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HomeMy WebLinkAboutTB 2024-141 Consent December RegMEETING OF THE ITHACA TOWN BOARD December 9, 2024 TB Resolution 2024 - 141: Adopt/Approve Consent Agenda Items Approval of Town Board Minutes Approval of the Town of Ithaca Abstract Approval of Bolton Point Abstract Approval of provisional appointment of Finance Officer – Anderson Approval of modification to Deputy Finance Officer and approval of promotional appointment Ratify permanent non-competitive appointments at SCLIWC due to NYS HELPS Program Ratify appointment of Deputy Receiver of Taxes – Homer Approval of revised Personnel Policies – Several Approval of Budget Transfers – Wages (Union Contract associated) Moved: Eric Levine Seconded: Susie Gutenberger Vote: Ayes – Levine, Rosen, Howe, DePaolo, Bleiwas, Johnson and Gutenberger TB Resolution 2024 - 141b: Town of Ithaca Abstract No. 23 for FY-2024 Resolvedthat the Town Board authorizes the payment of the audited vouchers in total for the amounts indicated: VOUCHER NOS.1117 - 1166 General Fund Town Wide 668,879.14 General Fund Part-Town 174,712.14 Highway Fund Town Wide DA 31,230.46 Highway Fund Part Town DB 144,493.20 Water Fund 771,203.19 Sewer Fund 370,361.77 Risk Retention Fund 469.14 TOTAL 2,161,349.04 TB Resolution 2024- 141c: Bolton Point Abstract Resolved, that the governing Town Board authorizes the payment of the following audited vouchers. Voucher Numbers: 477-523 Check Numbers: 21829-21875 Capital Impr/Repl Project$ 280,617.14 Operating Fund $ 137,319.12TOTAL$ 417,936.26 TB Resolution 2024 -141d: Provisional Appointment of Finance Officer Whereas, there is a vacancy in the Finance Officer position; and Whereas, the interview committee comprised of Supervisor Howe, Town Councilpersons Eric Levine and Pamela Bleiwas interviewed and then determined that Kelly Anderson possess the necessary knowledge and skills to satisfactorily perform the duties of the Finance Officer and make the recommendation of appointment; now, therefore, be it Resolved, the Town Board of the Town of Ithaca does hereby approve of the provisional appointment of Kelly Anderson as Finance Officer, effective January 13, 2025; and be it further Resolved, that this will be a full-time salaried position based on 40 hours per week, at the 2025 annual salary of $100,713.60 in Job Classification “H”, with full time benefits from account A1340.100; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for the position; and be it further Resolved, Ms. Anderson will be required to complete a minimum twenty-six (26) week probationary period associated with this title, with no further action by the Town Board if there is successful completion of the probationary period as determined by the Town Supervisor. TB Resolution 2024 -141e: Approve Modifications to the Deputy Finance Officer Position, and Approve Promotional Appointment Whereas, the Town of Ithaca, in accordance with applicable Civil Service laws, rules and regulations, maintain appropriate titles, positions and job descriptions and the following recommended changes have been approved by Tompkins County Civil Service; and Whereas, the Interim Finance Officer and Human Resources Manager recommends revising the Deputy Finance Officer job description to better align with current needs and to include the role and responsibilities of the Receiver of Taxes and recommend reclassifying the position from “F” grade to “E” grade of the Office Job Classification system; and Whereas, they further recommend the promotion appointment of Deborah Kelley, Bookkeeper to the Supervisor and Receiver of Taxes to the role of Deputy Finance Officer; andWhereas, the Personnel & Organization Committee discussed the recommended changes to the job description, reclassification and promotional appointment and concurs with the recommendations; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve of the revisions of the Deputy Finance Officer job description, which includes the Receiver of Taxes role, and reclassifying the position to the “E” Office Job Classification grade in the 2025 Wage Scale; and be it further Resolved, the Town Board approves promoting Deborah Kelley, Bookkeeper to the Supervisor and Receiver of Taxes, to the Deputy Finance Officer position effective January 1, 2025, at $38.25 per hour, in job classification “E” at step 1, due to internal promotion. TB Resolution 2024- 141f: Ratify Approval of Permanent Non-Competitive Appointment of Certain Positions Due to NYS HELPS Program at SCLIWC. Whereas, NYS Civil Service has developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program, which allows for competitive positions to be filled via non-competitive appointment, which means examinations are not required, but candidates must meet the minimum qualifications of the titles for which they apply; and Whereas, the SCLIWC’s titles of Senior Water Treatment Plant Operator, Distribution Operator, Assistant Finance Manager and Geographic Information Systems / Information Technology Specialist (GIS/IT) have been approved under the NY HELPS program as being characterized as “Non-Competitive”; and Whereas, the Commission on December 5, 2024, approved the permanent non-competitive civil service appointments of Jacob Bolten, Geographic Information Systems / Information Technology Specialist (GIS/IT), John T Fleming and Zackary Chaffee, Distribution Operator, and Megan Falicchio, Sr. Water Treatment Plant Operator, retroactive to October 1, 2024 and Tina Beckman, Assistant Finance Manager retroactive to November 12, 2024, with no changes in their wages and benefits; now therefore be it Resolved, the Town Board of the Town of Ithaca does hereby ratify SCLIWC’s permanent non-competitive appointments of Jacob Bolten, Geographic Information Systems / Information Technology Specialist (GIS/IT), John T Fleming and Zackary Chaffee, Distribution Operator, and Megan Falicchio, Sr. Water Treatment Plant Operator, retroactive to October 1, 2024, and Tina Beckman, Assistant Finance Manager, retroactive to November 12, 2024, with no changes in their wages and benefits. TB Resolution 2024 - 141f: Appointment of Deputy Receiver of Taxes for the 2025 Be it Resolved that the Town Board of the Town of Ithaca hereby ratifies the Receiver of Taxes’ appointment of Abby Homer, Administrative Assistant III, as the Deputy Receiver of Taxes, for the 2025 tax collection season of December 15, 2024, through April 1, 2025; and be it further Resolved, that the Town Board approves of the payment of a $1,000 stipend to be paid out in $200 increments over the first 5 payrolls of 2025. TB Resolution 2024- 141g:Adoption of Revised Personnel Policies-Several Whereas, the Town has been negotiating with the Teamsters Unit at the Public Works Facility and several policies have been discussed for changes and improvements, and Whereas, the Employee Relations Committee and Personnel & Organization Committee have reviewed the revised policies and recommended revising them for all Town staff, and Whereas, the Teamsters Collective Bargaining agreement sets certain values for cell phone reimbursement, safety toed shoe reimbursement and a uniform allowance which the Personnel and Organization Committee recommends being the same values for any position in the Town that also receives these benefits, now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approvethe revisedpolicies listedto replace the current policies in the Personnel Manual, and be it further Resolved, that the Town Board approves extending the value established in the Teamsters Agreement to those in positions that also receives cell phone reimbursement, safety toed shoe reimbursement and a uniform allowance. Revised Policies: Holiday Policy, Retiree Health Insurance Policy, Longevity Policy, Shift Differential, Vacation Policy, and Bereavement Policy. TB Resolution 2024 - h: Approval of 2025 Budget Transfers for WagesWhereas, the Town Finance Officer has reviewed all salary accounts for the 2025 Budget, andWhereas, this review disclosed certain budgetary expenditures requiring transfers in light of the new union contract, summarized below:General Town-wide FundBudget Transfers Account Description From To A1990.499 Contingency Account 353 A1440.100 Regular - Engineering 16,000 A1340.100 Regular – Budget 500 A1010.100 Regular – Town Board 550 A1110.100 Regular – Justice Court 900 A1220.100 Regular – Town Supervisor 280 A1220.101 Regular – Deputy Supervisor 60 A1220.103 Regular - Admin 220 A1316.100 Regular – Accounting 6,900 A1330.100 Regular – Tax Collection 1,530 A1410.100 Regular – Clerk 1,000 A1620.100 Regular – Buildings (TH) 100 A1620.101 Regular – Highway Labor (TH) 13 A1680.100 Regular – IT 900 A3120.100 Regular – School Crossing Guards 1,000 A5010.100 Regular – Highway Super 1,200 A5132.100 Regular – Highway Garage 400 A5132.101 Regular – Highway Garage PW 150 A7110.100 Regular – Parks 500 A7110.101 Regular – Parks PW 1,050 A8540.101 Regular – Stormwater 75 A8810.101 Regular – Cemetery 25General Part-TownBudget Transfers Account Description From To B8020.403 Planning Study 9,300 B8010.100 Regular – Zoning & Codes 3,100 B8010.101 Board Members 4,000 B8020.100 Regular – Planning 1,800 B8020.120 Sustainability Planner 400Highway FundBudget Transfers Account Description From To DA5142.452 Road De-Icing 799 DA5130.100 Regular – Machinery 279 DA5142.100 Regular – Snow Removal 520Highway Part-Town FundBudget Transfers Account Description From To DB5110.450 Petroleum Products 2,589 DB5112.102 Overtime – Permanent Improve 500 DB5110.100 Regular – General Repairs 1,250 DB5110.101 Deputy Highway Super 445 DB5112.100 Regular – Perm Improvements 350 DB5130.100 Regular – Machinery 594 DB5140.100 Regular – Brush & Weeds 450Water FundBudget Transfers Account Description From To F1990.499 Contingency Account 210 F8340.100 Regular – Transmission/Distribution 850 F8310.100 Regular – Water Admin 310 F8340.101 Labor – Transmission/Distribution 750Sewer FundBudget Transfers Account Description Revenue Appropriation G1990.499 Contingency Account 1,180 G8110.100 Regular – Sewer Admin 200 G8120.100 Regular – Sanitary Sewers 580 G8120.101 Overtime – Sanitary Sewers 400Resolved, that this Town Board authorizes and directs the Town Finance Officer to record all budget transfers, amendments, and modifications, including all other changes deemed appropriate and necessary.