HomeMy WebLinkAboutTown Clerk Office 2025 Year End Report
TOWN CLERK’S OFFICE
Paulette Rosa
Ashley Colbert & Monica Moll, Deputy Town Clerks
The Town Clerk’s Office is the “face” of the Town, and we take that role very seriously; we are
welcoming and helpful to everyone that enters or calls.
TASK Completed
Dog Licenses / Impounds 1084 / 10
Accessible Parking Permits 478
Marriage Licenses / Domestic Partnerships 115 / 6
One-Day Officiant Licenses 27
Marriage Transcripts / Long Forms 75 / 20
Apostilles 14
FOIL Requests (Substantial) 39
Notary Services Ashley (200), Monica (116) & Paulette (25) 341
Noise Permits 4
West Hill Community Garden Applications 10
ZBA and PB - Attend and produce minutes 17
TB - Prep, attend and finalize all documents 22
Newsletter / Web Postings 12 / 30
We assist all departments with various tasks associated with:
Bid/RFP Advertising/Processing 12
Local Law Processing 19
Public Interest Order/Permissive Referendum Processing 8
Petition/Complaint Processing 5
Lawsuits 3
Contract Processing 32
County Filings – Easements/Misc 18
Abstracts – Tracking/Processing 7
Highlights for 2025
• Moved all Town Clerk permitting/licensing processes to Laserfiche.
• Created Laserfiche Form templates for routine tasks that interface with other departments.
• Assisted Codes, Engineering and Highway with Laserfiche processes, forms and records
management.
• Began framework discussions with Planning for Laserfiche processes, forms and records
management.
• Significant research supporting Town Board and other departments associated with major
projects, incidents and lawsuits.
Goals for 2026
• Continue with Laserfiche roll out of records management and processes with all departments.
• Succession planning by filing/recording historical knowledge of the Town Clerk