HomeMy WebLinkAboutTB 2023-179 Increase Cost Mezzanine and Court Bathroom ProjectMEETING OF THE ITHACA TOWN BOARD
November13, 2023
TB Resolution 2023 -179: Authorization for the Town Supervisor to sign arevised Contract with Bell & Spina Architects-Planners, PC for the Detailed Construction Drawings and Specifications
Preparation Services associated with the Town Hall 2nd Floor Mezzanine and Court Office Renovation-Weatherization Project
Whereas, the Town Board awarded a contract to Bell & Spina, Architects-Planners, PC (Bell & Spina) to create construction drawings, specifications, bid documents, and obtain associated
permits to update/rehabilitate an unused portion of the Town Hall 2nd Floor Mezzanine and remove an existing bathroom within the Town Court Offices to allow for more useful space (Project)
for a lump sum fee of $25,930 and travel reimbursable costs not to exceed $5,200 by TB Resolution 2023-076; and
Whereas,the Director of Engineering (Director) requested a proposal from Bell & Spina to incorporate weatherization items within the project documents for the areas in an effort to displace
workers only once due to construction and to prevent damage to newly renovated areas by subsequent projects; and
Whereas, deterioration of the exterior façade was noted by maintenance staff andthe Director requested a proposal to assess the exterior, historical façade; and
Whereas, Bell and Spina has provided a proposal with a fixed fee of $44, 368.00 and travel reimbursable costs not to exceed $300 for the additional services associated with the incorporation
of the weatherization workand a fixed fee of $7,513.00 to perform the façade assessment;and
Whereas, the Director has reviewed the proposals submitted by Bell & Spina and recommends the contract be revised to incorporate the additional services, the fixed fee be increased by
$51,881.00, and the travel reimbursable costs not to exceed be increased by $300, now, therefore be it
Resolved,that the Town Board authorizes the award and execution by the Supervisor of a revised contract with Bell & Spina, Architects-Planners, PC, 215 Wyoming Street, Syracuse, NY 13204,
for a fee not to exceed of $77,811.00 and travel reimbursable costs not to exceed $5,500 subject to approval of the contract documents by the Director of Engineeringand review by the
Attorney for the Town, and be it further
Resolved that the Finance Officer is authorized to amend the 2023 budget as follows:Budget Amendment
Account
Description
From
To
A5132.518
Rebuild Fueling Station
53,311
A5132.200
Capital Equipment
30,000
A1620.517
Town Hall Office Improvements
83,311
Moved: Rob RosenSeconded: Rod Howe
Vote: ayes- Howe, DePaolo, Bleiwas, Levine, Rosen, Johnson & Goodman