HomeMy WebLinkAboutTB 2022-170 Authorization to Sign Contract with Harris Local GovernmentMEETING OF THE ITHACA TOWN BOARD
November 14, 2022
TB Resolution 2022 - 170: Authorization for the Town Supervisor to Sign a Purchase Agreement forSoftware Services with Harris Local Government for Finance and Human Resources
Whereas,over the past several months, the Finance Officer, Bookkeeper to the Supervisor and Human Resources Manager (Users) have reviewed several software applicationsto replace the
Town’s currentfinance and payroll/human resources programs, and
Whereas, Users were provided demonstrations and written quotes by three software vendors of systems/programs, and
Whereas,Users reported to the Personnel & Organization Committeeneed to replace the current system the Town has used for twenty-five years as it no longer meets the needs of the Town
and the review process of replacement systems recently conducted, and
Whereas, the Users proposed selecting Harris Local Government due to their software functionality, electronic payments and export reporting capabilities that will meet the Town’s specific
needs, and
Whereas, Harris Local Government system has proposed the lowest quote for a Software Purchase Agreement at $14,780 with an additional $18,412.50 for professional services (to install,
configure, train and convert Williamson data) and $3,300 for cloud hosting services for a total initial cost of $36,492.50, and an annual maintenance and support fee for 2023 at $3,260.00,
and
Whereas, the Personnel and Organization Committee recommends to the Town Board the Users selection of Harris Local Government, now, therefore be it
Resolved, that the Town Board approves the selection of Harris Local Government as the software provider for finance and payroll/human resourcesand authorizes the Town Supervisor to
execute the Purchase Agreement and related documents, subject to the approval of the Town Supervisor after consultation with the Attorney for the Town.
Moved: Eric Levine Seconded: Pamela Bleiwas
Vote: ayes – Levine, Goodman, DePaolo, Howe, Bleiwas, Johnson and Rosen