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HomeMy WebLinkAboutTB 2025-134 Consent Nov studyMEETING OF THE ITHACA TOWN BOARD November 24, 2025 TB Resolution 2025 - 134: Adopt Consent Agenda Resolved that the Town Board approves/authorizes/acknowledges the following: Approval of Minutes – Pulled Approval of the Town of Ithaca Abstract Approval of revisions – Personnel Manual – Leave & Vacation Buy Back Policies Set public hearings for December 8, 2025, regarding proposed local laws amending Town of Ithaca Code Chapter 270, Zoning: a) changes in certain definitions, height limitations and placement of accessory buildings; b) the issuance of permits to build; c) Expiration of variances and Special approvals d) Posting of Notices and f) Chapter 250 to erect yield signs on one-lane bridges in Forest Home Ratify Permanent Appointment of Finance Manager – GTCMHIC - Sandsted Approve Promotional Non-Competitive Appointment of Administrative Assistant II – PWD – Wright Ratify Appointment of Laborer – Rose Authorization to Apply for Funding through the 2025 Technical Assistance to Grow Pro-Housing Communities Grant Approval for sale of surplus items Moved: Eric Levine Seconded: Susie Gutenberger Vote: ayes- Howe, DePaolo, Bleiwas, Levine, Johnson & Gutenberger TB Resolution 2025 – 134a: Approval of Town Board Meeting Minutes – pulled Resolved that the Town Board approves the draft minutes of November 10, 2025, as final with any non-substantive changes made. Motion made by Riche DePaolo and seconded by Rod Howe to pull this item to discuss changes. TB Resolution 2025 - 134b: Town of Ithaca Abstract No. 22 for FY-2025 Resolved that the Town Board authorizes the payment of the following audited vouchers in total for the amounts indicated: VOUCHER NOS. 2025 1063 - 1109 General Fund Town Wide 102,910.40 General Fund Part-Town 56,826.93 Highway Fund Town Wide DA 1,838.17 Highway Fund Part Town DB 103,378.13 Water Fund 339,036.52 Sewer Fund 20,966.36 Capital Projects 16,868.90 Fire Protection Fund 454,699.42 TOTAL 1,096,524.83 TB Resolution 2025 – 134c: Adoption of revised personnel policies Whereas, the Employee Relations Committee and Personnel & Organization Committee have reviewed the revised personnel policy and recommend revising for all staff, now, therefore, be it Resolved, that the Town Board of the Town of Ithaca does hereby approve effective immediately the revised personnel policy listed below to replace the current policies in the Personnel Manual. Revised Policies: Paid Parental Leave Policy- revised to clarify total hours as staff are on different hours per week Pay Periods- Changes pay date from Friday to Thursday Vacation Buy Back Policy- allows for a buy back twice a year (May and November) instead of just November. No change in ability to sell a maximum of two weeks per year. TB Resolution 2025 - 134d: Setting public hearings Resolved that the Town Board will hold public hearings at its meeting held on December 8, 2025, at 215 N Tioga St., Ithaca, regarding proposed local laws amending Town of Ithaca Code Chapter 270, Zoning: a) changes in certain definitions, height limitations and placement of accessory buildings; b) the issuance of permits to build; c) Expiration of variances and Special approvals d) Posting of Notices and f) Chapter 250 to erect yield signs on one-way bridges in Forest Home, at which time and place all persons wishing to be heard shall be heard. TB Resolution 2025 - 134e: Ratify Permanent Appointment of Finance Manager – GTCMHIC Whereas, the Greater Tompkins County Municipal Health Insurance Consortium on November 19, 2025, permanently appointed Jennifer Sandsted to the title of Finance Manager, effective November 13, 2025; now, therefore be it Resolved, the Town Board of the Town of Ithaca does hereby ratify GTCMHIC’s permanent appointment of Jennifer Sandsted to the title of Finance Manager, effective November 13, 2025, with no changes to wages or benefits. TB Resolution 2025 - 134f: Approve Promotional Non-Competitive Appointment of Administrative Assistant II-PWD Whereas Rebecca Wright was appointed as Account Clerk Typist in Public Works Department effective September 18, 2023; and Whereas the 2026 Staffing Plan included the promotional appointment of Rebecca Wright to Administrative Assistant II position effective January 1, 2026; and Whereas NYS Civil Service has developed the NY Hiring for Emergency Limited Placement Statewide (NY HELPS) Program, which allows for competitive positions to be filled via non-competitive appointment, which means examinations are not required, but candidates must meet the minimum qualifications of the titles for which they apply; and Whereas the title of Administrative Assistant II has been approved under the NY HELPS program, which means those incumbents may no longer be required to take a civil service examination for their provisional positions as the position is being characterized as “Non-Competitive” unless an exam is advertised; and Whereas Tompkins County Civil Service is recommending the appointment to Non-Competitive NYS HELPS titles as soon as practicable; and Whereas the Director of Public Works and Personnel Committee recommend promoting Rebecca Wright to Administrative Assistant II effective November 24, 2025, with the understanding that wages will be modified for effective January 1, 2026; now therefore be it Resolved that the Town Board of the Town of Ithaca hereby approve the non-competitive promotional appointment of Rebecca Wright to the Administrative Assistant II position, Class B, effective November 24, 2025, with no changes to current wages and benefits. TB Resolution 2025 - 134g: Ratify appointment of laborer - Rose Whereas there is a vacancy in the full-time position of Motor Equipment Operator for the Public Works Department due to a resignation, but will be backfilling the position with a Laborer; and Whereas the Interview Committee has determined that Ayden Rose possesses the necessary knowledge and skills to satisfactorily perform the duties of a Laborer; and Whereas Joe Slater, Director of Public Works/ Highway Superintendent, appointed Ayden Rose as Laborer effective December 1, 2025; now, therefore be it Resolved the Town Board of the Town of Ithaca does hereby approve the appointment made by the Director of Public Works/ Highway Superintendent of Ayden Rose as Laborer, effective December 1, 2025; and be it further Resolved the position is at 40 hours per week, at the hourly wage of $25.60, which is an estimated annual salary of $53,248 from Public Works account numbers, in Job Classification “I”, with full time benefits; and be it further Resolved a mandatory twenty-six (26) week probationary period applies with no further action by the Town Board if there is successful completion of the probationary period as determined by the Director of Public Works/ Highway Superintendent. TB Resolution 2025 - 134h: Authorization to Apply for Funding through the 2025 Technical Assistance to Grow Pro-Housing Communities Grant Whereas, Governor Kathy Hochul signed Executive Order 30 in July 2023, establishing the Pro-Housing Community Program to recognize municipalities actively working to unlock their housing potential, and Whereas, on September 29, 2025, New York State Homes & Community Renewal issued a Request for Applications for Technical Assistance to Grow Pro-Housing Communities (TAG-PHC) whereby the Housing Trust Fund Corporation (HTFC) will award technical assistance grants to foster housing growth and further development in municipalities certified under the Pro-Housing Community program, and Whereas, the Town of Ithaca has been Certified as a Pro-Housing Community since July 2024 and is an eligible applicant for the grant funding, and Whereas, the proposed project is consistent with goals outlined in the Town of Ithaca’s 2014 Comprehensive Plan, including seeking grants to fund affordable housing; the project will facilitate effective and efficient use of existing and future public resources so as to promote both economic development and development of much-needed affordable housing; and the project develops and enhances infrastructure in a manner that will attract, create, and sustain employment opportunities in the Town, and Whereas, the Town of Ithaca is requesting $250,000 in funding assistance from the Pro Housing Supply Funds Program to develop ArcGIS models to create accurate representations of large multi-phase development projects that are anticipated to be paced as long-term buildouts located in emerging growth areas close to major employers and activity hubs, and Resolved, that the Supervisor of the Town of Ithaca, or designated representative, is hereby authorized and directed to submit an application to the 2025 TAG-PHC, for funding and upon approval of said request funded by the to enter into and execute any agreements required by HTFC for grant funding that results from the application. Resolved, that the Town will administer the grant in accordance with all applicable rules and regulations established by HTFC. TB Resolution 2025 – 134i: Sale of Surplus Items Whereas, a municipal online auction is held from time to time hosted by Auctions International located in East Aurora, NY, and Whereas, certain items have become surplus/no longer needed by the Town, and Whereas, the Town wishes to put the following surplus equipment in an online auction in September: Motorola Fleet Radios – 13 Dash Mounted (Models -XRP 4550, cdm750, xrp5550 (e) Motorola Fleet Radios - 4 Portable Handhelds (Models -CP200, XTS 1500) Now therefore be it; Resolved, that the Town Board of the Town of Ithaca hereby declares said above-described equipment to be surplus and no longer needed by the Town; and be it further Resolved, that the items listed above be placed in the auction with the proceeds from the sale going into the appropriate funds.