HomeMy WebLinkAboutFire Stations Renovations 1987-88Chronology of Fire Station Ccnroittee Activities
Fire Station Committee formed on 3/2/87
First meeting held on 3/5/87 - Focus on timetable, sites
Meetings 3/12, 3/19, 3/26 and 4/28/87 - Focus on schedule, sites
Meeting 5/7/87 - Discussion and approve request for proposal
material to go to architects
5/6/87 - Town ZBA approved sites
6/9/87 - FSC agreed to interview three architects
6/11/87 - Project scope at 600k/station, 600 renovation confirmed
by City Engineer
6/15/87 - Egner Associates selected
9/16/87 - FSC approved building at 9,700 sq. ft.
10/22/87 - FSC - City Engineer suggest 300k in savings possible
11/19/87 - FSC - Egner presents 7,500 sq. ft. building
11/24/87 - FSC reviewed renovation
12/3/87 - FSC reviewed Town project scope proposed
12/11/87 - Architect authorized to proceed on design development
- renovations at 900k - unacceptable
1/12/88 - FS Committee agreed on 900k level/station
1/19/88 - FSC agreed on 900k level renovations
2/8/88 - City/Town agreed on budgets at 900k
2/9/88 - Gray letter to Salm - no apparent $ problem
3/12/88 - FSC update on Egner - no apparent $ problem
4/25/88 - Gray letter on maintenance
4/28/88 - Deputy Controller reports on financing
RESOLUTION
WHEREAS, the Joint Town/City Fire Station Design Ccnnittee has
successfully developed a program and project scope for the two new
fire stations and the renovation of existing Stations V, #9 and
Central acceptable to the Ccamittee, the Fire Ccamission, the Fire
Department staff and fire fighters, and
WHEREAS, the Fire Station Committee reccnmends approval of a
project cost for each station at $900,000/station and a renovation
project budget of $900,000, and
WHEREAS, the City of Ithaca has established a capital project for
these improvements and will arrange for financing at the
appropriate tiim when bids are received,
NOW THEREFORE BE IT RESOLVED, that the Tcwn Board hereby accepts
the project budgets as described above and authorize the Fire
Station Comdttee to ccuplete design work in the frost timely manner
possible to enable construction to begin during the early summer of
1988, subject to the receipt of acceptable bids within budget,
AND FUP. M RESOLVED, that the Town Supervisor is authorized to
make the balance of the Town share of the 5% down payment required
by the 1986 Tax Reform Act prior to adoption by the City of the
necessary bond resolution (approximately April 1988) in the
following amounts:
E
New Stations
1,800,000 x .05 x
already paid 1987
balance due
Renovations
900,000 x .05 x
already paid 1987
balance due
70
27
Total amount due $47,180 +
$63,000
$15,820
$47,180
_ $12,150
4,239
$ 7,911
$7,911 = $55,091
BE TT FURTHER RESOLVED, that authorization be give for such amount
to be borrowed from the Sewer Fund until 1989 Fire Protection tax -
revenues are available.
l/ ()°"j (ju0 u ,o; -7
CITY OF ITHACA
10B EAST GREEN STREET
ITHACA, NEW YORK 14850
OFFICE OF
CITY ENGINEER M E M O R A N D U M
To: Dominick Cafferillo, Deputy Comptroller
From: William J. Gray, P.E. Lw(J
Re: Fire Station Construction
Satellite Stations and Renovations
File: Govt. (Fire Station Construction -Satellite) .0
Cross File: (Fire Station Renovations) .0
Date: September 22, 1987
This memo is a follow-up to our discussion of September 18, 1987,
The following is my current budget breakdown for the initial work on the
fire station construction and renovation work.
Fire Stations Budget - Initial Dedign
New Stations: South & West Hill
Renovate Stations: Central, #9, #7
New
Renovate
Total
Architect
Schematic Design & Budget
15,000
14,000
#7 Measured Drawings
1,500
15,000
15,500
30,500
Survey
Site Topo - two sites
2,400
Property Survey for Agreement
900
Additional Topo & Utilities
1,000
4,300
4,300
Soils
Borings - two sites
2,500
2,500
2,500
Engineering
In -House Expense
400
100
Contingency
400
100
800
200
1,000
22,600
15,700-
38,300
TELEPHONE: 272-1713
CODE 607
"An Equal Opportunity Employer with an Affirmative Action Program"
Memo: Dominick Cafferillo
Deputy Comptroller -2- September 22, 1987
. I expect $38,000 to be expended by the end of November 1987. At that point,
we will be in the process of negotiating the follow on contract with the architect
for final design and construction services. If you need any additional information,
please contact me at your convenience.
ATTACHMENT #2
RE: REFURBISHMENT OF LADDER TRUCK #939
Total authorized: February 4, 1987 Common Council Meeting
$43,000.00 from Capital Reserve # 15
April 1, 1987 Common Council Meeting
$4,579.00 from Capital Reserve # 15
Total available for refurbishment $47,579.00
Expenditures:
Travel costs $ 19782.33
Seagrave Fire Apparatus 449071.00
Total $455,853.33
Unexpended to date $ 19725.67
OFFICE OF
CITY ENGINEER
Mr. Anton J. Egner
Egner Associates
310 W. State St.
Ithaca, NY 14850
Dear Mr. Egner:
CITY OF ITHACA
TOS EAST GREEN STREET
ITHACA, NEW YORK 14850
December 11, 1987
TELEPHONE: 272.1713
CODE 607
Re: Authorization for Design Development
Renovations to Existing Fire Stations
File: Gov. (Fire Station Renovations) .10
This letter is being written as a follow --up to Fire Station Committee
meetings of November 24, 1987 and December 3, 1987. You are authorized to
proceed with the design development phase for renovations to the existing
fire stations outlined in our agreement for architectural services dated
July 7, 1987. The renovations to these stations shall be as outlined in
Sections 2, 3 and 4 of the Schematic Design Report dated October 1, 1987.
Following the review of your Schematic Design Report, it is our intention
to proceed with the program renovations as summarized on pages 24, 27 and 35.
We would like the design for the additional work options, outlined for the
Central Fire Station and Fire Station No. 9, to proceed through the initial
design to the economic feasibility study. The City is pursuing technical
assistant grants through New York State Energy Research and Development
Agency (NYSERDA). If possible, it will be our intent to use the work developed
for submission under the Technical Assistance Grant and receive construction
grant funds for energy conservation improvements. Your Consulting Engineers
are probably already familiar with the NYSERDA program based on previous
experience. I believe that some improvements with a payback period of less
than 4 years were considered eligible for grant funds. As more information
on this program becomes available, it will be forwarded.
Once your feasibility study becomes available on the additional work
options you have outlined, it will be possible for the committee to complete
its review and finalize the scope of the additional work options to be
included. At this point, we would be able to complete the design development
phase and proceed into the construction documents phase.
Mr. Anton J. Egner -Z- December 11, 1987
While it was our intent to develop the fee for professional services for the
final three phases of the project, it appears that it will be necessary to further
segment this because of the variable scope relating to additional services. At
this time, I anticipate the basic services to consist of design development for
the programmed work. Additional services are needed to cover the development of
the economic analysis for the outlined options, assistance in review of those
options, and finally, designed development for the selected options. Once you
have had an opportunity to review this authorization and request for additional
services, please contact me so that we may develop the necessary addendum to the
agreement for professional services.
If you have any questions or comments, please do not hesitate, to contact me.
Very truly o s,
William J. Gray, r.E.
City Engineer
WJG:m
cc: Sean Killeen, Chairman
Noel Desch, Town of Ithaca, Representative
Edward. Olmstead, Fire Chief
fIII aMe) V,.AM1111V
TO: Ithaca Town Board
FROM: Noel Desch
RE: Fire Station Renovation Project
DATE: January 20, 1988
The Fire Station Planning Committee, at its meeting yesterday,
unanimously agreed to recommend that the Town Board and Common
Council approve a project budget of $900,000 for the renovation of
Stations #7, #9 and Central Fire Station following a report from
Architect Tony Egner and City Engineer Bill Gray (see attached).
Although we should formally vote on this on February 8 I would
like, if possible, your verbal approval by February 1. I have
preliminarily indicated to the City that even though the Town's
share is 27% of this capital project we want the financing to be
over 20 years since we are replacing boilers and similar quality
improvements. our annual debt service payment to the City would be
approximately $28,000, all of which will cane back if we do not
renew the contract in 1992. If financed over 10 years, our annual
cost will be about $45,000.
I will leave a copy of the full schematic design report with Jean
Swartwood so those who have not seen the full scope can do so.
ND/js
enc.
t
OFFICE OF CITY ENGINEER
CITY OF ITHACA, NEW YORK
108 East Green Street
ITHACA, NEW YORK 14850
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CENTRAL FIRE STATION - ESTIMATED MAGNITUDE OF COSTS
Estimated magnitude of costs for Central Fire Station are based
on 1987 square foot costs and assume separate trade construction
contracts. The costs are presented by major trades of work with
contingency included. Recommended additional mechanical work
estimates are shown provided separately for review and
consideration.
Proarammed Scone
General eQutiomcti.on
HVAC
Plumbing
Fire Protection
Electric
Total
Additional Work Options
Exterior Wall Insulation and Finishes $ 9,800
Radiant Heat - Apparatus Room 5_0, 000
Replace Emergency Generator - 65k-w 30,000
Boiler Replacement 20,000
Replace Chiller/Condenser 25,000
New Unit Ventilators - First Floor E5j 17,200
Asbestos Removal 3.0.500
Total Additional Work, Options $122r 500
a
,�Jabaa 9
105t000
17
57PQGo
45 660
$393,900
49, 5)bb
upY
76
' ( r
' ^
77
_.__2-__._,.4
21, &;t 1 ll %' � 9te=� �
FIRE STATION NO. 7 - ESTIMATED MAGNITUDE OF CONSTRUCTION COSTS,
The following summary of the estimated magnitude of construction
costs reflect construction work associated with the stair
replacement and sprinkler systems only and include contingency.
General. Construction
Fire Protection
Allow for NechanicaljElectrical
Alterations
Total
$20,000
23,000
6 500
$49,500
27
FIRE STATION NO. 9 - ESTIMATED MAGNITUDE OF COSTS SUMMARY
The magnitude of cost estimate is based on separate trade
contracts. The first breakdown reflects work included. in the
original program scope of work. Estimated costs for additional
work options are included for review and consideration.
Proarammed Scone
General Construction
HVAC
Plumbing
Fire Protection
Electric
Total
Additional Work Outiors
Insulate Exterior Walls
Basement, First, Second Floors
Not including Apparatus. Room
Replace Windows/Skylights
Not including Apparatus Room
Replace Boiler
Replace Air Handling Unit & Condenser_
New Radiant Heat in Apparatus Room
Total Additional Work Optio,-us
$ 90,000
3?,000
'7, 200
2. . 000
$184,200 (/
$ 9,500"1 �; YrokrTZn� �
22,500
20,000
9,50E
3-0,000
$75 , 500 1
35
CITY OF ITHACA
10B EAST GREEN STREET
ITHACA, NEW YORK 14950
OFFICE OF
MAYOR
April 1, 1988
James A. Mason, Chairman
Board of Representatives
R.D. #1, Box 453
Trumansburg, New York 14886
Dear Mr. M:�
TELEPHONE: 272-1713
CODE 607
The City
and Town of Ithaca are
currently embarked on major improvements to
the
fire
fighting
and emergency medical
capabilities within Tompkins County. Two
new
fire
stations will be built, one on West
Hill near the hospital and the other on South
Hill
next
to Ithaca
College, for a combined
estimated construction cost of 1.8 million dollars.
In
addition,
complete renovations will
be made to the remaining fire stations within
the
City
at an estimated
cost of 900,000 dollars.
This total of 2.7 million dollars (estimated) is well over original "ball park" estimates and
all attempts have been made to reduce costs without sacrificing needed services. Many
cuts have had to be made to get the figure "down" to 2.7 million dollars and Ithaca
College and Cornell have aided our community greatly by agreeing to donate the lands
necessary for the new fire stations.
Included in the 2.7 million dollars is a significant expenditure for the much needed
renovation and upgrading of the Tompkins County Fire and Emergency Medical Dispatch
Room located in Central Fire Station. As you are aware, this function serves the entire
county and the space is provided free of charge by the City of Ithaca. Not included in
the 2.7 million dollars is an estimated 20-25 thousand dollars for moving and reinstallation
of county owned computer, alarm, communication and dispatching equipment.
In order to provide the best possible service to area residents we are respectfully
requesting Tompkins County to provide the needed funds for the moving and
reinstallation of the Tompkins County Fire and Emergency Medical Dispatch Room
equipment in the space we are renovating at Central Fire Station.
It is our hope that you will join with the City of Ithaca, Town of Ithaca, Cornell
University and Ithaca College in this project. Please do not hesitate to ask for additional
information.
Sincerel
John C. Gutenberger Noel Desch
City of lthacaq=NTown of Ithaca
'„ a s* 9 o Celebrating .,aa s 1888 - 1988
"An Equal Oo, orwmi9 Employer ann an AlonnatHo ACaon % rn
0
TO: Ithaca Town Board
FROM: Noel Desch ;�
RE: Fire Service Needs
DATE: May 2, 1988
At its meeting last Thursday, the Common Council B&A Committee
recommended approval of the Fire Station Committee proposal to move
forward with the bidding of two new fire stations at a capital
project cost of $2,300,000 and the renovations of Stations 7, 9 and
Central at the capital project cost of $1,000,000. This proposal
represents another $600,000 increase above the $900,000 increase
authorized last Fall and it probably won't be the last increase
since there are still the unknowns of bidding, the cost of traffic
lights, sanitary sewer serving West Hill which at least in part
will probably drive the cost up again.
The Fire Station Committee reversed its field again at the meeting
last Tuesday. Last Fall it had the option of building with
quality, but smaller, or building with lower quality but more
space. After having wasted 6 months and 30-40 thousand in
architects fees it cam to the conclusion with great surprise (?)
that it was a poor investment to build a lower quality building and
further you couldn't retire the debt over more than 15 years for
this residential construction type building. It is interesting
that that question was not pursued last Fall.
I believe we have a responsibility to live within our current and
definable future needs and not just go along with the peripheral
view the City has taken on the matter. Don't forget we are paying
for 70% of the new station cost and these are supposed to be
satellite stations.
I have prepared for your comparison, some statistics and a cost
analysis of what I proposed to the Committee last Fall. A fire
resistive building within a $900,000 budget to be paid for over 20
years. Also attached are the implications on the tax rate of each
scenario including the equipment replacement and manpower proposal
and a table prepared by the Chief on bunking space needs, sometime
ago.
ND/js
encs.
Conclusions
(A) My recormendation remains as it was last Fall and this is to
stick within the construction of two Class B Fire Stations at
$900,000 per station. This is justified in the following basis:
(1) The current design goes beyond established program
requirements by building 2 - four bay stations instead of
2 - two bay stations.
(2) Building bunker space for bunkers over 3 times the
current use of such space.
(3) The upward pressures on the Town budget dictate that we
hold the line and live within our needs even when the
amount to be saved is in the .10 - .20/1000 per assessed
value range.
Before permitting the project to go out to bid we need to know what
we are getting for our $900,000 (or whatever). .
For example, these questions are among many that need to be
answered:
(1) What will the traffic lightscost and who pays?
(2) Does the City agree to the Cornell proposal to pay for
the West Hill sewer? If so, we should see it in writing.
(3) Why do we need to spend 5% of the project cost on
administrative services?
B. As you can see by the trends, we need to look ahead to the
period beyond the current contract. Service by the City is rapidly
becaming unaffordable. As a start, to give us saw of the
flexibility we need I propose that we adopt a sprinkler ordinance
requiring all new attached housing, commercial, institutional and
business structures to be fully equipped with an automatic
sprinkler system. This will drastically reduce the fire risk as
our camnunity grows. Secondly, we need to develop an incentive
program to encourage the installation of sprinkler systems in
single family dwellings, both new and old, so that our future
generations are protected to the maximum degree possible.
With the number of multiple dwellings on the horizon we need to act
swiftly.
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