HomeMy WebLinkAboutTB 2023-045 Rescind 2023-027 and Award Town of Ithaca TH Hot Water Heater DFMMEETING OF THE ITHACA TOWN BOARD
February 13, 2023
TB Resolution 2023 - 045: Rescind TB Resolution 2023-027 and Authorization to award and execute agreement for the Town Hall 2023 Hot Water Heater Upgrade Project
Whereas on January 17, 2023, the Town of Ithaca Director of Engineering (Director) received proposals for the Town Hall 2023 Hot Water Heater Upgrade Project for the removal and disposal
of the existing 40-gallon, natural gas (ng) hot water heater and the installation of a 40-gallon air source heat pump (ASHP) hot water heater and associated work, and
Whereas the Flextech Energy Study, dated February 4, 2022, presented the results of an energy use and savings opportunities assessment for the Town Hall Facility, and
Whereas the study identified the replacement of the hot water heater at Town Hall with an ASHP hot water heater and the installation of insulation on the hot water piping as energy conservation
measures (ECM) 12 and 6, respectively, to reduce the use of fossil fuels and to save energy, and
Whereas the Director previously reviewed the proposals and determined that the lowest, qualified contractor’s proposal of $7,627.00 for the work was made by Donohue Halverson Plumbing,
Heating, and Cooling, 617 W. Seneca St, Ithaca, NY 14850, and
Whereas Donohue Halverson Plumbing, Heating, and Cooling could not provide satisfactory insurance to fulfill the terms of the agreement, and
Whereas the subsequent lowest, qualified contractor’s proposal of $8,580.00 for the work was made by DFM Mechanical Services, Inc., 390 Peruville Rd., Freeville NY 13068, now therefore
be it
Resolved that the Town Board rescinds TB Resolution 2023-027 which authorized the Town Supervisor to award and execute the agreement for the Town Hall 2023 Hot Water Heater Upgrade Project
to Donohue Halverson Plumbing, Heating, and Cooling, and be it further
Resolved that the Town Board authorizes the Town Supervisor to award and execute an agreement for the Town Hall 2023 Hot Water Heater Upgrade Project to DFM Mechanical Services, Inc.,
with a cost not to exceed $9,580, and subject to a permissive referendum pursuant to the provisions of Town Law §220(3); and be it further
Resolved, that pursuant to Town Law §90 and §91, within ten (10) days from the date of this resolution, the Town Clerk, in the same manner as provided for notice of a special election,
shall post and publish a notice which shall set forth the date of adoption of this resolution, shall contain such resolution or an abstract of such resolution concisely setting forth
the purpose and effect thereof, shall specify that this resolution was adopted subject to a permissive referendum; and shall publish such notice in the Ithaca Journal, a newspaper published
in Tompkins County having general circulation in the Town, and in addition thereto that the Town Clerk shall post or cause to be posted on the sign-board of the Town, a copy of such
notice within ten (10) days after the date of adoption of this resolution, and be it
Resolved that the Director is authorized to approve change orders without further authorization from this Board, provided that the maximum amount of such change orders does not exceed
$1,000.00 in aggregate and the total project cost, including the contract, engineering, legal and other expenses, does not exceed the maximum authorized cost of the project of $9,580.00,
and be it further
Resolved the Finance Officer is authorized to amend the 2023 budget and create a new Green Energy Upgrades Project as follows:
Budget Amendment
Account Description From To A1990.499 Contingent Account 5,173 A9950.900 Transfer to Capital Project 5,173 H1-5031/A Transfer from General Fund 5,173 H1-2770 Miscellaneous
(NYSERDA) 4,407 H1-1620.400 Contractual 9,580
Moved: Margaret Johnson Seconded: Eric Levine
Vote: ayes – Johnson, Levine, Howe, Goodman, DePaolo, and Bleiwas