HomeMy WebLinkAboutTB 2025-015 Increase Cost Mezzanine and Court Bathroom Project ArchitectMEETING OF THE ITHACA TOWN BOARD
January 27, 2025
TB Resolution 2025 - 015: Authorization for the Town Supervisor to sign aContract Amendment with Bell & Spina Architects-Planners, PC for Bidding and Construction Administration Services
associated with the Town Hall 2nd Floor Mezzanine and Court Office Renovation-Weatherization Project
Whereas, the Town Board awarded a contract to Bell & Spina, Architects-Planners, PC (Bell & Spina) to create construction drawings, specifications, bid documents, and obtain associated
permits to update/rehabilitate an unused portion of the Town Hall 2nd Floor Mezzanine and remove an existing bathroom within the Town Court Offices to allow for more useful space (Project)
for a lump sum fee of $25,930 and travel reimbursable costs not to exceed $5,200 by TB Resolution 2023-076; and
Whereas, the Town Board authorized the award and execution of a contract amendment with Bell & Spina to incorporate weatherization items within the project documents for the areas to
only displace workers once due to construction and to prevent damage to newly renovated areas by subsequent projects for a fee not to exceed of $77,811.00 and travel reimbursable costs
not to exceed $5,500 by TB Resolution 2023-179; and
Whereas, the Town Board authorized the award and execution of a contract amendment with Bell & Spinato to modify the project scope to include the cost estimate performed by Bell and
Spina, to remove the exterior façade evaluation, and to include additional services associated with updating the plans and specifications for conformance to Wicks Law requirements, for
a fixed fee of $89,301.00and travel reimbursable costs not to exceed $5,500 by TB Resolution 2024-072; and
Whereas, the Town Engineer is preparing to bid the project and has requested Bell and Spina to provide a proposal for Bidding Assistance Services and Contraction Administration Services,
and
Whereas, Bell and Spina provided a proposal with a fixed fee of $46,110.00 for Bidding and Construction Administration Services and a per visit rate of $1,420.00 if additional visits/inspections
are required outside of the amount identified in the proposal, and
Whereas, the Director has reviewed the proposal and recommends the contract be revised to incorporate the additional services and the fixed fee be increased by $46,110.00now, therefore
be it
Resolved, that the Town Board authorizes execution by the Supervisor of a contract amendment with Bell & Spina, Architects-Planners, PC, 215 Wyoming Street, Syracuse, NY, increasing
the fixed fee to $135,411.00and travel reimbursable costsnot to exceed $5,500, which costs shall cover additional site visits/inspections if required, subject to approval of the contract
documents by the Director.
Moved: Susie GutenbergerSeconded: Pamela Bleiwas
Vote: ayes- Howe, DePaolo, Bleiwas, Levine & Gutenberger
Abstention: Rosen