of Probable (Construction_ Cost to the MUNICIPAL OWNERS within
thirty calendar days after receipt of MUNICIPAL-OWNERS's comments and instructions.
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h. ,Submit the 100 : percent Contract Documents to the New York -State De artment of
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P Environmental, Conservation (NYSDEC} .for review and approval. -; 1 r
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L Respond to NYSDEC comments on 100 percent complete,, Contract Documents I within ' thi rtY
calendar days after receipt of MUNICIPAL OWNERS's comments and instructions. �,
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Advise MUNICIPAL OWNERS of any adjusrtments ,to the,Opinion_of Probable Construction Cost
known to, CONTRACTOR.,- Y _
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Specific Exclusions
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This contract is for, the Design Phase of the project only, and does not,include an effort for bidding or
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construction administration of facilities`. Effort for subse uen't phases may- be writing -
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MUNICIPAL OWNERS, separately, after receipt of a proposal for° such services from CONTRACTOR.
Design work` does not include any modifications to the heating and ,ventilating ,system, odor' control or
leachate storage. -
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'CONTRACTOR is prepared to start the work immediately after signed authorization of the engineering
agreement and shall complete the tasks in accordance with the following schedule:
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Task No. 1 14 Days
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Task No. 2 30 Days
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Task No. 3
60% Design Submittal 45 Days From Completion of Task No. 2
95% Design Submittal 90-Days From' Completion of Task No. 2
100% Design Submittal 30 Days After Receipt of Comments from MUNICIPAL OWNERS
Respond to NYSDEC comments 30 Days After Receipt of Comments from NYSDEC r
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Project Fees
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CONTRACTOR proposes to complete the services described on the following lump sum basis which will
be billed monthly based on physical percent complete. -
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Task 1 -- Dick -Off Meeting $t _ 21200
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Task 2 -- Dewatering 'Equipment Evaluation $ 35,300 V
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Task 3 -- Final Design Contract Documents $228,600
Total $266,100 -
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� AMENDMENT NO. 1
TO AGREEMENT BETWEEN
CITY OF ITHACA, TOWN OF ITHACA AND TOWN OF DRYDEN
AND
GHD CONSULTING SERVICES INC.
WHEREAS, GHD Consulting Services Inc. (CONTRACTOR) and the City of Ithaca, Town of Ithaca and Town of
Dryden (MUNICIPAL OWNERS) entered into an Agreement dated December 13, 2013 to complete Final Design
of Improvements to the Influent Building and Dewatering System (PROJECT) at the Ithaca Area Wastewater
Treatment Facility (IAWTF); and
WHEREAS, as the final design and preparation of construction Contract Documents of the project was completed
and submitted to MUNICIPAL OWNERS; and
WHEREAS, on August 13, 2014 the Special Joint Subcommittee (SJC) recommended approval of the
construction Contract Documents and recommended approval of a Professional Services Contract Amendment
with CONTRACTOR to complete Bidding and Construction Phase engineering services of the project at a cost
not -to -exceed $29,200, contingent upon approval of the MUNICIPAL OWNERS and attorneys; and
NOW, THEREFORE, CONTRACTOR and MUNICIPAL OWNERS agree to amend the Agreement as follows.
SCOPE OF SERVICES
Add the following to Schedule A - Scope of Services of the Agreement:
3. Task 3 — Final Design: Influent Building and Dewatering System Improvements.
k. Complete the final design of heating and ventilation (H&V) improvements to the existing Influent
Building Screening and Influent Room including:
• Demolition of existing H&V equipment serving the Screening and Influent Room.
• Design of new ventilation system sized to provide 3 air changes per hour continuous and 30 air
changes per hour intermittent.
• Design of heating system including new unit heaters sized for 3 ACPH continuous ventilation rate.
• Replace existing underground hot water supply and return piping from the Digester Building to the
Influent Building,
4. Task 4 — Bidding Phase.
a. Prepare up to 12 sets of Contract Documents for Construction Contractor's execution and MUNICIPAL
OWNERS.
b. Assist MUNICIPAL OWNERS in advertising for and obtaining bids for the work and, where applicable,
maintain a record of prospective bidders and attend pre -bid conferences. Bidding documents will be
distributed electronically via the MUNICIPAL OWNERS' website.
c. Issue addenda as appropriate to clarify, correct or change the bidding documents.
d. Attend the bid opening, prepare bid tabulation sheets, assist MUNICIPAL OWNERS in evaluating bids
and assist OWNER in assembling and awarding contracts for the work.
SCHEDULE
The terms of this Agreement shall extend from July 31, 2014 to March 31, 2015.
N:\US\Cazenovia\Projects\Groups\Administration\_Amendments\2014\Ithaca - Amend #1 -Final Design Phase #8616381-BGM.docx
AMENDMENT NO. 1
CITY OF ITHACA, TOWN OF ITHACA AND TOWN OF DRYDEN
(PAGE 2)
PROJECT COSTS
CONTRACTOR proposes to complete the services described above on a lump sum basis which will be billed
monthly based on estimated percent complete of services as follows:
Task 3 — Influent Building H&V Design ........................................ $ 13,700
Task 4 — Bidding Phase............................................................... $ 15,500
AUTHORIZATION
The return of one signed copy of this Amendment No. 1, together with a copy of a formal resolution of approval,
constitutes acceptance of this Amendment and shall be written authorization for ENGINEER to proceed with the
Scope of Service outlined above.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment No. 1 as of the last date
entered below.
CITY OF ITHACA
By: Date:
Svante L. Myrick, Mayor
TOWN OF IT A r.
By: � Date:
erbert J. Engrnan, Su r
TOWN OF DRYDEN
By: Date:
Mary Ann Summer, Supervisor
By: Date:
Linda Lavine, Councilperson
By: Date:
Jason Leifer, Councilperson
By: Date:
Joseph Solomon, Councilperson
By: Date:
Stephen Stelick, Jr., Councilperson
GHD CON TING SER ICES ..
By: �`-^-- Date:
Bruc�G. Munn, P. ., rincipal
N:1US\Cazenovia\ProjectslGroupslAdministrationl_Amendments1201411thaca -Amend #1 -Final Design Phase #8616381-BGM.docx
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MEETING1
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TB Resolution No., 2014 = 141: `Ai
A¢i•PPment for AmPnrim1Pn,t Nn_
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THE,ITHACA TOWN BOARD, _
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day, August 25, 2014 - -
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ial of Request for'FU'nding for Engineering Services' -
ilPriQn of Rnr .C%rrPPn and U4tcn1idQA1PwntPriria
WHEREAS, the Ithaca Area Wastewater Treatment Plant is in, need 'of certain,Capital Improvements, -
and _
WHEREAS GHD' Eng ineers, completed an Engineering',Re ort entitled "Ithaca Area WWTF Influent
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Building and bewatering System Improvements Study as the'final project funded by Capital Project
416J, and -
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WHEREAS, in order for the staff to maintain its goals asrembodied in its five year capital, pIan, this
f agreement provides engineering services for the next set of proposed capital'improvements,
.l imrovements, and
WHEREAS, the authorization for an amount not -to exceed' $274'000'for GHD to design the
improvements to .ibe Influent, Building,' including replacement of the bar screen equipment and the
addition of a new biosolids dewatering system as identified in the aforementioned'engineering study was
approved by the Special Joint, Committee (SJC) at its meeting of October 9, 2013 contingent on fund,
availability and attorney approval of'the agreement, and
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WHEREAS, the current agreement,expired July'31, 2014, and
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WHEREAS, the funding supplied by this resolution' will be placed, in'accounts for ,Capital Project 419J,, - 1
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WHEREAS GHD has submitted a proposal entitled Amendment No: 1 for professional engineering
services 10 complete` the design including additional design work associated with HVAC in the influent
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,building and provide" bid review services totaling `$'29,200 therefore be it ,
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RESOLVED, that the Town of Ithaca hereby recommends an+additional amount not to exceed $29,200 to
fund the proposed agreementrwith GHD Engineers set to expire March 31, 2015, 'authorizing additional
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funds from the authorization for CP 419J and be it further
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RESOLVED, That Town `of Ithaca,hereby recommends this amendment number 1 to"CP419J contingent
upon actionr,by all wastewater partgcrs committing their percentage of reimbursement shares to ,th'e Joint
,Activity {Fund allocated per the Joint Sewer Agreement as follows:
Municipality, Percentage Project Cost
- City of Ithaca 57.14 '$16,684.88 r
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- 'Town of Ithaca 40.88 11,936.96
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Town o,f,Dryden 1.98 578.16 _ r
$2%200.00 "r
Moved: Tee Ann Hunter Seconded: Rich DePaolor'
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Vote: Ayes — Hunter, DePaolo, Leary, Howe, Engman and Goodman
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AMENDMENT NO, 1
CITY' OF ITHACA, TOWN OF ITHACA AND TOWN OF DRYDEN
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(PAGE 2)
PROJECT COSTS
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CONTRACTOR proposes to complete the services described above on a lump sum basis which will be billed
monthly based on estimated percent complete of services as follows-
, ,
Task 3 — Influent Building H&v Design ... .. $ ' 13,700
Task 4 — Bidding Phase........ .... ... .. ... $ 151500
AUTHORIZATION
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The return of one signed copy of this Amendment No. 1, together with a copy of a formal resolution of approval,
constitutes acceptance of this Amendment and shall be written authorization for ENGINEER to proceed with the
Scope of Service outlined above,
,
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment No 1 as of the last date
entered below
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CITY OF ITHACA
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By Date
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Svante L Myrick, Mayor
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TOWN OF ITHACA
By Date
Herbert J. Engman, Supervisor
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TOWN OF DRYDEN -
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By Date
Mary Ann Summer, Supervisor
By Date.
Linda Lavine, Councilperson
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By Date r
Jason Leifer, Councilperson,
Date.
By,
Joseph Solomon, Councilperson
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By Date
Stephen Stelick, Jr., Councilperson
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GHD CON TING SER ICES
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Da to �5
.By � _
Bruck Munn, P. rincipal
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,
AMENDMENT NO.1
CITY OF ITHACA, TOWN OF ITHACA AND TOWN OF DRYDEN
(PAGE 2)
PROJECT COSTS
CONTRACTOR proposes to complete the services described above on a Jump sum basis which will be billed
monthly based on estimated percent complete of services as follows:
Task 3 — Influent Building H&V Design.......... .............................. $ 13,700
Task 4 -- Bidding Phase............................................................... $ 15,500
AUTHORIZATION
copy
The return of one signed co of this Amendment No. 1, together with a copy of a formal resolution of approval,
g
constitutes acceptance of
this Amendment and shall be written authorization for ENGINEER to proceed with the
Scope of Service outlined above.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment No. 1 as of the last date
entered below.
CITY OF ITHACA
By:
Svante L. Myrick, Mayor
TOWN OF ITHACA
By:
Herbert J. Engman, Supervisor
TOWN OF DR -DEN �4 "
By. ' ISOr �
nn Su her, Sup
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Lin L vine, Co cil rson
By: ,�-- ,..
Jas n eif ,r oun ' o
By:,�
,pep So oun ' person
Councilperson
GHD CON TING SE ICES •.
By: i
Bruc . Munn, P. nncipal
Date:
Date:
Date:
Date:
Date:
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Date: ZI nuts 2.,0 1 q
Date: q
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N.%US%Cazenovia%ProjectstGroups%AdministrabonV_Amendments\201 411thsca - Amend #1 -Final Design Phase #8616381-8GM docx