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HomeMy WebLinkAboutTB 2025-109 Consent Sept StudyMEETING OF THE ITHACA TOWN BOARDSeptember 29, 2025 TB Resolution 2025 –109: Consent Agenda Resolved that the Town Board adopts the following Consent Agenda items: Approval of Town Board Minutes Approval of Town of Ithaca Abstract Approval of contract – Outside Engineering Services Approval of revised Town of Ithaca Fee Schedule Approval of increased cost – Remediation Plan, Calkins Rd Approval of appointment of Town of Ithaca Representative to the JYC – Kayln Deans Approval of temporary appointment – Town Engineer - Justin McNeal Approval of permanent appointment – GIS Analyst - Villanueva Moved:Pamela BleiwasSeconded: Margaret Johnson Vote: ayes - Bleiwas, Gutenberger, Howe, DePaolo, Levine and Johnson TB Resolution 2025 - 109a: Approval of Town Board Minutes Resolved that the Town Board approves the draft minutes of September 8, 2025, as final with any non-substantive changes made. TB Resolution 2025 –109b: Approval of Town of Ithaca Abstract 17 for FY 2025 Resolved that the Town Board approves payment of the following audited vouchers for the amounts listed: VOUCHER NOS.2025838 - 916 General Fund Town Wide 31,365.71 General Fund Part-Town 6,651.90 Highway Fund Town Wide DA 17,774.46 Highway Fund Part Town DB 21,227.70 Water Fund 721,353.02 Sewer Fund 208,456.92 Capital Projects 36,734.86 Risk Retention Fund 3,503.30 Debt Service 344.08 TOTAL 1,047,411.95 TB Resolution 2025 - 109c: Authorization to Award Engineering Consultant Agreement to Barton & Loguidice Whereas, there will be a vacancy in the Director of Engineering position and there are no other staff that possess a Professional Engineer license as required for certain duties; and Whereas, the Town issued a Request for Qualifications for services of a Professional Engineer to work with the Town’s staff to: review for approval contract documents and drawings, meet with and provide guidance to engineering staff regarding engineering related projects; perform Stormwater review as required by NYS DEC; review plans associated with capital projects and other engineering related work as requested by the Town; and Whereas, all firms that submitted a response to the RFQ were evaluated using the standard matrix; and Whereas, Barton & Loguidice, D.P.C, (B&L), 443 Electronics Parkway, Liverpool, NY 13088 has provided an Engineering Consultant Agreement and Fee for the services; and Whereas, B&L has adequately outlined the objectives, timelines, and knowledge of required design elements that meet and/or exceed the Town’s expectations; therefore, be it Resolved, that based on the scoring procedure and evaluation process, the Town Board authorizes the award and execution by the Supervisor of a contract for Engineering Services to Barton and Loguidice, D.P.C, 443 Electronics Parkway, Liverpool, NY 13088, subject to review of the contract documents by the Attorney for the Town. TB Resolution 2025 - 109d: Approval of revised Town of Ithaca Fee Schedule Whereas a discrepancy was discovered on the Fee Schedule and the recommended corrections is to correct and make clear the fee associated with inspections/services by any Town Staff done before or after normal work hours and/or holidays to be: Before/After Hours - $150Holiday $200- Hour Both are a minimum of 2 hours and include a standard 1-hour travel time with subsequent time billed in half-hour increments, Now, therefore be it Resolved that the Town Board approves and adopts the revised Town of Ithaca Fee Schedule as indicated. TB Resolution 2025 - 109e: Approval of increased cost – Remediation Plan, Calkins Rd Whereas TB Resolution 2025-087 authorizing a Remediation Plan for 172 Calkins Rd was based upon an estimate of $3,000 and Whereas as the remediation began, the scope of the material to be removed was significantly more than could be seen during the inspection process, resulting in a final cost of just under $6,000 for removal of all materials, now therefore be it Resolved that the Town Board approves the increase in the cost for the Compliance and Remediation Plan approved under TB 2025-087. TB Resolution 2025 – 109f: Approval of appointment of Town of Ithaca Representative - Joint Youth Commission (JYC) Resolved that the Town Board approves the appointment of Kayln Deans as the Town of Ithaca’s representative on the Joint Youth Commission, filling the vacant position through December 31, 2025. TB Resolution 2025 - 109g: Approval of Temporary Appointment of Town Engineer and Temporary Stipend to Senior Civil Engineer Whereas there will be a vacancy in the Director of Engineering position effective October 4, 2025; and Whereas Justin McNeal, Senior Civil Engineer, has agreed to take on further responsibilities during this absence, including serving as “Town Engineer” as specified in Town Laws, when appropriate; and Whereas the Human Resources Manager recommends providing a $100 per week stipend temporarily effective October 5, 2025; and Whereas the Personnel and Organization Committee has reviewed the request and recommends the approval of the temporary stipend for Justin McNeal; now, therefore be it Resolved the Town Board of the Town of Ithaca does hereby temporarily appoint Justin McNeal, Senior Civil Engineer, to serve the role as “Town Engineer” for Town Law purposes and direct the day-to-day functions of the Engineering Office during the absence of a Director of Engineering; and be it further Resolved, the Town Board approves providing Justin McNeal with a temporary stipend of $100 per week during the absence of a Director of Engineering, effective October 5, 2025 through a specific date to be determined by the Human Resources Manager and Town Supervisor. TB Resolution 2025 – 109h: Approve Permanent Appointment of GIS Analyst Whereas, the Town Board approved the provisional appointment of Max Villanueva as a Geographic Information Systems (GIS) Analyst, effective February 10, 2025; and Whereas, the Tompkins County Civil Service office has provided the certificate of eligible listing for the said title and Max Villanueva is a reachable candidate; now, therefore be it Resolved, the Town Board approves the permanent appointments of Max Villanueva to the position of Geographic Information Systems (GIS) Analyst, with no change in current compensation or benefits, retro-active to September 24, 2025.