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Home My WebLink AboutTB 2025-014 Consent January OrganizationalMEETING OF THE ITHACA TOWN BOARD January 8, 2025 TB Resolution 2025 –014: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca hereby approves and/or adopts the following Consent Agenda items: Approval of Town Board Minutes Town of Ithaca Abstract Bolton Point Abstract Designation of Official Depositories of Town Funds Designation of Official Newspaper of the Town Official Bonds of Town Officers and Employees Consider extension of design services agreement with EDR for Babcock Ridge Trail Consider approval of 2025 rates with Barton & Loguidice, D.P.C. for Site Design and Development Criteria Establishing amounts for petty cash Approval of Non-Competitive Permanent Appointment for Civil Engineers Approval of Non-Competitive Permanent Appointment for Finance Officer Moved: Eric Levine Seconded: Susie Gutenberger Vote: ayes – Howe, DePaolo, Bleiwas, Levine, Gutenberger and Rosen TB Resolution 2025 -014a: Approval of Town Board Minutes Resolved that the Town Board approves the minutes of as final with any non-substantive changes made. TB Resolution 2025-014b: Town of Ithaca Abstract No. 1 for FY-2025 Resolved that the governing Town Board hereby authorizes the payment of the said vouchers in total for the amounts indicated: VOUCHER NOS. 2024 1251 - 1277 2025 1 - 24 General Fund Town Wide 242,469.40 General Fund Part-Town 36,000.01 Highway Fund Town Wide DA 8,376.65 Highway Fund Part Town DB 40,936.23 Water Fund 73,547.96 Sewer Fund 108,722.46 Capital Projects Risk Retention Fund 75.00 Fire Protection Fund Trust and Agency Debt Service TOTAL 510,127.71 TB Resolution 2025 -014c: Bolton Point Abstract Resolved, that the governing Town Board hereby authorizes the payment of the Southern Cayuga Lake Intermunicipal Water Commission audited vouchers: Voucher Numbers: 524-567, 1-17 Check Numbers: 21876-21900; 21001-21036 #013 #001 Capital Impr/Repl Project $ 134,225.30 0 Operating Fund $ 133,109.59 $ 83,445.75 TOTAL $ 267,334.89 $ 83,445.75 TB Resolution 2025 –014d: Designation of Official Depositories of Town Funds Resolved, that the Town Board designates Tompkins Community Bank, First National Bank of Groton, and NYCLASS as the official depositories for all funds received by all Town Officials and Town Departments for 2025. TB Resolution 2025 –014e: Designation of Official Newspaper Resolved, that the Town Board designates the Ithaca Journal as its Official Newspaper for legal notices to the public for 2025. TB Resolution 2025 -014f: Official Bonds for Town Officers and Employees Resolved, that the Town Board approves the following Faithful Performance Bonds for the Town Officials and Employees for the year 2025: Town Supervisor/Fiscal Officer $3,000,000.00 Deputy Town Supervisor $3,000,000.00 Finance Officer $3,000,000.00 Receiver of Taxes $3,000,000.00 Town Clerk $ 25,000.00 Town Justice, James Salk $ 25,000.00 Town Justice, Bergren $ 25,000.00 Highway Superintendent $ 25,000.00 All Other Employees (Per Person) $ 25,000.00 Forgery & Alteration $ 5,000.00 TB Resolution 2025 -014g: Authorization to Extend Contract Time with Environmental Design & Research, Landscape Architecture, Engineering & Environmental Services, D.P.C. for the Babcock Ridge Trail at Culver Road Preserve Project Whereas, the Town of Ithaca has received financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) under the environmental Protection Fund Grant Program for Parks, Preservation and Heritage for the purpose of funding the design and development of the Babcock Ridge Trail at Culver Road Preserve project, and Whereas, the Town Board authorized the contract for design services with Environmental Design & Research, Landscape Architecture, Engineering & Environmental Services, D.P.C. (EDR) on May 13, 2024, and Whereas, the contract with EDR was signed on May 15, 2024, with an original end date of December 31, 2024, and Whereas, the design portion of the trail project has not been completed and EDR has provided an “Amendment to Agreement Between Client and Consultant for Professional Services” to extend the contract timeframe through March 30, 2025 (no changes to the cost), and be it further Resolved, that the Town Board authorizes the execution by the Town Supervisor of the contract amendment with Environmental Design & Research, Landscape Architecture, Engineering & Environmental Services, D.P.C. to extend the contract through March 30, 2025. TB Resolution 2025 -014h: Authorization to Update Exhibit B with Barton & Loguidice, D.P.C. for the Site Design and Development Criteria Manual Project Whereas, the Town Board authorized the Agreement for Services with Barton & Loguidice, D.P.C. for the Site Design and Development Criteria Manual Project on May 13, 2024, and Whereas, the contract with B&L was signed on October 1, 2024, with an end date of September 1, 2025, and Whereas, consultants B&L published an updated Master Billing Titles, Billing Codes & Rates for the Year Ending December 31, 2025 and be it further Resolved, that the Town Board approves the updated Exhibit B for the Site Design and Development Criteria Manual Project. TB Resolution 2025 -014i: Establishing Petty Cash Funds for the Year 2025 Whereas, Pursuant to Town Law Section 64(1-a), a Town, by resolution, may establish a petty cash fund for any Town Officer or Department Head, and Whereas, it is the desire of the Town of Ithaca to establish such a fund for the following Departments for a total amount of Five Hundred Fifty Dollars ($550): Accounting/Finance $150 Clerk $100 Justice Bergin $50 Justice Salk $50 Public Works $200 Resolved, that the Town Board authorizes the establishment of such petty cash funds totaling Five Hundred Fifty Dollars ($550). TB Resolution 2025 –014j: Approve Non-Competitive Permanent Appointment for Civil Engineers Whereas, the Town Board approved the provisional appointment of Emily Rodgers as a Civil Engineer for the Engineering Department, effective May 20, 2024; and Whereas, the Town Board approved the provisional appointment of Sam Harris as a Civil Engineer for the Engineering Department, effective September 8, 2024; and Whereas, NYS Civil Service has developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program, which allows for competitive positions to be filled via non-competitive appointment, which means examinations are not required, but candidates must meet the minimum qualifications of the titles for which they apply; and Whereas, the titles of Civil Engineer have been approved under the NY HELPS program, which means those incumbents may no longer be required to take a civil service examination for their provisional positions as the position is being characterized as “Non-Competitive” unless an exam is advertised; now therefore be it Resolved that the Town Board of the Town of Ithaca hereby appoints to non-competitive permanent civil service status effective November 1, 2024, Emily Rodgers and Sam Harris to the Civil Engeer position, with no changes in their wages and benefits. TB Resolution 2025 –014k: Approve Non-Competitive Permanent Appointment for Finance Officer Whereas, the Town Board approved the provisional appointment of Kelly Anderson as a Finance Officer, effective January 13, 2025; and Whereas, NYS Civil Service has developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program, which allows for competitive positions to be filled via non-competitive appointment, which means examinations are not required, but candidates must meet the minimum qualifications of the titles for which they apply; and Whereas, the title of Finance Officer has been approved under the NY HELPS program, which means those incumbents may no longer be required to take a civil service examination for their provisional positions as the position is being characterized as “Non-Competitive” unless an exam is advertised; now therefore be it Resolved that the Town Board of the Town of Ithaca hereby appoints to non-competitive permanent civil service status effective January 13, 2025, Kelly Anderson to the Finance Officer position. 2