HomeMy WebLinkAbout19. Bomber Heights-O & M Plan-13.0
Operations and Maintenance Plan
Bomber Heights Solar, LLC
Jul. 2026
Submitted by:
Ryan McCune – Business Development
Manager
O&M Services Contact:
978-653-4448
101 Summer Street, 2nd Floor
Boston, MA 02110
2
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Table of Contents
TABLE OF CONTENTS ............................................................................................................................ 2
OVERVIEW ........................................................................................................................................... 3
SITE DESCRIPTION AND ACCESS ........................................................................................................... 4
STAKEHOLDERS AND RESPONSIBILITIES ............................................................................................... 5
SERVICES AREA .................................................................................................................................... 6
SERVICES & SCHEDULE ......................................................................................................................... 7
REPORTING PROCEDURES .................................................................................................................. 12
COMPANY CONTACTS ........................................................................................................................ 13
CHANGE LOG ..................................................................................................................................... 14
APPENDIX A: NYSDEC STORMWATER INSPECTION CHECKLIST ............................................................ 15
3
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Overview
As an owner-operator of solar systems nationwide, Nexamp has cultivated an in-house
operations and maintenance team on par with the best in the industry. Nexamp’s veteran team
of power and solar professionals understands what it takes to manage, maintain and deliver
ongoing performance and reliability from our solar plants. We provide full spectrum operations
and maintenance services for our own, as well as third party systems.
Our team actively monitors and provides preventative, corrective, and condition-based
maintenance for over Hundreds of MWs at commercial, residential and government owned
plants in NY and across the Country. This wide range of managed assets gives our team
unprecedented knowledge that helps us keep facilities on-line and delivering clean, renewable
energy to our customers consistently, with little downtime.
Our integrated O&M team should give the Town of Ithaca the confidence it needs to know that
the 5 MW facility we’re seeking to permit will remain operational, and not prove to be a burden
on the Town or its residence at any point during the facilities operation.
This Operations and Maintenance plan serves as an outline for the maintenance services and
schedules that will be employed at Bomber Heights Solar. This plan will be filed with the Town
codes office for reference and use during inspections. Nexamp will be held responsible to
adherence of this plan, and shall notify the town if changes are made to the plan within 30 days
of modification.
4
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Site Description and Access
Bomber Heights Solar , LLC (The Company), has prepared this Operations and Maintenance Plan
(Plan) for its proposed solar photovoltaic facility to be constructed on private property located
at 117 Troy Road, Ithaca, NY, tax map number 49.-1-26.22.
The site includes a solar array, mounted using Single-Axis trackers on approximately 31 acres
land currently occupied by a mix of forest and prairie. The system is accessed via an access road
from Troy road, and is encompassed by a 8ft tall farm fence for security and wildlife
management. The system includes centralized string inverters, and energy storage facilities.
Nexamp is responsible for the entire leased area of the facility, including all easement areas and
storm water control maintenance and improvements. The facility will be actively monitored 7
days a week, 365 days a year.
Access to the site will be through keyed entry and knox boxes will be located at the facility
entrance for emergency response purposes. Site access for vendors and/or town inspection
officials will be coordinated by Nexamp Asset Management Services.
Parking during construction will be restricted to the temporary construction laydown area as
shown in the Site Plan Designs submitted in January 2026. Parking for the site shall occur on
access road spurs during operations.
Site plan designs have been included on this plan as an appendix for reference.
5
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Stakeholders and Responsibilities
Role Contact Information
Bomber Heights Solar,
LLC
System Owner Attn:Bomber Heights Solar
101 Summer St, Flr 2
Boston, MA 02110
Phone: 617.431.1440
Email:
Nexamp Asset
Management Services
System Operations
Manager
Attn:Bomber Heights Solar
Attn: Skip Provost
101 Summer St, Flr 2
Boston, MA 02110
Phone: 978.910.1503
Email:
Town of Ithaca– Codes
Office
Town Code
Enforcement and
Site Inspection
Town of Ithaca Codes Office
215 N Tioga St
Ithaca, NY 14850
Phone: 1 607 273 1721
Town of Ithaca–
Planning Board
Site Plan Jurisdiction Town of Ithaca Codes Office
215 N Tioga St
Ithaca, NY 14850
Phone: 1 607 273 1721
NYSEG Utility Operator Distributed Generation Office
18 Link Drive
Binghamton, NY
Email:
6
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Services Area
Bomber Heights Solar is committed to an operations and maintenance schedule that
encompasses both the project area, and the immediate area that will be “stranded” due to
setback requirements. Regular operations and maintenance practices will take place in the area
shown below;
7
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Services & Schedule
As one of the largest operators of Solar Farm facilities in New York State, Nexamp manages
O&M activities on dozens of facilities across the state. Nexamp has prepared a standard annual
service schedule as well as site-specific service items pertaining to the nuances of the Bomber
Heights Solar site.
ANNUAL SCHEDULED MAINTENANCE
Nexamp’s annual service schedules are intended to identify needs to preventative
maintenance, and ensure our plants are physically and fiscally productive for 25 years or more.
All facilities owned and/or managed by Nexamp are subject to the following annual
maintenance schedule.
• Visually inspect all feeder terminations for corrosion.
• Visually check power terminations/connections including DC combiner boxes, DC and AC
disconnects, inverters and PV modules and re-torque as necessary.
• Test ground continuity and correct any unsafe or abnormal issues.
• Check all fuses in inverters, combiner boxes, and disconnects (AC&DC).
• Test and record voltage and amperage of the arrays at the string level and provide data
values in summary report.
• Inspect combiner boxes, disconnects (AC&DC), and inverters with an infrared camera to
detect damage, hotspots, loose connections, etc.
• Check mechanical and structural integrity of the system.
• Inspect and clean inverter heat sinks and replace inverter air filters where applicable as
necessary.
• Check and replace unserviceable or missing system labeling as necessary.
• Remove accumulated trash and debris. Check arrays for shading, including such shading
caused by vegetation.
• Check modules for excessive dirt and debris.
• Module washing in accordance with manufacturer requirements
• Warranty and spare parts management
• Third party commissioning and performance testing
• Aerial infrared inspections, photography and analysis
• Provide documentation to include summary report of findings including actions taken
and recommendations for additional maintenance or repairs.
REPAIR SERVICES
• Respond to alarms, alerts, and service requests pertaining to the Facility within 24 hours
of such alarm, alert, or service request, as personnel safety and weather conditions
permit.
8
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
o Please note this does not pertain to emergency services, which are to be
notified immediately in the case of an emergency. An emergency contact sign
and knox box is located at the entrance of the facility.
• Provide all warranty, spare parts and other repair or maintenance related activities on a
time and materials basis.
SITE SPECIFIC ACTIVITIES
Site storm water controls maintenance and improvements – Quarterly or As Needed
o Feature Management and Maintenance
§ Features will be inspected during every vegetation management visit, and
quarterly by Nexamp Operation Management employees.
§ Vegetation management of features will occur quarterly, or on an as
needed basis. Vegetation in swales shall not exceed 16 inches in height.
o Erosion Prevention and Soil Stabilization
§ The facility will be seeded prior to construction start, and immediately
following the conclusion of construction. If during the following growing
season, areas of bare earth are identified they will be seeded and
stabilized within 30 days of identification or report.
§ Should areas of erosion occur between panel rows, or in areas of
frequent runoff exposure, fissures will be filled, seeded and stabilized
within 30 days of identification or report.
o Drain and Outlet Management and Maintenance
§ Drains, outlets and other sections of pipe such as culverts or yard drains
will be routinely inspected and cleared of any vegetation or debris that
could inhibit functionality.
§ In areas where drains occur on land with higher than 5% slopes, stone
will be routinely applied to drain outlets when areas of bare soil are
present.
o Inspections and Maintenance
§ Inspection of the stormwater management system, including installed
vegetated features will take place throughout the growing season.
§ Annual inspections or all permanent Stormwater features shall be
conducted prior to October in accordance with Town law, and a report of
findings shall be filed with the Town.
§ Inspectors shall follow documentation and remediation protocols as
outlined in NYSDEC Stormwater Management Design Manual inspection
sheets included as an exhibit to this agreement.
9
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Access Management and Repair – Quarterly or as needed
o Road inspections will occur with every visit by Nexamp Operations personnel, or
third-party vendors.
o The access road, will be always kept in physical condition conducive to access by
large scale emergency vehicles.
o Areas of erosion or wear that effect the consistency of the road surface or areas
of ingress and egress to Mecklenburg Road that occur will be repaired within 30-
days of identification or report.
o Full-scale Road resurfacing will be conducted as necessary, as indicated by
annual reporting and inspection.
o Vegetation management of the road surface will occur quarterly or as needed,
manual removal of vegetation or herbicide use will be applied in areas not
conducive to grazing or machine removal.
o Broken equipment will be removed from the property as soon as mechanically
possible in case of replacement. When broken equipment must remain on site, it
shall not stay on the property for more than six months, and shall not be stored
in such a manner as to produce any risks for contamination of soils and
groundwater.
Vegetation Management – Quarterly or As Needed
Vegetation Management activities will be flexibly scheduled and performed to adjust for
growth conditions. Within the fence , for the first three years, visits to the site will occur
no less than 2-3 times during the Spring and summer months. After the first three years,
landscaping maintenance will increase to no less than 3-4 visits during the spring and
summer months depending on vegetation growth. Outside of the fence, mowing and
clearing will happen 50-75% less often than within the fence to allow for deep root
growth and wildlife proliferation.
o Ground-Level Vegetation
§ Ground level vegetation management will commence following the
commercial operation date.
§ Ground cover will be left for 3-6 months of its first growing season to
promote root growth and coverage. During this time, areas of stunted
growth will be supplemented with further seeding and stabilization.
§ Mechanical vegetation management will be conducted onsite;
• Inside the fence line for the first full year or until grasses have
been sufficiently established
• Outside of the fence line throughout the lease area for the life of
the system.
§ Herbicide Use will be considered on the site, on a species-by-species
basis, specifically for the targeting and removal of invasive species that
may encroach on the property. While, due to the uncertainty as to what
10
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
species are being targeted, Bomber Heights Solar cannot commit to
specific chemistries at this time, it does commit to all utilized herbicides
being EPA and NYSDEC compliant in their chemistry and application.
§ Agrivoltaics
• Grazing will be entertained following the first full growing season
on the property.
• Grazing plans will be filed as an amendment to this plan upon
commencement.
• Grazing will be rotated throughout the site and comply with ASGA
grazing best practices.
o Screening Management and Replacement
§ Inspection of screening will occur at every site visit by Nexamp
Operations staff or Maintenance vendors.
§ Maintenance of screening and onsite vegetation will be performed by a
company with a licensed arborist on staff.
§ Vegetative screening will be maintained throughout the life of the
project. Standard maintenance includes watering*, treating for disease,
fertilization and pruning when necessary.
§ Pest-resistant species have been utilized, and physical protection of
vegetation will be installed when necessary.
§ Should vegetation show consistent signs of disease, drought or
malnourishment following 3 months of identification and maintenance,
plantings will be replaced at the earliest viable time, adjusting for soil
saturation and seasonality.
o Invasive Species Prevention and Management
Construction and maintenance activities have the potential to introduce or
spread invasive plant species through the movement of vehicles, equipment,
soil, or plant materials. Bomber Heights Solar, LLC will implement preventative
measures during construction and operations to minimize this risk.
All vehicles and heavy equipment entering the site during construction will be
inspected for soil, vegetation, seeds, or other organic material. Inspections will
include tires, tracks, undercarriages, buckets, and trailers. Equipment containing
visible soil or plant material will be cleaned prior to entering the site. Cleaning
will be conducted in a manner that prevents wash water or debris from
spreading vegetation or seeds. Disturbed soils will be stabilized as soon as
practicable following construction activities. Imported soil or fill will be sourced
from locations free of known invasive plant infestations where feasible.
Disturbed areas will be revegetated with approved seed mixes to establish
vegetative cover and reduce the likelihood of invasive species establishment
11
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Routine inspections during vegetation management and maintenance visits will
include monitoring for invasive plant species, particularly along access roads,
fence lines, drainage features, and other disturbed areas.
Management of invasive species will follow an integrated approach;
• Small infestations may be addressed through manual removal such as hand
pulling or digging.
• Where necessary, mechanical control methods including mowing, brush
cutting, or excavation may be used depending on the species and extent of
infestation.
• Herbicide use may be considered when manual or mechanical methods are
ineffective or impractical. Any herbicide application will comply with New
York State pesticide regulations and will be performed by properly licensed
applicators using targeted treatment methods
Plowing and Snow Removal – Seasonally or As Needed
o The access road, through utility disconnect poles, will be always kept in
conditions conducive to access by large scale emergency vehicles.
o Plowing will occur following snow events that result in a total accumulation of 6
inches or more during the winter season. Unless otherwise requested by the
Town of Ithaca Fire Department due to extenuating circumstances or concerns
about the accessibility of the site for safety personnel.
12
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Reporting Procedures
Should town officials, residents or representatives find Nexamp’s management of the facility
unsatisfactory, Nexamp requests standardized notification of the conditions present, and a 30-
day window to remedy the conditions to the town’s standards. Nexamp proposes execution of
items on an as needed, or as requested basis in addition to its scheduled maintenance
procedures.
Should this plan change in any material way, including the addition of new activities or the
cessation of activities listed, the project company must notify the Town of proposed changes.
Notifications shall be delivered digitally and in writing to all the following locations;
Nexamp Inc Attn:Bomber Heights Solar
101 Summer St, Flr 2
Boston, MA 02110
Phone: 617.431.1440
Email:
Nexamp Asset Management Services Attn:Bomber Heights Solar
Attn: Skip Provost
101 Summer St, Flr 2
Boston, MA 02110
Phone: 978.910.1503
Email:
Town of Ithaca– Codes Office Town of Ithaca Codes Office
215 N Tioga St
Ithaca, NY 14850
Phone: 1 607 273 1721
All Notifications and Maintenance requests should be accompanied by descriptions of
conditions and locations, photo documentation of items of concern, name, title, company, and
contact information for the filing party, as well as the date and time of both observation and
filing.
13
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Company Contacts
Nexamp Inc Attn:Bomber Heights Solar
101 Summer St, Flr 2
Boston, MA 02110
Phone: 617.431.1440
Email:
Nexamp Asset Management Services Attn:Bomber Heights Solar
Attn: Skip Provost
101 Summer St, Flr 2
Boston, MA 02110
Phone: 978.910.1503
Email:
14
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
CHANGE LOG
1/21/2026 Initial Filing to Town RMM
3/26/26 Addition of Invasive Species Management
Plan
RMM
07/01/2026 Revision of Snow Plowing Requirements RMM
15
Bomber Heights Solar, LLC – Draft Operations and Maintenance Plan – Jan 2026 – v1
Appendix A: NYSDEC Stormwater Inspection Checklist