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Home My WebLink AboutPWC Minutes 2026-02-04 Special Town of Ithaca Public Works Committee Special Meeting February 4, 2026, 11:00 a.m. Minutes Present: Rod Howe, Joe Slater, Justin McNeal, David McCune, Marty Moseley, Joe Talbut, Travis Mills, Kelly Anderson, Becky Jordan. Absent: Rob Rosen Guests: Barbara Alden, Ellen Baer 1. Consider Sewer Exemption – TP 22.-2-1.312 Mr. Howe: We are here to consider a sewer exemption request for 239 Dubois Road, and a special meeting was called due to associated maintenance costs of failed on-site system. It would take 250 LF of force main line to connect to the nearest public sewer main. Mr. McNeal: Agrees, it’s a long run away from connection with increased costs. Recommendation based on cost to approve exemption request. There is no concern of future development. Ms. Baer: When subdivided 10-15 yrs ago the Town and we agreed to no further subdivision. Mr. Howe & Mr. McCune: In favor of granting sewer exemption and moving to Town Board Committee makes recommendation of exemption from Town Code Section 214-5 public sewer connections requirements and installation of a new, onsite wastewater treatment system to the Town Board. Adjourn 11:08 a.m. The next regular meeting is rescheduled for Tuesday, February 24, 2026. Submitted by, Becky Jordan 8 I n c h D I P 8 Inch DIP 6 Inch DIP 6 I n c h DI P 8 I n c h D I P AUSTEN, EDWARD N & AUSTEN, GAYLEEN S22.-2-1.1 DUBOIS RD FARNHAM, DIANE22.-2-1.311 243 DUBOIS RD ALDEN, BARBARA & BAER, ELLEN 22.-2-1.312239 DUBOIS RD CIAMPOLILLO, VINCENT J 22.-2-1.313235 DUBOIS RD CACCIOTI, RICHARD & CACCIOTI, KATHERINE ROSE22.-2-1.32DUBOIS RD CACCIOTTI, RICHARD J 22.-2-1.4 227 DUBOIS RD CACCIOTTI, RICHARD & DIETRICH-CACCIOTTI, KATHERINE 22.-2-1.5DUBOIS RD STALTER, ANNA M 22.-2-20.1249 DUBOIS RD RICH, BRUCE H & RICH, LINGAYEN S 22.-2-21253 DUBOIS RD ROBBINS, JOHN CLINTON & BACH, KATHRYN23.-1-14.2250 DUBOIS RD ZIMNY, STUART & ZIMNY, JO-ANNE23.-1-15 244 DUBOIS RD SMITH, ANTOINETTE 23.-1-16.1242 DUBOIS RD 8 I n c h 8 Inch 8 In c h Dubois BL 25RIM: 893.68 Inv In: 8.28 Inv Out: 8.31N: 902923.02 E: 829755.26 Dubois N 05RIM: 896.68 Inv In: 10.35Inv Out: 10.38 N: 903100.18 E: 829633.67 Dubois 05RIM: 898.58 Inv In: 5.76 Inv Out: 5.82N: 902866.55 E: 829681.11 Woolf 05RIM: 896.9 Inv In: 6.78Inv Out: 6.86 N: 903094.26 E: 829605.78 EagleView, New York State, Microsoft, Vantor MAP CREATED: 3/13/2025 BY: TOWN OF ITHACA ENGINEERING DEPT SOURCE: BOLTON POINT TOI ENGINEERING NYS GIS CLEARING HOUSE DISCLAIMER: ALL LOCATIONS AND BOUNDARIES ARE APPROXIMATE. Legend SANITARY SEWER MANHOLE OWNED BY OTHERS MANHOLE GRAVITY SEWER MAIN WATER EXISTING WATER MAIN HYDRANTS 2024 TAX PARCEL Town of Ithaca Utility Map for 239 Dubois Rd (TP# 22.-2-1.312) 0 100 20050US Feet APPROXIMATELY 250 LF FROM THE NEAREST TOWN OWNED SEWER MAIN. Dedication Excavation P.O Box 791 +16075924100 ADDRESS SHIP TO Barbara Alden 239A Dubois Road Ithaca, NY 14850 Barbara Alden 239A Dubois Road Ithaca, NY 14850 Estimate 1610 DATE 01/23/2026 ACTIVITY DESCRIPTION QTY RATE AMOUNT ACTIVITY DESCRIPTION QTY RATE AMOUNT 03.30 Excavation- Septic System- Pump System Excavation and installation of a new 3-bedroom septic system to Tompkins County Health Department specifications. Includes: Proper abandonment of existing 1000 gallon septic tank. (Note: Existing tank will need to be pumped immediately prior to abandonment. This fee will be billed separately through Gaggle Company.) Installation of a new 1000 gallon dual chamber septic tank followed by a 750 gallon pump chamber. Installation of an effluent pump and alarm on separate breakers. Installation of a 2" CTS pump line from pump chamber to newly installed distribution box. Installation of a 12'x24' raised sand filter followed by three 39' downstream modified absorption trenches with a maximum bottom depth of 10". The new system will be inspected and approved upon completion by the Tompkins County Health Department. Any waste material and debris will be removed to an offsite location. All excavated areas will be back filled and rough-graded upon completion. Disturbed areas will be finish graded, rock-hounded, seeded and mulched upon completion to promote new lawn growth. Growth of new vegetation is dependent on fair weather, soil conditions, and precipitation. It is the customers responsibility to evaluate precipitation and water the newly installed lawn as necessary to promote optimal growth. Notes: 1. This estimate assumes adequate power is available in existing panel to power effluent pump and alarm on two separate breakers. 2. Natural gas and other utilities are known to be in the vicinity of the work area. All underground utilities will be marked prior to the start of excavation. 3. This estimate does not include local permits or engineered plan fees. Permitting and engineered plan fees may be paid directly by the customer or will be added to this bill if paid for by the contractor. 4. Backfilled and rough graded areas will settle over time. We do not compact backfilled areas to prevent damage to newly installed septic tank and absorption areas. 5. Septic system must be placed at Southwest corner of property to provide maximum distance from wetlands. 1 29,670.00 29,670.00 Acceptance of Estimate: To accept this estimate, please reply to the original email stating intent to move forward. An invoice for your deposit (50% of the total SUBTOTAL 29,670.00 TAX 0.00 estimated cost) will be emailed. Deposits are non-refundable and are a commitment to have Dedication Excavation, LLC perform the work as outlined in this estimate. When your deposit is received you will be added to our list of jobs to schedule. Any projected timeline is an estimate and is subject to change. You are authorizing Dedication Excavation, LLC to do work as specified. Payment in full is expected upon completion of the work outlined above. By accepting the estimate, you agree to the above prices, specifications, and conditions. In the event of default of payment, you will be held liable for reasonable attorney fees, cost, and expenses to collect. Any material delivered to your project and/or property will remain the property of Dedication Excavation, LLC until contract is paid in full. TOTAL $29,670.00 Accepted By Accepted Date Dedication Excavation P.O Box 791 +16075924100 ADDRESS SHIP TO Barbara Alden 239A Dubois Road Ithaca, NY 14850 Barbara Alden 239A Dubois Road Ithaca, NY 14850 Estimate 1612 DATE 01/27/2026 ACTIVITY DESCRIPTION QTY RATE AMOUNT 03 Excavation Excavation and installation of a new sanitary forced main leading from existing house sewer outlet to existing 8" sanitary municipal sewer main. Includes: Removal of all trees necessary to properly excavate sewer lines in worksite area. Location and removal of septic system distribution box, including capping of all pipe ends leading from distribution box to properly abandon existing leach field. Capping and abandoning existing sewer lateral piping leading to and from existing septic tank. Installation of new sewer drain that will match existing invert at building foundation. Installation of a new cleanout approximately 30" from existing foundation wall. Newly installed sewer drain line will lead from foundation area to location of future grinder pump station. 1 59,210.00 59,210.00 ACTIVITY DESCRIPTION QTY RATE AMOUNT 03 Excavation Installation of an exterior grinder pump station Model# DH152-93 on the South end of existing house area. Grinder pump station will be placed so the rim level will be approximately 3" above existing grade. -Note 1: Exiting outlet elevation from house area is expected to be less than 4' 6". Newly installed outlet line will gradually meet required depth of 4' 6" prior to connection with grinder pump station. -Note 2: During backfill, 2" rigid insulation will be installed approximately 18" in depth and 3 feet in width surrounding grinder pump station to prevent frost damage. Foam will also be installed in any areas where sewer lines cannot meet requested depth of 4' 6". Excavation and installation of electric schedule 80 conduit and wire leading from pump station to the corner of existing foundation area near existing service panel. Control panel for pump station will be mounted to the exterior wall of the foundation area in a location specified by the homeowner with an extended separate circuit from interior panel box to the newly mounted control panel. Installation of 1.5" PE forced main CTS with a rating of 200 PSI will lead from grinder pump station to existing 8" sanitary main along existing driveway right-of-way using a 1.5" SS tapping saddle. Installation of two ball valve curb stops and one air relief vent. Following installation of pump line, the system will be pressure tested to 1.5 times the operating pressure and will be inspected and approved by the Town of Ithaca prior to backfill. Prior to backfill, all septic system utility material will be bedded in #1 or #2 poorly graded stone 6" below pipe and 12" above to prevent damage to lines. Any excavated traffic areas will be backfilled in accordance with NYS DOT specifications and will be fully compacted upon completion. Restoration of all disturbed lawn areas to existing grades, installation of 4" of topsoil, installation of grass seed and heavy mulch. 1 0.00 0.00 Notes to Customer Additional Notes: -Note 4: Any fencing in worksite area will be removed during excavation and will be restored to original condition upon completion. -Note 5: It has been determined there are multiple utilities underground in existing worksite area. Utilities will be marked by UDIGNY prior to excavation beginning. Note 6: Any subsoil, bedrock, or waste material generated during excavation will be removed to an offsite location. 1 0.00 0.00 Acceptance of Estimate: To accept this estimate, please reply to the original email stating intent to move forward. An invoice for your deposit (50% of the total estimated cost) will be emailed. Deposits are non-refundable and are a commitment to have Dedication Excavation, LLC perform the work as outlined in this estimate. When your deposit is received you will be added to our list of jobs to schedule. Any projected timeline is an estimate and is subject to change. You are authorizing Dedication Excavation, LLC to do work as specified. Payment in full is expected upon completion of the work outlined above. By accepting the estimate, you agree to the above prices, specifications, and conditions. In the event of default of payment, you will be held liable for reasonable attorney fees, cost, and expenses to collect. Any material delivered to your project and/or property will remain the property of Dedication Excavation, LLC until contract is paid in full. SUBTOTAL 59,210.00 TAX 0.00 TOTAL $59,210.00 Accepted By Accepted Date