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HomeMy WebLinkAboutTB Minutes 2026-02-23MEETING OF THE ITHACA TOWN BOARD February 23, 2026 215 N. Tioga St. @ 4:30 pm This meeting will also be on ZOOM (ID 98910958241) for participation and/or viewing and on YouTube Link for your convenience. 1. 2. 3. 4. 5. 6. AGENDA Presentation – Cayuga Lake Watershed Intermunicipal Coalition Supervisor’s and Town Departments Year End Reports and 2026 Goals (Attachments) Committee Reports • Budget •Codes & Ordinances •Personnel and Organization/ERC •Planning •Public Works •Others •Economic Development •Parks, Trails, Preserves & Recreation •Cayuga Lake Watershed Intermunicipal Organization (CWIO) •Tompkins County Council of Governments (TCCOG) Association of Towns Conference Highlights Consent Agenda a. Approval of Minutes b. Town of Ithaca Abstract c. Approval of Budget Amendments/Transfers d. Approval of an MOU to provide services - Town of Lansing Code Enforcement e. Resolution of Appreciation – Chris Jung f. Appointment of ZBA Alternate – S Friedman g. Approval of Establishment of NYSLRS Work Day Reports of Town Officials/Correspondence TBS 2026-02-23 (Filed 3/6) Pg. 1 MEETING OF THE ITHACA TOWN BOARD February 23, 2026 This meeting is available on our YouTube Link for your convenience. MINUTES Present: Board Members Rod Howe, Supervisor; Eric Levine, Susie Gutenberger, Pamela Bleiwas, David McCune and Diana Sinton Judy Drake, Marty Moseley, CJ Randall, Paulette Rosa, Joe Slater, Kelly Anderson, and Justin McNeal Mr. Howe opened the meeting at 4:30 p.m. Mr. Howe took a moment to remember Town Board Member Rob Rosen who passed away last week, speaking for the Board and Staff, saying that he will be greatly missed and the Town will be planting a tree in his memory this spring. 1. Presentation – Cayuga Lake Watershed Intermunicipal Coalition Roxy Johnston, Chair and Isaac Walker, Watershed Manager gave a presentation outlining what CWIO is and the Town’s role in it. • Works with 57 municipalities to protect the Watershed • Watershed Manager assists with associated grants and coordination of projects • Impacts can begin and end outside of individual municipal boundaries, making logistics and coordination important • Maintain and establish relationships with elected officials at all levels of government • Dues will be going up in a stepped fashion over the next 3 years • Town of Ithaca provides Administrative and Financial assistance to CWIO and therefore has a reduced dues structure reflective of that • Reviewed past and future projects Mr. Howe thanked them for there presentation. 2. Supervisor’s and Town Departments Year End Reports and 2026 Goals (Attachment 1) Mr. Howe and each department highlighted a few items from their reports. Please look at the attachments for the full reports. Mr. Howe noted that the Town Board appreciates the work of our department heads and their staff and the reports do not cover everything that they do, but it will give you a sense of what they accomplish. TBS 2026-02-23 (Filed 3/6) Pg. 2 3. Committee Reports • Budget – Mr. Levine reported they looked at fire protections services from both the City and the Village and we have started negotiations for the renewal with the Village; reviewed legal services over the past several years and discussed options for moving forward soliciting for services in anticipation of Ms. Brock’s retirement and the possibility of Mr. Krogh’s retirement in the not too distant future. • Codes & Ordinances – No meeting • Personnel and Organization/ERC – Ms. Bleiwas reported they discussed the Director of Engineering position and options for wage scale with or without the PE designation. We will discuss again at the next meeting with information on what we are spending on outside Engineering services. ERC has two new members; meet quarterly, no complaints. • Planning – Ms. Randall pointed to the memo in the packet regarding a grant application with NYC regarding the Ithaca Energy Code Supplement; they reviewed a resolution in support of deconstruction and reuse methods and gave an overall review of the South Hill TND for new members. • Public Works – Meeting tomorrow and will be discussing a water/sewer benefit reduction request and the beginning of drafting use and occupancy permits • Others • Economic Development • Parks, Trails, Preserves & Recreation • Cayuga Lake Watershed Intermunicipal Organization (CWIO) • Tompkins County Council of Governments (TCCOG) – Mr. Howe reported that they are establishing two subcommittees; one on housing and another on data centers and associated energy use 4. Association of Towns Conference Highlights Ms. Gutenberger and Ms. Anderson highlighted some of the classes they took and added they have handouts for anyone interested. Both felt it was a great conference and noted the Association is looking at moving the annual meeting from NYC and rotating amongst other large cities like Albany or Buffalo or possibly breaking into focused trainings. The issue has always been the number of attendees and separating the disciplines might make alternate locations more feasible. 5. Consent Agenda TB Resolution 2026 – 017: Adopt Consent Agenda Resolved, that the Town Board approves and/or adopts the following Consent Agenda items: a. Approval of Minutes TBS 2026-02-23 (Filed 3/6) Pg. 3 b. Town of Ithaca Abstract c. Approval of Budget Amendments/Transfers d. Approval of an MOU to provide assistance to Town of Lansing Code Enforcement e. Resolution of Appreciation – Chris Jung f. Appointment of ZBA Alternate – S Friedman g. Approval of Establishment of the NYSLRS Standard Work Day Moved: Pamela Bleiwas Seconded: Susie Gutenberger Vote: ayes- Howe, Bleiwas, Gutenberger, Sinton and McCune TB Resolution 2026 -017a: Approval of Town Board Minutes Resolved that the Town Board approves the minutes of February 9, 2026, as final with any non- substantive changes made. TB Resolution 2026 - 017b: Town of Ithaca Abstract No. 4 for FY-2026 Resolved that the Town Board authorizes the payment of the following audited vouchers in total for the amounts indicated: VOUCHER NOS. 2025 1305 - 1307 2026 112 - 150 General Fund Town Wide 48,058.81 General Fund Part-Town 8,102.02 Highway Fund Town Wide DA 85,077.25 Highway Fund Part Town DB 9,800.95 Water Fund 8,659.86 Sewer Fund 2,110.01 Trust and Agency 20,476.11 TOTAL 182,285.01 TB Resolution 2026 -017c: Approval of Budget Transfers, Amendments and Modifications Whereas, the Town Finance Officer has reviewed all budgetary revenue and appropriation accounts for the period ending December 31, 2025, and Whereas, this review disclosed certain budgetary revenues and expenditures requiring transfers, amendments or modifications summarized below: GENERAL FUND ACCOUNT DEPT DESCRIPTION TO FROM AA1110.482 JUSTICE NYS FEES, FINES & COLLECTIONS 8,230 AA1220.416 SUPERVISOR CELL PHONE 111 TBS 2026-02-23 (Filed 3/6) Pg. 4 AA1430.400 HUMAN RESOURCES CONTRACTUAL 1,284 AA1460.413 RECORDS CODIFICATION 584 AA1910.439 OTHER LIABILITIES LIABILITY INSURANCE 224 AA3310.454 TRAFFIC & TRANSPORTATION WARRANT ROAD SIGNAL 39 AA3310.455 TRAFFIC & TRANSPORTATION ROAD SIGNS 108 AA9010.800 EMPLOYEE BENEFITS NYS RETIREMENT 272 AA9950.921 TRANSFER TO CAPITAL FUNDS E SHORE DRIVE PEDESTRIAN CORR. 2,419 AA1420.402 LAW LEGAL SERVICES 11,873 AA5132.442 HIGHWAY GARAGE JANITORIAL SERVICES 1,398 PART TOWN BB1420.402 LAW LEGAL SERVICES 5,663 BB1660.404 CENTRAL STOREROOM OFFICE SUPPLIES 8 WATER FF1910.439 OTHER LIABILITIES LIABILITY INSURANCE 130 FF1680.491 INFORMATION TECHNOLOGY HARDWARE & EQUIPMENT 130 FF9045.800 EMPLOYEE BENEFITS LIFE INSUARNCE 80 FF9010.800 EMPLOYEE BENEFITS NYS RETIREMENT 80 SEWER GG1910.439 OTHER LIABILITIES LIABILITY INSURANCE 91 GG9045.800 EMPLOYEE BENEFITS LIFE INSURANCE 30 GG1680.491 INFORMATION TECHNOLOGY HARDWARE & EQUIPMENT 121 FIRE TBS 2026-02-23 (Filed 3/6) Pg. 5 SF3410.481 FIRE PROTECTION VCH CONTRACTUAL 3,844 SF3410.400 FIRE PROTECTION CONTRACTUAL (PRIOR YEAR ADJ) 610,763 SF0909.000 FUND BALANCE UNRESERVED 614,606 Now, therefore, be it Resolved, that this Town Board authorizes and directs the Town Finance Officer to record all budget transfers, amendments, and modifications, including all other changes deemed appropriate and necessary. TB Resolution 2026 -017d: Approval of MOU with Town of Lansing for Code Enforcement services Resolved that the Town Supervisor is authorized to sign an MOU with the Town of Lansing for Code Enforcement Services as presented. TB Resolution 2026 -017e: Recognition of Christine Jung’s Dedicated Years of Service Whereas, Christine Jung has served the Town of Ithaca with dedication for over 12 years, and Whereas, Christine was appointed to the Zoning Board of Appeals on January 1, 2013; and Whereas, Christine brought her professional experience in project coordination at Cornell University, having worked at developing construction manuals that were based on building codes, Whereas, Christine carefully listened and thoughtfully asked questions of applicants, and discussed aspects of the project that were pertinent to the variance being requested and always weighed the interests of the neighborhood to reach a balanced decision, Whereas, the Town of Ithaca is grateful for Christine’s services and has greatly benefited from her thoughtful review of zoning variances and her desire to serve our municipality; and Whereas, the Town of Ithaca is indebted to Christine for her invaluable contributions to the community; now, therefore, be it Resolved that the Town Board of the Town of Ithaca, on behalf of the Town and its residents, expresses its sincere appreciation and gratitude to Christine Jung for her years of dedicated service to our community. TB Resolution 2026 - 017f: Appointment of Zoning Board of Appeals Alternate Member TBS 2026-02-23 (Filed 3/6) Pg. 6 Whereas there is a vacant Zoning Board of Appeals Alternate Member position due to a resignation, and the Selection Committee recommends appointing Stuart Friedman, 219 Rachel Carson Way, be it Resolved that the Town Board of the Town of Ithaca does hereby appoint Stuart Friedman as a Zoning Board of Appeals Alternate Member for the term of February 23, 2026, through December 31, 2026. TB Resolution 2026 -017g: Establishment of NY State and Local Retirement Systems Standard Work Day Whereas, the New York State and Local Retirement Systems requires municipalities to set a standard work day to report all employees participating in the New York Retirement System; and Whereas, Town last updated the list to the retirement system in June 2023; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca, location code 30222, does hereby set the following standard work day for the following classifications as required by the NY State and Local Employees’ Retirement System for the Town of Ithaca based on a time keeping system or records of activity maintained and submitted by these members: Five days a week, six hours a day: Town Supervisor Members of Planning Board Councilperson Members of Zoning Board of Appeals Justices Crossing Guards 7.5 hours per day, 5 days a week 8 hours per day, 5 days a week Senior Planner Highway Superintendent/Director PW Planner Director of Planning Sustainability Planner Director of Code Enforcement Planning Intern Director of Engineering Deputy Finance Officer Finance Officer Bookkeeper to the Supervisor Town Clerk Human Resources & Finance Specialist Human Resources Manager First Deputy Town Clerk Network Manager Deputy Town Clerk Network Specialist Court Clerk Senior Civil Engineer Principal Account Clerk Typist Civil Engineer Senior Account Clerk Typist Senior Engineering Technician Account Clerk Typist Engineering Technician I Administrative Assistant IV (TH) GIS Analyst Administrative Assistant III (TH) Deputy Highway Superintendent Administrative Assistant II (TH) Parks Maintenance Manager Administrative Assistant I (TH) Water/Sewer Maintenance Supervisor Information Aide (TH) Senior Heavy Equipment Mechanic Project Assistant Heavy Equipment Mechanic TBS 2026-02-23 (Filed 3/6) Pg. 7 Computer Systems Support Aide Maintenance Supervisor Maintenance Worker Working Supervisor Heavy Equipment Operator Motor Equipment Operator Laborer Sr. Code Enforcement Officer Code Enforcement Officer Electrical / Code Enforcement Officer Codes Safety Inspector Account Clerk Typist (PWF) Administrative Assistant I (PWF) Administrative Assistant II (PWF) Administrative Assistant III (PWF) Administrative Assistant IV (PWF) Resolved, the Town Board of the Town of Ithaca does hereby set the following standard work day for the following classifications as required by the NY State and Local Retirement System for Southern Cayuga Lake Intermunicipal Water Commission: 8 hours per day, 5 days a week: General Manager Finance Manager Assistant Production Manager Production Manager Assistant Distribution Manager Distribution Manager Water Treatment Plant Operator Assistant Sr. Water Treatment Plant Operator Water Treatment Plant Operator Electrical & Mechanical Technician Sr. Electrical & Mechanical Technician Sr. Water Maintenance Specialist GIS/IT Specialist Water Maintenance Specialist Distribution Operator Distribution Operator Assistant Principal Account Clerk Typist Senior Account Clerk Typist Account Clerk Typist Information Aide Administrative Assistant I, II, III and IV Resolved, the Town Board of the Town of Ithaca does hereby set the following standard workday for the following classifications as required by the NY State and Local Retirement System for Greater Tompkins County Municipal Health Insurance Consortium: 8 hours per day, 5 days a week: Executive Director Finance Manager Clerk of the Board Benefits Specialist 7.5 hours per day, 5 days a week: Administrative/Computer Assistant Benefits Manager 6. Reports of Town Officials/Correspondence TBS 2026-02-23 (Filed 3/6) Pg. 8 Mr. Howe noted the Board will discuss the process of filling the Board vacancy at the next meeting. Meeting adjourned upon a motion by Mr. Howe, seconded by Ms. Bleiwas; unanimous. Submitted by Paulette Rosa, Town Clerk Town Supervisor’s & Deputy Supervisor’s 2025 Accomplishments and 2026 Goals Networking/communication/meeting related Monthly Town Supervisor calls Regular phone calls with county leadership Weekly Management Team meetings Regular meetings with Cornell University leadership Tompkins County Council of Governments (TCCOG) participation Ithaca-Tompkins County Transportation Council (ITCTC) leadership role Occasional updates to Ithaca City Council and Tompkins County Legislature (in partnership w/ Deputy Supervisor) Ithaca College conversations with community liaison Occasional WHCU radio updates Coordinate Group of Six meetings to review sewer agreements and intermunicipal cooperation Coordinate meetings related to Coddington Valley Rail Trail Sewer Joint Committee of the Ithaca Area Wastewater Treatment Facility 2025 Major Highlights from Supervisor: • 2026 budget was adopted, addressing key initiatives while remaining fiscally responsible. • Negotiated and approved a new multi-year fire protection contract with the City of Ithaca. • Updated Tutelo Park interpretive sign. • Coordinated Tompkins Green Energy Network (Community Choice Aggregation) meetings. • Adoption of the updated Ithaca Energy Code Supplement. • Coordinated NYS reimbursement for property Town purchased along Inlet Valley for future extension of Black Diamond Trail. • Engaged in securing funding for Sage Preserve. • Supported Town departments as they work to balance neighborhood preservation and conservation goals with much-needed residential and mixed-use development projects. Deputy Supervisor 2025 Highlights • Continued T-GEN/CCA, including document review, strategy meetings. • Revised IAWWTF/Village of Cayuga Heights Plant-to-Plant Agreement to redirect revenue to the Town related to VCH flows. Updated Pretreatment Agreement. • Attended IAWWTF Capital Improvement Project meetings with Barton & Loguidice and stakeholders. • Identified need for revision and submission of Median Household Income data to enable qualification for fully-subsidized IAWWTF financing from New York Environmental Facilities Corporation. Coordinated with GIS planner. • Attended meetings with NYSDEC in response to proposed SPDES permit revisions. • Conducted thorough review of water quality reports and technical guidance documents prior to writing, distributing and submitting intermunicipal stakeholder letter to NYSDEC questioning permit modification processes and science. • Coordinated with Community Science Institute to receive ambient water quality data to support our position regarding the proposed SPDES permit modification. • Engaged in Fire Protection contract research, review of consultant’s report, and negotiations with City of Ithaca. • Continued review of joint Ithaca Landmarks Preservation Commission documents. • Revised Short-Term Rental law to balance perceived needs in Conservation Zones. 2026 goals • Ensure smooth transition for two new board members • Secure funding for Town Hall energy efficiency improvements • Participate in discussions regarding equitable medical emergency response • Secure new legal representation • Successful negotiation of labor contract with Public Works’ Teamsters Union • Negotiate new fire services contract with Village of Cayuga Heights • Work with Planning Department on major initiatives 1 Town of Ithaca Department of Code Enforcement (and Zoning) 2025 Year End Report The Department: In 2025, our department experienced no changes in personnel. The team consists of five field inspectors, one director, and tw o administrative assistants. Accomplishments in 2025: In addition to the items identified in the matrix below, the following activities were completed in 2025: • Development Review o Reviewed 17 new development applications in coordination with the Planning and Engineering Departments. o Notable projects included Beginnings Credit Union, Maplewood II, the Cornell open-air aviary, multiple subdivisions and lot line modifications, Ithaca College residence hall renovations, and Learning Farm site plan revisions. o Met with developers, in coordination with Planning and Engineering staff, to review proposed development scenarios prior to formal application submission. • Zoning Board of Appeals o Processed, reviewed, and organized 35 Zoning Board of Appeals applications, including associated public hearings. • Fee Schedule Updates o Updated building permit fees and consolidated Engineering and Public Works Department fees into a single comprehensive fee schedule. • Local Law Review and Amendments o Reviewed and provided comments on proposed amendments to: ▪ Chapter 234 – Subdivision of Land Regulations ▪ Chapter 270 – Ordinary High Water Line ▪ Chapter 270 – Permit to Build (amended language) ▪ Chapter 270 – Zoning Violations and Penalties (amended language) ▪ Chapter 270 – Accessory Buildings in Side Yards (Residential Zones) ▪ Chapter 270 – Short-Term Rentals in Conservation Zones ▪ Chapter 270 – Public Hearing Notice Requirements and Variance Expiration Timeframes ▪ Chapter 144 – Ithaca Energy Code (updated to include net-zero requirements for new commercial and residential buildings) ▪ Chapter 157 – Flood Damage Prevention Law • Ithaca Energy Code o Participated in the Ithaca Energy Code Working Group with the Planning Department to update the Energy Code. • Interdepartmental Support o Provided front office coverage for the Town Clerk’s Department on an as-needed basis. • Training and Representation o Represented the Town at FEMA Floodplain Review trainings and meetings. • Short-Term Rental Monitoring o Published a Request for Qualifications (RFQ) for a short-term rental monitoring company, resulting in the selection and transition to a new monitoring provider. Goals: • Develop an Energy Code checklist for individuals to utilize when applying for permit applications. • Update and develop documents pertaining to the 2025 NYS Uniform Code that can be used by our department. • Update and develop documents pertaining to the 2025 NYS Uniform Code for applicants and add them to our department website page to assist applicants in understanding what is required for certain applications. • Continue to work with the Engineering Department and the Public Works Department on various projects. • Continue to work with the Planning Department and Town Committees on local law amendment proposals. • Provide training to staff, contractors, architects, engineers, and other professions about the Ithaca energy Code and 2025 NYS energy Code. 2 • Conduct an in-depth review of fire inspections that are conducted by the IFD for the Town • Provide training staff in situational awareness and de-escalation techniques. • Continue to work with the Ithaca Fire Department and the NYS Office of Fire Prevention and Control to issue operating permits and fire inspections for large properties, such as Cornell and Ithaca College, based on their inspection reports. • Continue to strengthen our intermunicipal relationships. Current major projects carrying over to next year: • Cornell: o Cornell Game Farm Road Field Hockey Complex • • 602 Elmira Road, Storage Facility project • Coddington Road Community Center expansion • 635 Elmira Rd., Comfort Inn Hotel • Beginnings Credit Union interior alterations • Cayuga Medical Center Pharmacy • Cayuga Medical Center Generator Building • 1358 Mecklenburg Rd., Carrowmoor Solar project • Ithaca College Track, Stadium, and Buildings Anticipated major projects for next year: • Cornell: o Mirabito Gas Station – redevelopment o Maplewood II- housing project • Possible amendments to chapter 125, due to updates required by NYS from the adoption of the 2025 NYS Uniform Code and Energy Code. • 602 Elmira Rd, Storage Facility project • Verizon Wireless Personal Wireless Service Facility (tower) • 272 Enfield Falls Rd, Learning Farm Kitchen • South Works Development- two phases of the residential portion of the project • Continued review of the Subdivision law amendments • Bomber Heights, Solar project • Review the sprinkler local law for any amendments or updates, based on updates to the 2025 NYS Uniform Code amendments. Conclusion: In 2025, we experienced another increase in the total number of permits submitted and issued. The year remained very active and served as a transition period, with continued training of a new staff member. Our department remains committed to strengthening internal training, particularly in the use of the OpenGov and Deckard databases. Ongoing training not only improves operational efficiency but also ensures consistent application and enforcement of newly adopted and amended local laws. We continue to ac tively review and provide feedback on proposed local law changes to support clarity and effective implementation. With recent updates to the New York State Uniform Code Collection, we anticipate the need for additional training and associated expenses to ensure staff remain current with updated requirements. We are committed to improving inter-department communication, streamlining system workflows, fostering collaborations between departments, and strengthening municipal relationships. Our unwavering goal remains to assist, whenever possible, our constituents, applicants, and the general public. We will continue to prioritize providing exceptional service while maintaining the utmost importance of public health and safety. A comprehensive summary of reports and activities is provided below. Attached to this report are supplementary graphs and a matrix from our department. Upon request, a copy of the report submitted to the State can be provided. Respectfully Submitted, Marty Moseley Director of Code Enforcement (and Zoning Department) 3 Condensed view of the 2025 activity for the Code Enforcement (and Zoning) Department All Applications: 1256 All Permits Issued: 1119 Address Issued/Re-Issued 53 Sign Permit Applications 30 Sign Permits Issued 23 Total Inspections Conducted: 6107 Stop Work Orders Issued: 3 Do Not Occupy Notice: 2 Order to Remedies Issued: 23 Total Certificates Issued: 691 Temporary Certificates Issued: 21 Operating Permit/Fire Safety Applications: 376 Operating Permits Issued: 227 Short Term Rental Applications Received: 28 Short Term Rental Permits Issued: 27 Fire Safety Certificates Issued: 163 Rental Registry Applications Received: 70 Rental Registry Operating Permits Issued 93 Complaints Received: 168 Zoning Compliance Letters 14 Zoning Variance Applications Received: 35 Zoning Variances Approved: 28 Zoning Variances Withdrawn 6 Total Fees Collected: $ 443,403.20 Total Cost of Construction: $ 89,701,294.43 0 200 400 600 800 1000 1200 0 1000 2000 3000 4000 5000 6000 7000 2020 2021 2022 2023 2024 2025 Number of Permits Issued vs Inspections Conducted Inspections Conducted Permits issued 4 $- $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00 $500,000.00 $- $20,000,000.00 $40,000,000.00 $60,000,000.00 $80,000,000.00 $100,000,000.00 $120,000,000.00 $140,000,000.00 $160,000,000.00 $180,000,000.00 $200,000,000.00 2020 2021 2022 2023 2024 2025 Cost of Construction vs Fees Collected Cost of Construction Fees Collected 0 200 400 600 800 1000 1200 $- $20,000,000.00 $40,000,000.00 $60,000,000.00 $80,000,000.00 $100,000,000.00 $120,000,000.00 $140,000,000.00 $160,000,000.00 $180,000,000.00 $200,000,000.00 2020 2021 2022 2023 2024 2025 Cost of Construction vs Permits Issued Cost of Construction Permits issued DEPARTMENT OF ENGINEERING Stormwater, Sanitary Sewer, Potable Water, Roads, Parks, and Trails 114 Seven Mile Drive, Ithaca, N.Y. 14850 ENGINEERING@TOWNITHACANY.GOV PHONE: 607.273.1656 FAX: 607.272.6076 www.townithacany.gov 1 of 2 2025 Annual Report 2025 Engineering Accomplishments The Engineering Department continues to provide engineering support amongst all departments throughout the town and constituents within the community. There have been some staffing changes to the Engineering Department in the last year. Justin McNeal has taken on a new role as the Senior Civil Engineer/Town Engineer. Stormwater/MS4:  Reviewed 37 Simple SWPPP permits and 3 Basic SWPPP permits.  Review and approved 3 Full SPDES SWPPP and 1 Town Full SWPPP. Managed and reviewed 14 ongoing Full SPDES Permits.  New SPDES GP-0-24-001 for MS4s was issued by DEC in 2024. Numerous staff hours were spent reviewing and revising the Town Storm Water Management Plan (SWMP) for compliance with the requirements for years 2 and 3 of the permits.  Re-evalutated our inventory of end sections, storm sewer systems, and tracked tasks completed by DPW relative to the MS4 permit.  Represented the town at the Tompkins County Storm Water Coalition.  Attending numerous trainings relative to the MS4 permit and Stormwater Design Manual. Water and Sewer:  Administered 33 EPP permits and 1 Water and Sewer Availability Request.  Design for the 2025 Miscellaneous Water Main Replacement Project Phase 1 was completed and awarded.  The Inlet Valley Pump Station Improvements Project was successfully bid and awarded.  Completed the 2024 Sanitary Sewer Rehabilitation Project.  Supported DPW on various maintenance and improvement projects. Highway:  Managed design consultant for the King Rd W Box Culvert Replacement Project. Successfully bid and awarded the construction contract.  Supported DPW on various maintenance and improvement projects such as striping, pavement replacement, and pavement maintenance.  Project Management of Townline Bridge Replacement Project (BridgeNY Grant) Buildings/Maintenance:  Project management and design review of Town Hall Weatherization Project. 2 of 2  Project management, review, successfully bid, and award of the Mezzanine/Court Clerk Project.  Project management and completion of the PWF MEP Project. GIS- (Geographic Information System):  We modeled sewer capacities as requested.  Our GIS Analyst has been updating our Townwide sewer model to work with the updated ArcGIS Pro software.  Provided mapping services and support to all Town Departments.  Recalculated water and sewer benefit units.  Critical role in the development and implementation of DPW asset management program. Planning:  Reviewed proposed subdivision, site plans, and other Planning Board projects.  Provided support and review of award E. Shore Dr Connector Project (TAP Grant).  Provide technical oversight and provide requirements for the Site Design Manual. Parks/Trails/Preserves/Cemeteries:  Design review has been completed for Babcock Ridge Trail project, and the project was successfully bid and awarded.  Supported DPW on various maintenance and improvements. 2026 Engineering Priorities  Continue providing support and aiding all Town Departments in their endeavors.  Provide sustainable, effective, and cost-effective solutions and designs for Capital Improvement and Maintenance Projects.  Complete the projects and perform Tasks identified on our workplan (See attached).  We are hoping to fill the Director of Engineering position and get settled into the new roles throughout the department. Date:02/12/2026 Justin McNeal Max Villanueva Sam Harris Emily Rodgers Madison Clapp Connor Crandall Senior Civil Engineer GIS Analyst Civil Engineer Civil Engineer Engineer Tech Engineer Tech Admin Staff Director A. Capital Projects 2024 Inlet Valley Sewer Improvement Project X X X King Road West Box Culvert-Rehab X PWF MEP and Structural Improvements X X X TH Mezzanine/Court Renovations Project X X X Town Hall Weatherization Project; Part B-Design X X Townline Road Bridge X X East Shore Dr Safety Corridor X X Stone Quarry/Commonland/Winners Circle Watermain Replacement X X X Babcock Ridge Trail X X 2026 Sanitary Sewer Rehab X X 2027 Wildflower Water Main Replacement Project X X X IAWWTF CIP B. GIS Projects Updating the Town Sewer Model X Cartegraph Updates X X Updating MS4 Mapping X X C. Misc. Projects Site Design Manual X X King Rd W. Monkmeyer Drainage X Joint Interceptor Study X X Lower Stone Quarry Rd Study X X Coddington Rd SHRW Parking Sewer Agreements X Renwick Pedestrian Bridge X D. PWF Projects Master Plan X PWF Security Fence (Grant Funded) E. Codes Town Wide Storm Water Management Plan-MS4 X X MS4 Website Construction X X Subdivision Code X Sewer Code Updates X F. Development Review Mirabito Pine Tree Rd X X Amabel X Elmira Road Storage Units X Learning Farm X X Carrowmor Solar X X Various Cornell Projects X X Longview Southworks X Comfort Inn X X Maplewood Phase 2 X X Ithaca College Track X X CMC X X X Confier NNC X Simple SWPPPs X X X Basic SWPPPs X X External Plumbing Permits X X X G. Future CIP Mitchell St Sewer X X NE Bypass X Pine Tree Tank/Pine Tree Rd Demo/Modifications X 2026 Engineer Projects and Tasks DEPARTMENT OF PUBLIC WORKS 114 Seven Mile Drive, Ithaca, NY 14850 Roads, Parks, Trails, Sewer, and Water 2025 Town of Ithaca Department of Public Works Annual Report The Town of Ithaca’s Department of Public Works (DPW) was successful in accomplishing many tasks during the 2025 fiscal year. Below is a summary of some of the major projects and accomplishments that the group of 30 DPW Staff members performed: Department of Public Works Permitting Town Staff administered 20 Right of Way Permits, 1 temporary road closure permit, 12 driveway culvert permits, and 21 Tutelo Park Permits collecting a total of $8,611.00. A total of $280,372.13 was also collected in performance bonds throughout the year. Streetlights After several years of implementing a streetlight conversion project, the Town finally signed off on converting 272 of the Town’s streetlights from high pressure sodium to new, LED lighting that is proven to be more energy efficient. Project closeout was delayed due to the Town’s decision to pursue state of the art wireless controls. Each streetlight was originally converted to a wire mesh communication network that was determined to be non - communicative in several locations across the Town. It was determined that some of the spacing of the lights was too much of a distance apart. The communi cation was corrected with New York Power Authority who swapped out the old wire mesh communication to LTE standalone nodes. Completion documents were signed October of 2025. Pine Tree Road Pedestrian Walkway Town staff learned that there were no legal rights for maintenance of a pedestrian walk that parallels Pine Tree Road from Synder Hill Road to Ellis Hollow Road. Visual inspection determined that storm drainage was in disrepair and asphalt surfaces we in need of maintenance. Town staff worked with Tompkins County and Cornell University to make necessary repairs to the storm drainage and draft an agreement that outlined maintenance responsibilities moving forward. The agreement was reviewed by the Town Board and signed by the Town Supervisor early December. Cartegraph Town of Ithaca Department of Public Works Staff continue to educate themselves with the complexities of this program as well as continue to find additional areas for its use. Cartegraph Asset Management software produced by OpenGov continues to be built out by the Town’s GIS Analyst and Administrative Assistants as well as the remainder of the Department of Public Works staff that utilizes it to monitor and maintain the Town assets. Fleet It was determined in 2024 that the Town’s fleet radios could no longer communicate with emergency services in the area due to being aged and outdated. Money was budgeted for the purchase and installation of new fleet radios in 2025. Approximately 20 pieces of vehicles and equipment were upfitted with newer 800 series radios so staff can communicate with each other as well as contact emergency services during events such as natural disasters. The Town’s Department of Public Works is deemed an Emergency Operations Center through the Town’s Emergency Preparedness Plan. Snow Removal Cameras Department of Public works staff worked with Adirondak Cabling to procure and install 2 new snow and ice monitoring cameras on East Hill and South Hill. The cameras complement the two existing cameras that the Town acquired through a New York Power Authority grant that was included in the Town’s Streetlight Conversion Project. The existing cameras from that project were installed in the Northeast and West Hill por tions of the municipality. All cameras allow Town staff to view live stream images of key locations of the Town’s road network to monitor winter weather coming through the area. The cameras are also paired with infrared road temperature sensors that allow supervisor to make educated decision to dispatch Department of Public Works snow and ice personnel. The cameras have been proven to be efficient and cost effective. Department of Public Works Open House On Saturday September 13th 2025, the Public Works Department hosted an open house. The open house included Town staff as well as staff from Bolton Point, the Ithaca Fire Department and the Tompkins County Sheriff’s Department. This event is held every couple of years and has progressively grown more successful. All entities involved displayed key pieces of equipment that are utilized in their respective profession. The event attracted many residents, especially small children, who got to experience the equipment from the perspective of the Public Employees for the day. Key initiatives for the Department of Public Work in 2026 The Highway Department is looking to coordinate the asphalt restoration of approximately 3.10 miles of roadways as well as pavement maintenance of approximately 8-10 miles of the Town’s existing highways. The Town’s Road Crews are also looking to complete a sizeable stormwater project on West King Road. Related to the administrative side of the Town’s Highway Division portion of the Department of Public Works, Town Staff is looking forward to establishing updated right of way permitting per recommendations from the Town’s consultant CMS Delaney. Water and Sewer Crews are looking to foreshadow the work of the Town Engineering Department in their endeavors to replace short sections of failing water main throughout the Town as well as continue to maintain all the new backup generators throughout the utility system. Town’s Parks Maintenance Teams will be busy with aiding contracted construction crews to develop the Babcock Preserve and the new infrastructure associated with accommodating the expansion of this preserve to the Town’s existing parks and trails network. Parks crews will also be looking into the future to monitor and maintain some of the newer preserves and trails such as the new Flores preserves and South Hill Trail Extension on South Hill. In summary, DPW staff will be focusing on many departmental wide maintenance endeavors continuing to the Cartegraph Asset Management System to continue teambuilding, innovation, and efficiencies. Town of Ithaca Finance Office 2025 Year End Report • Prepared the 2026 Budget within the tax cap and a 4.3% increase in the tax levy. • Successful audit for 2024. Annual Financial Report (AUD) submitted to NYS Comptroller. • After reaching record high interest earnings in 2024 ($1.48 million), rates cooled a bit in 2025 (as expected) yet still earned the town $1.27 million in revenue in 2025. This was in line with 2023 earnings of $1.29 million in 2023. For comparison, interest earnings in 2022 were $285k. The town has investments with Tompkins Community Bank (high yield savings account and CD’s) as well as NY Class. • To reduce fraud risks and improve efficiency, the Finance Office has converted many vendors to electronic payments. This has resulted in more timely vendor payments, and reduced cost for printing/mailing checks. • The town continues to expand the use of online payments for water/sewer, tax collection, permitting and other various services across all departments. • HR and Finance worked jointly on the creation and filling of a support person that backs up both administrative functions. This was a joint initiative centered around succession planning and anticipated evolution of duties going forward. Having someone cross trained in Payroll/HR & Finance creates greater stability and continuity in these key administrative areas. • New tax collection software was launched for the 2026 tax season. Staff are working with the vendor to refine the process but generally pleased with the outcome. Also of note, the percentage of tax dollars collected through online and electronic payment options has nearly doubled from last year to this year. The Town worked with large tax service organizations to facilitate electronic payments on behalf of their customers which has vastly improved efficiency. 2026 Goals – • Review of procurement policy and current/past practices to identify opportunities for improved workflow efficiencies while remaining compliant with NYS law and regulations. • Work with Edmunds GovTech on the conversion away from Harris (the town’s current Enterprise software suite used for Payroll & Finance). Go live is anticipated for end of 2026 – Jan 1 2027. • Continue to develop opportunities to use Laserfiche to improve records management, workflow and reporting. • Work collaboratively with all departments in the development and implementation of the recommended 2027 budget. • Assist in the recruitment and training of the new Deputy Finance Officer due to retirement. Human Resources 2024 Year End Report, by Judy Drake ▪ Civil Service: Maintained compliant requirements o Received approved payroll certification as required by civil service law. o Requested several provisional positions to be in the NYS HELPS program. o Reviewed changes for positions and reclassifications. 2 position reclassified. o Position changes at the Town, SCLIWC and GTCMHIC due to retirements, resignations/terminations: 4 retirement, 65 resignation, 1 termination, 6 internal promotions and 13 new hires. o Staff levels as of 12/31 ▪ Town: 59:60 FT/ 1 PT Vacant: 1- Finance Officer ▪ BP: 20:22 FT/ 0 PT Vacant: 1- WTPO Trn, Sr. Account Clerk ▪ GTCMHIC: 4:4 FT/ 0 PT Vacant: none ▪ Town and BP Personnel Committee and Employee Relations Committee staff support o Consistent meetings with each committee monthly- prepared minutes/agendas o Discussed and recommended revisions to several policies o Completed review and update of Personnel Manual for website posting and required website legal postings. o ERC reviewed suggestion box comments and reviewed policies. o Scheduled and arranged trainings -DEI & Belonging o Created and conducted revised Workplace Safety Survey ▪ Completed TEAMSTERS negotiations for 2025-2027 Agreement ▪ Safety Committee- co-chair- reviewed injury and incident claims ▪ Benefits Administrator for: o Health, Dental, Life, Short Term Disability, Flex Spending, Workers’ Compensation , Deferred Compensation & NYS Retirement System o Greater Tompkins County Municipal Health Insurance Consortium ▪ Serve as the Director representing the Town and serves as Board Past Chair ▪ Member of sub committees-Joint Committee on Plan Structure & Design, Audit Committee, Finance Committee, Operations Committee and the Executive Committee ▪ Human Resources support to Greater Tompkins County Municipal Health Insurance Consortium- attended monthly staff meetings, updated staffing plan and wage scale. ▪ Human Resources support to Bolton Point Commissioners and staff –attend weekly management team meetings, updated and reviewed 5-year staffing plan. ▪ Commercial Insurance coordinator for Town and Bolton Point - Worked on insurance claims against the Town and Bolton Point, processed insurance certificate requests. ▪ Payroll management and law compliance – ran payroll collaboratively with Debby Kelley o 125 w-2’s issued, 1095 and 1094 C forms regarding health insurance coverage were completed and sent with w-2’s – Completed budget work for 2025 for Town, BP & GTC 2025 Priorities: • Install an electronic timekeeping system that integrates with payroll. • Succession planning for retirements through 2027, onboard new staff, fill new positions created for 2025 and vacant positions. Focus on reducing turnover, so less recruiting. • Work on electronic personnel filing system. • Work on editing Personnel and Safety Manuals. IT 2025 End of Year report Accomplishments Laserfiche Records Archive • Migrated files from the counties Laserfiche archive to the towns in house Laserfiche server. • Imported users and setup permissions on all the Laserfiche folders. • Worked with Clerks to create forms for marriage, handicap and dog licensing. • Created workflows for clerk forms and made available to public. • Added payments via PayPal to Laserfiche. • Set up multiple security certificates to secure our connections to Laserfiche. Backup and Recovery • Upgraded our NAS and added storage to accommodate for the inhouse record archives. • We have upgraded our backup Veeam licensing so we can configure immutable backups. • Increased internal bandwidth so we can back up all our servers overnight. CrowdStrike • Worked with NY state to configure Crowdstrike. Crowdstrike is provided by the state, and it monitors the town’s network and endpoint devices for malware attacks and system vulnerabilities. • Completed training on the CrowdStrike platform and setting up alerts for the IT department. Additional Projects & Impact Areas • Recovered the town’s Youtube account and changed our zoom settings for live meetings after a Zoom Hack. • Procured a new DVR for security cameras at town hall and Bolton point. • Upgraded Foxit licenses to the new Foxit version 14 for PDF creating/editing • Moved the Large scanner downstairs and setup a scanning station to archive old records. • Set up large displays in basement for code and planning review. • Received $50,000 grant to continue security upgrades and cloud backups. • Awarded 2 factor security tokens for Bolton point through DHSES 2025 Thoughts Over the past year, significant progress was made to modernize the Town’s records management, strengthen cybersecurity, and improve operational efficiency. The successful migration of records from the County’s Laserfiche archive to the Town’s in-house server, along with the implementation of user permissions, secure certificates, online forms, automated workflows, and PayPal payment integration, has streamlined Clerk operations, improved public access to services, and enhanced data security. Investments in backup and recovery—including upgraded NAS storage, immutable Veeam backups, and increased internal bandwidth— have substantially strengthened the Town’s disaster recovery capabilities and ensured reliable overnight server backups. Collaboration with New York State to deploy CrowdStrike has elevated network and endpoint protection, providing proactive monitoring against malware and vulnerabilities. Additional improvements — such as recovering the Town’s YouTube account after a Zoom incident, upgrading security camera systems, modernizing software tools, establishing a dedicated scanning station for record archiving, enhancing meeting and review spaces with large displays, and securing a $50,000 grant and state -issued two-factor security tokens—have collectively improved transparency, security, resilience, and service delivery for residents and staff. IT 2027 Goals ⚫ Cleanup the file server and security permission’s ⚫ Work with Fortinet to fine tune our forti-environment ⚫ Continue to work with departments to find use cases for Laserfiche. ⚫ Migrate our office 365 licensing from O365 to M365 Town Planning Department Annual Report 1 Town of Ithaca Planning Department 2026 Priorities & 2025 Year End Report The following provides an overview of the Planning Department’s accomplishments in 2025 and proposed 2026 priorities for implementation in the following Comprehensive Plan policy areas: • Land use and development • Housing and neighborhoods • Natural resources and environment • Energy and climate protection • Agriculture • Recreation • Historical Resources • Transportation • Municipal services and infrastructure • Community services • Economic development Planning Department Proposed Priorities for 2026 • Continue work towards adoption of a South Hill TND (traditional neighborhood development) regulating plan. • Complete acquisition of 135 acres to establish new Sage Preserve on South Hill, including finalizing grant management with the Park Foundation and Tompkins County, respectively, which helped fund the acquisition. • Begin Tompkins Green Energy Network (T-GEN) community engagement process in collaboration with City of Ithaca and NYS PSC-approved Community Choice Aggregation (CCA) administrator Local Power. • Review and revise Town Code zoning and land use regulations per Codes & Ordinances Committee 202 6 Work Plan per recommendations of the Comprehensive Plan; priority is completing revisions to the Subdivision Regulations (Town Code Chapter 234). • Submit application to NYS Transportation Alternatives Program (TAP) for NYS-96 Pedestrian Improvements. • Continue to collaborate with Engineering, Finance, and Public Works to identify and prioritize capital projects, project management, and anticipated grant funding to further Comprehensive Plan goals. • Continue work on the Site Design and Development Criteria Manual with Engineering and Public Works. • Manage the STREETS ’27 project in collaboration with the Forest Home Improvement Association. • Participate in development of the Housing Needs Assessment and Housing Strategy updates, led by Tompkins County Department of Planning & Sustainability and Tompkins County Industrial Development Agency. • Complete the Greenhouse Gas Inventory for Government Operations for the Town of Ithaca . • Manage grant administration and assist with construction (to be managed by Town Engineering Department) of a pedestrian trail and parking area for the 74-acre Babcock Ridge (portion of Culver Road Preserve) with funding awarded from a 2022 NYS Office of Parks, Recreation and Historic Preservation grant. • Begin feasibility study for the South Hill Rec Way Extension (Burns Rd. to Banks Rd.) with funding awarded from a 2022 Tompkins County Tourism grant. • If awarded, begin work on Pro-Housing Community Technical Assistance Grant project to create a model in ArcGIS Urban that considers fiscal impacts of development in three TND Future Land Use Character Areas. • Continue to solicit applications for the Town’s Purchase of Development Rights Program. • Stay updated on regulatory and permit updates relative to recent NYS Freshwater Wetlands Regulations revisions. • Stay updated on NYS initiatives to reform the State Environmental Quality Review Act (SEQRA), highlighted as a priority in the current Executive Budget, anticipated to impact housing and infrastructure projects. • Continue background research to support anticipated application to the new Community Reforestation (CoRe) Grant Program for removal of invasive species and restoration of forested natural areas in Town Preserves. • Participate in update to County’s Hazard Mitigation Plan, led by Tompkins County Department of Planning & Sustainability. • Continue to evaluate options for establishing a Town historic preservation program. • Continue to scan and organize historic physical Planning Department records electronically. Town Planning Department Annual Report 2 Accomplishment Highlights for 2025 LAND USE AND DEVELOPMENT • The Planning Department received 15 new development review applications in 2025 (e.g., Mirabito Re- Development, Ithaca College Residence Hall Renovations, Cornell Wildlife Rehabilitation Aviary , Cayuga Medical Center Emergency Generator Project, and Cornell Game Farm Road Field Hockey Field). This included seven subdivision requests (involving two or three new lots); one sketch plan review; one SEQR Lead Agency declaration (for a Type I Action); twelve site plan reviews; eight special permit approvals; and one recommendation to the Town Board. Actions associated with these applications and other Board responsibilities resulted in 30 Planning Board actions. • For comparison, board actions in recent years were as follows: 10 in 2024; 20 in 2023; 32 in 2022; and 35 in 2021. • Completed update of Flood Damage Prevention Local Law (Town Code Chapter 157) to coincide with new FEMA Flood Insurance Rate Maps (effective date 6/18/2025); hosted flood insurance informational session at Town Hall on 7/15/2025 in cooperation with the City of Ithaca. HOUSING AND NEIGHBORHOODS • Prepared revised draft amendments to Town Code Chapter 234: Subdivision Regulations • Issued Request for Qualifications for assistance with State Environmental Quality Review (SEQR) process relative to adoption of the South Hill TND (traditional neighborhood development) regulating plan. NATURAL RESOURCES AND ENVIRONMENT • Managed the grant (Tompkins County) and implementation for the ethnobotanic trail at Tutelo Park. • Coordinated the purchase agreement, survey mapping, subdivision approval, and Town Board authorizations for the potential acquisition of 135 acres on South Hill. • Coordinated the purchase agreement, NYS parkland alienation approval process, survey mapping, subdivision approval, and Town Board authorizations for the relocation of Saponi Park on Seven Mile Drive. • Update to the Town Park, Recreation, and Open Space Plan continued. • Deer management plan implementation continued. • Coordinated final design drawings and grant administration for the Babcock Ridge Trail project. AGRICULTURE • Completed one new agricultural easement (Pokorney) on Hayts Road on approximately 71 acres. • Continued to progress an agricultural easement (Holmes) on Hayts/Sheffield/Bundy Rads on 84 acres. • Completed annual agricultural conservation easements inspections / monitoring: Indian Creek Farm, Laughing Goat Fiber Farm and the Mallon property were all found in compliance. • Completed annual wetland conservation easement inspections / monitoring: Ithaca College’s Raponi and Rich Road wetland mitigation sites, and the Ridgecrest Rd./Little property wetland CE were all found in compliance. ENERGY AND CLIMATE PROTECTION • Participated in the NYSERDA Stretch to Zero program quarterly meetings with other municipalities. • Updated the Ithaca Energy Code Supplement (IECS) in cooperation with the City of Ithaca. • Continued Green New Deal implementation (details in supplemental presentation and report to Town Board). • Worked with an interdepartmental team to advance greenhouse gas reduction in Town facilities: provided project management and/or other support on energy assessments, planning for implementation, and funding application. Town Planning Department Annual Report 3 • Worked with an interdepartmental team on the Town Hall Weatherization project grant application to NYS Office of Parks, Recreation and Historic Preservation; support included extensive research, preparation of detailed budget, organizational, and project narratives, as well as project management. • Applied for three grant opportunities through NYSERDA, Urban Sustainability Directors Network (USDN), and the Preservation League of NYS to support the Town Hall Weatherization project. • Started developing an updated greenhouse gas inventory for government operations (all Town-owned buildings) in line with the Town’s Comprehensive Plan Energy and Climate Protection goals. • Joined ICLEI - Local Governments USA professional organization, which provides resources and tools to help local governments reach their climate and emissions targets. • Assisted Public Works with streetlight rebate applications. • Negotiated a new electric supply contract in partnership with Finance. • Supported Public Works in implementation of Green Fleet Policy. • Collaborated with Public Works and Finance to begin analyzing the Town’s Procurement and Green Procurement policies. • Leveraged Town efforts by working with student interns. HISTORICAL RESOURCES • Developed draft Town/City Landmarks Preservation Law; worked towards establishing a joint City/Town of Ithaca Landmarks Preservation Commission in cooperation with City Planning and Common Council. TRANSPORTATION • Continued progress towards construction of the East Shore Drive Bicycle and Pedestrian Safety Corridor Project – anticipated to be completed in 2027 — to improve safety for pedestrians and bicyclists on East Shore Drive (NYS-34) between Boynton Middle School and the Ithaca Youth Bureau. • Adopted Tompkins County Joint Safety Action Plan and Vision Zero Policy to complete the Safe Streets Tompkins (Safe Streets for All) planning process. COMMUNITY SERVICES • Continued maintenance of the Planning Department’s webpages for the Town’s website. • Continued maintenance of OpenGov; Town staff continues to work with OpenGov staff to improve electronic intake of development review application process and suggest new features. • The process of scanning and organizing files electronically continues to be a department priority for records management and associated Freedom of Information act (FOIL) requests. • Continued coordination with GIS staff to develop data layers for Town staff reference within OpenGov and ArcGIS Online; collaborated on new Esri license structure for 2026. • The Planning Department continues to provide staff support and coordination for the Planning Board, Conservation Board, Planning Committee, Codes and Ordinances Committee , and Agricultural Committee, as well as providing support across departments and assistance to residents and landowners in the community. • The Planning Department continues to provide staff support and cross-coverage for the front-end Codes Department and Town Clerks. MUNICIPAL SERVICES AND INFRASTRUCTURE • Submitted an application to Pro-Housing Community Technical Assistance Grant program (new in 2025), for funding to create accurate representations of large multi-phase development projects that are anticipated to be paced as long-term buildouts located in emerging growth areas close to major employers and activity hubs. ECONOMIC DEVELOPMENT • Completed recertification as a Pro-Housing Community and coordinated a successful grant application for $5M in Pro-Housing Supply Infrastructure funding for the SouthWorks Beacon Woods project. TOWN CLERK’S OFFICE Paulette Rosa Ashley Colbert & Monica Moll, Deputy Town Clerks The Town Clerk’s Office is the “face” of the Town, and we take that role very seriously; we are welcoming and helpful to everyone that enters or calls. TASK Completed Dog Licenses / Impounds 1084 / 10 Accessible Parking Permits 478 Marriage Licenses / Domestic Partnerships 115 / 6 One-Day Officiant Licenses 27 Marriage Transcripts / Long Forms 75 / 20 Apostilles 14 FOIL Requests (Substantial) 39 Notary Services Ashley (200), Monica (116) & Paulette (25) 341 Noise Permits 4 West Hill Community Garden Applications 10 ZBA and PB - Attend and produce minutes 17 TB - Prep, attend and finalize all documents 22 Newsletter / Web Postings 12 / 30 We assist all departments with various tasks associated with: Bid/RFP Advertising/Processing 12 Local Law Processing 19 Public Interest Order/Permissive Referendum Processing 8 Petition/Complaint Processing 5 Lawsuits 3 Contract Processing 32 County Filings – Easements/Misc 18 Abstracts – Tracking/Processing 7 Highlights for 2025 • Moved all Town Clerk permitting/licensing processes to Laserfiche. • Created Laserfiche Form templates for routine tasks that interface with other departments. • Assisted Codes, Engineering and Highway with Laserfiche processes, forms and records management. • Began framework discussions with Planning for Laserfiche processes, forms and records management. • Significant research supporting Town Board and other departments associated with major projects, incidents and lawsuits. Goals for 2026 • Continue with Laserfiche roll out of records management and processes with all departments. • Succession planning by filing/recording historical knowledge of the Town Clerk