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HomeMy WebLinkAboutTB Packet 2026-08-24Meeting of the Ithaca Town Board August 24, 2026, 4:30 p.m. 215 N Tioga St. AGENDA 1. Appointment of Board Members and approval of revised Committee Assignments 2. Committee Reports a. Budget b. COC c. P&O d. Planning e. Public Works f. Other 3. Reports from Town Officials 4. Consent Agenda a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Approval of amended contract – Stormwater Coalition of Tompkins County 5. Review of Correspondence Links to the meeting materials are available at https://townithacany.gov/meeting-calendar-agendas/. Board Member(s) may attend via the videoconferencing platform ZOOM when necessary. The public can access ZOOM by the links provided or by going to www.zoom.com/join or calling (929) 436-2866 and entering the Meeting ID# 98910958241. Public comments where applicable can be made at the meeting in person or via ZOOM; by mail to the address above, or via email to Clerks@townithacany.gov until 3pm the day of the meeting. All comments become a public record and are distributed to Board Members and the Applicant(s) prior to the meeting. The meeting is also broadcast and saved as a courtesy on Youtube.com/@townofithacavideo MEETING OF THE ITHACA TOWN BOARD August 10, 2026 TB Resolution 2026 - : Town Board Appointments Whereas Rod Howe is retiring as Town Supervisor as of September 19, 2026, after almost 25 years of service to the Town, beginning as a Planning Board member in 1999, then as a Town Board member in 2012 and Town Supervisor in 2020, now, therefore be it Resolved that Eric Levine is appointed as Town Supervisor as of September 19, 2026, through December 31, 2027, and be it further Resolved that Eric Levine is appointed as Bolton Point Commissioner as of September 4, 2026, and be it further Resolved that Michelle Wright is appointed as a Town Board Member, filling Eric Levine’s Town Board seat, as of September 19, 2026, through December 31, 2026, and be it further Resolved that the Town Board accepts and approves the revised Committee Assignments as submitted through December 31, 2026. Moved: Seconded: Vote: Page 1 of 2 MEETING OF THE ITHACA TOWN BOARD 2026 (revised September 2026 ) TB Resolution 2026 - : Acknowledge Supervisor’s Town Board Committee Appointments and Confirm Staff, Citizen and Intermunicipal Committee/Board Appointments and Recommendations to the City as Noted Resolved that the Town Board acknowledges the Supervisor’s annual Town Board Committee Appointments and confirms the appointments of Staff, Citizen and Intermunicipal Committee and Board appointments and recommendations to the City of Ithaca Common Council as indicated: TOWN BOARD COMMITTEES Budget Planning Eric Levine, Chair Diana Sinton, Chair Diana Sinton Dave McCune Pam Bleiwas Rich DePaolo Personnel and Organization Public Works Pam Bleiwas, Chair Dave McCune Susie Gutenberger-Fitzpatrick Eric Levine Eric Levine Rich DePaolo, Chair Codes and Ordinances Susie Gutenberger-Fitzpatrick, Chair Vinny Ferrara – Planning Board Dave McCune Eva Hoffmann – Conservation Board Diana Sinton Connor Terry – Zoning Board of Appeals STAFF COMMITTEES Employee Relations Pam Bleiwas – Chair Susie Gutenberger-Fitzpatrick Eric Levine *Staff representatives are appointed by fellow staff Records Management Susie Gutenberger-Fitzpatrick Paulette Rosa – Facilitator Eric Levine Town Historian Michele Wright CITIZEN COMMITTEES Agriculture West Hill Community Garden Diana Sinton (Liaison) Paulette Rosa (Liaison) INTERMUNICIPAL Page 2 of 2 Cable Access Oversight Committee (Recommendation to the City Council) Rich DePaolo Cayuga Lake Watershed Intermunicipal Organization Dave McCune Diana Sinton (Alternate) Cayuga Medical Center Eric Levine Community Housing Development Fund (CHDF) Program Susie Gutenberger-Fitzpatrick – Town Representative (Eric Levine as alternate rep) Greater Tompkins Municipal Health Insurance Consortium Judy Drake Subcommittee -- Joint Committee on Plan Design Eric Levine (alternate) Victoria Woods Judy Drake (alternate) Ithaca College Community Work Group Eric Levine Ithaca-Tompkins County Transportation Council (ITCTC) Policy Planning Eric Levine CJ Randall Diana Sinton (Alternate) Joe Slater Joint Youth Commission Youth Services Board Rich DePaolo Susie Gutenberger-Fitzpatrick Diana Sinton (Alternate) Recreation Partnership Eric Levine Pam Bleiwas Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) Eric Levine (as of September 4, 2026) Pam Bleiwas Sewer Joint Committee of the Ithaca Area Wastewater Treatment Facility Dave McCune Eric Levine Rich DePaolo Tompkins County Council of Governments Eric Levine Susie Gutenberger-Fitzpatrick (alternate) Moved: Seconded: Vote: ayes – MEETING OF THE ITHACA TOWN BOARD July 27, 2026 TB Resolution 2026 - 049: Adopt Consent Agenda a. Approval of Town Board Minutes b. Approval of the Town of Ithaca Abstract c. Approval of TC Stormwater Coalition Agreement Amendment Moved: Seconded: Vote: ayes - TB Resolution 2026 - a: Approval of Minutes Resolved that the Town Board accepts the draft minutes of August 10th as final with any non- substantive changes made. TB Resolution 2026 - b: Town of Ithaca Abstract 16 for FY-2026 Resolved that the Town Board authorizes payment of the audited vouchers for the amounts listed: VOUCHER NOS. 2026 794-854 General Fund Town Wide 144,319.75 General Fund Part-Town 8,801.20 Highway Fund Town Wide DA 2,295.88 Highway Fund Part Town DB 129,033.45 Water Fund 17,219.40 Sewer Fund 121,788.41 Capital Projects 16,395.40 Risk Retention Fund 3,799.01 TOTAL 1,329,829.47 TB Resolution 2026 - c: Approval of TC Stormwater Coalition Agreement Amendment Resolved that the Town Board approves and authorizes the Supervisor to sign the Tompkins County Stormwater Coalition Agreement - Amended 8/2026 as submitted. Stormwater Coalition of Tompkins County AGREEMENT FOR SERVICES January 2024- Final – Amended 8/2026 SCTC Final Page 1 8/21/2026 AGREEMENT FOR SERVICES- Amended 8/2026 THIS AGREEMENT, made this the _15th__ day of February 2024, by and between: THE STORMWATER COALITION OF TOMPKINS COUNTY (herein after called “the Coalition”), a municipal coalition, with finances held in the offices of the Town of Ithaca, with offices at 215 North Tioga Street, Ithaca, New York 14850 and Tompkins County Soil and Water Conservation District, a municipal district, with offices at 170 Bostwick Road, Ithaca, New York (hereinafter called “the District”). WITNESSETH THAT: WHEREAS, the Stormwater Coalition of Tompkins County desires to contract with the District for the provision of professional services to coordinate and administer stormwater management plans for SCTC members; WHEREAS, the District is willing to provide such professional services; NOW THEREFORE, in consideration of the agreed-upon responsibilities to be faithfully performed by the parties as hereinafter set forth, the parties to this agreement do hereby agree as follows: 1. The Coalition agrees to retain the District for the provision of professional services rendered in connection with the management of the various municipal Stormwater Management Programs, on an as needed basis to be determined by the Coalition. The provision of services by the District as the Coalition Stormwater Program Coordinator (see Appendix A) or designee of the Coalition Stormwater Program Coordinator will be at the rate of $57/hour, and with an expenditure cap not to exceed $30,000 per year. 2. The District will assist the Coalition with Stormwater program administrative duties, including but not limited to, annual reporting, record keeping, grant applications, and establishing a tracking and reporting system of Stormwater program management system components and databases. 3. The Coalition will indemnify and hold harmless the District, its officers and employees, from any and all claims or causes of action arising from the Districts’ direction, management or control (or lack thereof) of Stormwater program management activities. In addition, the District shall indemnify and hold harmless the Coalition and its officers from any act and all claims or causes of action arising from acts of omission or commission by the District. Such indemnification shall include, but not limited to, attorney’s fees necessarily incurred in defending against any action for which the District has agreed to provide indemnification. 4. The District certifies under penalty of law that the District understands and agrees to comply with the terms and conditions of the Stormwater Coalition of Tompkins County stormwater management program and agree to implement any corrective actions identified by the Stormwater Coalition of Tompkins County or a representative. The District also understands that the Stormwater Coalition of Stormwater Coalition of Tompkins County AGREEMENT FOR SERVICES January 2024- Final – Amended 8/2026 SCTC Final Page 2 8/21/2026 AGREEMENT FOR SERVICES CONTINUED Tompkins County must comply with the terms and conditions of the New York State Pollutant Discharge Elimination System (SPDES) general permit for stormwater discharges from the Municipal Separate Storm Sewer Systems (MS4s) and that it is unlawful for any person to directly or indirectly cause or contribute to a violation of water quality standards. Further, the District understands that any non-compliance by the Stormwater Coalition of Tompkins County will not diminish, eliminate, or lessen the District’s liability. 5. This Agreement shall commence effective February 15, 2024 and shall terminate on December 31, 2026. This agreement will be retroactive to January 1, 2024 to cover incurred expenses. 6. Either party may terminate this Agreement within 30 days if prior written notice is sent by Registered Mail to the addresses above. Upon termination, any unpaid balance due hereunder will be paid within 60 days; and any overpayment will be refunded within 60 days. The terminating party shall take all reasonable steps to ensure that any work or services in progress are not unduly complicated by such termination, including, but not limited to, (i) providing reasonable post-termination assistance and advice based upon the rates and terms of this Agreement, and (ii) assisting in the transition of files and projects to any new personnel or consultants utilized by the Coalition for stormwater management, again at the rates and upon terms of this Agreement. 7. The Coalition has contracted solely for the results of the provision of the services; the means and details used in achieving such results are left to the sole discretion of the District. The District shall furnish, at its’ own and sole expense, all equipment, tools, supplies, materials, and tools of the trade necessary to perform the services herein required. The District has no authority to enter into any contracts or agreements on behalf of the Coalition. This Agreement does not create a partnership, joint venture, or joint undertaking of any kind between the parties. 8. The District acknowledges and agrees that any and all documents and things developed in relation to the provision of services under this Agreement, whether developed alone or in conjunction with others, and regardless of the medium or format in which any such document, idea or thing is recorded or archived, shall (i) be the property of the Coalition, and (ii) shared with and delivered to the Coalition. Any information, document or thing identified by the Coalition as confidential shall be diligently protected by the District at all times. 9. If any provision hereof is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other provision, and such invalid provision shall be reformed to the minimum extent required to bring it into compliance with applicable law, or to otherwise make such provision enforceable. Such reformation shall be performed by first taking into account the intent of the parties as set forth in such provision, and second, by the intent of the parties as gleaned from other provisions of this Agreement. If such reformation is not possible, then such provision shall be severed from the Agreement. Stormwater Coalition of Tompkins County AGREEMENT FOR SERVICES January 2024- Final – Amended 8/2026 SCTC Final Page 3 8/21/2026 TOMPKINS COUNTY SOIL & WATER CONSERVATION DISTRICT by___________________________ Date: ____________________ JON NEGLEY, District Manager STORMWATER COALITION OF TOMPKINS COUNTY Members: Town of Caroline:__________________________________ Date_____________ Signature of Officer or Appointed Representative Town of Dryden:__________________________________ Date_____________ Signature of Officer or Appointed Representative Town of Ithaca:__________________________________ Date_____________ Signature of Officer or Appointed Representative City of Ithaca: __________________________________ Date_____________ Signature of Officer or Appointed Representative Town of Lansing:__________________________________ Date_____________ Signature of Officer or Appointed Representative Town of Newfield:__________________________________ Date_____________ Signature of Officer or Appointed Representative Town of Ulysses:__________________________________ Date_____________ Signature of Officer or Appointed Representative Village of Cayuga Heights:__________________________ Date_____________ Signature of Officer or Appointed Representative Village of Lansing: __________________________________ Date_____________ Signature of Officer or Appointed Representative County of Tompkins:________________________________ Date_____________ Signature of Officer or Appointed Representative Cornell University::________________________________ Date_____________ Signature of Officer or Appointed Representative Stormwater Coalition of Tompkins County AGREEMENT FOR SERVICES January 2024- Final – Amended 8/2026 SCTC Final Page 4 8/21/2026 APPENDIX A General Duties of Coalition Stormwater Program Coordinator: The responsibilities of The Stormwater Program Coordinator are to provide professional program administration services to the Stormwater Coalition of Tompkins County. The Stormwater Program Coordinator will provide a written quarterly activities report to the Coalition. In addition, The Stormwater Program Coordinator will provide annual written financial reports to the Coalition and to Coalition member municipal boards bi-annually, coinciding with the third quarter of each of the municipal board’s annual budget year. ADMINISTRATIVE DUTIES Provide assistance for the compilation and development of Stormwater Management Program Plans for compliance to New York State Conservation Law and General Permit Requirements. Provide assistance for the compilation, development, and tracking of municipal Stormwater Program Annual Measurable Goals and Program Objectives. Assist the Coalition in establishing a tracking and reporting system (including website development) of stormwater program management systems, including annual reports, outreach and education, and grant applications. Assist Coalition in preparing quarterly reports on activities to the Coalition. Assist Coalition in preparing compliance reports as required by the NYSDEC. Assist Coalition in the development, refinement and management of inspection, review and implementation documents related to stormwater ordinances and plans as needed. Recommend educational materials and activities.