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HomeMy WebLinkAboutSupervisor Desch RE Accounting/ MEMORANDUM TO: Town Staff FROM: Noel Desch RE: Use of ANTI-RECESSION Money DATE: May 15, 1978 Attached are some items that come to mind as worthwhile IT candidates for use of the +20 of Anti-Recession money that we have available. On the matter of the roof repair and exterior painting, I would like Larry to put together one package and we would then get bids with separate prices for the painting work and roof work. Obviously, the work would not be completed by July 1/78, the deadline for spending 15 so the painting would come out of the balance. >• 5/15/78 ANTI-RECESSION ALLOCATION (By June 15/78) $10,000 - Purchase 2,500 yds. gravel - stockpile for summer use* $ 5,000 - Purchase 1,000 yds. top soil - stockpile for summer use** $ 1,000 - Purchase Paint for Town Highway Facility $ 150 - Exterior Notice Board $ 4,000 - Paint Exterior of Town Hall Balance - New Account Clerk (to start June 5/78) » For example, road base off Ellis Hollow Road (Town Share), Highway Program, Sewer Construction. For use in site work at Town Highway Facility. We must get grass growing this summer and Fall to avoid justifiable criticism. PROPOSED USE OF FEDERAL ANTI-RECESSION FUNDS Equipment for Highway Department Anti-Recession Funds n Lawn Mower 5 150.00 Floor Jack 500.00 Steam Cleaner 950.00 Electric Drills 150.00 Winchoists 400,00 Vibratory Compactor 900.00 $ 3,175.00 Roads for Surface Treatment {Preventive Maintenance) Anti-Recession Funds ^ Burns Road 1-29 = $5,160.00 Sandbank Road 1.97 = 7,880.00 Jersey Hill Road .28 = 1,120.00 $ 14,160.00 $22,371.32 Available 7,250.00 New Account Clerk 15,121.32 3,175.00 Highway Equipment 11,946.32 7,880.00 Sandbank Road 4,066.32 1,120.00 Jersey Hill Road $ 2,946.32 Available for section of Burns Road 1 TOWN OF ITHACA 126 EAST SENECA STREET ^ ^ ITHACA, NEW YORK 14850 November 27, 1978 As Chief Fiscal Officer of the Town of Ithaca, I, Noel Desch, certify that substantial time, work, and money has been expended on the following projects prior to November 1, 1978. 1. Revision of Town of Ithaca Zoning Ordinance A complete draft for updating the present zoning ordinance, adopted in 1968, was finished in late 1976. A current revision, based upon this draft, was resumed in January 1978 by the Town Codes and Ordinances Committee. A substantial portion of the new ordinance has been updated and approved by the Committee prior to November 1, 1978 rendering the revision exempt from SEQR regulations. 2. Town of Ithaca Comprehensive Park and Open Space Plan The Town approved and adopted this plan in January 1976, established a $130,000 capital reserve fund for planning, design and construction, and appointed a Town Board Park Sub-committee to stage implementa tion. A grant application to HCRS for park land acquisition was submitted in May 1978 and fulfilled the environmental review requirements. A CETA grant for implementation of the Town-wide neighborhood parks and bike trails was submitted to Tompkins County in October 1978. Implementation of the Park and Open Space Plan, approved and adopted prior to November 1, 1978, shall be considered to be grandfathered under SEQR. 3. Eastern Heights Drainage Improvements Extensive work has already been accomplished in this section of the Town to improve drainage. This includes the installing of diversion ditches, storm sewers, rip- rapping and stream protection measures. Further work on this project shall be considered to be exempt from SEQR. Noei Desch, Town Supervis^ APR . 5 REC'D FORM RS<6 1982 GENERAL REVENUE SHARING SURVEY i note: REFER TO ENCLOSED EXPLANATION OF THE DATA LISTED BELOW, RETURN to: BUREAU OF THE CENSUS ATTN: governments DIVISION WASHINGTON, D.C. 20233 33 3 055 006 6 ITHACA TOWN TOWN SUPERVISOR 126 E SENECA ST ITHACA NY 1^850 16022 PART I - TAX REVENUES PART II > INTERGOVERNMENTAL REVENUE 1. ) PROPERTY TAXES (05) «622832 FROM STATE FROM OTHER LOCAL FROM FEDERAL GOVERNMENTS GOVERNMENT 2.) LOCAL SALES TAXES 1.)GENERAL SUPPORT A.)GENERAL SALES TAX (06)136378 A. ) PROPERTY TAX (17) $0 B. )GASOLINE TAX (07)0 RELIEF C. )LIQUOR TAX (08)0 B.) OTHER GENERAL (20)247651 (21) $0 (22)$ 0 D. )CIGARETTE AND TOBACCO (09)0 SUPPORT E. )PUBLIC UTILITIES TAX (ID)0 2.)STREETS AND (23)40306 (24)5860 (25)0 F. )OTHER (11)0 HIGHWAYS 3.)EDUCATION (26)0 (27)0 (28)0 3.) LICENSES, PERMITS, AND OTHER TAXES A.)LOCAL INCOME, PAYROLL (12)0 4,)PUBLIC WELFARE (29)0 (30)0 (31)0 OR EARNINGS TAX B.)LOCAL MOTOR VEHICLE (13)0 5.)HEALTH OR (32)0 (33)0 (34)0 C.)FEES RETAINED (14)0 HOSPITALS D.)OTHER (15)46687 6.)FEDERAL GENERAL (18)90674 REVENUE SHARING 9.) TAXES FOR EDUCATION (16)0 7. )HOUSING AND (35)0 (36)0 (37)0 URBAN RENEWAL TOTAL TAXES 805897 8.)ALL OTHER (38)114763 (39)137545 (40)6240 ADJUSTED TAXES 805897 TOTAL INTERGOVERNMENTAL (EXCLUDING REVENUE SHARING) 552365 CERTIFICATION - THIS IS TO CERTIFY THAT THE DATA CONTAINED IN THIS REPORT ARE ACCURATE TO THE BEST OF MY KNOWLEDGE AND BELIEF. SIGNATURE OF OFFICIAL TTTLF DATE AREA CODE TELEPHONE EXTENSION ' . 'r-V May 6, 1983 Notes to Form RS-8 1982 General Revenue Sharing Survey There are some corrections on Part II - Intergovernmental Revenues. 1. Line 8 number 39 - $137,545.00. Account F2378, the figure of $4,008.24 used consists of $555.94 of Customer Water ' Bills and only $3,452.30 Services to Other Governments, amounts of $21,662.00 and $109,644.00 taken from the Joint Activities Annual Report are not Town of Ithaca ^ revenues. They are revenues for the Southern Cayuga Lake Intermunicipal Water Coramission.,^^,..^ 2. Line 8 number 40 - $6,240.00. This In not a^ederal (Lr-«_ Lieu of Taxes", it is local. There are also local "In Lieu ^ of Taxes" in General Fund of $1,000.00 and Fire Protection 0" * of $3,924.82 that were not shown on the RS-8. All these, ^ "In Lieu of Taxes" figures (totaling $11,064vfr2> should be included with the Property '^axes. Noel Desch Supervisor Town of Ithaca Kb-0 L Koo-e.-j) STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER ALBANY, NEW YORK 12236 EDWARD V. REGAN STATE COMPTROLLER March 1983 To the Chief Executive Officer: Enclosed is a copy of the U.S. Census Bureau Form RS-8, containing data which will determine your government's "Adjusted Taxes" and "Inter governmental Revenue" data elements for Entitlement Period 15, October 1, 1983 - September 30, 1984, of the Federal Revenue Sharing program (pending renewal of the progranO. The extra copy of the Form RS-8 is for your files; please retain it for future reference. In order to spare local governments unnecessary effort and expense, and to ensure the uniform and proper entry of the data according to Federal regulations, we have extracted the data from annual financial reports filed in this Bureau for local fiscal years ended between July 1, 1981 and June 30, 1982. This method helps guarantee the comparability of the data, and thereby assuring a more equitable allocation of revenue sharing funds amount individual units. The role of the State in the Federal Revenue Sharing program is strictly limited. The funds flow directly from the Federal Government to each municipal unit. We must emphasize that you are responsible for the accuracy of the data. We suggest that you scrutinize this form, recognizing that the "Adjusted Taxes" portion is most important. If you have no objections to the entries, please certify and mail the form promptly to: U. S. Bureau of the Census Att: Governments Division Washington, D.C. 20233 If you have any questions concerning this form, please feel free to contact this office at (518) 474-6855. Very truly yours, JOSEPH D. HILTON Director of Municipal Research and Statistics JDHrbc Enc. NEW YORK TOWNS - 3/83 RS-8 I (33-3)5 REC'O •V A3 GENERAL REVENUE SHARING SURVEY (FORM RS-8) NEW YORK TOWNS TAX REVENUES - (Part 1) Property Taxes - Includes real property taxes, interest and penalties on real property taxes, ad valorem special assessments, and tax collector fees for the funds and districts listed below; Excludes: Taxes, charges and special assessments on property measured by any standard other than value, such as area, front footage, and benefit from public improvements. General Fund - townwide General Fund - town outside village Highway Fund - repairs and improvements Highway Fund - bridges Highway Fund - machinery Highway Fund - snow and miscellaneous Highway Fund - highway improvement program Water Fund Sewer Fund Public Library Fund Enterprise Fund Joint Activity Fund Excludes: Fire district taxes. Capital Fund Debt Service Fund Lighting district Water district Fire protection district Sewer district Drainage district Refuse and garbage district Park district Public Parking district Other district funds (except as noted below) Hote: Currently "Property Taxes" does not include other payments in lieu of taxes. However, other payments in lieu of taxes may in some instances be added by the local official to the amounts already shown. Further information on what may be included can be obtained by contacting the State Comptroller's Office. It should be noted that other payments in lieu of taxes from the Federal Government, State Government and publicly owned properties such as those of industrial development agencies and urban renewal agencies should not be included as a tax revenue. 2. Local Sales Taxes General Sales Tax - Includes: Town's share of the proceeds of a county imposed sales tax. Only the amount of these proceeds received in cash is reported here. b., c., d. - Not applicable. e. Public Utilities Sales Tax. Franchises reported here. f. Not applicable. NEWgYOR^^^O^S - 3/83 - 2 - 3. Licenses, Permits and Other Taxes a., b., c. - Not applicable. d. Other - Includes: Mortgage tax, safety inspection fees, licenses and permits. INTERGOVERNMENTAL REVENUES - (Part II) FROM STATE 1. General Support FropertY Tax Relief - Includes: Loss of railroad tax revenue and tax abatements. b. Other General Support - Includes: Per capita aid (State revenue sharing), other unrestricted State aid, loss of public utility valuation, and State-owned property: in lieu payments. 2* Streets and Highways - Includes all State aid for highways, including mileage and valuation aid, town highway improvement aid, and safer roads aid. 3. Education - Not applicable. Public Welfare - Amount of social services aid (exceptions are noted at Item 8, "All Other - State Aid"). 5* Health or Hospitals - Includes: Narcotics control, narcotics guidance council, local health services, and mental health aid. 6. Not applicable. 2* Housing and Urban Renewal - Includes aid received for or by a town housing authority or urban renewal agency from the State government (including Federal funds channelled through the State). 8. All Other - Includes: Youth recreation, recreation for the elderly, water supply studies, sewer studies, sewage treatment plant - construction, sewage treatment plant - operation and maintenance, navigation law enforcement, transportation aid, civil defense, emergency employment program, crime control, disaster assistance, and libraries, etc. TOW YORK TOWNS - 3/83 R$-8 I (33-3) iSfiEC'D raOM OTHER LOCAL GOVERNMENTS 1. General Support - Not applicable. Streets and Highways - Includes reimbursements for highway services performed for other local governments. 3., 4., 5., 6. - Not applicable. 7. Housing and Urban Renewal — Includes aid received for or by a town housing authority or urban renewal agency from other local governments. 8. All Other - Includes all other aids and reimbursements for services from other local governments not functionalized above. FROM FEDERAL GOVERNMENT (Directly) 1. Not applicable. 2" Streets and Highways - Aid received directly from the Federal government for streets and highways. 3., 4. - Not applicable. 5* Health or Hospitals - Aid received directly from the Federal government for health or hospitals. —Snd Local Fiscal Assistance Act of 1972 (Federal General Revenue Sharing Program). 7* Housing and Urban Renewal - Includes aid received for or by a town housing authority or urban renewal agency directly from the Federal Government. 8. All Other - Includes amounts of direct Federal aid not functionalized above. FORH RS-8 1983 GENERAL REVENUE SHARING SURVEY note: refer TO ENCLOSED EXPLANATION OF THE DATA LISTED BELOW, RETURN TO: BUREAU OF THE CENSUS ATTN: governments DIVISION WASHINGTON, O.C. 20233 33 3 055 008 6 ITHACA TOWN TOWN SUPERVISOR 126 E SENECA ST ITHACA NY 19850 16022 PART I - TAX REVENUES PART II - INTERGOVERNMENTAL REVENUE 1.) PROPERTY TAXES (05) 6 750649 FROM STATE FROM OTHER LOCAL FROM FEDERAL GOVERNMENTS GOVERNMENT 2.) LOCAL SALES TAXES 1.)GENERAL SUPPORT A.)GENERAL SALES TAX (06)91769 A.. ) PROPERTY TAX (17) 0 0 B.)GASOLINE TAX (07)0 RELIEF C.)LIQUOR TAX (08)0 B.. ) OTHER GENERAL (20)247719 (21)• 0 (22) 9 0 D.)CIGARETTE AND TOBACCO (09)0 SUPPORT E. }PUBLIC UTILITIES TAX (10)0 2.)STREETS AND (23)18111 (24)6581 (25)0 F.)OTHER (11)0 HIGHWAYS 3.)EDUCATION (26)0 (27)0 (28)0 3.) LICENSES. PERMITS, AND OTHER TAXES A. )LOCAL INCOME, PAYROLL (12)0 4.)PUBLIC WELFARE (29)0 (30)0 (31)0 OR EARNINGS TAX B. )LOCAL MOTOR VEHICLE (13)0 5.)HEALTH OR (32)0 (33)0 (34)0 C. )FEES RETAINED (19)0 HOSPITALS D.)OTHER (15)55514 6.)FEDERAL GENERAL (18)84049 REVENUE SHARING 6.) TAXES FOR EDUCATION (16)0 7.)HOUSING AND (35)0 (36)0 (37)0 URBAN RENEWAL TOTAL TAXES 897927 8. )ALL OTHER (38)15425 (39)33140 (40)6930 ADJUSTED TAXES 897927 TOTAL INTERGOVERNMENTAL (EXCLUDING REVENUE SHARING) 327906 CERTIFICATION - THIS IS TO CERTIFY THAT THE DATA CONTAINED IN THIS REPORT ARE ACCURATE TO THE BEST OF MY KNOWLEDGE AND BELIEF. SIGNATURE OF OFFICIAL — TITLE DATE AREA CODE TELEPHONE EXTENSION '{-.I'M. May OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON. D.C. 20226 ^ 0 REC'I] DIRECTOR omce OF REVEMiE SHARING 2401 E STREET. N.W. COLUM«A PLAZA ITHACA TOWN TOWN SUPERVISOR TOMPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y 14850 DEAR CHIEF EXECUTIVE OFFICERj * ON APRIL 2, 1983, WE SENT A LETTER NOTIFYING YOU OF A CHANGE IN YOUR GOVERNMENT'S FUTURE REVENUE SHARING PAYMENTS AND OF OUR PLANS TO SEND A STATUS OF ACCOUNT LETTER IN JUNE 1983. IN ORDER TO AID YOUR FINANCIAL PLANNING, WE ARE SENDING YOU THE STATUS OF YOUR REVENUE SHARING ACCOUNT NOW INSTEAD OF WAITING UNTIL JUNE. EXISTING REVENUE SHARING LEGISLATION {31 U.S.C. 6701 ET SEQ.) WILL EXPIRE ON SEPTEMBER 30, 1983, AT THE END OF ENTITLEMENT PERIOD 14. SINCE NO FURTHER PERIODS ARE NOW AUTHORIZED, FUTURE ALLOCATIONS ARE NOT AVAILABLE. YOUR EP 14 INITIAL AND FINAL ALLOCATIONS WERE CALCULATED USING THE DATA LISTED BELOW BASED ON THE 1980 CENSUS. 1980 POPULATION: 1979 PER CAPITA INCOME: FY 1981 ADJUSTED TAXES: FY 1981 INTERGOVT TRANS: INITIAL 16,022 $7,678 $603,792 $439,950 FINAL , 16,022^ $7,678^:.- $603,792 $439,950 FINAL AMOUNTS HAVE BEEN COMPUTED FOR EP 14 USING FINAL DATA. YOUR GOVERNMENT'S FINAL PERIOD 14 ENTITLEMENT IS $153 LESS THAN THE AMOUNT ESTIMATED FOR THE EP. TO AVOID CREATING AN OVERPAYMENT, WE HAVE REDUCED YOUR ACCOUNT BY $153 AND REDISTRIBUTED THE REMAINING BALANCE EQUALLY OVER THE FINAL 3 QUARTERS OF PERIOD 14. IF YOU HAVE QUESTIONS OR NEED ADDITIONAL INFORMATION, BE SURE TO REFERENCE YOUR ORS ACCOUNT NUMBER, 33 3 055 006, AND YOUR STATUS CODE, 052. DIRECT YOUR INQUIRIES TO ORS, INTERGOVERNMENTAL RELATIONS DIVISION, 2401 E STREET NW, WASHINGTON D.C. 20226 OR CALL 202-634-5200. MICHAEL F. HILL t DIRECTOR OFFICE OF REVENUE SHARING UOI ESTREET. N.W. CO).UMBIA PLAZA OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON, D.C. 20226 April 2, 1983 Dear Chief Executive: On April 7, 1983, we will make the second quarterly Revenue Sharing pay ment to qualified governments for Entitlanent Period 14 (October 1, 1982 - September 30, 1983). The airount of your April 7 Revenue Sharing payment is different fron the amount of your January 7 payment. The reason for the difference is that the^ January payment was based on the initial allocation for EP-14, while the April payment is based on the final allocation. Normally, adjustments for differences between the initial and final allo cations are made during the next entitlement period. However, as I ^ sure you know, the current authorization for Revenue Sharing payments expires at the end of FY 1983. Since we do not know at this time whether further entitle ment periods will be authorized, it is necessary that all payment adjustments be made during the current entitlement period. This procedure was used in 1976 and 1980, when the authorization for the Program was scheduled to expire and an extension of the Program had not yet been authorized by the Congress. This year, the Bureau of the Census was able to provide the adjusted data in time for us to use them in calculating the final allocation earlier than usual. Thus, we are able to make the T^ril, July, and October payments for EP-14 based on a final allocation. In the absence of further changes in the data, the amount of your July and October payments will be the same as your April payment. You will receive a status-of-account letter in June that will include information regarding the final entitlement amount for your government. Seme governments are not being paid because their final allocations for EP^14 are less than the $200 minimum required by the Revenue Sharing Act or be cause they have voluntarily waived their entitlement payments. Other govern ments are not being paid because they have failed to meet the reporting require ments of the Act or because funds are being withheld for ccnpliance reasons. If your government does not receive a payment and you do not understand why, or if you need any other assistance, please call the Intergovernmental Relaticms Division at (202) 634-5200 or write to: Department of the Treasury Office of Revenue Sharing Intergovernmental Relations Division 2401 E Street, N.W. Washington, D.C. 20226 Sincerely, -rC. " Michael F. Hill ^ ¥ TOWN OF ITHACA 126 EAST SENECA HRECT ITHACA, NEW YORK 14850 July 29, 1983 Data and Demography Office of Revenue Sharing 2401 E. Street, N.W, Washington, D.C. 20226 RE: Data Factors for FRS Entitlement Period 15 Town of Ithaca Acct No: 33 3 055 006 Following is an explanation for the proposed corrections shown on the enclosed data card: 1) Adjusted Taxes 805,897 Data of Record + 11,165 In Lieu of Taxes - includes 6,240 incorrectly included in Intergovernmental Transfers but is local In Lieu of Taxes and 4,925 which was not included at all but is also local In Lieu of Taxes. 817,062 CORRECTED ADJUSTED TAXES 2) Intergovernmental Transfers 552,365 Data of Record ( 556) Not Intergovernmental Transfers - water application fees ( 131,306) These are revenues for the Southern Cayuga Lake Intermunicipal Water Commission and do not flow through the Town of Ithaca books. They are expenses of the other municipalities that comprise the Commission, ( 6,240) In Lieu of Taxes that should be included in Adjusted Taxes. 414,263 CORRECTED ADJUSTED TAXES The above corrections have been noted on Form RS-8 1982 General Revenue Sharing Survey, and returned to the Bureau of the Census. Noel Desch Supervisor, Town of Ithaca , V. Tru. onS Form 3233 11/75) DEPARTMEMT OF THE TREASURY OFFtCE OF REVENUE SHARING ATCT 2401 E STREET. N W . WASHINGTON. 0 C. 20226 NO 33 3 D5^ D06 PRINTED BELOW ARE THE DATA TO BE USED TO COMPUTE THE INITIAL f.( fiCRAL REVENUE SHARING ALLOCATION ^ -FOR YOUR GOVERNMENT FOR THE ENTITLEMlNT PERIOD tl0/l/?3 - 9/33/3f) 1P5Q POPULATION 1979 PER CAPITA INCOME ry 19B2 AOJUSTEO TAXES FY X982 INTERGOVEfiNMENTAL TRANSFERS IS,022 7,673'805,597 552,365 \ v^yS" I Oau of ' Record Proposed I Correction ¨ CONriN'"iNT JPCN LESISLATlVc ACTION TO EXTEND 5RS PR03RAM. f fO'i .i j;ce wiin me data, please do r^oi reiurri mis frjrm No turmer action is nocessary. ITHACA TOWN TOWM SUPERVISOR TOHPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y llr353 H yc I disagree witn the data, considering me definitions and appfopfiate dates, enter me prcposcii cnneciions arxj ret jrn itiis form signed and oaled. wiih supporting evidence, be'ore AUGUST If, 19a3» bitiie«e mat me data i haveenieied nereon are true and correct Futl)ustii<cationisattacned Sgi'.aijra C C C ( ( c rwf WOT rr'.x. /789 OFFICE OF THE SECRETARY OF THE TREASURY Office op Revenue sharing 2401 E Street. N.W. Columbia Plaza Highrise Washington. D.C. 20226 AUG 8 RECV AU6 04 1983 ITHACA TOWN TOWN SUPERVISOR TO^'iPKINS COUNTY 126,EAST SENECA STREET ITHACA N Y 14850 33 3 055 006 DEAR REVENUE SHARING RECIPIENT: THIS LETTER IS IN RESPONSE TO.YOUR RECENT INQUIRY IK WHICH YOU PROPOSED CORRECTIONS TO ONE OR MORE OF YOUR GOVERNMENT'S REVENUE SHARING DATA ELEMENTS FOR ENTITLEMENT PERIOD 15 COCTOBER 1? 1983 - SEPTEMBER 30* 1984>, THE OFFICE OF REVENUE SHARING WILL BE CONSULTING WITH THE BUREAU OF THE CENSUS TO SURST APJTI ATE OR CORRECT THE FOLLOWING DATA ELEMENT(S) WHICH YOU QUESTIONED: FY 1982 ADJUSTED TAXES FY 1982 INTERGOVERNMENTAL TRANSFERS AS SOON AS YOUR QUESTIONS HAVE BEEN RESOLVED, UE WILL ADVISE YOU OF THE RESULTS OF THIS REVIEW. THE OFFICE OF REVENUE SHARING IS CONDUCTING THIS DATA IMPROVE MENT PROGRAM AS FART OF OUR CONTINGENCY PLANNING TO ENSURE THAT THE MOST CURRENT AND ACCURATE DATA ARE ON HAND FOR ALL RECIPIENT GOVERN MENTS SHOULD THE REVENUE SHARING PROGRAM BE REAUTHORIZED BY THE CONGRESS USING THE CURRENT DATA SERIES. AT PRESENT, THE PROGRAM IS SCHEDULED TO EXPIRE ON SEPTEMBER 30, 1983, AT THE CLOSE OF ENTITLEMENT PERTOD 14." YOU WILL 6^NOTIFI ED"'OT~m~STXTU"S~OF~FUTtrR"r REVENUE SHARING ENTITLEMENTS AS SOON AS POSSIBLE AFTER CONGRESSIONAL ACTION ON THE PROGRAM REAUTHORIZATION HAS BEEN COMPLETED. PLEASE BE ASSURED THAT YOUR INQUIRY WILL RECEIVE OUR BEST AND EARLIEST CONSIDERATION. SINCERELY YOURS, MATTHEW BUTLER, MANAGER DATA & DEMOGRAPHY DIVISION HRDIOG/HRD 8300728 U.S. DtKART.-iLN'T OF THE TREASURE -KFIC." C:r REVE.NUE SHARING ^>=^CUTIV?: OFFICES,, CO HFiirFY ^SSU , i!' "• OF RFVFFJU:-. SHARIWr- THAT TH? '-.O V£ fUvH RFUrPr?'%JPr?A®'^:! THF RFGUIKKHTFIS OF TH FfirLA'--~67Q1-F7SA, AS CI TFI. THF,^nPv n "•-'^-'"■='•1 or ASSURAfJCFS. I HAKF THIS A-^SURANCr T^..p^ySl IP TO .Receive rlvfwu? shariat?pRQvys;LrS"L"!s!c:"i';u'""". ITHACA TOU'N U)l;r>l SUpj'RvMEOR TGNPKIPJS CCU-NTY 12o EAST SLwi.CA STREET jthaca n y :i '! f :'} i STSNATURr.CHILP- rXTClJTJvr CF V;e the ENT OEc 8 ; FTCER Ti'S PHON L • NUM & r.P. ; 2 02-6 ?'f-GP li i' r:S ACCOUNT NUNHEk: 35 3 05b\^H'. DATE 2307 0 : T-JY'.VSvr'krf-^ •' J •'! •.<' )••• -(IVig.BjiJ OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON, D.C. 20226 OiRCCTOR OPnCCOF REVENUE SHAMING 2401 e STREET, N.W. COLUMBIA PUAZA fife. Deceniber 1, 1983 Dear Chief Executive: " " ffffV} V President Reagan has signed legislation which reauthorizes the Revenue Sharing Program for an additional three years. The 1983 Airendnents include several procedural changes to the Act. Your government will be advised of these changes as soon as the information is printed. . As you know, you must assure the Secretary of the Treasury that your government will coiply with the requirements of the Revenue Sharing Act, as amended, in order to receive Revenue Sharing payments. By signing and returning the enclosed Certification card, you are making that assurance to the Secretary. In order for you to receive the first quarterly payment of Revenue Sharing funds for Entitlement Period 15, \diich is scheduled for January 9, 1984, the enclosed Certification must be signed and received by the Office of Revenue Sharing by December 12, 1983. Please make a copy of the signed Certification card and retain it in your files for future use. In the near future, you will receive a Status of Account letter that will provide the arrount of your entitlement, as v/ell as other information pertaining to Entitleirent Period 15. If you have questions, please feel free to call our Intergovernmental Relations Division at (202) 634-5200. Thank you for giving your prompt attention to the enclosed material. Micht^al F. Hill •Enclosures »7«9 ENTITLEM ENT PERIOD 15 OCTOBER 1. 1983 - SEPTEMBER 30,1984 Statement of Assurances OmcE OF Revenue Sharihs 240] £ Street. N.W. .Columbia Plaza Kichrise Washincton. D.C. 2Q22&DEC s fifc'D The recipient government assures that it vill: (1) Establish a trust Ihnd and deposit all Revenue Sharing funds received in that trust fund, according to regulations prescribed by the Office of Revenue Sharing. (2) Spend, appropriate, or obligate Revenue Sharing fUnds within a reasonable time (two years from the end of each entitlement period) according to regulations prescribed by the Office of Revenue Sharing. (5) Rot use entitlement funds for lobbying or other activities intended to influence any legislation reading the provisions of the Revenue Sharing Act. (4) Provide for the expenditure of Revenue Sharing funds in accordance with State and local laws and procedures applicable to the expenditure of its own revenues. (5) Use fiscal, accounting, and audit procedures, as specified by the Office of Revenue Sharing; provide access to and the right to examine books, documents, papers or records for purposes of reviewing compliance with the Revenue Sharing Act; and submit such reports as the Director may require. (6) Comply with the independent audit requirements under the Revenue Sharing Act and Regulations, (7) Comply with the public hearing and the public participation requirements of the Revenue Sharing Act and Regulations. • (8) Comply with the prevailing wage provisions of the Davis-Bacon Act on any construction project costing in excess of $2,000 >dien 25 percent or more of the costs pf such projects is paid with Revenue Sharing funds. (9) Pay individuals employed in jobs financed in \diole or in part with Revenue Shflriwg funds not less than the prevailing rates of pay for persons employed ty it in similar public occupations. This provision does not apply to an employee or employees in any program category who are being paid in whole or in part with Revenue Sharing fUnds unless 25 percent or more of the total wages paid to all employees -In that category are paid from Revenue Sharing funds. (10) Not exclude from participation in, deny the 'benefits of, or subject to discrimination under any program or activity, any person in the U.S. on the grounds of race, color, national origin, or sex. Not discriminate on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1975, or religion except that any exemption from such prohibition against discrimination on the basis of religion as provided in the Civil Ri^ts Act of 1964, or Title VII of the Act of April 11, 1968, shall also apply. (11) In the event a Pederal or State court or Federal administrative law judge makes a holding ^inst the recipient government, as defined in the Revenue Sharing Regulations,' provide a copy of the holding to the Director of the Office of Revenue Sharing within 10 days of -receipt of such a holding by the recipient government. I assure the Director of the Office of Revenue Sharing that this gDvernfr;cnt will comply with the requirements of the Revenue Sharing Act (31 U.S-C. 6701-^724) and the ReguIc.ti.ons issued with respect to payments-i*eceived under the Act. I understand that the acceptance of this form by the Director of the Office of Revenue Sharing does not prevent the Director from holding a recipient government responsible for noncompliance with the Revenue Si.-iring Act and Regulations. OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON- D.C. 20226 ^ ' OIRCCTOR opnce OF REVENUE SHARING 2401 e STREET, N.W. COLUMBIA PLAZA February 17, 1984 RAS-15 Dear Chief Executive: aiclosed is the new itecipient Accouit Statemait (RAS) fom viiich replaces the old Status of Account Letter. The new Statement summarizes your Itevenue Siaring accovnt activity during the prior entitlement period and prwides your goverrment* s entitlemait amount for the current period. Ihe data elem^ts used in the calculation of your government's entitlement are also shown for >our infomation. Ihe new Statemait provides complete information on your govern ment' s current financial status and data elements for the Revenue Glaring Program. The Statement is divided into two blocks: Entitlanent Sanmary: This block contains allocation and payment information. Each item is identified by a code in the first column. A detailed explanation of each itsm in this block appears on the reverse side of the Statemoit. The "Amoint" column displays the actual amount of each item. (For example: if your goverrimoit received an EP 15 initial allocation of $1,000, the "Amount" column for Item J contains "$1,000.") The last column, "Qjmulative Balance", reflects the beginnir^ balance (Item A) and ending balance (Item L) for your government's Revenue Sharing accoizit as well as balance changes because of activity durir^ the prior period. Following the Entitlement Smmary block, further instructions concernir^ your governmait's paymoit status for EP 15 are displayed. Data Elaments Used to Calculate Allocations; This block displays the four data elements used to calculate any allocation adjustments for prior periods and the Ehtitlanoit Period 15 initial allocation amount. Please review the enclosed Statemait carefully and retain this letter and the Statement in your Revenue Sharing files. If you have any questions or need additional infonmation concerning your accoint or data elements, contact our Intergovernmental Relations Division at the letterhead address or call (202)634-5200. Sincerely, Michael F. Hill Biclosure Revenue Sharing RECIPIENT ACCOUNT STATEMENT as of DECEMBER 22, 1983 Office of Revenue Sharing 2401 E Street. N.W. Columbia Plaza Highrise Washington, D.C. 20226 @ ITHACA TOWN TOWN SUPERVISOR TOMPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y 14850 Account Number: 33 3 055 006 ENTITLEMENT SUMMARY CODE DESCRIPTION AMOUNT CUMULATIVE BALANCE EP 1-13 Balance Forward EP 14 Interim Allocation EP 14 Payments Issued EP 14 Balance EP EP 15 Initial A1location 15 ENTITLEMENT 84,727 81,466 84.973 3,261- 81,466 0 0 84,973 84,973 Your computed EP I5 ENTITLEMENT (Code L) will be paid in quarterly payments which began in January 1984, provided your government had met all reporting/compl iance requirements. The scheduled payments are as fol 1ows: QTRl: 21.243 QTR2: 21,243 QTR3: 21,243 QTR4: 21,244 DATA ELEMENTS USED TO CALCULATE ALLOCATIONS DATA ELEMENT EP 14 CURRENT EP 15 INITIAL Yr Number/Amount Yr Number/Amount Population 80 16.022 80 16.022 Per Capita 1ncome 79 7.678 79 7,678 AdJ usted Taxes 81 603.792 82 805,897 1ntergovt Transfers 81 439,950 82 418,272 Explanation of Codes Listed on the Reverse Side of this Statement: A. BALANCE FORWARD: Your government's Revenue Sharing account balance (based on the total of allocations + waivers - payments) for the entitlement periods indicated. B.'> FINAL ALLOCATION ADJUSTMENT: A final adjustment to your government's allocation of Revenue Sharing funds for the entitlement period indicated, based on the final data elements which are displayed in the lower portion of the statement. C. INTERIM ALLOCATION: Your government's share of Revenue Sharing funds based on previous data elements for the entitlement period indicated. D.jV waived FUNDS; (+) Funds credited to your account because of a voluntary and/or constructive waiver of funds by jurisdictions in your county. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government. E. PAYMENTS ISSUED; The amount of Revenue Sharing funds paid to your government during the entitlement period indicated. F.i't FUNDS RETURNED TO ORS: . The amount of Revenue Sharing funds returned to ORS during the entitlement period indicated (i .e., incorrect address, closed EFT account or overpayment). G.A CURRENT ALLOCATION ADJUSTMENT: An adjustment to your government's interim al location (see amount in code C) of Revenue Sharing fuhds for the indicated entitlement period based on the most current data elements avai lable. H.'"^ PAY ADJUSTMENT: An adjustment to the quarterly payments remaining in the entitlement period.indicated. I. BALANCE: Your government's Revenue Sharing account balance for the entitlement period indicated. J. INIT IAL ALLOCATION: Your government's share of Revenue Sharing funds for the entitlement period indicated, based on the initial data elements which are displayed in the lower portion of the statement. K.WAIVED FUNDS: (+) Funds credited to your account because of the voluntary and/or constructive waiver of funds by jurisdictions in your county. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government. L. ENTITLEMENT; Total Revenue Sharing funds payable to your government in the entitlement period indicated. OVERPAYMENT: The excess amount your government has received based on your computed share of the Revenue Sharing Trust Fund. if you have any questions or need additional information contact the ORS Intergovernmental Relations Division, 2401 E. Street, N.W., Washington, D.C., 20226 or cal l 202-634-5200. Be sure to include your account number in any correspondence with this office. This item is optional and is only printed on your statement if the amount is other than zero. TUWW ®F SITMACA 126 EAST SENECA STREH ITHACA, NEW YORK 14850 Bureau of the Census Attn: Governments Division April 26, 1984 Washington, D.C. 20233 We request the follcwing corrections be mde to the data shewn on the Btorm RS-8 1983 General Revenue Sharing Survey: Part I - Tax Revenue. 1.) Prcperty Taxes - figure should be $747,085. Per conversation vdth the Census Bureau, it was deter mined that New York State Audit and Control had added the lighting district property taxes in twice. Part II - Intergovernmental Revenue Fran other local governments. 8.) All other - The figure of $33,140 includes $28,109 Vidiich is a revenue shown on the annual report sub mitted by the Southern Cayuga LaJce Intemrunicipal Water Conmission. The v^ter conmission is not solely- a function of the Town of Ithaca - it is jointly owned by three towns and two villages. This revenue amounting to $28,109 is not a Town of Ithaca revenue and should be onitted fran the FRS data. Part II - Intergovernmental Revenue Fran Federal Government .48.) All other - The figure of $6,930 is in lieu of taxes and should not be' included. It was shewn ^ the Annual Report with an incorrect account number. Thank you for your assistance in this matter. Very truly yoinrs. .?Noel • Desch .•.Si:pervisor ND/CA/sa ..V''""' •• ' '' V:: - ' - • 'A . <•»-, PORK RS-a . V ; . 1983 GENERAL REVENUE SHARING SURVEY : note: refer to enclosed expunation of the data listed SEL0U« ' RETURN to: - . BUREAU OF THE CENSUS - ATTN: governments DIVISION NASHINGTONf. O.C* 20233' . 33 3 055 006 6 ITHACA TOWN TOHN SUPERVISOR 126 E SENECA ST ITHACA NY I<;»d50 .16022 PART 1 - TAX REVENUES 1.) PROPERTY TAXES. n (05) 6 2.) LOCAL SALES TAXES ... A.) GENERAL SALES TAX n (06) B.) GASOLINE TAX - (07) C.) LIQUOR TAX • . ' (08). D.) CIGARETTE AND TOBACCO (09) E.) PUBLIC UTILITIES TAX (10) F.) OTHER (11) 3.) LICENSES* PERMITS* AND OTHER TAXES A.) LOCAL INCOME* PAYROLL (12) - OR EARNINGS TAX B.) LOCAL MOTOR VEHICLE (13) C.) FEES RETAINED (14) \ D.) OTHER . (15) 750644 91769 0 0 0 0 0 4.) TAXES FOR EDUCATION , - TOTAL TAXES ADJUSTED TAXES (16) ■09792? .. PART IX - INTERGOVERNMENTAL REVENUE FROM STATE 1.) GENERAL SUPPORT A.) PROPERTY TAX (17) 0 0 RELIEF B.) OTHER GENERAL (20) 247719 "SUPPORT i, 2.) STREETS AND (23) 18111 HIGHWAYS '' FROM OTHER LOCAL GOVERNMENTS - (21) $ (24) P 6581 FROM FEDERALgovernment- (22) $ (25) TOTAL INTERGOVERNMENTAL (EXCLUDING REVENUE SHARING) 327906 3.)EDUCATION .(26.;) •j 0 (27)0 (28)0 0 4.)PUBLIC WELFARE (29)0 (30)0 (31) ,0 0 5.)HEALTH OR '(32)b (33) ^0 (34)0 ^ . 0 HOSPITALS 55514 6.)FEDERAL GENERAL (18)84049 -REVENUE SHARING •• t)7.)HOUSING AND (35)0 (36)0' .(37)0 URBAN RENEWAL >' 89W27 i^8;)ALL OTHER (38)15425 (39)33140 (40)6930 CERTIFICATION - THIS IS TO CERTIFY THAT THE DATA CONTAINED IN THIS REPORT ARE ACCURATE TO THE BEST OF MY KNOWLEDGE AND BELIEF. AREA CODE —TELEPHONE —e SIGNATURE OF OFFICIAL OAT.EXTENSION { : 1'f'i in I'mi 1 1984 ill iji STATE OF NEW YORK ^ ^ INSURANCE DEPARTMENT L TOWN AGENCY BUILDING ONE THE GOVERNOR NELSON A. ROCKEFELLER James P. Corcoran empire state plaza Superintendsflt of Insurance ALBANY, NEW YORK 12257 September 26, 1984 Mr. Noel Desch, Supervisor Town of Ithaca 126 East Seneca Street Ithaca, NY 14850 Dear Supervisor Desch: This will acknoweldge receipt of your letter of August 31, 1984, together with the listing of the balance of streets within the Ithaca Town Fire Protection District. These will be added to our records and will be included 1n the next issue of the Insurance Department's Fire Code Manual which will be Issued in the near future. The absence of these streets from our current manual will not have resulted in any misallocation of foreign fire insurance premiums tax money. In order to distribute this tax, the insurance companies must Identify for each fire insurance policy issued, the city, village, fire district or fire protection district within which an insured risk is located. The purpose of the zip code/street/fire code listing is to simplify this identification process. Enclosed is a copy of the instructions regarding insurance company use of this information. The method by which you currently divide the tax monies received between the City of Ithaca and Village of Cayuga Heights Fire Departments appears to be proper. I assume that the actual disbursements are made to the treasurers of the Fire Departments, or if no such treasurers exist, to the chief fiscal officer of either the city or the village, who in his official capacity would be acting as the treasurer of the fire department. The foreign fire insurance premiums tax monies cannot be used to directly reduce the real property tax assessment. The Insurance Law is quite specific, these tax monies are intended for the use and benefit of the fire department which protects the risk for which the tax is paid. The members of the fire department, themselves, should determine how these monies should be expended. Noel Desch, Supervisor Town of Ithaca September 26, 1984 Page - 2 - Should you have any further questions, please do not hesitate to write or call me at {518)474-8705. Very truly yours. Earl C. Miller Assistant Director of Taxes and Accounts ECM:mk MEMORftNDUM TO: Sean Killeen FPOM: Ncel Desch RE: 2% Insurance Tax DATE: October 3, 1984 I have been concerned for some time that we locally have been significantly short changed on this source of revenue. In spite of a nuirber of inquiries including the attached, I ranain unconvinoed that ve are getting the prcper amount. It would seem to me that there ought to be some way to verify this information, in spite of what Joe and Jack told us at the last meeting. For exanple, %^t do other ccatparable size coitinunities get per year, i.e., Cortland, Elmira, Auburn, etc. Shouldn't the State Insurance Office be ^le to give us a conputer print out shewing this? One of the disturbing things about this concern is that it todk me well over a month to find out fran the City v^at addresses %iBre included under the City code and by process of elimination, to learn that most of the Tovn was neither included under the Tbwi code nor the City code. Clearly, a thorough investigation of this should have been done a long time ago both the City and the Town. Perhaps ny alarm is overstated and most of the 2% tax has been going to the City because of the Ithaca address, which is what Mr. Miller seons to be inplying. HcR^rever, we do ewe it to ourselves to be sure that tiiis is the case. Vfe siuply cannot rationalize away the lack of an increase in the annual amount over the last decade. I still suspect we have been losing $20,000 - $40,000 per year for a icng time. This does not give any of us, particularly the volunteers, much ocaifidence in the current system. M)/js enc. ;jiya4 State of New Yorkr^wj —" ^r- iTU APA, 1 Department of TransportationTOVyNOFJTHAt^ ^2232 JamesTx: Larocca Commissioner NOEL DESCH SUPERVISOR TOWN OF ITHACA 126 EAST SENECA ST ITHACA N Y Dear Supervisor Desch: 0344 November 8, 1984 14850 The Town of Ithaca's report on its activities in the CHIPS program during Fiscal Year 1984 (FY1984) is due by February 15, 1985. Enclosed are three forms: The Certificate of Accomplishment (TE 231), the Capital Project Description (TE 230) and the Worksheet (TE 232). Please complete these forms and submit three copies of the Certificate of Accom plishment and, if applicable, two copies of the Project Description form, to: Richard N. Simberg, Regional Director New York State Department of Transportation 333 E. Washington Street Syracuse, New York 13202 You are reminded that Section 10-C of the Highway Law specifies that CHIPS apportionments must be decreased in those municipalities who reduce their non-state local source revenue expenditures for operating and maintaining streets and highways below the average of the two previous years. Our records indicate the following CHIPS data for your municipality: Municipal Code 360423 24,176.00 8,345.76 24,127.00 11,836.00 (line 19 of Municipal Fiscal Year Jan. 1 to Dec. 31 Annual Apportionment $ Funding Level (state monies received prior to CHIPS) $ Amount of CHIPS money received in FY1984 $ Minimum Capital Program Required for FY ending 12/31/84 $ Note: Any capital money rolled over from the previous year the Certificate of Accomplishment submitted last year) increases your Minimum Capital Program requirement by that amount. To continue to receive your quarterly payments on time, the enclosed reports must be properly completed, signed, and returned by the due date; otherwise your check may be delayed. Additional forms and other assistance can be obtained from your Community Assistance Engineer, John Anagnost at (315) 428-4383. Sincerely, Harold J. Herzog Director of Community Assistance Enclosures Revenue Sharing RECIPIENT ACCOUNT STATEMENT Office of Revenue Sharing 2401 E Street. N.W. Columbia Plaza Highrise WASHINGTON. D.C. 20226 ITHACA TOWN TOWN SUPERVISOR TOMPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y as of November 29, 1984 14850 Account Number: 33 7 Mm7: 006 SECTION 1 - ENTITLEMENT SUMMARY CODE CUMULATIVE DESCRIPTION AMOUNT BALANCE A EP 1-14 Balance Forward 0 C EP 14 Reserve Distribution 1,080 1,088 D EP 15 Initial Allocation 84,973 86,061 F EP 15 Payments Issued 84,973 1,088 I EP 15 Balance 1,088 J EP 16 Initial Allocation 86,097 87,185 L EP 16 ENTITLEMENT 87,185 payments which will begin in January 1985» providefl your government has met all reporting/compliance requirements. The scheduled payments are as follows: ■.Se' QTRl: 21,796 QTR2: 21,796 QTR3: 21,796 QTR4: 21,797 SECTION 2 - DATA ELEMENTS USED TO CALCULATE ALLOCATIONS DATA ELEMENT EP 14 FINAL EP 15 INTERIM E P 16 INITIAL Yr Number/Amount Yr Number/Amount Yr Number/Amount Population 80 16,022 80 16.022 82 16.344Per Capita Income 79 7,678 79 7.678 81 9.355Adjusted Taxes 81 603.792 82 805,897 83 894.368Intergovt Transfers 81 439.950 82 418.272 83 327,906 SECTION 3 - REVENUE S HARING PAYMENT SUMMARY Pav Reference No.Pav Date Amount Comments 00114616 04/07/83 20,354 00114773 07/08/83 20,354 00114890 10/07/83 20,354 00112389 01/09/84 21,243 00114469 04/06/84 21,243 00114693 07/09/84 21,243 00114755 10/05/84 21,244 Users Guide to Recipient Account Statement ^FrTTON 1 - gNTITl FMFNT SUMMARY A BALANCE FORWARD- Your aovernment's Revenue Sharing account balance (based^^the totaranocationg. waivers, and payments) for the entitlement per i ods i nd i cated. piMA, Ai inrATTON An.iiJ«;TMENT; A final adjustment to your government'sanoc.tlon of Avenue Sharing funds for the indicated entitlenieht period, based on the final data elements. pf';frvf nT<;TRTRUTlON: Your government's share of the distribution of the National and State Reserves. TMTTTAt Ai inrATTON: Your aovernment's share of Revenue Sharing funds based on initial data elements for the entitlement period indicated. •C. •E. WAIVED FUNDS: (+) Funds credited to your account because of a voluntary and/or constructive waiver of funds by jurisdications In your county. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government. p PAYMFNTF T<;^UED: The amount of Revenue Sharing funds paid to your government during the entitlement period indicated. • G. FUNOF RETURNED TO ORS: The amount of Revenue Sharing ORS during the entitlement period indicated (e.g.. incorrect address, closed EFT account or overpayment). .U twtfdtm Ai incATlON AniiiiSTMENT: An interim adjustment to your government's"■ Initial allocation (see^Louht Ip code D) of Revenue Sharing funds for theindicated entitlement period based on the most current data elements avail able. I. RAI.ANCE: Your government's Revenue Sharing account balance for theentitlement period indicated. ,1 TMTTTAi Ai iohATTON: Your aovernment's share of Revenue Sharing fundsbaled on initial data elements for the entitlement period indicated. •K. WAIVED FUNDS: (+) Funds credited to your account because of the voluntary and/orconstructive waiver of funds by jurisdictions in your county. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government. L ENTITLEMENT: Total Revenue Sharing funds payable to your government In theentitlement period indicated. OVERPAYMENT: The excess amount your government has received based on yourcomputed share of the Revenue Sharing Trust Fund. SECTION 2 - DATA ELEMENTS USED TO CALCULATE ALLOSATIQNS For an explanation of the following "Data Elements." Population Per Capita Income Adjusted Taxes Intergovernmental Transfers refer to the "Data Definitions for Allocations to Local Governments EntitlementPeriod i6, Oct. i. 1984 - Sept. 30. 1985" forwarded to your government with our transmittal letter dated May 29, 1984, REF: 5i33ND. SFCTTDN 3 - REVENUE SHARING PAYMENT SUMMARY This block contains Information on all payments made to your government since April 1, 1983. If you have any questions or need additional information contact the ORS1ntergovernmenta1 Relations Division, 240i E Street, N.W., Washington, D.C., 20226 or call 202-634-5200. Be sure to Include your account number in any correspondence with this Office. This item is optional and is only printed on your statement if the amount is other than zero. OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON, D.C. 20226 DtRECTOR OFFICE OF-REVEN JE SXARINC 2401 E STREET. N.W. COLUMBIA PLAZA December 31, 1984 RAS-16 Dear Chief Executive Officer: Enclosed is your Recipient Account Statement (RAS) form for Entitlement Period (EP) 16. The RAS pr'ovides complete information on your government's current financial status, data elements used in the Revenue Sharing allocation formula, and the payment activity since April 1, 1983» Included in this year's final allocation process for EP 14 is your government's portion of the distribution of the excess reserve funds '(reference Item C in the Entitlement Summary). The RAS contains" the"foriow±ng~infqniiation—bl-ocrks: —— ^ = Entitlement Summary: This block contains allocation and payment information. Each item is identified by a code in the first column. An explanation of each item in this block appears on the reverse of the Statement. The "Amount" column displays"the actual amount of each item. (For example: if your government received an EP 16 initial allocation of $1,000, the "Amount" column for Item J contains "$1,000.") The last column, "Cumulative Balance," reflects the beginning balance (item A) and ending balance (item L) for your government's Revenue Sharing account as well as balance changes because of activity during- the prior period. Following the Entitlement Summary block, further information concerning the payment status of your government for EP 16 is displayed. Data Elements Used to Calculate Allocations: This block displays the four data elements used to calculate allocation adjustments for prior periods and the EP 16 initial allocation amount. Revenue Sharing Payment Summary; This block contains information on payments made to your government since April 1, 1985. NOTE: " 'This"'"inf'ormatron ■ma7"^be""SubmiirbedH;o-your^aud-it:ors^as::=Ar-erif-icaia-on^ of your Revenue Sharing payments. Please review the enclosed RAS carefully and retain this letter and the RAS in your Revenue Sharing files. If you have any questions or need additional information concerning your account or data elements, contact our Intergovernmental Relations Division at the letterhead address or call (202)654-5200. Sincere Michael F. Hill Enclosure FORM RS-8 1984 GENERAL REVENUE SHARING SURVEY NOTES REFER TO ENCLOSED EXPLANATION OF THE DATA LISTED BELOW, RETURN to: BUREAU OF THE CENSUS ATTN: governments DIVISION WASHINGTON* D.C. 20233 33 3 055 006 6 ITHACA TOWN TOWN SUPERVISOR 126 E SENECA ST ITHACA NY 14850 16344 PART I - TAX REVENUES 1.) PROPERTY TAXES 2,) LOCAL SALES TAXES A.) GENERAL SALES TAX B.) GASOLINE TAX C.) LIQUOR TAX D.) CIGARETTE AND TOBACCO E.) PUBLIC UTILITIES TAX F.) OTHER (05) § (06) (07) (08) (09) (10) (11) 3.) LifcENSES, PERMITS, AND OTHER TAXES A.) LOCAL INCOME, PAYROLL (12) OR EARNINGS TAX B.) LOCAL MOTOR VEHICLE (13) C.) FEES RETAINED (14) D.) OTHER (15) 4.) TAXES FOR EDUCATION TOTAL TAXES ADJUSTED TAXES (16) 691447 0 0 82979 974426 974426 PART II - INTERGOVERNMENTAL REVENUE FROM STATE 1.) GENERAL SUPPORT A.) PROPERTY TAX (17) S RELIEF D.) OTHER GENERAL (20) SUPPORT 2.) STREETS AND (23) HIGHWAYS 3.) EDUCATION 4i) PUBLIC WELFARE (26) (29) (32)5.) HEALTH OR HOSPITALS 6.) FEDERAL GENERAL REVENUE SHARING 7.) HOUSING AND (35) URBAN RENEWAL 8.) ALL OTHER (38) FROM OTHER LOCAL GOVERNMENTS 0 228426 24022 0 0 0 n 0 64106 TOTAL INTERGOVERNMENTAL (EXCLUDING REVENUE SHARING) (21) $ (24) (27) (30) (33) (36) (39) 328094 0 5360 0 p 0 0 6160 FROM FEDERAL GOVERNMENT (22) 9 (25) (28) (31) (34) (16) (37) (40) 0 0 0 81466 0 0 CERTIFICATION - THIS IS TO CERTIFY THAT THE DATA CONTAINED IN THIS REPORT ARE ACCURATE TO THE BEST OF MY KNOWLEDGE A^ BELIEF. V Town Supervisor SIGNATURE OF OFFICIAL -A <— area TITLE DATE CODE 273-1721 TELEPHONE EXTENSION Ma^ORANDUM TO; Ithaca Ta-m Beard FROM: Noel Desch RE: Participation in I'CADB DATE: January 25, 1985 As you will note fron the enclosed letter and fact sheet I believe it is in our best interest to actively participate in the operation of the Tcrrpkins County Area Developnent Board. The Board is starting a funding support drive to set up a small full-tiire staff in order to prevent an ouo^ard migration of jobs. Chemung and Cortland Counties have set up a similar type of operation and have attracted av/ay fron Tonpkins County a nurcber of jobs that should have been establislied here had vie been able to move quickly enough. Our local Chamber of Carmerce is not in a position to be staffed sufficiently to do this alone. Ihe track record of ICADB speaks for itself namely Boyce Thotpson, Morse Industrial, Ithaca Gun, NCR and others. My thought would be to utilize the line items we created last year to pay for the reassessment of Morse/Hnerson as the way to support this effort without an increase in the 1986 tax rate. The City and Cornell expect to raise their contribution fron a total of $20,000 to $30,000. Proposed Budget for TCAD operation with full-time permanent staff (in thousands of $) Executive Director & Secretary Occupancy Operating Expenses Prograrmung Totals 1986 60 4 6 10 80 1987 64 4.5 6.5 W 85 1988 67 5 7 10 89 Possible Sources of income Municipal Corporaticxis Ccmnercial Professional/ Small Business 36 45 7 95 ECONOMIC DEVELOPMENT FACT SHEET DID YOU KNOW THAT: 15»000 organizations like T.C.A.D. are competing for 1,500 business expansions or start-ups each year. ^ Of the 1,500 ($1,000,000 or larger) expansions taking place each year - 800 are geographically committed to the South and/or Southwest of the U.S. This leaves 700 for the balance of the U.S. The best (and worst) salesmen for a community are its exist ing industry. They are always contacted during a site search. To be competitive in the search for new jobs and broadened tax base, a community must know what it has to offer and be prepared to sell it. 85% of all industrial growth and expansion occurs within 30 miles of the home plant. 100 new manufacturing Jobs in a community creates: 17A jobs after 1 year Earnings of $3,700,000 Service sector income of $850,000 Retail sales of $2,000,000 Property tax revenue increase of$25i000-$130,000 Bank demand deposits of$A20,000 Bank savings accounts of $180,000 To accomplish anything - you must begin! Tompkins County Area Development, Inc 200 East Buffalo Street, Ithaca, New York 14850 July 31, 1985 Mr. Noel Desch Supervisor Town of Ithaca 126 E, Seneca Street Ithaca, NY 14850 Dear Noel: iiinp 1985 f f COQ . Thank you for your pledge in support of the Tompkins County Area Development Corporation. A statement rep resenting your 1985 pledge is enclosed. We are in the process of hiring an executive director, who will be on board shortly. We greatly appreciate your continued support. Please contact me if you need any additional information. Sincerely, QaWi- Daniel J. Collins Chairman, Fund Drive Committee Enclosure (607) 273-0005 ^ >•9/^?, ^ TOMPKINS COUNTY AREA DEVELOPMENT, INC. r 200 EAST BUFFALO STREET ITHACA, NEW YORK 14850 Mi aiir:? 1985 i 3f^ 'THACA Statement TO: Town of Ithaca 126 E- Seneca Street Ithaca, NY 14850 Attn: Noel Desch INVESTMENT IN BUSINESS DEVELOPMENT FOR 1985 $2000.00 (1985 Pledge) (THANK YOU FOR YOUR SUPPORT) '?S9 Office of Revenue Sharing 2401 E Street, N.W. Columbia Plaza Highrise Washington. D.C. 20226 OFFICE OF THE SECRETARY OF THE TREASURY ITHACA TOWN TOWN SUPERVISOR TQWPKI'^S COUNTT 126 CAST SENCCA STREET ITHACA N Y r\ n I ^Li-,n i I APR ? 6 1985 APR 19 1985 TOWN OF ITHACA i 14850 33 3 055 006 DEAR REVENUE SHARING RECIPIENT: This LETTER IS TO INFORM YOU THAT THE OFFICE OF REVENUE SHARING HAS REVISED THE DATA FOR YOUR GOVERNMENT FCR ENT!TLEMEF.'T PERIOD 16 (OCTOBER 1* 1984 - SEPTEMBER 30, 1985) OF THE REVENUE SHARING PROGRAM. THE FOLLOWING DATA RrVISiON(S) RESULTED PROM YOUR CHALLENGE OR THE ONGOING DATA REVIEW PROGRAM OF THE OFFICE OF REVENUE SHARING AND THE U.S. BUREAU OF THE CENSUS: FY 1983 ADJUSTED TAXES REVISED TO $894,368 FROM $897,927 THE REVISED DATA WERE USED TO COMPUTE YOUR GOVERNMENT'S INITIAL ALLOCATION FOR ENTITLEMENT PERIOD 16 IN OCTOBER 1984. YOUR GOVERNMENT WAS NOTIFIED OF THE INITIAL ALLOCATION -OR ENTITLEMEF^iT PERIOD 16 ON YOUR GOVERNMENT'S RECIPENT ACCOUNT STATEMENT FCR ENTITLEMENT PERIOD 16 IN DECEMBER 1984. QUARTERLY PAYMENTS FOP ENTITLEMENT PERIOD 16 BEGINNING IN JANUARY 1985, REFLECT ANY ADJUSTMENTS FOR THE PERIOD. PLEASE LET ME KNOW IF I MAY 8E OF YOUR GOVERNMENT'S REVENUE SHARir»!G DATA FURTHER ASSISTANCE REGARDING SINCERELY, MATTHEW PUTLER, MANAGER DATA & DEMOGRAPHY DIVISION MEMO = OOC HRD888/HRD OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON, D.C. 20226 DIRECTOR OFFtCe OF REVENUE SHARING 2«0I E STREET. N.W. COLUMBIA PLAZA June If 1985 Revised RAS-16 Dear Chief Executive; As you may be aware, continued funding of the Revenue Sharing Program after the end of fiscal year 1985 is uncertain. Therefore, in anticipation of the possible termination of the Program, Entitlement Period 16 (EP 16) entitlement amounts have been reconputed for your government. The effects of tiiis recalculation will be reflected in payments to your government in July and October 1985. Enclosed is your revised Recipient Account Statement (RAS) which provides complete information on your government's Revenue Sharing account status, data elements used in the Revenue Sharing Allocation Formula, and the payment activity during tlie current and prior entitlement periods. The RAS contains the following information blocks: Section 1 Entitlement Summary; This block contains allocation and payment informa tion. Each item is identified by a code in the first column. A detailed explanation of each iten in this block spears on the reverse side of the Statenent. The "Amount" column displays the actual amount of each item. (For exarrple; if your government received an EP 16 initial allocation of $1,000, the "Amount" column for Item D contains. "$1,000.") The last column, "Cumulative Balance," reflects the beginning balance (Item A) and ending balance (Item L) for your government's Revenue Sliaring account as well as balance changes because of activity during the current period. Following the Entitlement Summary block, further information concemir^ the payment status of your government for EP 16 is displayed. Section 2 Data Elements Used to Calculate Allocations; Ihis block displays the four data elements used to calculate allocation adjustment amounts for tiie current and prior periods. Section 3 Revenue Sharing Payment Summary; This block contains information on pay ments made to your government since January 1, 1984. This information may be submitted to your auditors to assist in verifying the Revenue Sharing payments. Please review the enclosed RAS carefully and retain this letter and the RAS in your Revenue Sharing files. If you have any questions or need additional information concerning your account or data elements, contact our Intergoverrmental Relations Division at the "letterhead address or call (202) 634-5200. Sincerejy, Michael I7»^ Office of Revenue Sharing 2401 E Street. N.W. Columbia Plaza Highrise Washington. D.C. 20226 Revenue Sharing RECIPIENT ACCOUNT STATEMENT as of May 8, 1985 ITHACA TOWN TOWN SUPERVISOR TOMPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y 14850 Account Number: 33 3 055 006 SECTION 1 - ENTITLEMENT SUMMARY CUMULATIVE CODE DESCRIPTION AMOUNT BALANCE A EP 1-15 Balance Forward 1,088 B E? 15 2nd Interim Allocation Adjustment 425-663 D EP 16 Initial Allocation 86,097 86,760 F EP 16 Payments Issued 43,592 43,168 H EP 16 Interim Allocation Adjustment 394-42,774 L EP 16 UNPAID ENTITLEMENT 42,774 Your computed EP 16 UNPAID ENTITLEMENT (Code L) will be paid in quarterly payments in July and October, provided your government has met all reporting/compliance requirements. The scheduled payments are as follows: QTR3: 21,387 QTR4: 21,387 SECTION 2 - DATA ELEMENTS USED TO CALCULATE ALLOCATIONS DATA ELEMENT EP 15 INTERIM/2 EP 16 INTERIM Yr Number/Amount Yr Number/Amount Yr Number/Amount Population 90 16.022 82 16.344 Per Capita Income 79 7.678 81 9,355 Adjusted Taxes 82 805,897 83 894,368 Intergovt : Transfers 82 418,272 83 327,906 SECTION 3 - REVENUE SHARING PAYMENT SUMMARY Pay Reference No.Pav Date Amount Comments 00112389 01/09/84 21,243 00114469 04/06/84 21,243 00114693 07/09/84 21,243 00114755 10/05/84 21,244 00114187 01/08/85 21,796 00114528 04/05/85 21,796 Users Guide to Recipient Account Statement SECTION 1 - ENTITLEMENT SUMMARY A. BALANCE FORWARD; Your government's Revenue Sharing account balance (based on the total allocations, waivers, and payments) for the entitlement periods indicated. 2nd INTERIM ALLOCATION ADJUSTMENT: A Second interim adjustment to your government's allocation of Revenue Sharing funds for the indicated entitlement period, based on data elements available as of April 2. 1985. *C. RESERVE DISTRIBUTION; Your government's share of the distribution of the National and State Reserves. D. INITIAL ALLOCATION: Your government's share of Revenue Sharing funds based on initial data elements for the entitlement period indicated. *E. WAIVED FUNDS; (+) Funds credited to your account because of a voluntary and/or constructive waiver of funds by jurisdictions in your county for the period indicated. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government for the period indicated. F* PAYMENTS ISSUED: The amount of Revenue Sharing funds paid to your government during, the entitlement period indicated. *G' FUNDS RETURNED TO ORS: The amount of Revenue Sharing funds returned to ORS from the recipient government during the entitlement period indicated (e.g., overpayment). *H. INTERIM ALLOCATION ADJUSTMENT: An interim adjustment to your government's initial allocation (see amount in code D) of Revenue Sharing funds for the indicated entitlement period based on data elements available as of April 2, 1985. *1. BALANCE: Your government's Revenue Sharing account balance for the entitlement period indicated. •"J. INITIAL ALLDCATTQN: Your government's share of Revenue Sharing funds based on Initial data elements for the entitlement period indicated. •K. WAIVED FUNDS: (+) Funds credited to your account because of the voluntary and/or constructive waiver of funds by jurisdictions in your county for the period indicated. (-) Funds transferred from your account because of a voluntary or constructive waiver by your government for the period indicated. I-- UNPAID ENTITLEMENT: The remaining Revenue Sharing funds payable to your government in the entitlement period indicated. OVERPAYMENT: The excess amount your government has received based on your computed share of the Revenue Sharing Trust Fund. SECTION 2 - DATA ELEMENTS USED TO CALCULATE ALLOCATIONS For an explanation of the following "Data Elements," Population Adjusted Taxes Per Capita Income Intergovernmental Transfers refer to the "Data Definitions for Allocations to Local Governments Entitlement j Period 16, Oct. 1, 1984 - Sept. 30, 1985" forwarded to your government with our transmittal letter dated May 29, 1984, REF:5133ND or 5133D. SECTION 3 - REVENUE SHARING PAYMENT SUMMARY This block contains information on all payments made to your government since January 1, 1984. If you have any questions or need additional information contact the ORS Inter governmental Relations Division, 2401 E Street, N.W., Washington, D.C. 20226 or call 202-634-5200. Be sure to include your account number in any correspondence with this Office. This item is optional and is only printed on your statement if the amount is other than zero. t—vtS TOMPKINS COUNTY DEPARTMENT OF PLANNING Frank R. Liguori PE Commissioner of Planning ID: MEMO BDard of Tfeprssentatives aty Mayor Tbwn Sipervisors Village I^yors Oounty A(3ministxatr)r Fim: DATE; I®: Harry Missirian, Associate Planner August 26, 1985 The Official 1984 Itevenus Sharing Population Estimates Attached IS a copy of the 1984 Itevenve Sharing Population Estimates. TOey were made available to us tiirou^ the Southern Tier East Itegional Plannina De^«lopment Board. ^ These estimates will be used for all official governmental units for Revenue Sharing purposes. If you have any questions please call me. HM;indg enc. 128 East Buffalo Street. Ithaca, New York 14850..Telephone (607) 274-5286/274-5287 1984 REVENUE SHARING POPULATION ESTIMATES PROVIDED BY SOUTHERN TIER EAST REGIONAL PLANNING BOARD CENSUS JULY PERCENT 1980 1984 CHANGE CHANGE TOMPKINS CO.87085 87873 788 .90 CAROLINE T.2754 3048 294 n 10.68 DANBY T.2449 2584 135 5.51 DRYDEN T.12156 12663 507 4.17 DRYDEK V.1761 1979 218 12.38 FREEVILLE V.449 479 30 6.68 ENFIELD T.2375 2409 34 1.43 GROTON T.5213 5549 336 6.45 GROTON V.2313 2572 259 11.20 ITHACA CITY 28732 27080--1652 -5.75 ITHACA T.16022 16730 708 4.42 CAYUGA HEIGHTS V.3170 3178 8 .25 LANSING T.8317 8394 77 .93 LANSING V.3039 3135 96 3.16 NEWFIELD T.4401 4612 211 4.79 ULYSSES T.4666 4804 138 2.96 TRUMAKSBURG V.1722 1897 175 10.16 SOURCE: U.S. Department of Commerce, Bureau of the Census, 1985. OF 90-18,5 (0a«4) ucrnniificm ur inc incxsuni OFFICE OF REVENUE SHARING PAPERWORK REDUCTION NOTICE reverse! 2401 E STREET. N W . WASHINGTON. 0 C 20226 ACCT NO : 33 3 055 006 PRINTED BELOW ARE THE DATA TO BE USED TO COMPUTE THE FOR YOUR GOVERNMENT FOR THE 17TH ENTITLE INITIALREVENUE SHARING ALLOCATION MENT PERIOD <10/01/85 - 09/30/86) 198A POPULATKM 1983 PER CAPITA INCOME FY 1984 ADJUSTED TAXES FY 1984 INTERGOVERNMENTAL TRANSFERS 16*730 10*362 974*426 328*094 Data oi RecotO I - ProposeO I ^ Coiteciion ITHACA TOWN TOWN SUPEPVISOP TOMPKINS COUNTY 126 EAST SENECA STREET ITHACA N Y 14850 )fO*i agfse wlt^ me data, please do wi reiurn mis iprm No (urihef action « necessary. If you disagree with me data, considering trie de'miiions and appropriate dates, enter Itw proposed corrections and return mis loim signed and dated. *1 SEPTEMSEft 16^ rljl^j^litung evidence, before bel«ve thai the data i have entered hereon are true and correct Full lusiilcabon is attached Authorized Signature Title Date PAPERWORK REDUCTION NOTICE: The purpose of thFs form is to provide govern ments the opportunity to review the data of record before they are used to determine Revenue Sharing allocations. This form should not be returned unless your govern ment is reporting a data correction. (0MB Number 1505-0069; expires 12/31/86) l- \- f Statement of Assurances Certification Form EP 17 O O ■o -< D I, the undersigned Chief Executive Officer, do hereby assure the Director of the Office of Revenue Sharing that the government named on this form will comply with the requirements of the Revenue Sharing Act, 31 U.S.C. 6701-6724, as cited on the enclosed Statement of Assurances. I make this assurance in order to qualify this government to receive Revenue Sharing payments during Entitlement Period 17, subject to the provisions of the Criminal Code of the U.S. (18 U.S.C. 1001). d./ DATE . / SIGNATURE OF CHIEF EXECUTIVE OFFICER 12—i I ■ 1/' -( 7 ) d 13 i ID 8 NAME AND TITLE (PLEASE PRINT) ITHACA TGWN TOWN SUPERVISOR TOWPRINS COUNTT 1?6 EAST SENECA STREET ITHACA N T AREA CODE 333 055 006 CTL- 14S50 TELEPHONE NUMBER A' V\/. U' D r* J ^ ^ 0 DUPLICATE — RETAIN FOR YOUR FILES ORS-G.S. OCT. 1985 OFFICE OF THE SECRETARY OF THE TREASURY WASHINGTON. D.C. 20226 OIRCCTOR OFFICE OF REVENUE 2401 E STREET. N W COLUMBIA PLAZA I NOV I 5 1985 tovvn'"6?Tthaca 7^ October 31, 1985 Dear Revenue Sharing Recipient: In order to qualify for receipt of Revenue Sharing funds, each recipient government must assure the Director of the Office of Revenue Sharing that it will conply with the previsions contained in the Revenue Sharirg Act, To facilitate this requirement, a new Statenent of Assurances Certification Form for Entitlement Period 17 is enclosed. Period 17 begins on October 1, 1985 and ends on Septonber 30, 1986. After carefully reading the enclosed Instructions and the Statenent of Assurances, the Chief Executive Officer of your government must sign, date, and mail "Copy A" of the Certification Form to us to quality your government for Revenue Sharing payments. Please note that under the provisions of the Revenue Sharing Act, only the Chief Executive Officer is authorized to sign the Certification Form, thereby certifying that a governnent will conply with the requironents of the Act as described in the enclosed Statenent of Assurances. "Copy B" of the Certification Form is to be retained in your files as part of your Revenue Sharing documentation, "Copy A" of the Certification Form should be mailed as soon as possible, but not later than November 15, 1985, to ensure that we receive it in time to qualify your governnent for the first quarterly payment for Entitlement Period 17 to be issued on January 8, 1986. The signed Certification Form rmjst be on file in this Office by November 22, 1985, in order for your government to qualify for receipt of Entitlement Period 17 funds. Michael F. Hill Revenue Sharing (17) Statement of Assurances ENTITLEMENT PERIOD 17 OCTOBER 1, 1985—SEPTEMBER 30, 1986 The recipient government assures that It will: (1) Establish a trust fund and deposit all Revenue Sharing funds received In that trust fund, accord ing to regulations prescribed by the Office of Revenue Sharing. (2) Use, obligate or appropriate Revenue Sharing funds within a reasonable time {two years from the end of each entitlement period) according to regulations prescribed by the Office of Revenue Sharing. (3) Not use entitlement funds for lobbying or other activities intended to influence any legislation regarding the provisions of the Revenue Sharing Act. (4) Provide for the expenditures of Revenue Sharing funds In accordance with State and local laws and procedures applicable to the expenditure of its own revenues. (5) Use fiscal, accounting, and audit procedures, as specified by the Office of Revenue Sharing; provide access to and the right to examine books, documents, papers, or records for purposes of review ing compliance with the Revenue Sharing Act; and submit such reports as the Director may require. (6) Comply with the independent audit requirements under the Revenue Sharing Act and Regula tions. (7) Comply with the public hearing and the public participation requirements of the Revenue Shar ing Act and Regulations. (8) Comply with the prevailing wage provisions of the Davis-Bacon Act on any construction project costing In excess of $2,000 when 25 percent or more of the cost of such project is paid with Revenue Shar ing funds. (9) Pay Individuals employed in jobs financed in whole or in part with Revenue Sharing funds not less than the prevailing rates of pay for persons employed in similar public occupations by the same employer. This provision does not apply to an employee or employees in any program category who are being paid in whole or in part with Revenue Sharing funds unless 25 percent or more of the total wages paid to ail employees In that category are paid from Revenue Sharing funds. (10) Not exclude from participation in, deny the benefits of, or subject to discrimination under any program or activity, any person in the United States on the grounds of race, color, national origin, or sex. Not discriminate on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such prohibition against discrimination on the basis of religion as provided in the Civil Rights Act of 1964, or Title VII of the Act of April 11,1968, shall also apply. This assurance includes compliance with the administrative requirements of the Revenue Sharing handicapped discrimination provisions contained in Section 51.55(c), (d), (e), and (k)(5) of the Regulations. (11) Provide within 10 days of receipt by the recipient government a copy of a holding (as defined in the Revenue Sharing Regulations) to the Director of the Office of Revenue Sharing, in the event a Federal or State court or Federal administrative law judge makes sure a holding against the recipient. I assure the Director of the Office of Revenue Sharing that this government will comply with the re quirements of the Revenue Sharing Act (31 U.S.G. 6701-6724) and the Regulations (31 G.F.R. part 51), with respect to payments received under the Act. I understand that the acceptance of the Statement of Assurances Gertification Form for Entitlement Period 17 by the Director of the Office of Revenue Sharing, does not prevent the Director from holding a recipient government responsible for noncompliance with the Revenue Sharing Act and the Regulations. ORS-GS. OCT. 1985 PTOBER 1, 1985—SEPTEMBER 30.1 Note: These instructions are part of the documentation that supports your assurances and must be retained for public examination on request. STATEMENT OF ASSURANCES 1. The Revenue Sharing Act, as amended (31 U.S.C. 6701-6724 hereinafter referred to as the Act), provides that each recipient government must assure the Secretary of the Treasury that it wiii comply with the statutory provisions con tained in the Act in order to qualify to receive Revenue Sharing funds. Copy A of the Certification Form has been prepared to facilitate the submission of your assurances on behalf of your government. Copy B of the Certification Form is to be retained In your files. 2. The name, address, and Revenue Sharing account number for your government appear on both of the Certification Forms. By signing in the space provided at the bottom of the Certification Form (Copy A), the Chief Executive Officer assures compliance by the named government with the requirements described in the enclosed Statement of Assurances. Because the Certification Form is a legal document, it must be signed in ink and by hand (a complete legal signature). Rubber stamp signatures, initials, or photocopies of signatures wiii not be accepted. Under the provi sions of the Act, only the Chief Executive Officer Is authorized to sign the Certification Form. Copy B of this Certifica tion Form should be retained for your records. 3. Detach and return the Certification Form (Copy A) with an original signature to the Office of Revenue Sharing. Re tain Copy B of the Certification Form for your files. Be sure to place first-class postage on the postcard. (The Postal Service will not deliver mail without postage.) Please mall the form by November 22,1985 to ensure that your govern ment will receive the first payment of Revenue Sharing funds for Entitlement Period 17 in January 1986. 4. When your form has been received and accepted by the Office of Revenue Sharing, you will receive an Acceptance Card directly from ORS. This card will be printed with the date your form was accepted and the file number for your form. The Acceptance Card should be retained as part of your Revenue Sharing records. PUBLIC PARTICIPATION The public participation requirements described in Subpart B of the final Revenue Sharing Regulations continue in effect for Entitlement Period 17. If you believe your government qualifies for a waiver or alternative procedure as ex plained below, you must request a "Public Participation Waiver Application Form" from the Office of Revenue Shar ing. This waiver must be approved by the Office of Revenue Sharing before your government may appropriate Revenue Sharing funds. The waiver application does not replace the Statement of Assurances Certification Form. Even if you qualify for a waiver of the public participation requirements, you must file a Certification Form. A waiver or alternative procedure may be applicable to your government only if; • The cost of newspaper publication of the budget hearing notice, including the budget summary, wiii exceed 15 percent of entitlement funds in the proposed budget and an alternative method of publication will be used (see Sec. 51.13(c) of the Regulations): or • A newspaper publication for any one of the following is impractical or infeasible (for example: a few local subscribers or no newspaper available) and an alternative method of publication will be used to advertise: • Budget hearing notice • Notice of availability of the adopted budget • Notice of availability of Survey of Expenditures (Use Report) • Notice of availability of the Audit Reports. ACCEPTANCE CARD If you do not receive an Acceptance Card, or if your form has not been returned to you by the Office of Revenue Sharing within four weeks from the date your form was mailed, contact the Office of Revenue Sharing. Your form may not have been received by ORS. If you need further information, call ORS Intergovernmental Relations Division at (202) 634-5200. (We regret that we are not authorized to accept collect calls.) ORS-GS. OCT. 1985 1987 TCWN CF ITHACA BUDGET MESSAGE Noel Desch, Tcwn Supervisor The develc^ment of tlie 1987 budget is the result of a considerable amount of thought and preparaticn on the part of the Town staff. The enclosed material includes the narratives prepared by staff so that you have the best perspective possible with regard to their sense of need and priorities. The worksheets are also available if you wish to review them. My sense of fariorities is reflected in the overall budget as is percepticMi of services ne^ed and constituents* e:q)ectations. In general terms, the pressures on the 1987 budget come from three di rections. Firct, the termination of Federal Revenue Sharing has a major iirpact on cur flexibility to budget for major one-time purchases or improvCTients ie,, coTputers, drainage, vehicles, etc. These new have to be rolled into the cperating budget, if feasible, unless we choose to borrow funds. Second, there is pressure frcsn the City of Ithaca to drastically increase our share of the cost of the City fire department. Third, the desire on the part of dT constitu ents for improvatents and services ie,, water and sewer, better highway circu lation, parks, etc. On ^e o^er hand our sewer users throu^out the Town will enjoy a signifi cant savings in their annual costs for this service at the same time they becone part cwners of a new plant. The pressi^es en the Townwide budget are quite severe due to the upward clmb of salaries (elected officials/staff), the decrease in the reiitbursement for the Town engineer's service to the joint sewer project and municipal insur ance. There are several major requests that could not be included in the budget: (1) The request for $20,000 to replace the Xerox machine. I have included $5,000 for repairs or installment payments pending investigation of all the options, (2) A request for additional staff in the engineering department. While the Tcwn Engineer makes a strong case in his budget message, the timing of many projects is such that most need not be acconplished all in one year. It is inappropriate to build an organization on the assurtpticn that all engineering design is to be accorrplished in-house. Clearly our recent experience shows that it is cost effective to perform engineering design of water and sewer projects in-house. However we mist continually ask ourselves vrfiat the hidden costs are vrtien that design effort is not available for the iirportant technical, adminis trative and ministerial functions referenced fcy the Town Engineer in his rres- sage. The time to ask for more staff is prior to the ccmmitirent to do the projects (ie.. Forest Home Road, Bums Road, water and sewer) not after. At the same time our staff needs to knew vhat the priorities are in the year aheal for major blocks of time, I will give you my assessment later in this document, I have made the assurrption that the new conputer is a hi^ priority. It can be purchased fcy a pooling of unused Fe<feral Revenue Sharing and water and sewer capital project design moneys. These are the only possible sources without unreasonably inflating the tax levy. The long considered replacorent of the heating systems in the highway facility and a portion of lOwn Hall, alcng with the Inlet Valley Park corrniitment, are in ny judgment the highest priorities for our remaining available FRS dollars. This means that other needs must be postponed ie., records restoration, new highway projects, fire station design, etc.. There may, however, be other sources of funds for sane of these worthy 1987 Budget Message ' page 2 needs ie,, capital borrcwing, grants, etc.. Don't count all new Federal Itevenue Sharing funds out yet! In the Parttcwn budget the major request that has not been included is the Grandview Park project. We, in ny judgment, cannot afford to build a parks org^ization (or contract for construction) to do more than one major parks project per year. While residential growth in the Grandview Park area is considerable the justification that construction needs to take place in 1987 has not been made. The Town Board, as one of. its ctojectives in 1987, should review the park construction priorities beyond the Inlet Valley park. The people on South Hill for e^prrple have enjoyed little physical benefit fron the Park Reserve Fund or Federal Revenue Sharing moneys for Parks. Perhaps the South Hrll bikeway (down toward Buttermilk and out toward Dryden) ought to be the next priority for consideration in 1988. The full-year salary for a department secretary is included in the Parttown budget. The cost is split between Zoning and Planning although the service is to be ^partment wide. The need for additional staff in the Planning section is justified but can be met by work-study effort and significant assistance from the Parks planner particularly with the level of effort shown in the Parks budget. In the Highway budget, department requests have been cut slightly but the appropriation level is still up 8.1% above tiie 1986 budget. In the area of permanent improvements the conmi-bnent to the people on Kay, Roat and Judd Falls Road remain as the top priority. In the ten year paving plan the major projects are Coy Glen Road, West Haven Road and Caldwell Road. Clearly all of these cannot be accotplished along v/ith the backlog. Caldwell Road in rry view rates far al^e the other projects particularly with regard to the safety hazard and the likely success of the Judd Falls Road ej^riment. The Park Lane Extension project is unlikely to be acccmplishable in one construction year even if rew F^ funds are available and allocated. However it is critical to get the gas line relocated and the rough grading done. This in ity view is a higher priority than Coy Glen (although seme initial work on this is possible) and West Haven Road. Moneys are budgeted for the replaconent of the 1972 F-600 duirp truck and a 1978 pickrp truck. Sore balance should be available for carryover into 1988. bi the Water Fund budget the allocaticffi for the start of the next tank painting cycle is tight but achievable if we hold the line on other repairs. I expect, subject to board approval, a capital borrowing for the water and sewer extension at several locations in the Town most notably on West Hill. The water extensions are particularly critical for fire protection irrespective of who provides the fire service. In the Sewer Fund budget the new line items reflect the first year operat ing budget and debt retirement costs. The amount of operating and maintenance sewer rents to be paid over to the City quarterly is fixed at $301,050. Al- thou^ the budget is shown to balance it is likely that there will be sufficient revenues left over frcm the project to pay a large part of the first year debt of the owners. We therefore expect a surplus at the end of 1987 which can be applied to future debt payments. 1987 Budget Message Page 3 The Fire Protection budget needs the benefit of a fortune teller. Hie tentative budget figure is representative of the higher end of a reasonable ccrrpranise figure with the City. As shewn it is 26% higher than the current year! There is considerable interest on the part of several outlying areas in the feasibility of contracting with the Town of Ithaca. There is also Iccnsiderable interest in establishing a fire district or a fire corporation. The pace of this activity is very high. More information will be available prior to the budget hearing. Public hearings cn the ^lecific matter may be necessary in late Nover±ier or early December. Priorities of Engineering/Planning/Zcning The following are listed in priority order in terms of task oriented work effort by the staff in these areas: 1) Water and sewer extensions 2) Ccnprehensive Plan ipdate (including drainage) 3) Kay/Poat Street project 4) Inlet Valley Park 5) Caldwell Road 6) Park Lane Excavation phase. If sufficient staff resources: 7) Burns Road design 8) South Hill recreation trail 9) Sand Bank Road design 10) Grandview Park As always these priorities are subject to change as opportunities arise and conditions such as site availability change. If necessary, parts of item 1,2,3 can be subcontracted out and item 4 can be phased. It is not anticipated that in-house staff will have a major role in design ing the new fire stations. Participation on a design oOTmittee is more likely. Tax Rate Change The increase in tax rates is higher than I would like however I believe our constituents will find it acceptable particularly when compared with other municipalities nearby, vhen the services to be provided are considered, and finally when the savings (vdiere applicable) fron the ccnpletion of the new sewage treatment plant are taken into account. 1986 1987 % Change Assessed Value Rate Assessed Value Rate Tcwrwide Parttown Fire 260,324,811 178,173,346 184,052,070 1.127 2.331 2.074 267,661,220 184,094,597 189,811,573 1.308 2.334 2.440 2.82 3.32 3.13 16.1 0.0 17.65 TOTAL 5.532 6.082 9.9 The $.55 change will mean a tax increase on a house assessed at $60,000 of $33/year. 1987 Budget Message Page 4 Salaries We need to decide cn elected officials salaries at the meeting on Octcber 2 in order to pjblish them as part of the public hearing notice fcr the NovHtber 6 meeting. With regard to staff I have Trade some adjustrrents to the requested salaries in order to try to meet the pool established by the Personnel Cotmittee ie,, 5.8%. Obe actual percentage as shown is 6.33%. If you vdsh to stay vdth 5.8% the total salaries will have to be reduced by $1,298, A list of my rec- cmnendations is attached. I reocmmend that the Personnel GonmLttee review this list well in advance of the budget hearings so that ai^ adjustments can be included in the budget. Any conments and recomnendations should be submitted to me by Octdber 17 so the budget can be distributed to the Town Board at least one week prior to NovQ±>er 6th. Respectfully suhmitted, Noel Desch Town Sqpervisor & Chief Fiscal Officer DmcCTOR •OFFICEcr ReVCMUt.»«ARir«C <401 esTRcrr,N.W. " COUTMBIAnjUA ! \ *. T=^EgE^t^!|SECRETARY OF THE TREASURYLl©gQ^g^^I,K.GTON. D.C. Z0ZZ6 JAN - 91987 . TOWNGFITHACA January 7, 1987, I . ^ \ . RE; Audit-21 -j.1985 Dear Chief Executive Officers . n Our records indicate that your government is required to comply with the audit requirements of the Revenue Sharing ' Regulations with reports covering its 1985 fiscal year. In order to comply with the audit, requirements, it is necessary for your government to file an acceptable financial audit of ^ funds, an acceptable compliance audit of Revenue Sharing entitlements, and an auditor's report on the study and evaluation of your government's internal accounting controls., reports for 1985 are-generally due within thirtydays after the issuance of the reports, but no later than after the end of your government's fiscal year.To date, we have not received the necessary reports, nor havewe been advised, p. applicable, by your StLe agenc^, ?Lt It has received the reports. Theiefore, your government is n rlpor?s!"' above!mentioned As you know, the Revenue Sharing Program was not fundedbeyond September 30, 1986, and the iLt quarteSy ^men? wL made on that date. However, the reserve fund, which consists hi disSiLted^ ^Tf'^th° P^y^^^t^-^iiustments, remains.toDe distributed^ If the audit reports described above are not received by January 15, 1987, your government will not be eligi- share of the reserve fund distribution. This prior entitlement payments presently beingWithheld will -not -be considered for releLf .n reports.are received and accepted, proviLdo«.her Items of noncompliance with the Office of Revenue ^ sre also satisfactorily resolved tHp r-tanriF-ve- i .;3 u.filed.with the Office of RevenLIharl^'or 5ou^^tat^2ency il that IS your normal procedure. if the reports are filed with y ur State agency, you should take steps to ensure that the "nuLy'lflLdfin^^" have , received the reports by t'he. If any clarification is required, please do not hesitate to contact our Audit Division at (202) 634-5230. Please use your General Revenue Sharing account number on ail correspondence. Sincerely, Kent Ae Peterson Acting Director CZ2) MEMORfiNDlM TO: Ithaca Town Board FRCM: Noel Desch RE: Sales Tax Reven\ae DATE: April 7, 1987 As you know since its inception in 1972, the County has applied a portion of the 3% County Sailes Tax revenue collected outside the City to the Towns and Villages. In recent years this has resulted in a reduction in the Town tax raix- (outside Village) with the exception of 1987 vhen it went frcm a credit to a small tax. The result of the 1987 County Budget and the net County tax rate is a considerable amount of suspicion on the part of Town taxpayers. Ws told them they would have a 9.9% tax increase and their tax bills showed 21%. No amount of explanation sufficed. The net result is that the Town Board has been held accountable for the entire amount on the tax bill. I have indicated to Mary Call and Scott Heymaii that it*s time that the County Board was held accountable for the County tax rate as well as the budget. In discussions with them they have been very positive about iry suggestion that the Town take its share of the sales tax. Their only suggestion is that all Towns be encouraged to do so to sinplify bookkeeping. What does this mean to the Town? Using 1986 figures our revenue \rould be as follows: Paid over by 1st period $268,056.15 5/1/86 2nd period $263,192.33 8/1/86 3rd period $269,496.34 11/1/86 4th period $291,792.91 2/1/87 TOTAL $1,092,537.73 Our use of sales tax would in the first instance be for part-town services. In 1987 for example, we levied $429,627 for part-town services plus an appropriation of $93,000 frcm fund balances for a total of $552,627. Howevier, v^ien you look ahead the greatest demand for service vdll be in the part-tcwn functions including highways, zoning, building inspection, parks, etc, I also expect pressure to iteke youth services part-town because the City is expecting a much larger Town share of the operation. Althou^ we have found no precedent to use sales tax revenues to reduce the Fire Protection District tax, the major increases in cost of this service will obviously be offset by a reduction of the part-tcwn tax rate fron $2,334 to zero. Actually if we include the $93,000 frcm fund balance to the tax rate it would have been $2.84/1000. It would then beccme the Town's responsibility to tell the County what amount (if any) \rould be returned to the County each year during the preparation of our budget. At this stage, X would expect that amount to be in the $300-400 thousand range but that depends upon our detailed assessment of need. Clearly, the County budget pressures are also going to be heavy, i.e., landfills, federal cutbacks, etc., but it is likely that the State will take over the rest of the County Medicare costs. In any event, the County must defend their budget and not pass this off on the Towns - vhether inadvertently or not. What about specific Town needs, as I seem them at this juncture? I see the Town needing, on a relatively urgent basis, to expsiy^ capabilities in the following areas: Zoning/Building Inspections The level of construction activity and the new building codes have made zoning enforceament play second fiddle. It is clear that additional staff is needed to make sure that the progress made over the past ten years is not undone. We currently have three major cases about to be resolved but that obviously will not be the end of it. Planning Similarly, the existing staffing level will be unable to pursue the major long range planning effort now underway at a level that is necessary to make sure that current and future planning policies are iitplemented. Sane of the effort can incorporate the use of consultants but the budget will need to provide the resources. Highways New streets are being added at a modest but steady pace. These streets will need maintenance on an increasing basis over the next 3-5 years and more will be added. This coupled with the major implementation of drainage improvements will require continuing resources. Engineering The engineering staffing level is about right but there will be project related short term staffing needed for design, project manageraent of water/sewer, roadway iirprovements. iSiese costs will be budgeted within the capital project involved. In addition it may be desirable to have a line item for surveying assistance probably on a retainage basis. Parks We have the staff capability now to do more if we can gain access to recreation trail sites, neighborfiood parks, etc. Although grant funds may be available, sane budget increase is a possibility. What does this possibly mean in the 1988 budget costs? Zoning Part time zoning enforcement (w/&:inges) $ 15,000 Materials and equipinent 2,000 Planning Part time planner and/or consulting 15,000 Materials 3,000 Highways (no additional people) Major inproveroent (1 mile/yr) 50,000 Routine maintenance 10,000 Engineering Design, project managanent (20,000) Surveying 10,000 Parks Materials, equipment 15,000 Total Part-town Tax liipact $120,000 Without sales tax revenues the tax rate increase would be 120,000 = $.65/1000 184,095 Ihis of course excludes the growth in expenses due to inflation vhich will add another 20-30 thousand in costs. For 1988 budget planning purposes we should figure on the receipt of three periods of sales tax revenue to minimize the cash flew problems since the first payment will not be received until May 1. This amounts to about $810,000 less $640,000 = $170,000 to go into the part-town fund balance or to be returned to the County, if vre desire. By law, we must reach a decision on this matter and inform the County by September 1, 1987. Hcwever, for both Tcwn and County planning purposes we should decide as soon as possible. ND/js TOWN OF ITHACA 126 EAST SENECA STRET tTHACAy NEW YORK 14W0 MEMORANDUM TO; Bie Town Board of the Town of Ithaca FRCM: Noel Desch, Town Sv^servisor KE: New York State Audit & Control Report for period January 1 - December 31, 1986 DATE: October 5, 1987 As you know from reading the State report circulated at last month's Town Board meeting, many of the caments in the report have already been taken care of by previous Town Board action. The following is our specific response subject to your concurrence: !• Overdrawn Appropriations To prevent the occurrence of overdrawn appropriations, budget anendments are presented to the Town Board for approval as necessary throughout the year, 2. Ehployee Retirement System Benefits The Town of Ithaca Personnel Manual has been revised requiring that all persons hired by the Town of Ithaca be given the opportunity to join the New York State Retirement System. If membership is optional and the eirployee declines membership a signed statement to that effect is kept on file. 3. Departmsntal Approval of Claims No invoices are paid without verbal c$)proval of the department head. In the future all vouchers will be signed by the cognizant department head prior to payment rather than accepting verbal aEproval. 4. Monthly Gas Allowance The Town's crossing guards are no longer given a gasoline allowance but are reimbursed for mileage within their payment for services. 5. Civil Service Certification of Payrolls Ihe payrolls are certified by the Chief Fiscal Officer of the Town in a tiinely inanner. Tonpkins County Personnel Office has not been interested in certi^ing Town payrolls for many years. The Town will confirm whether such is still the case. 6. Tcwn Justice Court The Justice Court administration has talcen the necessary steps to inplanent a montMy reconciliation of accounts and assure timaly payments to the proper jurisdictioais and/or persons. MEMDRftNDUM TOt Ithaca Board FE^CM: Noel Desch KE: 1989 Budget Planning DATE; December 17, 1987 As we look ahead at our budget pressures for 1989 and beyond, it is clear to me that we can control our ^ropriaticais and keep tax rate increases to a miniinum except possibly the cost of youth services and fire protection. Youth services is still an open issue but we have nore flexibility than we did with fire protection in terms of setting up our own p^rams within approximately the current budget if this is the direction we must take. In the case of fire protection both the operating costs and the Town share of the cost of new stations represent further substantial increases in each of the next 3-4 years approximately as follows: 1989 $119,000 (no delDt retirement) 1990 $228,000 (includes debt retirement) 1991 $230,000 1992 $230,000 These nurrters depend cti the rate of r^lacement of major fire equipment. In order to mini^ze the tax burden for these services, I would like to reconntmu UiaL we atply for special legislation to permit the Town of Ithaca to utilize a portion of our sales tax receipts for fire protection costs cxi the following basis: (1) The Tcwn of Ithaca Fire Protection District is coterminous with the area of the Tcwn outside the Village of Cayuga Heists. (2) Fire protection services are provided for the entire area of the Fire Protection District to all taxable and tax exesTpt properties and that approximately 50% of the value, in the Town, is tax exGirpt but the users of such facilities contribute extensively in the amount of sales tax revenue generated in the County. (3) Cities sucJi as Ithaca are permitted to use sales tax revenue for fire protection purposes. I vrould lUce to discuss this at our year end meeting and seek your concurrence to file such a bill with our State legislative delegation. I am ta3cing the liberty of providing a ccpy of this to Pay Bordoni and Tctn Cardman for any cotments they may have. ND/js MEMORANDUM TO: Tcwn Staff FROM: Noel Desch RE: Cash Flow - Tcwn Funds DATE: March 21, 1988 You my not be aware that we have an expected, sonewhat severe cash flow problem because of the transition in revenue sources frcm tax dollars to sales tax. We will not be getting our first quarterly payment (only $300,000) fron the County until May 1. This means we have to use our precious reserves for awhile. Consequently, I would like everycne to hold the line on ejqjenditures as much as possible for other than capital projects, i.e., water and sewer, until we get over the May period. There my be emergencies or contingencies that require a camitment of funds but I would like to keep our pay out to the minimum possible. ND/js Franklin E. White Commissioner NOEL DESCH SUPERVISOR TOWN OF ITHACA 126 EAST SENECA ST ITHACA N Y State of New York Department of Transportation Albany, N.Y. 12232 June 21, 1988 town of ilHACA 360423 14850 Dear Supervisor Desch: You will be pleased to know that the Town of Ithaca will continue to receive funds under the Consolidated Local Street and Highway Improvement Program (CHIPS). Payments of $8,441.00 will be mailed by the Office of the Comptroller on the 25th of June, September and December, 1988, reflecting an increase in program funding that will continue for the next four years. This continuing increase affords a slightly larger amount for the scheduled April 25, 1989, payment. The Town must expend $19,046 of these funds in its CHIPS Capital Construction program, in its current fiscal year. The Town must also maintain the current level of expenditure of local source revenue for operating and maintaining its highway system. A CHIPS Certificate of Accomplishment must be filed after the end of the fiscal year, indicating the extent of compliance with these require ments. Mandatory penalities are prescribed for failure to comply or file. The Legislature, in continuing and enriching the program, acknowledged the need for additional money to retard the steady deterioration of our local highway system. Deficient local bridges on the system are also a serious and growing problem. In approprating funds for CHIPS this year, the Legislature directed that attention be given to expending CHIPS funds on these deteriorating structures. By addressing these urgent problems through CHIPS, the Legislature increased the program's importance as the basic vehicle of state aid for local highways. Your sensible use of these funds in the past was crucial in the selection of this program for this significant task. Your continued conscientious use of CHIPS funds on your bridges and highways will demonstrate that needed highway funds provided to local government are being used effectively. Sincerely, RAYMOND M. GARDESKI, DIRECTOR Division of Traffic and Safety Harold J. Herzog Director of Community Assistance 1713 STATE OF NEW YORK OFFICE OF THE STATE COiVlPTROLLER ALBANY, NEW YORK 12236 EDWARD V.REGAN STATE COMPTROLLER July 14,1988 Noel Desch Per Capita Aid: Supervisor Base Year: $228,421.00 Town of Ithaca ' Excess; $13,771.74 126 East Seneca Street Special Aid: $24,370.00 Ithaca, NY 14850 Needs-Based Aid: $24,470.20 _jrotaI „. . $291,032.9,4_ Dear Supervisor Noel Desch: In May 1988, Jhe Governor sighed legislation which continues the State Aid programs to local governments enacted as Chapters 69 and 70 of the Laws of 1985. These programs were: (1) State Revenue Sharing (Per Capita Aid), (2) Special City, Town, Village Aid, and (3) Needs-Based Aid. These programs are renewed for the State fiscal year 1988-1989 with appropriations totaling $1,023,200,000. The payments which your unit of local government will receive are indicated above. The State Revenue Sharing Program totaling $856,698,656 is comprised of both a "base year" and an excess component. The "base year" distribution ($800,951,273) and the payment dates will be the same as in the 1987-88 year. The "excess" component of the program ($55,747,383) is determined by comparing the base year (1984-85) revenue sharing aid plus special city, town, village aid payments to projected 1988-89 revenue shaiing aid plus special city, town, village aid apportionments. The percent (36.67%) of the difference be tween the base year and the projected year amounts is to be paid to all eligible municipalities on September 15,1988. If the difference is $0 or less a local government will not receive an excess aid payment. The Special City, Town, Village Aid Program totaling $96,390,000 utilizes the same data elements as in the base year (1984-85). For local governments with a calendar fiscal year, payments will be made on Decem ber 31, 1988. All other payments will be made on February 1,1989^ The Needs-Based Aid program totaling $70,000,000 will be paid on Sept^mb^ 15,1988. For all citi^ (ex cluding New York City), towns andViUages the allocation is calculated by using Uie local revenue data generally derived from the 1983 annual financial report filed by eachmunicipaUty with the Office of the State Comptroller. For counties, there are two separate allocations based on (1) 1983 coimty weighted unemployed population and (2) 1983 county social services data derived from the county's annual financial reports. If you have any questions about these programs, please call the Division of Municipal Affairs, Bureau of Municipal Research and Statistics at (518) 474-3687. Sincerely, Comptroller (JComptroller EVR:CFH:fr October 3, 1988 TOWN OF ITHACA 1989 BUDGET MESSAGE The 1989 Tentative budget includes most department head requests since they are appropriate and reflect the already established desires of the Town Board with respect to priorities for 1989. Major appropriations are included for example for the comprehensive planning consultant project, a portion of the South Hill Bikeway, Grandview Parks and the next phase of Burns Road (the result of the recent concerns expressed by residents and users). The necessary appropriations can be accommodated within the sales tax revenue anticipated with the probability that at least $53,000.00 could be returned to the county at year end in 1989/to reduce County taxes to Town property owners outside the Village of Cayuga Heiahts 'inir 1990^^ I have also o estimated that we can return appraxima_try_^150,000.00 at ' 1988 year end to reduce 1989^.r<rountv taxes. As we go to . press there are still some soft numbers, namely the ^ insurance package, the Village of Cayuga Heights Fire Contract and Youth Services, the first two of which will be firmed up over the next couple of wee^ks. The Health Insurance line items are based on the transfer of our contract to Blue Cross/Blue Shield with the employee continuing to contribute 15% of the premium. This change in carriers will result insubstantial savings to the employee as well as the Town. There are no new positions included in the budget although the full year impact of the Assistant Building Inspector, Assistant Town Planner, Accounts Assistant and Parks Laborer result in increases that in total equate to the addition of two or more full-time employees. On the capital project side, the 1987 water and sewer project budget continues. The imminent bidding of the East Shore Drive sewer should enable us to permanently finance all phases at the time of our BAN renewal in May. We will have to see how the bond market is and how the bids come in on the final phase. •I" /,ll'' I am also setting up a 1989 water and sewer project capital budget which should be ready for formal consideration following the preparation of an Engineers Report in May 1989. A separate outline of current assessment of critical needs will be available on November 10th. The department requests are available in Sally's office. The Fire Protection budget reflects the actual costs with respect to our contract with the City. The Cayuga Heights contract may be slightly higher than the numbers shown. The only thing,that could change is the cost of the new fire stations. I am assuming the Board will not accept another increase beyond the $1,150,000.00 per station. On the matter of Youth Services I have shown a 39% increase from the level raised for 1988. This assumes that the County will fund a major part of the Town Youth Development, recreation mainstream and GIAC costs. It also 0 assumes that recreation fees across the board for all users will generate $10,000.00 from Town users and that the City would reduce maintenance costs for Cass Park and Stewart Park with respect to Youth Bureau users by $10,000.00 against the Town portion. This allocation will close the gap between the City and outside users to a level acceptable to the City depending on support provided by the County. If the County decides it cannot provide the majority of the support as noted above I would not support an increase above the $122,000.00. The City will have to settle for less total revenue until a phasing in of other support can be secured i.e. school districts etc. We may know more at the budget presentation on October 3rd. The Personnel Committee at their October 6th meeting will be reviewing the specific salary recommendations. The elected officials salaries need to be approved now so they can be put in the legal notice for the November 10, 1988 public hearing. Town Supervisor/Budget Officer 16,800.00 Town Board Members 6@ 4,400.00 Town Justices 2® 8,500.00 Any proposed changes should be submitted in written form at the Town Boar^ meeting on October 17, 1988. LIST OF MAJOR EQUIPMENT REQUESTED/INCLUDED IN 1989 TENTATIVE TOWN OP ITHACA BUDGET. FUND DEPT. TENTATIVE REQUEST BUDGET I GENERAL TOWNWIDE A. TOWN CLERK Personal Computer 3,500.00 3,500.00 B. ENGINEERING Macintosh Computer/ with furniture 3,500.00 3,500.00 C. HIGHWAY BUILDING Upgrade ventilation system '16,000.00 .00 *To be funded in 1988 II GENERAL OUTSIDE VILLAGE A. PARKS Used pick up truck 6,000.00 6,000.00 Front end loader attachment 2,500.00 2,500.00 B. PLANNING Macintosh Computer/printer Furniture 3,000.00 , 750.00 4,000.00 750.00 C. EXECUTIVE SECRETARY (et al) Xerox 50 series copier 8,000.00 .00 III HIGHWAY A. MACHINERY Portable radio Car radio Pick up truck Plow/truck Blazer Backhoe bucket Power wash 1,200.00 800« 00 13,000.00 76,000.00 13,000.00 1,000.00 800.00 1,200.00 800.00 13,000.00 76,000.00 13,000.00 1,000.00 800.00 Franklin E. White Commissioner JOHN OZOLINE SUPT OF HIGHWAYS TOWN OF ITHACA 106 SEVEN MILE DR ITHACA N y State of New York Department of Transportation Albany, N.Y. 12232 1374 December 19, 1988 14850 Dear Superintendent Ozoline: The CHIPS report on highway activities in the Town of Ithaca during your current fiscal year is due March 1, 1989. Three forms are enclosed for your use in preparing and filing the report: TE 232 - Worksheet, TE 230 - Capital Project Description and TE 231 - Certificate of Accomplishment. Three cop ies of the Certificate (and two copies of the Project Description form, if applicable) are to be filed in the office of: Richard Simberg, Regional Director New York State Department of Transportation 333 E. Washington Street Syracuse, New York 13202 Your CHIPS apportionment is based on information contained in our files and data returned on your Certificate. It will be reduced if the Certificate shows the expenditure of non-state, local source revenue for operating and maintaining streets and highways has dropped below the average of the two previous years. This mandatory penalty increases the importance of good planning and proper reporting of highway expenditures. Our CHIPS file contains the following data for your municipality: Municipal Fiscal Year Jan. 1 to Dec. 31 Municipal Code 360423 CHIPS Payments made in your current fiscal year $ 33,741.00 Minimum Capital Program Required for FY ending 12/31/88 $ 19,047.00 Note: CHIPS Capital Program funds not expended as required in one year (line 19 of the Certificate) must be added to the minimum Capital Program requirement for the next year and the entire amount spent in the second year. To receive your CHIPS payments on schedule, you must complete and return the enclosed reports by the due date. Filing late, incomplete or unsigned reports may delay your check. Additional forms and other assistance can be obtained from your Community Assistance Engineer, John Anagnost at (315) 428-4383. Sincerely, Harold J. Herzog Director of Community Assistance Enclosures A*************************** * THIS LETTER AND THE FORMS* * HAVE BEEN SENT TO THE * * CHIEF FISCAL OFFICER OF * * YOUR MUNICIPALITY * **************************** -4itixiis£-- Franklin E. White Commissioner NOEL DESCH SUPERVISOR TOWN OF ITHACA 126 EAST SENECA ST ITHACA N Y State of New York Department of Transportation Albany, N.Y. 12232 0EC2 1 • 0345 December 19, 1989 14850 Dear Supervisor Desch: The CHIPS report on highway activities in the Town of Ithaca during your current fiscal year is due March 1, 1990. Three forms are enclosed for your use in preparing and filing the report: TE 232 - Worksheet, TE 230 - Capital Project Description and TE 231 - Certificate of Accomplishment. Three cop ies of the Certificate (and two copies of the Project Description form, if applicable) are to be filed in the office of: Richard Simberg, Regional Director New York State Department of Transportation 333 E. Washington Street Syracuse, New York 13202 Your CHIPS apportionment is based on information contained in our files and data returned on your Certificate. It will be reduced if the Certificate shows the expenditure of non-state, local source revenue for operating and maintaining streets and highways has dropped below the average of the two previous years. This mandatory penalty increases the importance of good planning and proper reporting of highway expenditures. Our CHIPS file contains the following data for your municipality: Municipal Fiscal Year Jan. 1 to Dec. 31 Municipal Code 360423 CHIPS Payments made in your current fiscal year $ 35,478.25 Minimum Capital Program Required for FY ending 12/31/89 $ 20,350.00 Note: CHIPS Capital Program funds not expended as required in one year (line 19 of the Certificate) must be added to the minimum Capital Program requirement for the next year and the entire amount spent in the second year, To receive your CHIPS payments on schedule, you must complete and return the enclosed reports by the due date. Filing late, incomplete or unsigned reports may delay your check. Additional forms and other assistance can be obtained from your Community Assistance Engineer, John Anagnost at (315) 428-4383. Sincerely, Harold J. Herzog Director of Community Assistance Enclosures * Jjt n' Franklin E. White Commissioner NOEL DESCH SUPERVISOR TOWN OF ITHACA 126 EAST SENECA ST ITHACA N y Dear Supervisor Desch: State of New York Department of Transportation Albany. N.Y. 12232 360423 June 22, 1990 14850 You will be pleased to know that the Town of Ithaca will continue to receive funds under the Consolidated Local Street and Highway Improvement Program (CHIPS), Payments of $9,555.00 will be mailed by the Office of the Comptroller on the 25th of June, September and December, 1990. The next payment is scheduled for April 25, 1991. The Town must expend $21,850 of these funds in its CHIPS Capital Construction program, in its current fiscal year. The Town must also maintain the current level of expenditure of local source revenue for operating and maintaining its system. A CHIPS Certificate of Accomplishment must be filed after the end of the fiscal year, indicating the extent of compliance with these requirements. Mandatory penalities are prescribed for failure to comply or file. The Legislature, in maintaining the program at close to previous levels, acknowledged the continuing need for money to retard the steady deterioration of our local highways and bridges. Because of the tight fiscal restraints under which the state must operate, no enrichment of funding was possible this year. Nevertheless, the legislature has not diminished the program's importance as the basic vehicle of state aid for local highways. Your sensible use of these funds in the past was cru- in continuing CHIPS for this significant task. Your continued conscientious use of CHIPS funds on your bridges and highways will demonstrate that needed highway funds provided to local government are being used effectively. Sincerely, THOMAS C. WERNER, DIRECTOR Division of Traffic Engineering and Safety Harold J. Herzog Director of Community Assistance 1721