HomeMy WebLinkAboutTB Minutes 2008-02-11Final
Regular Meeting of the Ithaca Town Board
Monday, February 11, 2008 at 5:30 p.m.
215 North Tioga Street, Ithaca, NY
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Report of Tompkins County Legislature
4. Report of City of Ithaca Common Council
5. 6:00 p.m. - Persons to be Heard and Board Comments
Unfinished Business
6. Consider and approve Town of Ithaca Board Protocol and Procedures Manual
Reguiar Business
7. 2007 Annual Reports of Town Officials
8. Consider acceptance of Town Justices' Annual Reports
9. 6:15 p.m. Public Hearing Re:
a. A LOCAL LAW deleting Chapter 228 of the Town of Ithaca Code titled,
"Stormwater management," and adding a new Chapter 228 titled,
"Stormwater management and Erosion and Sediment Control"
b. A LOCAL LAW amending Chapter 270 of the Town of Ithaca Code titled,
"Zoning," to add Stormwater Plan Submission Requirements A LOCAL
LAW amending Chapter 270 of the Town of Ithaca Code titled, "Zoning," to
add Stormwater Plan Submission Requirements
c. A LOCAL LAW amending Chapter 234 of the Town of Ithaca Code titled,
"Subdivision of Land," to add Stormwater Pollution Prevention Plan
Submission Requirements
10. SEQR regarding LOCAL LAWS deleting Chapter 228 of the Town of Ithaca
Code titled, "Stormwater management," and adding a new Chapter 228 titled,
"Stormwater management and Erosion and Sediment Control"; amending
Chapter 270 of the Town of Ithaca Code titled, "Zoning," to add Stormwater Plan
Submission Requirements and amending Chapter 234 of the Town of Ithaca
Preliminary - January 31. 2008
22. Consider approval of Kevin Talty as Alternate to the Planning Board
23. Consider water and sewer benefit assessment(s) refund
Final
Code titled, "Subdivision of Land," to add Stormwater Pollution Prevention Plan ^ ^
Submission Requirements
11. Consider adoption of a LOCAL LAW deleting Chapter 228 of the Town of
Ithaca Code titled, "Stormwater management," and adding a new Chapter 228
titled, "Stormwater management and Erosion and Sediment Control"
12. Consider adoption of a LOCAL LAW amending Chapter 270 of the Town of
Ithaca Code titled, "Zoning," to add Stormwater Plan Submission Requirements A
LOCAL LAW amending Chapter 270 of the Town of Ithaca Code titled, "Zoning,"
to add Stormwater Plan Submission Requirements
13. Consider adoption of a LOCAL LAW amending Chapter 234 of the Town of
Ithaca Code titled, "Subdivision of Land," to add Stormwater Pollution Prevention
Plan Submission Requirements
New Business
14. Resolution of sympathy for Bud Larkin
15. Consider Conservation Board resolution recommending extending the
development moratorium in the Northeast part of the Town for several additional
months. ' ^
16. Consider referring the proposed Lakefront Residential Zone amendments to the
Planning Board for a recommendation
17. Authorize Town Supervisor to sign release of temporary easement for Chase
Lane
18. Set Public hearing to update Vehicle and Traffic section of Town Code for Stop
and Yield signs
19. Consider Petition to lower speed limit in school zone on East King Road
20. Consider and approve Warren Road Walkway maintenance and responsibility
21. Consider approval of Specifications and provide authorization to solicit bids for
the purchase of a new medium duty dump truck
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Preliminary - January 31, 2008
Final
' ^ 24. Consider approval of capital project for miscellaneous plant improvements at the
Ithaca Area Wastewater Facility
25. Consent Agenda
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Approval of Minutes of the Previous Meeting
d. 2007 year-end budget transfers and amendments
e. Approval of permanent appointment - Account Clerk Typist - SCLIWC
f. Approval of increased Human Resources Manager standard work week
g. Change term of office for Ethics Board Appointee, Jennifer Terpening
h. Approval of revisions to the Travel & Training Policy
26. Report of Town Committees
27. Report of Intermunicipal Organizations
28. Executive Session to discuss collective negotiations with Teamsters Local 317
and a proposed acquisition of real property
29. Review of Correspondence
^ 30. Consider Adjournment
Preliminary - January 31, 2008
Regular Meeting of the Ithaca Town Board
Monday, February 11, 2008 at 5:30 p.m.
215 Tioga Street, Ithaca, NY 14850
Those Present
Supervisor Engman, Councilman Burbank, Councilman Stein, Councilwoman Leary,
Councilman Cowie, Councilman Goodman, Councilman Levine
Staff Present
Karen Billings, Town Clerk; Dan Walker, Director of Engineering; Fred Noteboom,
Highway Superintendent; Jonathan Kanter, Director of Planning; Judy Drake, Human
Resources Manager; Susan Brock, Attorney for the Town.
Others
Stephen Wagner, 112 Sapsucker Woods Rd; Linda and Bob Terry, 925 Taughannock
Blvd; Larry Fabbroni, 1 Settlement Way; Joe Francis, 865 Taughannock Blvd; Don
Smith, West Shore Homeowners Association; Paul Fairbanks, 935 Taughannock Blvd;
Bob Barsoff, 1007 Taughannock Blvd; Male Speaker;
Call to Order
Supervisor Engman called the meeting to order at 5:30 p.m. and led the assemblage in
the Pledge of Allegiance.
Agenda Item No. 3 - Report of Tomokins County Legislature
Tim Joseph, County Legislator, appeared before the Board and gave his report. He
reported that the Governor's budget proposes to shift expenses to Counties.
• The impact of the proposed budget on Tompkins County would be $500,000,
if changes in current policy are not made. The Governor has authorized
County Clerk fees to be Increased to offset the additional expenses.
• The County would also have to return to performing annual reevaluations of
assessments because the Governor is proposing to eliminate the aid for 3-
year assessments.
• The aide to TC3 decreased by $100,000.
• Change in the traditional split in welfare costs. (2% shift) up for counties;
down for the state. It will cost the County approximately $86,000 for 2008.
• Juvenile detention: Currently County and State split costs 50/50. The
proposal is to have the counties entirely responsible.
Mr. Joseph offered to answer questions from the Board. Councilman Burbank asked
how the County was going to respond. Mr. Joseph replied that they are working with
_ NYSAC (New York State Association of Counties).
' ^ Supervisor Engman thanked Mr. Joseph for his report.
FINAL Minutes - February 11, 2008
Agenda Item No. 4 - Report of City of Ithaca Common Council f \
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No report.
Agenda Item No. 6 - Consider and approve Town of Ithaca Board Protocol and
Procedures Manual
Supervisor Engman asked if anyone had any comments on the manual. There were
none.
Councilman Stein moved and Councilman Cowie seconded the resolution. Carried
unanimously.
TB RESOLUTION NO. TB 2008-041: Approve use of Board Protocol and
Procedures Manual
RESOLVED, the Town Board of the Town of Ithaca does hereby approve the use of the
Board Protocol and Procedures Manual as the rules of Its procedures for the Town
Board as authorized by Town Law Section 63.
MOVED: Councilman Stein
SECONDED: Councilman Cowie '
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VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilwoman
Leary, aye; Councilman Stein, aye; Councilman Cowie, aye; Councilman Goodman,
aye; Councilman Levine, aye. Carried unanimously.
Agenda Item No. 7 - 2007 Annual Reports of Town Officials (See Attachment #1)
Supervisor Engman asked if there were any questions or comments regarding the
reports.
Mr. Kanter commented that the review of the 1993 Comprehensive Plan was one of the
Planning Department's biggest accomplishments. Looking ahead for 2008, the top
priority is the update of the Plan.
Supervisor Engman wondered why there was a lot of overtime for parks and Town Hall.
Mr. Noteboom responded it is for snow removal - parking lot, sidewalks, walkways.
As there were no further comments. Supervisor Engman thanked everyone for the
reports.
Agenda Item No. 8 - Consider acceptance of Town Justices' Annual Reports (See
Attachment #2) t \
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FINAL Minutes - February 11, 2008
Councilman Burbank wanted to know why there was a disparity between Klein and Salk
and the answer pertains to the scheduling. Judy said that the scheduling is up to the
officers. Councilman Stein wanted to know if there is a big problem and Judy said that it
imposes more work on one Clerk over the other. They get tickets from Ithaca College,
Cornell, State Police, and Sheriffs Department - the officer writing the ticket chooses
the court date.
Supervisor Engman said this is a perennial issue, but there did not seem to be much of
a solution. He noted that there is a considerable amount of money brought in by the
court for fines.
Agenda Item No. 14 - Resolution of sympathy of Bud Larkin
Supervisor Engman read the proposed resolution to the Board.
Councilman Burbank moved and Councilman Stein seconded the resolution. Carried
unanimously.
TB RESOLUTION NO. 2008-042: Resolution of Sympathy and Condolences to the
Family of Clarence Larkin
WHEREAS, Clarence Larkin was elected to serve the residents as a Town of Ithaca
Justice starting January 1, 1994; and
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, WHEREAS, Clarence Larkin was elected to serve three consecutive four year terms;
and
WHEREAS, the Town of Ithaca has greatly benefited from Clarence Larkln's thoughtful
consideration, intelligence, time, energy and his desire to serve our community in order
to make It a better place to live; now
THEREFORE BE IT RESOLVED that the Town Board of the Town of Ithaca, wishes to
express on behalf of the Town, Its employees, and its citizens, our sincere and deepest
sympathies and condolences to Clarence Larkln's family.
MOVED: Councilman Burbank
SECONDED: Councilman Stein
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councilwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Agenda Item No. 17 - Authorize Town Supervisor to sian release of temporarv
easement for Chase Lane
Mr. Noteboom explained the Town had a temporary easement to use the driveway at
, the last house on Chase Lane for a snowplow turn around until the road was extended.
The road has been extended so the temporary easement is no longer needed.
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FINAL Minutes - February 11, 2008
Councilman Cowie moved and Councilman Levine seconded. Carried unanimously.
TB RESOLUTION NO. 2008-043: Consider Authorizing Town Supervisor to Sign
the Release of Temporary Easement on Chase Lane
Be it hereby resolved that the Town Board of the Town of Ithaca agrees to the release
of the temporary easement on Chase Lane and agrees to the Town Supervisor signing
the reiease.
MOVED: Councilman Cowie
SECONDED: Councilman Levine
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Counciiman Cowie, aye; Councilwoman Leary, aye; Counciiman Levine, aye;
Councilman Goodman, aye. Carried unanimousiy.
Agenda Item No, 18 -- Set public hearing to update Vehicle and Traffic section of
Town Code for Stop and Yield signs
Mr. Noteboom explained that the stop signs and yield signs need to be updated every
few years. The iast update was in 2005 and there have been some changes since then.
The board needs to set a pubiic hearing to update the iocai law.
Supervisor Engman suggested Monday, March 8, 2008 at 6:15 p.m. for the public
hearing.
Counciiman Goodman moved and Counciiman Cowie seconded.
Ms. Brock corrected the Chapter name so that it wouid read, "Vehicles and Traffic" in
the titie and body of the resoiution.
Supervisor Engman called for a vote with no further discussion. Carried unanimousiy.
TB RESOLUTION NO. 2008-044: Set Public Hearing to Update Vehicles & Traffic
Section of Town Code for Stop and Yield Sians
BE iT RESOLVED, that the Town Board of the Town of Ithaca hereby sets a
public hearing to take place on Monday, March 10, 2008 at 6:15 p.m. for the purpose of
hearing pubiic comment regarding a proposed LOCAL LAW to update the Vehicles &
Traffic Section of the Town of Ithaca Town Code for stop and yield signs and requests
that the Town Clerk advertise and make avaiiable for public inspection a copy ohhe
proposed Locai Law.
MOVED: Councilman Goodman
SECONDED: Councilman Cowie
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FINAL Minutes - February 11, 2008
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Counciiman Stein,
aye; Counciiwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Agenda Item No. 19 - Consider petition to lower speed limit in school zone on
East King Road (See Attachment #3)
Supervisor Engman explained the board would submit a request to the County. The
County would then request the State to lower the speed limit. The State makes the
determination on whether or not to lower the speed limit.
Councilman Burbank moved and Councilman Stein seconded.
Councilman Levine asked if Montessori School was a non-profit entity. Councilman
Burbank believed it was non-profit. Counciiwoman Leary confirmed the current speed
limits.
Councilman Stein explained that the State uses a formula to determine whether or not
to lower the speed limit. Councilman Burbank added the Town has supported the effort
of giving Towns the ability to make speed limit decisions.
The board discussed school zone speed limits. The speed limits vary between 15 and
35 mph.
Supervisor Engman called for a vote on the resolution. Carried unanimously.
TB RESOLUTION NO. 2008-045: Petition to Lower Speed Limit in School Zone on
East King Road
WHEREAS, the Town of Ithaca has received a request from representatives of the
Elizabeth Ann Ciune Montessori School of Ithaca and the parents of children who attend
the school to approve a "school speed zone" on E. King Road, and;
WHEREAS, the request is being made by the school administrators because the school
has buildings on both sides of the road and teachers and students must cross the road
throughout the day; and
WHEREAS, the Public Works Committee has reviewed and supports this request, and
now therefore be it,
RESOLVED, the governing Town Board of the Town of Ithaca does hereby request that
Tompkins County Highway Manager forward to the New York State Department of
Transportation Traffic Safety Division a request to establish a 15 MPH speed limit on E.
, King Road in the area of the Elizabeth Ann Ciune Montessori School of Ithaca.
MOVED: Councilman Burbank
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FINAL Minutes - February 11, 2008
SECONDED: Councilman Stein f \
VOTE: Supervisor Engman, aye; Counciiman Burbank, aye; Councilman Stein, ' ^
aye; Counciiwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimousiy.
Agenda Item No. 5 - Persons to be Heard and Board Comments
Persons to be Heard.
Supervisor Engman Invited members of the public to address the board.
Larry Fabbroni
Mr. Fabbroni appeared before the board to ask that they not extend the moratorium for
more than a month because it would affect their timetable with the Planning Board. He
added that there was a lot of duplication in work being done on the project; they have
completed similar studies and provided study results to Town staff. He urged board
members to look at existing material objectively and asked to have open dialog with the
board.
Supervisor Engman thanked Mr. Fabbroni for his comments and mentioned that the
agenda item before the board was discussion only.
Joe Francis ^ \
Mr. Francis appeared before the board to ask if he owns a buildable lot. At the time of
his purchase in 1993, the lot was buildable. The lot width at the road is 60 feet and
approximately 20 feet at the shoreline.
Supervisor Engman explained that Mr. Francis's question should be directed to Town
staff and asked Mr. Francis to contact Christine Balestra to help him. Mr. Francis
mentioned that his property does not have a dock. He wondered if he was permitted to
build a dock. Supervisor Engman answered that Ms. Balestra would be the best person
to talk to. Mr. Kanter added that Mr. Francis should bring his survey map with him when
he meets with Ms. Balestra.
Mr. Francis added that late in the summer the water depth decreases. He suggested
there be a criteria of depth rather than a criteria of length for docks.
Don Smith, West Shore Homeowners Association
Mr. Smith appeared before the board on behalf of the West Shore Homeowners
Association and read from a prepared statement. (See attachment #4)
Mr. Smith further commented that West Shore pays more in property taxes than Cornell.
In relation to property taxes, they rate number 3. He asked the board to work with the
Association on dock regulations and send it back to the committee for further review. / ^
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^ Paul Fairbanks
Mr. Fairbanks commented that the waterline used in the regulations is based on the
high waterline and that is not always the best figure to use. He suggested using the
average between the high and low waterline. Mr. Fairbanks asked how the legislation
was researched and what information was used to base the decisions upon. He further
asked if roofs were allowed on boat hoists.
Supervisor Engman reminded everyone that what is before the Town Board is a referral
to the Planning Board; he then outlined the referral process.
Bob Barsoff
Mr. Barsoff appeared before the board and stated that he has been a resident of West
Shore for 79 years. He felt that the Codes and Ordinances Committee, the board, and
residents should get together and work on the legislation. Residents input should be
taken into consideration.
Male Speaker
This gentlemen appeared before the board and spoke about his rights as a homeowner
and taxpayer. He was outraged that the board would put restrictions on him, as a
homeowner/taxpayer, on what he could or could not do with his boat.
Supervisor Engman thanked everyone for their comments and stated that later in the
\ meeting the board would be considering whether or not to refer the matter to the
Planning Board for its recommendation. The legislation would then come back to the
Town Board for further consideration.
Patty Francis
Ms. Francis asked to address the board. She wanted an expert to speak to the group to
discuss water flow and depth for docks; someone who knows what they're talking about.
Supervisor Engman responded that later in the meeting he will explain the history of the
legislation. They have contacted many individuals and received their advice.
Information was solicited from individuals who work on the lake and their advice was
considered. Ms. Francis thought they ought to be able to work things out.
Supervisor Engman thanked everyone for their comments.
Agenda Item No. 9 - Public Hearings:
a. A LOCAL LAW deleting Chapter 228 of the Town of Ithaca Code titled,
"Stormwater management," and adding a new Chapter 228 titled,
"Stormwater management and Erosion and Sediment Control"
b. A LOCAL LAW amending Chapter 270 of the Town of Ithaca Code titled,
"Zoning," to add Stormwater Plan Submission Requirements A LOCAL
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LAW amending Chapter 270 of the Town of Ithaca Code titled, "Zoning," t >
to add Stormwater Plan Submission Requirements I \
0. A LOCAL LAW amending Chapter 234 of the Town of Ithaca Code titled,
"Subdivision of Land," to add Stormwater Pollution Prevention Plan
Submission Requirements
Supervisor Engman opened the public hearings and invited members of the public to
address the board. With no one interested in addressing the board, Supervisor Engman
closed the public hearing.
Agenda item No. 10 - SEQR regarding LOCAL LAWS deleting Chapter 228 of the
Town of Ithaca Code titled. "Stormwater management." and adding a new Chapter
228 titled. "Stormwater management and Erosion and Sediment Control":
amending Chapter 270 of the Town of Ithaca Code titled. "Zoning." to add
Stormwater Plan Submission Reouirements and amending Chapter 234 of the
Town of Ithaca Code titled. "Subdivision of Land." to add Stormwater Pollution
Prevention Plan Submission Reouirements (See attachment #5)
Supervisor Engman stated it is a negative determination of environmental significance.
Ms. Brock clarified that the SEQR covers all three proposed local laws.
Councilman Stein moved and Supervisor Engman seconded the resolution. Carried ' ^
unanimously. ' ^
TB RESOLUTION NO, 2008-046: SEQR: Proposed Local Law deietina Chapter 228
of the Town of Ithaca Code, titled "Stormwater Management" and adding a new
Chapter 228. titled "Stormwater Management and Erosion and Sediment Control":
amending Chapter 270 of the Town oftthaca Code, titled "Zoning", to add
Stormwater Plan Submission Reouirements: and amending Chapter 234 of the
Town of Ithaca Code, titled "Subdivision of Land." to add Stormwater Poiiution
Prevention Plan Submission Reouirements
WHEREAS, this action is the enactment of a iocai law deleting Chapter 228 of
the Town of Ithaca Code, titled "Stormwater Management" and adding a new Chapter
228, titled "Stormwater Management and Erosion and Sediment Control"; amending
Chapter 270 of the Town of Ithaca Code, titled "Zoning" and Chapter 234 of the Town of
Ithaca Code, titled "Subdivision of Land," for the purpose of adding Stormwater Poiiution
Prevention Plan Submission Requirements; and
WHEREAS, said proposed iocai law will impose requirements, related to
stormwater management and erosion and sedimentation control, on land development
activities that meet certain size thresholds, as specified in the law, including the
development and implementation of plans to control/treat erosion and stormwater runoff
in order to protect water quality and reduce damaging runoff rates and volumes; i
requirements for insuring regular inspections of stormwater management and erosion i
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\ control measures; and requirements for the long term operation and maintenance of
stormwater management measures; and
WHEREAS, this Is an unlisted action for which the Town of Ithaca Town Board is
acting as Lead Agency in environmental review with respect to the enactment of this
local law; and
WHEREAS, the Town Board, at a public hearing held on February 11, 2008, has
reviewed and accepted as adequate the Short Environmental Assessment Form, Parts 1
and a for this action, prepared by Town Planning staff;
RESOLVED, that the Town of Ithaca Town Board hereby makes a negative
determination of environmental significance in accordance with the New York State
Environmental Quality Review Act for the above referenced action as proposed and,
therefore, neither a Full Environmental Assessment Form, nor an Environmental impact
Statement will be required.
MOVED: Counciiman Stein
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Counciiman Burbank, aye; Counciiman Stein,
aye; Counciiwoman Leary, aye; Counciiman Cowie, aye; Counciiman Goodman, aye;
Counciiman Levine, aye. Carried unanimously.
Agenda Item No. 11- Consider adoption of a LOCAL LAW deleting Chapter 228 of
the Town of Ithaca Code titled. "Stormwater management." and adding a new
Chapter 228 titled. "Stormwater management and Erosion and Sediment Control"
(see attachment #6)
Supervisor Engman moved and Councilman Goodman seconded the resolution of
adoption. Supervisor Engman asked If there were questions or comments. There being
none, he called for a vote. Roll call - carried unanimously.
TB RESOLUTION NO. 2008-047: Resolution Adopting "A LOCAL LAW DELETING
CHAPTER 228 OF THE TOWN OF ITHACA CODE. TITLED 'STORMWATER
MANAGEMENr. AND ADDING A NEW CHAPTER 228 TITLED 'STORMWATER
MANAGEMENT AND EROSION AND SEDIMENT CONTROL"'
WHEREAS, it is in the public interest, and will minimize threats to the
environment and to public health and safety, to regulate stormwater runoff from land
development activities within the Town of Ithaca in order to control and minimize
increases in stormwater runoff rates and volumes, provide for the recharge of
groundwater resources, and control and minimize soil erosion, stream channel erosion,
and nonpoint source pollution associated with land development activities; and
WHEREAS, the Town of Ithaca is required to enact stormwater control measures
for certain land development activities to comply with U.S. Environmental Protection
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Agency and New York State Department of Environmental Conservation requirements; ' ^
and ' ^
WHEREAS, the Town's Codes and Ordinances Committee ("CDC"), the Town's
Planning, Engineering and Code Enforcement staff, and the Attorney for the Town have
worked extensively on a local law to accomplish the above objectives and meet the
federal and state requirements, and
WHEREAS, on November 19, 2007, the Town Board referred the proposed local
law to the Town of Ithaca Planning Board and Conservation Board for recommendations
on whether to adopt said law, and
WHEREAS, on December 6, 2007 the Conservation Board recommended that
the Town Board adopt the proposed local law, and
WHEREAS, the Planning Board held a public hearing open from December 4,
2007 through December 18, 2007 on the proposed local law, and on December 18,
2007, the Planning Board recommended that the Town Board adopt said law, and
WHEREAS, on December 11, 2007, the Town of Ithaca held a public meeting for
Interested persons and entitles to explain the proposed local law and receive feedback
from the public on Its provisions, and
WHEREAS, In January of 2008 the COC made additional changes to the
proposed local law In response to the feedback the Town received at and after the
December 11, 2007 public meeting, and ^ ^
WHEREAS, a resolution was duly adopted by the Town Board of the Town of ' '
Ithaca for a public hearing to be held by said Town on February 11, 2008 at 6:15 p.m. to
hear all Interested parties on the proposed local law entitled "A LOCAL LAW DELETING
CHAPTER 228 OF THE TOWN OF ITHACA CODE, TITLED 'STORMWATER
MANAGEMENT, AND ADDING A NEW CHAPTER 228 TITLED 'STORMWATER
MANAGEMENT AND EROSION AND SEDIMENT CONTROL'"; and
WHEREAS, notice of said public hearing was duly advertised In the Ithaca
Journal; and
WHEREAS, said public hearing was duly held on said date and time at the Town
Hall of the Town of Ithaca and all parties In attendance were permitted an opportunity to
speak on behalf of or In opposition to said proposed local law, or any part thereof; and
WHEREAS, pursuant to the New York State Environmental Quality Review Act
("SEQRA") and Its Implementing regulations at 6 NYCRR Part 617, adoption of said
local law Is an Unlisted action for which the Town Board of the Town of Ithaca, acting as
lead agency In an environmental review with respect to adoption of this local law, has
on February 11, 2008 made a negative determination of environmental significance,
after having reviewed and accepted as adequate the Short Environmental Assessment
Form Parts I and II prepared by the Town's Planning staff;
NOW, THEREFORE, be It ^
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RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law
entitled "A LOCAL LAW DELETING CHAPTER 228 OF THE TOWN OF ITHACA
CODE, TITLED 'STORMWATER MANAGEMENT, AND ADDING A NEW CHAPTER
228 TITLED 'STORMWATER MANAGEMENT AND EROSION AND SEDIMENT
CONTROL"', a copy of which is attached hereto and made a part of this resolution; and
it Is further
RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law
with the Secretary of State as required by law.
MOVED: Supervisor Engman
SECONDED: Councilman Goodman
Roll Call Vote: Supervisor Engman - aye; Councilman Burbank- aye; Councilman
Cowie - aye; Councilman Goodman - aye; Councilwoman Leary - aye; Councilman
Levine- aye; Councilman Stein- aye; Carried unanimously.
Agenda Item No. 12 - Consider adoption of a LOCAL LAW amending Chapter 270
of the Town of Ithaca Code titled, "Zoning." to add Stormwater Plan Submission
Reguirements A LOCAL LAW amending Chanter 270 of the Town of Ithaca Code
titled. "Zoning." to add Stormwater Plan Submission Reouirements (see
attachment #7)
Councilman Goodman moved and Councilman Levine seconded the resolution of
adoption. Supervisor Engman asked if there were questions or comments. There being
none, he called for a vote. Roll call - carried unanimously.
TB RESOLUTION NO. 2008-048: Resolution Adopting "A LOCAL LAW AMENDING
CHAPTER 270 OF THE TOWN OF ITHACA CODE. TITLED 'ZONING.' TO ADD
STORMWATER PLAN SUBMISSION REQUIREMENTS"
WHEREAS, the Town's Codes and Ordinances Committee ("COC"), the Town's
Planning, Engineering and Code Enforcement staff, and the Attorney for the Town have
worked extensively on a local law to replace Chapter 228 of the Town of Ithaca Code
with a new Chapter 228, titled Stormwater Management and Erosion and Sediment
Control", and
WHEREAS, the COC also prepared local laws amending Chapter 234 of the
Town of Ithaca Code, titled "Subdivision of Land," and Chapter 270 of the Town of
Ithaca Code, titled "Zoning," to add certain stormwater plans to the list of submission
requirements for subdivisions and site plans, respectively, and
WHEREAS, on November 19, 2007, the Town Board referred the proposed local
laws to the Town of Ithaca Planning Board for recommendations on whether to adopt
said laws, and
WHEREAS, the Planning Board held a public hearing open from December 4,
2007 through December 18, 2007 on the proposed local laws, and on December 18,
2007, the Planning Board recommended that the Town Board adopt said laws, and
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WHEREAS, a resolution was duly adopted by the Town Board of the Town of [ ^
Ithaca for a public hearing to be held by said Town on February 11, 2008 at 6:15 p.m. to n
hear all interested parties on the proposed local law entitled "A LOCAL LAW
AMENDING CHAPTER 270 OF THE TOWN OF ITHACA CODE, TITLED 'ZONING,'
TO ADD STORMWATER PLAN SUBMISSION REQUIREMENTS"; and
WHEREAS, notice of said public hearing was duly advertised in the Ithaca
Journal; and
WHEREAS, said public hearing was duly held on said date and time at the Town
Hall of the Town of Ithaca and all parties in attendance were permitted an opportunity to
speak on behalf of or in opposition to said proposed local law, or any part thereof; and
WHEREAS, pursuant to the New York State Environmental Quality Review Act
("SEQRA") and its impiementing regulations at 6 NYCRR Part 617, adoption of said
locai iaw is an Unlisted action for which the Town Board of the Town of Ithaca, acting as
lead agency in an environmental review with respect to adoption of this iocal iaw, has
on February 11, 2008 made a negative determination of environmental significance,
after having reviewed and accepted as adequate the Short Environmental Assessment
Form Parts I and II prepared by the Town's Planning staff;
NOW, THEREFORE, be it
RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said iocai
law entitled "A LOCAL LAW AMENDING CHAPTER 270 OF THE TOWN OF ITHACA , n
CODE, TITLED ZONING,' TO ADD STORMWATER PLAN SUBMISSION f ^
REQUIREMENTS", a copy of which Is attached hereto and made a part of this
resolution; and it is further
RESOLVED, that the Town Clerk is hereby authorized and directed to file said
iocal law with the Secretary of State as required by law.
MOVED: Councilman Goodman
SECONDED: Councilman Levlne
Roll Call Vote: Supervisor Engman - aye; Councilman Burbank - aye; Councilman
Cowie - aye; Councilman Goodman - aye; Councllwoman Leary-aye; Councilman
Levlne- aye; Councilman Stein- aye Carried unanlmouslv.
Agenda Item No. 13 - Consider adoption of a LOCAL LAW amending Chapter 234
of the Town of Ithaca Code titled. "Subdivision of Land." to add Stormwater
Pollution Prevention Plan Submission Reouirements (see attachment #8)
Councilman Levlne moved and Supervisor Engman seconded the resolution of
adoption. Supervisor Engman asked If there were questions or comments. There being
none, he called for a vote. Roll call - carried unanimously.
TB RESOLUTiON NO. 2008-049 ; Resolution Adopting "A LOCAL LAW AMENDING
CHAPTER 234 OF THE TOWN OF ITHACA CODE. TITLED 'SUBDIVISION OF
Page 12 of 30
FINAL Minutes - February 11, 2008
LAND/ TO ADD STORMWATER POLLUTION PREVENTION PLAN SUBMISSION
REQUIREMENTS"
WHEREAS, the Town's Codes and Ordinances Committee ("COC'X the Town's
Planning, Engineering and Code Enforcement staff, and the Attorney for the Town have
worked extensively on a local law to replace Chapter 228 of the Town of Ithaca Code
with a new Chapter 228, titled Stormwater Management and Erosion and Sediment
Control", and
WHEREAS, the COC also prepared local laws amending Chapter 234 of the
Town of Ithaca Code, titled "Subdivision of Land," and Chapter 270 of the Town of
Ithaca Code, titled "Zoning," to add certain stormwater plans to the list of submission
requirements for subdivisions and site plans, respectively, and
WHEREAS, on November 19, 2007, the Town Board referred the proposed local
laws to the Town of Ithaca Planning Board for recommendations on whether to adopt
said laws, and
WHEREAS, the Planning Board held a public hearing open from December 4,
2007 through December 18, 2007 on the proposed local laws, and on December 18,
2007, the Planning Board recommended that the Town Board adopt said laws, and
WHEREAS, a resolution was duly adopted by the Town Board of the Town of
Ithaca for a public hearing to be held by said Town on February 11, 2008 at 6:15 p.m. to
hear all Interested parties on the proposed local law entitled "A LOCAL LAW
AMENDING CHAPTER 234 OF THE TOWN OF ITHACA CODE, TITLED
'SUBDIVISION OF LAND,' TO ADD STORMWATER POLLUTION PREVENTION PLAN
SUBMISSION REQUIREMENTS"; and
WHEREAS, notice of said public hearing was duly advertised In the Ithaca
Journal; and
WHEREAS, said public hearing was duly held on said date and time at the Town
Hall of the Town of Ithaca and all parties In attendance were permitted an opportunity to
speak on behalf of or In opposition to said proposed local law, or any part thereof; and
WHEREAS, pursuant to the New York State Environmental Quality Review Act
("SEQRA") and Its Implementing regulations at 6 NYCRR Part 617, adoption of said
local law Is an Unlisted action for which the Town Board of the Town of Ithaca, acting as
lead agency In an environmental review with respect to adoption of this local law, has
on February 11, 2008 made a negative determination of environmental significance,
after having reviewed and accepted as adequate the Short Environmental Assessment
Form Parts I and II prepared by the Town's Planning staff;
NOW, THEREFORE, be It
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RESOLVED, that the Town Board of the Town of Ithaca hereby adopts said local law
entitled "A LOCAL LAW AMENDING CHAPTER 234 OF THE TOWN OF ITHACA
CODE, TITLED SUBDIVISION OF LAND,' TO ADD STORMWATER POLLUTION
PREVENTION PLAN SUBMISSION REQUIREMENTS", a copy of which is attached
hereto and made a part of this resolution; and it is further
RESOLVED, that the Town Clerk is hereby authorized and directed to file said local law
with the Secretary of State as required by law.
MOVED: Councilman Levine
SECONDED: Supervisor Engman
Roll Call Vote: Supervisor Engman - aye
Councilman Burbank - aye
Councilman Cowie - aye
Councilman Goodman - aye
Councilwoman Leary - aye
Councilman Levine - aye
Councilman Stein - aye Carried unanimously.
Agenda Item No. 15 n Consider Conservation Board resolution recommending
extending the development moratorium in the Northeast part of the Town for
several additional months (See attachment #9)f \
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Supervisor Engman introduced the item and directed the board's attention to Ms.
Ritter's memo in the packet (see attachment #9). He gave a brief overview of Ms.
Hitter's memo.
Supervisor Engman explained the board did not have to act tonight because the
moratorium is effective until June 17, 2008. Items under consideration - extending the
moratorium, paying for an extension of the moratorium, modifying consultant contract to
eliminate interim report.
Ms. Brock added that a local law would need to be passed to extend the moratorium.
Typically changes to the Zoning Ordinance are referred to the Planning Board for a
recommendation and then the Town Board holds a public hearing.
Councilman Stein wanted to set a public hearing for their next meeting to pass a local
law extending the moratorium.
Mr. Kanter added the Planning Committee recommended the Town Board set a public
hearing to extend the moratorium. He suggested the public hearing be set for April.
This would allow time to discuss the extension with the consultant and receive a
recommendation from the Planning Board. Ms. Brock would also need to draft a local
law extending the moratorium.
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Councilman Cowie asked how long of an extension on the moratorium. The consultant
recommended an extension until October. Ms. Brock said time needed to be built In to
consider the consultant's work - the board needed time to take action to Implement
necessary changes resulting from the consultant's report.
MOVE: Councilman Stein moved that It Is the sense of this body that we Instruct the
staff to work together with the consultant and with the owner of the land to come to.. .to
bring back to the board a recommendation for what we do so that we achieve the goals
that the consultant set out when he asked to extend the moratorium. Councilman
Burbank seconded.
Councilman CowIe asked why the board thought the task could be accomplished by
June, but now they can't. Ms. RItter did not think the Town had a consultant prior to the
moratorium. The consultant needs a growing season to do a proper assessment. Ms.
Brock explained that the Initial discussion was for a 6 month moratorium, but after
further discussions the board extended It to 9 months to pick up the spring growing
season. Ms. RItter added It took awhile to get the moratorium In place.
Supervisor Engman thought an Interim report was not necessary because the
Information could be Included In the final report.
Supervisor Engman asked Councilman Stein If he would entertain an addition to his
motion to eliminate the need for an interim report. Councilman Stein agreed.
Supervisor Engman recapped the proposed motion - Councilman Stein moved that It Is
the sense of this body to Instruct the staff to work with the consultant to determine an
appropriate period for extension of the moratorium. (Ms. Brock language - what you
want to do Is have the staff work with the consultant to determine a recommendation for
an extension of the moratorium and to report back to the Town Board that
recommendation.)
Supervisor Engman recap - Councilman Stein moved that It Is the sense of this body to
Instruct the staff to work with the consultant to accomplish the goals that he has
recommended and work with the staff to determine a recommendation for an
appropriate period for an extension of a moratorium.
Councilman Stein wanted language added to communicate with landowner. Mr. Kanter
recapped the amendment to add a further resolved to In concept agree to deleting the
Interim report number 2 from the consultant contract.
Supervisor Engman called for vote - carried unanimously.
TB RESOLUTION NO. 2008-050: Solicit Recommendation for Extension of
Northeast Development Moratorium
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RESOLVED, that the Town Board instructs staff to work with the consultant, and
communicate with the landowner, to accomplish the goals that the consultant has
recommended and to determine a recommendation for an appropriate period for an
extension of a moratorium, and be It further
RESOLVED, that the Town Board agrees In concept to deleting the Interim report
number 2 from the consultant contract
MOVED: Councilman Stein
SECONDED: Councilman Burbank
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councllwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Supervisor Engman stated the proposal was to set a public hearing for the April 7, 2008
town board meeting at 6:15 p.m.
Councilman Stein and Councilman Burbank seconded - unanimous
TB RESOLUTION NO. 2008-051: Set Public Hearing to Consider Extension of
Northeast Moratorium
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby sets a public
hearing to take place on Monday. April 7. 2008 at 6:15 p.m. for the purpose of hearing
public comment regarding extending the development moratorium In the Northeast part
of the Town for several additional months.
MOVED: Councilman Stein
SECONDED: Councilman Burbank
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councllwoman Leary, aye; Councilman CowIe, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Agenda Item No. 16 n Consider referring the proposed Lakefront Residential Zone
amendments to the Planning Board for a recommendation (See attachment #10)
Supervisor Engman directed the board's attention to the material in their packet. He
provided the board with a brief history of the legislation. Each issue brought before the
board was debated at length.
• Dock length was investigated and plotted on a map; most docks were 30 feet
with some being longer.
• Silt levels vary within the lake.
• Boat houses - the second floor of some boat houses were turned into
apartments.
Page 16 of 30
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FINAL Minutes - February 11, 2008
• Lake not owned by individuals; it is owned by New York State residents.
• Balancing act - respecting the rights of lake residents with nonresidents using
or viewing the lake.
• Roofs on boat lifts - no roofs help maintain sightlines; it's less intrusive than
roofs. Boat owners are divided - some feel they are necessary and some
feel they are not.
Supervisor Engman stated COC studied the subject intensively and seriously debated it.
The conclusions are before the board for their review and COC recommends they be
sent on to the Planning Board for their recommendation.
Councilman Burbank stated he would appreciate a presentation regarding what lead to
the proposed changes and an overview of why changes are being made.
Councilwoman Leary added that she was the only board member present at the COC
meeting when the West Shore Homeowners Association (WSHA) came to speak with
them and was persuaded by some of their arguments. She thought the board should
give their points careful consideration. Staff showed examples of boat roofs and the
objection from the committee was mostly aesthetics. Some felt aesthetics were more
important than practical considerations felt by homeowners. Councilwoman Leary
further stated that there wasn't a majority of Town Board members on COC at the time
and thought the board needed to look at it.
Councilman Stein agreed with some of the points raised by the WSHA such as there
being no adverse effects on water quality due to construction of structures. He would
like to hear the proposals made by the WSHA to address the problems COC was trying
to solve and why the committee or staff objected.
Supervisor Engman corrected that it was not only two board members who listened to
the arguments - the chairs of the Planning Board, Zoning Board of Appeals and
Conservation Board are also members of the committee. The full committee had heard
the information presented by the WSHA previously; it was not new information and each
point was debated extensively.
The board continued to debate the affect of the language, "no adverse affects on lake
quality". Questions were raised regarding who would determine lake quality had been
affected.
Councilwoman Leary continued her point that there was not a majority of Town Board
members present on COC and the Committee did receive written comments and
reviewed them point by point. However, her mind was changed by actually hearing
from homeowners in person. When the homeowners tried to speak before the
Committee at the next meeting. Supervisor Engman (chair of COC at the time), felt that
the Committee had reviewed it enough. Councilwoman Leary felt that the matter had
not been adequately addressed by the Committee at that point.
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Mr. Kanter mentioned that one of the biggest changes in the proposed amendments is ' ^
that currently the Town requires site plan review and a special permit at the Planning ' ^
Board for any dock, pier, or similar structure on the water. That would no longer be
required under the amendment. There would be no opportunity for public input into the
process because building permits are administrative actions by the Code Enforcement
Office. The Planning Board felt that it was not necessary for them to review docks that
met all site plan requirements.
Supervisor Engman recalled that the Planning Board requested clarification on the
regulations, but he could not remember what the problem was. Ms. Balestra stated
through site plan review staff noticed some inconsistencies in the regulations.
Councilwoman Leary remembered that applicants were asking for longer docks than
what the regulation allowed. Ms. Balestra added that applications were asking for more
square footage than allowed as well.
Ms. Brock stated that the main problem the Planning Board had was that the current law
says the length of docks cannot be greater than 30 feet, but then it says longer dock
lengths may be approved by the Planning Board when necessary to reach adequate
water depths for proposed docking. The Planning Board felt they did not have any
standards to apply to know how far out they should go. If someone had a small boat
that did not need much of a draft, they may not need a very long dock. The Planning
Board questioned if docks were being regulated based upon the size of boats and it was t ^
making them uncomfortable. ' ^
Supervisor Engman clarified that the committee was recommending 40 feet, not 30 feet,
for dock length. Ms. Brock added that if someone wants a longer dock length then they
can apply to the Zoning Board for an area variance under the proposed legislation.
Councilman Stein was not sure if it was the best use of board time to argue the details.
However, the board has to make a decision at some point and he would feel much
better if an opportunity is given to hear resident arguments.
Councilwoman Leary understood that the size of boats were not increasing but, rather,
the silt in the lake was becoming more of a problem. Councilman Burbank reiterated
that before the board moves ahead on the legislation, he would like a presentation on
the problem. He has noticed a shift in the kind of structures being built. They are
becoming larger and more elaborate.
Councilman Stein moved the resolution sending the proposed local law to the Planning
Board for its recommendation.
Councilman Goodman asked if there was another option. Supervisor Engman
explained the board could amend what is being sent to the Planning Board, to send it
back to COC, or table it for future consideration. He seconded Councilman Stein's S
motion. / ^
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FINAL Minutes - February 11, 2008
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Responding to Councilman Goodman's question, Councllwoman Leary said the Town
Board could still make changes to the proposed law after It was reviewed by the
Planning Board. Supervisor Engman confirmed and stated that the board has flexibility.
He reminded the board that they are entering another building season for docks, which
Is why he moved It out of committee.
Councilman Goodman stated that he attended the COC meeting when WSHA came
before the committee and thought that a lot of what they said made sense. He asked If
It would be appropriate to have a presentation to educate other board members at a
Planning Committee meeting. Mr. Kanter responded that the agenda for upcoming
Planning Committee meetings are very full. He suggested that an additional Planning
Committee meeting be scheduled or a special Town Board meeting be setup to discuss
the Issue. Staff has a lot of material to provide to board members If they are willing to
look through It.
Councllwoman Leary did not want to send the legislation on to another committee. The
Issue Is not a broad planning Issue of the kind that the Planning Committee Is taking up.
It Is a very specific law that effects a limited area of the Town. She felt that the Town
Board needed to make a decision.
Councilman Stein stated that the board has spent too much time debating an Issue that
^ Is being sent to the Planning Board for a recommendation. He wanted to close debate
and vote on whether or not to send It to the Planning Board for a recommendation.
Supervisor Engman clarified that Councilman Stein was proposing two motions. The
first motion was to close the debate (second on the motion not needed). The second
motion was to send the proposed amendments to the Planning Board for a
recommendation. Board voted on closing debate and motion was defeated. Debate
continued.
TB RESOLUTION NO. 2008-052: Close debate regarding proposed Lakefront
Residential Zone amendments
BE IT RESOLVED, that the Town Board closes debate regarding proposed
Lakefront Residential Zone amendments.
MOVED: Councilman Stein
SECONDED: None needed
VOTE: Supervisor Engman, nay; Councilman Burbank, nay; Councilman Stein,
aye...
Others - could not tell from tape
Councilman Burbank suggested that there be a PowerPoint presentation at a regular
board meeting and Invite Interested members of the public to attend. Councilman Stein
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FINAL Minutes - February 11, 2008
suggested that Councilman Burbank make a motion to that affect (this Is a substitution
to the motion to send amendments to Planning Board). Councilman Burbank moved
that there be an Informational presentation to the Board as the next step on the
proposed dock ordinance as part of a regular board meeting and Interested parties be
Invited to attend and give their point of view. Councilman Cowie seconded.
Motion to substitute - All In favor.
TB RESOLUTION NO. 2008-053: Substitute Motion. Presentation to Town Board in
piace of Referring Proposed Lakefront Residential Zone Amendments to Planning
Board for Recommendation
BE IT RESOLVED, that the Town Board substitutes the motion made by Councilman
Burbank to have a board presentation regarding the proposed Lakefront Residential
Zone amendments in place of referring said legislation to the Planning Board for a
Recommendation.
MOVED: Councilman Burbank
SECONDED: Councilman Cowie
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councilwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Board commenced discussion on Councilman Burbank's motion. ' ^
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Councilwoman Leary suggested sending the proposed dock ordinance to the Planning
Board for their recommendation with a message that the Town Board Is still reviewing It.
Councilman Stein thought the Town Board should have the presentation and then send
It to the Planning Board for a recommendation.
Supervisor Engman reiterated that COC has heard from homeowners throughout the
process over the past 2 years and explained there was a difference of opinion within the
WSHA. Government needs to protect the rights of the minority as well as the rights of
the majority. COC has been trying to balance the rights of everyone.
Councilman Cowie agreed with Councilman Burbank and asked If the legislation could
be adopted before the building season. Ms. Balestra responded she has spoken with
some residents Interested In extending their docks and adding pilings. Staff has told
residents that the Town Board was reviewing the legislation and that there may be new
regulations In place. If the new regulations are In place by April It should not affect the
construction season.
Supervisor Engman recapped that there was a motion on the floor to have a
presentation at the next board meeting on the new regulation with notification to all
Interested parties. He called for a vote on the motion. Vote - Carried unanimously.
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FINAL Minutes - February 11, 2008
TB RESOLUTION NO. 2008-054: Information Presentation to Town Board
regarding Proposed Lakefront Residential Zone Amendments
BE IT RESOLVED, that there be an informational presentation to the Board as the next
step on the proposed dock ordinance as part of a regular board meeting, and be It
RESOLVED, that Interested parties be Invited to attend and give their point of view,
MOVED: Councilman Burbank
SECONDED: Councilman Cowie
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councllwoman Leary, aye; Councilman CowIe, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Agenda item No. 20 - Consider and approve Warren Road Waikwav maintenance
and resDonsibiiitv (See attachment #11)
Supervisor Engman directed the board's attention to the sample letters provided in their
packets. The idea was for the Town Board to select one of the two letters and in effect
agree that if there were to be a walkway built along Warren Road from Hanshaw Road
the Town would maintain it.
He briefly explained the Town is in the process of applying for a Safe Routes to School
grant. The grant would provide money to build a walkway between the intersection of
Warren and Hanshaw Roads to Uptown Road. The question before the board was
whether or not to maintain the walkway after it is completed. The Town has committed
to the maintenance of the Hanshaw Road Walkway once completed.
Councilman Burbank supported the Town maintaining the walkway because It served
the larger area and not just immediate residents.
Supervisor Engman paraphrased that Councilman Burbank moved that the Town
declares it will assume ownership, maintenance and liabilities for any walkway along
Warren Road. Supervisor Engman seconded the motion.
Councllwoman Leary expressed her support of the proposed motion. Councilman
Cowie asked why the walkway was proposed to be 6 feet wide. Mr. Noteboom
responded that it is an easier width for the Town to maintain. Mr. Kanter added the
minimum width is 5 feet so that a wheelchair can go one way and a person walking can
go the other way.
Ms. Brock recommended that the letter state that the Town would assume ownership,
maintenance, and certain liabilities. Board agreed.
There being no further discussion. Supervisor Engman called for a vote - carried.
Councilman Burbank absent.
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FINAL Minutes - February 11, 2008
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I \TB RESOLUTION NO. 2008-055: Assume Maintenance ResponsibiUties for Warren
Road Walkway
WHEREAS, the Town of Ithaca Public Works Committee recommends the submission
of a grant request to the NYS Department of Transportation, under the Safe Routes to
School Program, and
WHEREAS, the grant, if received, is a 100% reimbursable grant program for the
construction of a waikway along Warren Road, and
WHEREAS, The Town of Ithaca Transportation Plan (Plan), adopted by the Town Board
on July 9, 2007, includes Map 11 "Prioritized Pedestrian Corridor Needs",
recommending the construction of walkways at Town expense in order to provide safe
walkways to church and school and easy access to public transit for Warren Road
between Hanshaw Road and the Village of Lansing boundary, now therefore
BE IT RESOLVED, that the Town Board declares it will assume ownership,
maintenance, and certain liabiiities for the construction of a walkway along Warren
Road from Hanshaw Road to the Ithaca Town Line.
MOVED: Councilman Burbank
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SECONDED: Supervisor Engman / \
VOTE: Supervisor Engman, aye; Counciiman Burbank, absent; Councilman Stein, aye;
Counciiwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried.
Agenda Item No. 21 - Consider approval of Specification and provide
authorization to solicit bids for the purchase of a new medium duty dump truck
Mr. Noteboom Informed the board that the purchase was included in the budget.
Councilman Stein moved and Councilman Cowie seconded the proposed resolution.
Supervisor Engman asked when hybrids would be available in this type of vehicle. Mr.
Noteboom stated that they are not available in this size vehicle at this time. He offered
to contact the State to check out state specs on hybrid medium duty dump trucks.
Supervisor Engman called for a vote - carried unanimously.
TB RESOLUTION NO. 2008-056: Approval of Specifications and Authorization to
Solicit Bids for the Purchase of a New Medium Dutv Dump Truck.
WHEREAS, the Town of ithaca Pubiic Works Department has discussed with the Public )
Works Committee the need for a new Medium Duty Dump Truck, and ' \
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FINAL Minutes - February 11, 2008
' ^ WHEREAS, the money is available from the regular expense accounts (DB5130.200
(60%), A7110 (20%), F8340 (10%), G8120 (10%)), and now therefore be It;
RESOLVED, that on the recommendation of the Highway Superintendent and the
Public Works Committee, the specifications for a new Medium Duty Dump Truck are
approved, and further
RESOLVED, that the Town of Ithaca Town Clerk be authorized to advertise and receive
bids for anew Medium Duty Dump Truck.
MOVED: Councilman Stein
SECONDED: Councilman Cowie
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein, aye;
Councllwoman Leary, aye; Councilman CowIe, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Agenda Item No. 22 - Consider approval of Kevin Taltv as Alternate to the
Planning Board
Supervisor Engman stated Mr. Talty agreed to serve as an Alternate.
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Councilman Stein moved to discuss this item to Executive Session; Councilwoman
Leary seconded.
Supervisor Engman asked if the item could be discussed in Executive Session. Ms.
Brock said they could because it was to discuss the employment history of a particular
person and appointment to boards is considered employment history.
TB RESOLUTION O. 2008-057: Move Discussion of Planning Board Alternate to
Executive Session
BE IT RESOLVED, that the Town Board will discuss the position of Planning Board
Alternate In Executive Session.
MOVED: Councilman Stein
SECONDED: Councllwoman Leary
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councllwoman Leary, aye; Councilman CowIe, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Agenda Item No. 23 - Consider water and sewer benefit assessment(s) refund
(See attachment #12)
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FINAL Minutes - February 11, 2008
Supervisor Engman and Mr. Walker briefly explained the need for the refund. ' ^
Supervisor Engman moved and Councilman Stein seconded. Vote - carried
unanimously.
Page 24 of 30
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Councilman Stein moved and Councilman Cowie seconded the proposed resolution.
Vote - carried unanimously.
TB RESOLUTiON NO. 2008-058 Water and Sewer Benefit Assessment refund for
Tax Parcel 54.-7-2,4
Whereas, Ms. Michelle M. Tagliavento, 725 Hudson Street, Ithaca, NY 14850, Tax
Parcel 51.-7-2.4, was incorrectly assessed for 1.36 units of water benefit and 1.36 units
of sewer benefit with the property and should be assessed an annual charge of $0.02
per thousand of assessed value for water benefit and $0.02 per thousand of assessed
value for sewer benefit, and
Whereas, the Director of Engineering has reviewed the property and confirms that,
based on the small size and limitations on the lot, the property does not have water and
sewer currently available and therefore, under the Town of Ithaca Benefit Formula,
should only be "assessed an annual charge of $0.02 per thousand of assessed value
for water an $0.02 per thousand of assessed value for sewer." Now therefore be it
Resolved, that the Town Board of the town of Ithaca hereby approves a refund of 1.36
sewer unit charge in the amount of $27.20 to be paid from account G8120.490, and 1
water unit charge in the amount of $122.40 to be paid from F8340.490, to be paid to Ms.
Tagliavento upon receipt of her tax payment, and be it further ' ^
Resolved, that the Director of Engineering is directed to cause the benefit assessment
for the parcel to be corrected in the benefit assessment roil.
MOVED: Councilman Stein
SECONDED: Councilman Cowie
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Counciiwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Agenda Item No. 24 - Consider approval of capital project for miscellaneous plant
improvements at the Ithaca Area Wastewater Facilltv (see attachment #13)
Supervisor Engman reported SJC discussed plant Improvements at their last meeting.
The request Is for Steams and Wheler to do more work on recommendations for
building upgrades. The total cost would be $7,000 and the Town's share would be
$2,862. The board needs to determine whether or not to expend the additional money.
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FINAL Minutes - February 11, 2008
TB RESOLUTION NO. 2008-059: Consider Amendment No. 2 to Agreement Dated
September 7. 2005 Between the Ithaca Area WWTP'SJC Owners and Steams &
Wheler
WHEREAS, the Special Joint Sewer Committee (SJC) has requested that a detailed
cost analysis study be performed for the previously approved Wastewater Treatment
Riant projects that constitute the five-year Project Plan, and
WHEREAS, Steams & Wheler, environmental consultants, have submitted a proposal
to prepare a cost analysis study report of said projects, including reports on digester
floating cover problems, administrative space, additives, UV disinfection, concrete plant
repairs, septage and leachate facility improvements, deck waterproofing and skylight
leak repairs, and
WHEREAS, the Town Board approved the cost analysis study of said projects, the
scope of which is outlined in the proposal from Steams & Wheler, environmental
consultants, and
WHEREAS, additional engineering services have been identified to complete the study
at a cost of $7,000, now, therefore, be it,
RESOLVED, that the Town Supervisor is authorized to sign Amendment No.2 of the
agreement with Steams & Wheler dated September 7, 2005, for additional engineering
^ services to this project with the total contract cost not to exceed $81,000, and be it
further
RESOLVED, that this approval is contingent upon approval of the letter of agreement by
the other owners of the Ithaca Area Wastewater Treatment Plant, and be it further
RESOLVED, that the Town's share of such cost shall not exceed the Town's
percentage ownership interest in the Ithaca Area Wastewater Treatment Plant
MOVED: Supervisor Engman
SECONDED: Councilman Stein
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; CouncHwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Agenda item No. 25 - Consent agenda
CouncHwoman Leary requested Item "h" - revisions to Travel & Training Policy - be
pulled from the consent agenda. Councilman Stein asked that item T- increasing
hours of Human Resources Specialist - to be pulled.
Page 25 of 30
FINAL Minutes - February 11, 2008
Councilman Burbank moved and Councllwoman Leary seconded. Vote - carried ^ ^
unanimously. ' ^
TB RESOLUTION NO. 2008-060: Consent Agenda ttems
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby approves and/or
adopts the resolutions for Consent Agenda Items:
a. Town of Ithaca Abstract
b. Bolton Point Abstract
c. Approval of Minutes of the Previous Meeting
d. Disposition List
e. Approval of permanent appointment - Account Clerk Typist - SCLIWC
f. Approval of increased Human Resources Manager standard work week - item
pulled from consent agenda
g. Change term of office for Ethics Board Appointee, Jennifer Terpening
h. 2007 year-end budget transfers and amendments
/. Approval of revisions to the Travel & Training Policy - item pulled from consent
agenda
MOVED: Councilman Burbank
SECONDED: Councllwoman Leary ' ^
' \
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein,
aye; Councllwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levine, aye. Carried unanimously.
Councilman Cowie suggested item T be discussed in executive session. The Board
agreed.
Councllwoman Leary reported she had suggested at the Personnel Committee that the
per diem given for meals be increased for New York City. The vote failed because not
all voting members were present.
Supervisor Engman asked if Councllwoman Leary was moving to adopt the Travel and
Training Policy with an amendment that there be an $80 per diem for New York City
travel. Supervisor Engman seconded.
Councilman Stein researched what the County and Cornell paid per diem and thought
the current per diem was sufficient.
Councilman Cowie asked if the per diem was paid ahead of time or reimbursed with
receipts. Ms. Drake explained that the per diem is given ahead of time for over night
conferences. Reimbursements are given for day conferences with receipts up to the '
allotted meal amount set forth in the Personnel Manual. ' ^
Page 26 of 30
FINAL Minutes - February 11, 2008
Supervisor Engman stated that each organization handles per diem differently and the
Town needs to decide what is fair for employees and board members.
The board continued to debate both sides of the issue. Supervisor Engman called for a
vote - motion carried 4 to 3.
TB RESOLUTION NO. 2008-061: Approva/ of Revisions to Training and Travel
Policy
WHEREAS, the Town Board in May 2004 established a maximum cost level of
$300 for conferences and travel to be approved of by the Town Supervisor, Department
Heads, Budget Officer and Human Resources Manager; and
WHEREAS, the Town Board also revised the per diem allowance for meals when
traveling to a conference at sixty five dollars ($65) for all day travel; or for less than all
day travel, fifteen dollars ($15) for breakfast; twenty dollars ($20) for lunch; and thirty
dollars ($30) for dinner; and
WHEREAS, the process of obtaining prior Town Board approval Is time
consuming and redundant, except In Instances when the cost would exceed the
department's budget; and
' WHEREAS, the Personnel Committee reviewed the levels established and
recommends changing the policy to allow the Town Supervisor, Department Heads,
Budget Officer and Human Resources Manager to approve conference costs up to the
amount approved of In the appropriate line of the adopted town budget; and
WHEREAS, the Personnel Committee has reviewed the current meal allowance
schedule of sixty five dollars ($65) for all day travel; or for less than all day travel, fifteen
dollars ($15) for breakfast; twenty dollars ($20) for lunch; and thirty dollars ($30) for
dinner;
WHEREAS, at It's board meeting on February 11, 2008 the Town Board discussed
Increasing the dally per diem for all day tavel In New York City;
Now, therefore, be It
RESOLVED, the Town Board of the Town of Ithaca hereby grants authority to the
Town Supervisor, Department Heads, Budget Officer and Human Resources Manager
to approve and authorize attendance for themselves, and their staff, to any conference
for a cost up to the amount In the appropriate line of the adopted town budget; and be It
further
RESOLVED, the Town Board approves leaving the per diem for meals as It
currently stands as sixty five dollars ($65) for all day travel; or for less than all day
Page 27 of 30
FINAL Minutes - February 11, 2008
travel, fifteen dollars ($15) for breakfast; twenty dollars ($20) for lunch; and thirty dollars ' ^
($30) for dinner; and be it further ' '
RESOLVED, the Town Board approves the Increasing the per diem for meal to
eight dollars ($80) for all day travel In New York City; and be it further
RESOLVED, Human Resources Manager is direct to make such changes for the
Personnel Manual and Conference/Travel Authorization Form.
MOVED: Councilwoman Leary
SECONDED: Supervisor Engman
VOTE: Supervisor Engman, aye; Councilman Burbank, nay; Councilman Stein,
nay; Councilwoman Leary, aye; Councilman Cowie, nay; Councilman Goodman, aye;
Councilwoman Leary, aye. Carried.
Agenda Item No. 26 - Report of Town Committees
Councilman Stein reported the Public Works Committee has sent out a questionnaire to
the Northeast regarding drainage. The Town has received at least 150 responses out
of 630 to date. The survey data will be entered into a database and mapped out.
/ N
Councilman Burbank reported that the Planning Committee has determined their ' ^
mission statement and agenda items for the next few months. The committee talked
about the Southe Point proposal and it is divided on whether or not the proposed site is
the appropriate location. They discovered alternate sites were available and
encouraged Supervisor Engman to explore the alternatives.
Councilman Levine reported the Budget Committee met on February 7^*^. Mr. Carvill
walked the committee through some of the major factors affecting the budget.
Councilman Cowie mentioned that a schedule was established for regular meetings
between the Personnel Committee and the Employee Relations Committee.
Councilman Burbank added that a joint meeting between the Planning Board and the
Planning Committee has been scheduled for March 11, 2008 to discuss the relationship
between the two.
Agenda Item No. 27 - Report of Intermunicipal Organizations
Mr. Walker reported that the Ithaca College Community Committee met and residents
are satisfied with student behavior so far. There is a concern about the proposed Ithaca
College Athletic Events Center. Mr. Kanter added there will be a public hearing on the
Events Center March 4^^^ at 7:05 p.m. / >
I \
Page 28 of 30
FINAL Minutes - February 11, 2008
Agenda item No. 29 - Review of Correspondence (see attachment #14)
No discussion.
Agenda Item No. 28 - Executive Session to discuss collective negotiations with
Teamsters Local 317 and a proposed acguisition of real property
Councilman Goodman moved to enter executive session to discuss collective
negotiations with Teamsters Local 317, acquisition of real property, and the employment
history of two particular persons. Councilwoman Leary seconded. The board entered
executive session at 8:20 p.m.
Councilman Burbank moved and Councilwoman Leary seconded to return to regular
session.
Supervisor Engman stated the resolution regarding increasing the standard work week
hours of the Human Resources Manager is before the board with an amendment. Ms.
Brock stated in the resolved clause after the phrase to 40 hours per week, add "(which
includes human resources services related to the Town's employees of record at the
Southern Cayuga Lake Intermunicipal Water Commission)". Councilman Cowie moved
and Councilwoman Leary seconded. Vote - carried unanimously.
TB RESOLUTION NO. 2008-062: Approval to Increase Standard Work Week and
Salary of the Human Resources Manager
WHEREAS, Judith C. Drake, PHR, Human Resources Manager, was hired December
4, 1996, under a fuil time standard work week of 37.5 hours, and has requested to
increase her standard work week to 40 hours due to the additionai duties added to the
position to provide Human Resources services to SCLIWC; and
WHEREAS, the Personnei Committee recommends increasing the standard work week
and saiary of the Human Resources Manager, due to the additionai duties added to the
position to provide Human Resources services to SCLIWC, to 40 hours per week at the
same Q classification hourly rate, but with an increased annual salary of $68,140.80;
and
Now, therefore, be it
RESOLVED, the Town Board of the Town of Ithaca hereby approves increasing the
standard work week and annual saiary of the Human Resources Manager, to 40 hours
per week, (which includes human resources services related to the Town's employees
of record at the Southern Cayuga Lake intermunicipal Water Commission) salaried at
the same Q classification hourly rate, but with an increased annual saiary of
$68,140.80, retroactive to, February 1, 2008.
/
MOVED: Councilman Cowie
Page 29 of 30
FINAL Minutes - February 11. 2008
SECONDED: Councilwoman Leary * )
* 1
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein, aye;
Councilwoman Leary, aye; Councilman Cowie, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Supervisor Engman stated It has been proposed that Kevin Talty be appointed as the
Planning Board Alternate for a term ending December 31, 2008. Councilman Burbank
moved and Councilman Stein seconded. Vote - carried unanimously.
TB RESOLUTiON NO. 2008'063: Aopointment of Alternate Planning Board
Member
BE IT RESOLVED, that the Town Board of the Town of Ithaca hereby appoints Kevin
Talty of 115 Lexington Drive, West, Ithaca, New York, as the Alternate Planning Board
member to fill a term, beginning February 11, 2008 and ending December 31, 2008, as
this position Is a one year term appointment to fill the unexplred term vacated by HoHls
Erb.
MOVED: Councilman Burbank
SECONDED: Councilman Stein
f \
VOTE: Supervisor Engman, aye; Councilman Burbank, aye; Councilman Stein, aye; ^ ^
Councilwoman Leary, aye; Councilman CowIe, aye; Councilman Goodman, aye;
Councilman Levlne, aye. Carried unanimously.
Board Comments
Councilman Burbank stated that the Glenside neighborhood has a community mailbox
system that has been present for about 25 years. During the last snow storm a Town
plow accidentally hit the mailboxes. It is Town policy to replace mailboxes hit by
snowplows at minimal cost to the Town. He asked if the Town would consider paying
the full cost of replacing the mailbox.
Councilman Stein asked if Councilman Burbank was asking for $25 and Councilman
Burbank responded no, he was asking for reexamination of the Town's policy regarding
mailboxes. Ms. Brock suggested the issue be brought to the Public Works Committee.
The board agreed.
Adjournment
Upon motion, Supervisor Engman adjourned the meeting at 9:45 p.m.
Respectfully submitted,
Karen M. Billings, Town ClerK ¨ %
Page 30 of 30
ATTACHMENT #1 02/11/2008 TOWN BOARD MTG
t \
01/03/2008
15:32:34 TOWN OF ITHACA
TOWN CLERK'S 2007 ANNUAL REPORT
RECEIPTS
44 MISC. COPIES 226.20
3 ZONING ORDINANCE 38.40
1 SUBDIVISION REGULATIONS 3.40
33 TAX SEARCH 165.00
2 RETURNED CHECK - CLERK 10.00
5 POSTAGE 31.83
4 COMPREHENSIVE PLAN 48.00
4 ZONING MAP 1.00
8 USE OF PARKS & BLDG 257.50
3 PARK OPEN SPACE FULL RPT 13.50
60 MARRIAGE TRANSCRIPT 620.00
133 MARRIAGE LICENSES 5,320.00
1 HWY WORK FOR RESIDENTS 10.00
1 REFUND OF PRIOR YEAR EXP 56.25
1 SAFETY DEPOSIT FEE 50.00
11 SPCA D^OUND FEES 315.00
6 FACILITY USE FEE 250.00
8 PARK USE FEE 644.00
234 BUILDING PERMIT 48,282.50
31 BUILDING PERMIT EXTENSIN 7,975.00
2 FOUNDATION PERMITS 275.00
3 CERTIFICATE OF OCCUPANCY 400.00
16 FIRE SAFETY INSPECTIONS 1,040.00
16 SIGN PERMITS 1,450.73
46 ZONING BOARD MTG 4,600.00
45 TEMP CERTIFICATE OCCUP 20,990.00
12 OPERATING PERMIT 3,400.00
1 ZONING BOARD VARIANCE 100.00
1 SUBDV. REV. INITIAL APL.216.00
6 SUBDV. REV. PRELIM. PLAT 7,900.00
9 SUBDV. REV. FINAL PLAT 1,980.00
5 SITE PLAN INIT. APL. FEE 500.00
5 SITE PLAN PRELIM. PLAN 5,500.00
22 SITE PLAN FINAL PLAN 9,005.00
5 ADD. MTG. FEE AGENDA PRO 150.00
9 ASS. MTG. FEE P.H. PROCE 450.00
3 REZONING/ZONING AMEND 525.00
3 SPECIAL PERMITS 300.00
1 FILL PERMIT 100.00
3 PARK SECURITY DEPOSIT 200.00
2 COMFORT STATION DEPOSIT 300.00
DOG LICENSES 8,158.44
TOTAL RECEIPTS:$131,857.75
DISBURSEMENTS
PAID TO SUPERVISOR FOR GENERAL FUND
PAID TO SUPERVISOR FOR PART TOWN FUND
PAID TO COUNTY TREASURER FOR DOG LICENSES
PAID TO AG & MARKETS FOR DOG LICENSES
PAID TO NYS HEALTH DEPT FOR MARRIAGE LICENSES
11,754.62
115,139.23
1,258.40
213.00
2,992.50
f \
TOTAL DISBURSEMENTS:$131,357.75
;n billings, town clerk JANUARY 3, 2008
2007 TOWN CLERK TOTAL RECEIPTS
2007 TOWN CLERK TOTAL DISBURSEMENTS
2007 REFUND OF PARK DEPOSIT AND CCJ^EORr STATICSN
DEPOSIT FEES
VOUCHERS; V4173, V3961, V4019, V4213
$131,857.75
$131,357.75
$ 509^0
f \
i i
TOTAL DISBURSEMENTS $131,857.75
A€EKI).A# 7
' >TOWN OF ITHACA
Public Works Department
Annual Report
In May of 2007 it was discovered that a very large culvert pipe on Forest Home Drive
(that feeds into Beebe Lake) was collapsing. There was a very large sink hole that
indicated the culvert pipe had rusted out. The road was closed from Plantation Road to
Maclntyre Place all summer so our crews could take out the pipe and replace it. We
had to rent a large excavator and had large concrete box culverts made and placed to
complete the project. We spent over 1,750 man hours on this project and $109,000 on
materials.
Other permanent improvement projects included: Fidler Avenue, Schickle Road, St.
Catherine's Circle, and Stone Quarry Road. On each of those projects we re-established
drainage ways and paved them. Fidler Avenue, Schickle Road, and St. Cathereine's
Circle were paved with a relatively new process called cold mix inlay. Stone Quarry
Road was repaved using hot mix asphalt.
Storm water management projects continued this year, with the completion of
f \ underground piping on Ridgecrest Road.
/ \
The above projects took a lot of man hours, along with many other projects (discussed
below). The Public Works Department employs between 12 and 13 extra workers
throughout the summer months. Many of them are youth workers who are hired for
six weeks. The total hours they contributed to the Town this year was 5,537 hours. This
does not include youth workers employed through the Town's program. Three of the
Town's program workers worked in the field and one worked in the office.
The summer Youth Corp worked mainly in parks and on trails and at Tutelo Park.
Tutelo Park saw its first year using the ball field. The Cal Ripken Little League used the
ball field for their games. There were also three parties held there, along with the
annual Tutelo celebration. Another event, "Who's a Leader" workshop, was held there
in November. All in all, Tutelo Park has become a very busy successful park.
The Town swapped roads with Tompkins County. Bundy Road is now a Town Road,
and we no longer maintain Game Farm Road nor Burns Road. This, along with the
acceptance of Conifer Drive and extensions on Larisa Lane and Birchwood Drive, brings
the total Town owned roads to 50.51 miles. We are maintaining 1.92 more miles of road
from 2006.
To help with all of the work done on roads, parks, trails, water, and sewer, we ^ ^
purchased a new chipper, a Tool Cat, a 1-ton truck, and a medium duty truck. We sent '
one 1-ton truck and the station wagon to the auction.
Water lines on Trumansburg Road and Hanshaw Road were scheduled to be replaced.
These projects got started in October and will continue into 2008. We have one
inspector for each job to perform full time inspection.
The Public Works Department staff replaced water line services on Clover Lane to the
8" main and abandoned the older 4" main. After this was done, we put a cold mix
overlay on the road.
There were 31 water main breaks to repair in 2007 and 8 hydrants replaced, along with
valve repairs, etc.
Public Works crews repaired leaks in sewer mains and sewer manholes town-wide,
cutting down on infiltration of ground water into the system.
A beautification grant was received which allowed us to enhance plantings at Town
Hall; East Shore Park; and ''Welcome to Tompkins County" signs on Route 13 S., Route
79 W., Trumansburg Road, and Danby Road. The target for this year's grant was to / \
beautify areas which would attract tourists to the community. ' N
Volunteer projects included weekly patrolling and litter removal at Northeast Walkway
and Tareyton Park by Unity House; trash removal, posting, and trail clearing at
Glenside Preserve by Cornell's Post Project; and brush cutting at East Ithaca Preserve by
a neighborhood group.
The William and Hannah Pew Trail section of the East Ithaca Recreation Way was
substantially completed and is now being maintained in the winter as part of our
program of snow removal on commuter trails and walkways. All that remains are final
landscaping details, plantings, and the placement of benches and gates.
2007 TOTAL HOURS WORKED FOR PUBLIC WORKS DEPARTMENT
Water
St. Water
Parks
Water Admin.
Sewer Admin.
Town Hall
Public Works
Fringe Benefits
General Repairs
Sewer
Perm. Impv.
Machinery
Br. & Weeds
Snow Removal
Regular
5,490.50
991.50
10,859.45
1,328.25
697.75
1,042.30
2,457.25
7,191.75
10,719.75
2,411.00
4,593.00
3,592.50
3,875.50
4,371.00
Water
St. Water
Parks
Water Admin.
Sewer Admin.
Town Hall
Public Works
Fringe Benefits
General Repairs
Sewer
Perm. Impv.
Machinery
Br. & Weeds
Snow Removal
OT
717.00
2.00
386.50
0.00
0.00
118.00
31.50
0.00
118.75
36.50
140.25
16.00
16.00
2,397.25
Perm. Impv.
Machinery Snow Removal
6% Br.& Weeds
, \ 7%
General Repairs
18%
2007 Work Hours for Public Works
Sl. Water
2% Parks
Water / 18%
9% / /
Water Admin.
2%
Sewer Admin.
1%
Public Works Town Hall
Fringe Benefits 4% 2%
12%
2006 Overtime for Public Works
St. Water
0%
Snow Reiiiova
60%
Parks Water Admin.
10% 0%
^ Sewer Admin.
0%
Town Hall
3%
Public Works
1%
Br. & Weeds
0% ' /
Machinery /
0%
Perm. Impv.
4%
Fringe Benefits
0%
Sewer General Repairs
10/ 3%
1/25/2008
^ -M032004200520062007OT 2003OT 2004OT 2005OT 2006OT 9007Water6%11%9%8%9%1Vvater17%10%10%5%18%Town Hall2%3%2%2%2%Town Hall2%2%2%2%3%Storm Water3%2%Storm Water0%0%Pubic Works7%3%3%3%4%Public Works1%0%0%0%1%General Repairs28%36%26%23%18%General Repairs1%2%3%3%3%Sewer4%4%5%6%4%Sewer4%2%3%3%1%Perm. Impv.12%8%2%3%8%Perm. Impv.1%2%1%1%4%Machinery7%6%6%4%6%Machinery1%1%1%1%0%Br & Weeds9%6%6%6%7%Br & Weeds1%2%0%0%0%Snow Removal9%7%8%3%7%Snow Removal65%65%70%70%60%Water Admin.2%2%2%2%2%Parks9%9%10%10%10%Sewer Admin.1%1%1%1%1%Parks13%13%17%21%18%Comparison of Regular Highway Work□ 2003ffl2004□ 2005□ 2006■ 2007Comparison of OT Highway WorkC O ^-^1C/5 S c- 5□ OT 2003■ OT 2004■ OT 2005□ OT 2006■ OT 2007
Regular
10,859.45
991.50
10,719.75
4,593.00
3,592.50
3,875.50
4,371.00
5,490.50
2,411.00
OT Total DB Total DB OT
386.50
2.00
118.75 27,151.75 2,688.25
140.25
16.00
16.00
2,397.25
717.00
36.50
Parks—A
St. Water-A
Roads-DB
Water-F
Sewer-G
10,859.45
991.50
27,151.75
5,490.50
2,411.00
A7110
A8540
DB5110
DB5112
DB5130
DB5140
DB5142
F8340
G8120
2007 Hours Without Fringes
ter-A
if
Total DB Total DBOTA711010,859.45386.50Parks (A)10,859.45Parks (A)386.50A8540991.502.00St. Water (A;991.50St. Water (A'2.00DB511010,719.75118.75 34,343.50 2,688.25Roads (DB)34,343.50Roads (DB)2,688.25OB51124,593.00140.25Water (F)5,490.50Water (F)717.00DB51303,592.5016.00Sewer (G)2,411.00Sewer (G)36.50OB51403,875.5016.00DB51424,371.002,397.25DB5110118.75DB5140F7.191.750.00DB5112140.25F83405,490.50717.00DB513016.002,688.25G81202,411.0036.502007 Regular HoursDB5140DB514216.002,397.25Roads (DB)2007 OTSt. Water (A)2%Parks (A)20%Water (F)10%Sewer (G)4% —□ Parks (A)□ St. Water (A)□ Roads (DB)■ Water (F)■ Sewer (G)Parks (A)Sewer(G) io%Water (F)19%Roads (DB)70%2007 DB Regular TimeDB513010%DB514011%DB511213%DB514213%DB5140F21%DB511032%□ DB511000651120085130IS 085140DB5142□ DB5140F2007 DB OTOB51104%OB514289%OB51125%DB5130^ OB5140A 1%
/ >
Town Engineer's Annual Report for 2007
Engineering and Code Enforcement
GENERAL
Staff
The Town Engineering Department staff in 2007 included three full time positions in town
hall including, Dan Walker; Director of Engineering and Town Engineer, Creig Hebdon;
Assistant Town Engineer, and Kristin Taylor; Civil Engineer.
The Director of Engineering is also the administrator for Code Enforcement for the Town of
Ithaca. The enforcement function includes the Uniform Fire Prevention and Building code,
and the Town of Ithaca Code. Kristie Rice is the Senior Code Enforcement Officer and
Steve Williams is a Code Enforcement Officer. Dani Holford provides clerical support to
the enforcement function which includes processing building permit applications and
maintaining the many records generated.
The Town Engineer provided technical supervision to three staff positions located at the
Public Works Facility including, Wayne Sincebaughj Water and Sewer Maintenance
Supervisor, Craig Bdlard; Senior Engineering Technician, and Joseph Slater; Engineering
Technician.
The Engineering Department also had several student interns fi'om Comell University
working part time in the Town Hall. The Town Clerk's staff provided clerical support and
contract administration assistance to the department.
Town Hall Facility Management
Joseph Hulbert, Maintenance Worker, coordinated repairs and maintenance on the Town
Hall facility. Rich Schoch, Parks Manager, over sees town hall plantings and public works
staff did regular maintenance and snow removal work on the site.
Exterior maintenance at Town Hall included repainting the flag pole and railings at all of the
building entrances.
Records Management
Engineering staff maintained the record maps of the Town's water and sewer systems and
updated the electronic GIS data with changes and improvements that were completed during
the year. The Engineering Staff worked \vith the Town Clerk and the Planning and Code
Enforcement staff to maintain the storage system for original paper maps. The map
database is maintained by the staff using Microsoft Access.
Daniel R. Walker, P.E. Page 1 February 6,2008
C:\repoits\Town Engineer 2007 annual reportdoc
Town Knffineer's Annual Report for 2007
Engineering and Code Enforcement
Park and Open Space
The Engineering staff coordinated with the Public Works Department and Planning
Department on the Hanna Pew Trail project. Engineering Staff provided survey and layout
assistance and also completed all inspections required for the NYS StormwatCT Pollution
Plan Permit.
The Engineering staff participated in the planning efforts for the proposed Gateway trail
from Buttermilk Falls Park to the Emerson Property.
Tompkins County Emergency Management Planning Committee
The Town Engineer is the Public Officials Representative member of the Emergency
Planning Committee, and serves on the Public Works Sub-Committee and the Public
Officials sub committee. The Public Officials Sub-committee is charged with developing
the means to provide information to the officials in the county municipal governments
regarding emergency management programs in the county. The committee meets
monthly and includes representatives from County and Municipal Agencies, including
the Ithaca Fire Department, TC Health Department, Cayuga Medical Center, Public
Works Agencies and the American Red Cross. The Tompkins County Fire and
Department of Emergency Management Service provide coordination
\
The Town hosted the Tompkins County Department of Emergency Response Public , ^
Officials Conference (POC) on March 29^^. More than 40 public officials attended the
conference from various agencies and municipalities in the County. The purpose of the
Conference was to update all municipal officials, especially those newly elected, on
emergency preparedness and planning mandates affecting operations and funding.
Topics covered included Municipal Officers Responsibilities during an Emergency,
Lessons Learned from the June 28, 2006 Flooding, the Incident Command System
Training Requirements and Emergency Management Updates. The presentations also
covered the County Communications System Status and information on funding
availability.
DEVELOPMENT REVIEW
SOUTHWOODS SUBDIVISIGN
The road and infrastructure development, including the stormwater management system
was completed and dedicated to the Town in 2007. The Town Engineering staff
monitored storm water management and sediment and erosion control measures during
construction.
BIGGS BUILDING DEMOLITION
Final site restoration was substantially completed in the spring of 2007. Additional site
monitoring continued and the Engineering Staff required the owner to do additional
grading and seeding after the initial restoration failed in some areas.
Daniel R. Walker, P.E. Page 2 Febmaiy 6,2008
C:\reports\Town Engineer 2007 annual repoit.doc
f N
Town Engineer's Annual Report for 2007
Enmneerins and Code Enforcement, \ —
CAYUGA MEDICAL CENTER
Engineering staff continued to monitor the sediment and erosion control practices for site
work related to the West addition and site improvements.
WEIDERMEIR SUBDIVISION
Sediment £ind erosion controls are being monitored. The common driveway and utilities
are in place and the area has being landscaped and stabilized. The NYS stormwater
monitoring regulations require a subdivision developer to maintain the sediment and
erosion control components of the entire site until all construction is completed on all lots
in the subdivision. After the approved site development work was completed the Owner
cleared and excavated a large portion of the building lot located in the conservation zone.
This work was a violation of the Excavation and Fill law and resulted in a citation and the
development of a remediation plan which required a fill permit.
WESTVIEW SUBDIVISION
The Engineering staff is monitored the sediment and erosion control program for the site
as construction of Phase II began in late winter. Because of significant runoff during the
beginning of infrastructure development, additional erosion control measures and
stormwater management practices were installed. Infrastructure for phase 2 was
. completed by the fall and has been accepted by the Town.
NAMGYAL MONASTERY
Site work for the Monastery on Danby Road was substantially completed in 2006 and site
work for the buildings was started in early 2007. Engineering staff monitored erosion
and sediment control on the site, which included construction of a stormwater detention
pond. A building permit for the main building was issued and construction was started.
OVERLOOK ON THE WEST HELL
Site work for Phase lb has been substantially completed in 2006 and final restoration was
completed in 2007. The Engineering staff monitored the site sediment and erosion
control practices.
CONIFER VILLAGE (Linderman Creek Phase 4)
Site work for the senior housing project on Conifer Drive north of Mecklenburg Road has
been substantially completed. Building Construction is underway and Sediment and
erosion controls are being monitored.
HOLLY CREEK
Infrastructure improvements and rough site work has been completed. Engineering staff
is continuing to monitor the Storm Water Management system. Town staff is waiting for
record drawings and deeds prior to acceptance of the road and utilities.
Daniel R. Walker, P.E. Page 3 Febniaiy 6,2008
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Town Engineer's Annual Report for 2007
Engineering and Code Enforcement
COUNTRY INN & SUITES
Sediment and erosion controls are being monitored for the site. Final restoration of the
site needs to be completed,
EARTH FILL PERMITS
Old Marshall Farm, Gravel Mine, Mecklenburg Rd. (Tax parcel 27.-1-14.2)
The Earth fill permit for the removal of Gravel fi*om a portion of the Old Marshall Farm on
State Route 79 was issued on October 25,2002. The owner has been mining and
stockpiling gravel on site with a small volume of material being sold and taken fi"om the site.
All work has been in compliance with Town approvals and the DEC mining permit. Town
staff has been inspecting sediment and erosion control measures.
On the same site, a fill permit application filed for Tax parcel 27.-1-14.2 for excavation and
fill for enlargement of a farm pond in an agricultural district, was reviewed by the Zoning
Board of Appeals in October and the permit was granted
Enforcement activity is continuing on tax parcels 26.-4-2,26.-4.3 and 26.-4.9.
Enforcement Activity is continuing for excavation and fill in excess of 50 cy for Tax parcel
56.-4-1.22. The Landowner leveled an area of approximately 1 acre that violated the Town
of Ithaca Code and also violated the limits of the NYSDEC Storm Water Pollution
Prevention Permit issued for subdivision of the property. Staff has met with the Landowner
and his Engineer to develop a remediation plan that will be satisfactory to the Town and to
NYSDEC. The plan will require review by the Planning Board prior to going to the ZBA.
The landowner has proceeded with temporary remediation work to stabilize the site for the
winter.
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Daniel R. Walker, P.E.
C:\reports\Town Engineer 2007 annual Feport.doc
Page 4 February 6,2008
^ Town Engineer's Annual Report for 2007
\
Engineering and Code Enforcement
STORM WATER MANAGEMENT
The Town Engineers office continued to work on the watershed plan for the Town. The
first phase of 5ie report for the entire town included locating all pipe outfalls in the Town.
Watershed maps for all areas of the Town are being prepared which will include information
of land use and soils used for watershed modeling. Development of this plan is a
requirement of the MS4 program.
Northeast
As a major component of the town wide plan, the engineering department is developing a
detailed Watershed Management Plan for The Northeast Area. The Initial phases of the
plan have dealt with significant stormwater management and flooding problems that
impacted many properties in several neighborhoods. Neighborhoods that have had
improvements completed in past years include Winthrop Drive, Brandywine Drive,
Christopher Lane and the Lexington Ave/Uptown Road Area.
The Watershed plan has primarily concentrated on the storm water collection and
transmission system under the direct control of the Town. Facilities in this category are
the major streams and waterways that the Town has easements for maintenance and the
Town road drainage systems. The primary purpose of these systems is to collect and
carry stormwater runoff to safe outlets. The road ditches also serve to drain the road base
to maintain the road structure.
The detailed watershed plan will also look at drainage problems that impact smaller
areas, including individual lots. To assist Town Staff in identifying problem areas we are
requesting input from residents and property owners in the Northeast Area. The Town of
Ithaca will be holding an informational meeting early in 2008.
Storm Water Working Group
The Town of Ithaca is a participant in the Tompkins County Stormwater Working Group
(SWG).
The purpose of the SWG is to facilitate cooperation among the municipalities in their
efforts to comply with the Phase II Stormwater Regulations and thus maximize resources
and save money. The SWG meets on a monthly basis with meeting facilitation and
minute recording shared among participants.
The Town Engineering Staff has assisted several members of the group that have parts of
their municipalities in the MS4 area by providing field survey and outfall mapping for the
areas to meet state requirements for required stormwater plans. The work was funded by a
grant fi*om New York State and administered by Tompkins County.
Daniel R. Walker, P.E. Page 5 February 6,2008
C:\reports\Town Engineer 2007 annual report.doc
Town Engineer's Annual Report for 2007 ^
En&ineerins and Code Enforcement ! ^
WATER PROJECTS ' '
Integrated Water System
The proposal to integrate the Bolton Point water system, the City of Ithaca Water system
and ihe Gomel! University into a single commission to operate all three water plants is no
longer under consideration. The engineering study that was completed as part of the
proposal has provided an excellent source of information that the Town and SCLIWC are
using to develop plans for system improvements that will improve service and provide
additional reliability and security for the Town water system. The Town, as a member of
SCLIWC, continues to work cooperatively with the City of Ithaca and Comell University to
provide emergency back up water supplies.
During 2007 the City of Ithaca began an environmental impact study to evaluate the best
way to replace the existing old City Water Treatment Plant. One of the options imder
consideration is the purchase of water from the S.C.L.I.W.C., which would include
constmction of a transmission line from Bolton Point to the City line on East Shore Drive.
This study is project to be complete in the Fall of2008.
Trumansburg Road Water Main Improvements
Final design was completed for a capital project to replace the 80-year-old, 6-inch cast ^
iron water main, which serves Trumansburg Road from the city line to Harris Dates
drive. The project was bid and LRS Excavating was awarded the constmction contract.
LRS Excavation started work on the Contract in September and the water main was
substantially complete in December. Final restoration will be completed in the spring.
Hanshaw Road Water Main Replacement
The Constmction Contract was awarded to LRS Excavation and a notice to proceed has
been issued. Pipe installation is scheduled to begin in late October.
SCLIWC Transmission Main Repair
Constmction has been completed and the contract has been closed. Town Staff provided
constmction inspection and project management services to the Commission.
Town Engineering staff worked with S.C.L.I.W.C. to develop a plan and constmction
documents for the replacement of a portion of the 16-inch transmission main that supplies
water to the South Hill and West Hill. The contract was approved by the SCLIWC at the
May 3 Commission meeting. Constmction of the repair between Slaterville Road and
Giles Street started in June and was substantially complete in July. Town Staff did
constmction inspection and provided project management services to the Commission. ^ ^
Daniel R. Walker, P.E. Page 6 Februaiy 6,2008
C:\reports\Town Engineer 2007 annual repoit.doc
Town Engineer's Annual Report for 2007
Engineermg and Code Enforcement
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East Shore Drive Water Main Replacement
The engineering department completed survey work and preliminary design was started
on the project to replace the old 6" cast iron water main on East Shore Drive. This
project is scheduled to be constructed in 2008 as part of the Town Capital Project Plan.
The Town of Lansing owns several hundred feet of water main which serves the
McKinney Point Water District at the end of the Town of Ithaca Water Main. Lansing
asked us to include a section of water main on East Shore Drive in Lansing in the project.
This is one of the many opportunities for inter-municipal cooperation that occur with
public works operations The engineering department will develop an agreement to be
reviewed by the Public Works Committee before bringing it to the Town Board for
approval to do this work for Lansing at their cost.
Water System Mapping and Model
The Engineering staff, including student interns, has continued to update the electronic
database for the water system. This information will be used to update the Town-wide
water system hydraulic model, and will be used to provide information to locate water
mains in the field. These tools are important for effective maintenance of the water
/ > system.
SEWER PROJECTS
Ithaca Area Waste Water Treatment Facility Phosphorus Removal Improvements.
Construction of the Phosphorus removal project at the Ithaca Area Waste Water
Treatment Facility was completed, and testing of the system was initiated.
Joint Interceptor Sewer Projects
The First Street Interceptor construction was started in 2006 with work being completed on
the 100 and 200 blocks of North Aurora Street. During 2007 work continued on Cascadilla
Way and Aurora Street during the winter. Starting in the spring work between Seneca Street
and prospect Street was started. Work on Aurora Street in the area between Prospect Street
and Columbia Street was completed in the fall.
The City of Ithaca has issued a construction contract for renovation and upgrades to the
sewer flow monitoring stations located at the city/town line. This is a joint capital
improvement project for the sewer system that is being coordinated by the SJC.
Daniel R. Walker,P.E. Page? February 6,2008
C:\ieports\Town Engineer 2007 annual report.doc
New York State Department of State [fSubSpylifjl
Division of Code Enforcement and Administration ''
41 State Street Paqe10f5
Albany, NY 12231 ^
Ph:(518)-474-4073 FAX:(518)-486-4487
www.dosjtate.ny.u5 . II Reporting Year: 2007
19NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203.4 Program Review and Reporting
-— —m^mrGENERAL INFORMATION
Jurisdiction Town of Ithaca
Address 215NTiogaSt
City/Town/Villiage: Ithaca
Zip/Postal Code 14850
County: Tompkins
Name of Code Official Krlstie Rice
Title of Code Official Senior Code Enforcement Officer
Code Official DOS Certification # 0199-7013A
E-mail Address: krice@townJthaca.ny.us
Phone Number: 607.273.1783
List of additional Code Enforcement Enforcing the J
mmm
I Steven Witliams Code Enforcement Offi swiHiams@town.ithaca.ny.us 0404-7298B
n
Please list the local law, ordinance or Other appropriate regulation that provides for the fth=T^.«n M Ithaca
administration and enforcement of the New York State Uniform Fire Prevention and Ch 125 Codes of the Town of IthacaBuilding Code and Energy Conservation Construalon Code in this Jurisdiction: ^
5. Additions, alterations or repairs on ^
1. New One or Two family residences: 17 existing buildings for all occupancies:
5. Additions, alterations or repairs on
existing buildings for all occupancies:
2. New Commercial/Industrial buildings:
3. New Hazardous occupancies (H):
4. New Multiple Residences R
occupancies:
6. All other permits (pools, sheds,
decks, and etc.)
7. Number of Certificates of
Occupancy issued for all occupancies:
8. Number of Certificates of
Compliance issued for all occupancies:
mbmh >ER5^
9. Number of Stop work orders issued for reporting year '
10. Have procedures been established for notification by the chief of your fire department(s) regarding Yes
fire or explosion involving any structural damage, fuel burning appliance, chimney or gas vent: |
Sns/^Istru'ct
11. Have procedures been established for identifying and addressing unsafe structures and equipment: YeS
DOS-1743 (07/07)Please type or print legibly - Incomplete or Illegible forms will be returned
New York State Department of State
Division of Code Enforcement and Administration
41 State Street
Albany. NY 12231
Ph:(518)-474-4073 FAX:(518}-486-4487
www.dos.state.ny.us
19NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203.4 Program Review and Reporting
Reporting Year: 2007 Jurisdiction Town of Ithaca
12a. Manufacturing, storing or handling haiardous materials
in quantities exceeding those listed in Tables 2703.1.1(1),
2703.1.1 (2), 2703.1.1 (3) or 2703.1.1 (4), of the Fire Code of New
York State (see 19 NYCRR Part 1225);
12b. Hazardous processes and activities, including but not
limited to, commercial and industrial operations which
produce combustible dust as a byproduct, fruit and crop
ripening, and waste handling:
12c. Use of pyrotechnic devices in assembly occupancies;
12d. buildings containing one or more areas of public
assembly with an occupant load of 100 persons or more
12e. Buildings whose use or occupancy classification
may pose a substantial potential hazard to public
safety, as determined by the government or agency
charged with or accountable for administration and
enforcement of the Uniform Code
, multiple residence, daycare12f.Other: 60 ^'®®^®^P®'*'^"center, assisted living
Buildings containing an Area of Public Assembly (with occupant load of so or more and not an accessory use)
13a. Number of buildings in this jurisdiction:13b. Number of buildings inspected in this Jurisdiction:
Buildings containing Multiple Dwellings (not Including dormitories):
14a. Numberofbuildingsinthisjurlsdiaion: 286 14b. Number of buildings inspected in this jurisdiction:
Commercial/Industrial buildings (not included above):
15a. Numberofbuiidingsinthisjurisdiction; 72 15b. Number of buildings inspected in this jurisdictions
16. Has your municipality adopted more restrictive requirements to the New York State Energy Conservation Construction Code ?
pi Yes, Residential only p Yes, Commercial only p Yes, Commercial and Residential |Xj No
17. Has your municipality adopted Green or Sustainable Building Standards for construction?
□ Yes, Residential only p Yes, Commercial only p Yes. Commercial and Residential (XjNo
18. Please check any of the following procedures that your municipality uses to ensure compliance with the Energy Code ? (check all that apply)
Field Inspections jxl Plan Reviews Software Report/Print-out Compliance Check List
I Other (Please Specify):
DOS-1743 (07/07)Please type or print legibly - incomplete or illegible forms wilfbe returned •
New York State Department of State
Division of Code Enforcement and Administration
41 State Street
Albany, NY 12231
Ph:(518)-474-4073 FAX:(518)-486-4487
www.dos.state.ny.us
19NYCRR PART 1203
UNIFORM CODE: MINIMUM STANDARDS FOR ADMINISTRATION AND ENFORCEMENT
Annual Local Code Administration and Enforcement Report
In accordance with 19 NYCRR PART 1203.4 Program Review and Reporting
Reporting Year: 2007 Jurisdiction Town of Itnaca
19. On Bvarage, how many site irrspecctions does your municipality conduct for Energy Code compliance for each new residential building 7
O 0 O 1 ® 2 ^ 0 4°"Ttore
20. On avarage, how many site inspecctions does your municipality conduct for Energy Code compliance for each new commercial building 7
n. 0 ni 0 2 (•! 3 O^ormore
Town of Ithaca
O 4 or more
21. Based on your municipalities records, what method of Energy code Compliance is submitted most often for Residential construction?
(rank in order 1 to 6,1 being the most used method)
Software RESCheck 1
Other Software Method 6
Trade-off Method
Worksheets (DOS Website) 3
Prescriptive Method
Energy Analysis Method 4
22. Based on your municipalities records, what method of Energy code Compliance Is submitted most often for Commercial construct1on7
(rank in order 1 to 6,1 being the most used method)
Software COMCheck |l
Other Software Method 6
Trade-off Method
Worksheets (DOS Website) 4
Prescriptive Method
Energy Analysis Method 3
23. Are requirements fo, compliance with the Energy Conservation Construction Code a part of the application for a building permit7□ Y^^djtialonly Q Yes, Commercial only ^ jK V«,Co^ □ N"
24. Total number of all registered Uniform Code
related complaints received for this reporting year:
26. Total number of all registered Energy Code
related complaints received for this reporting year:
25. Total number of all registered Uniform Code
related complaints acted upon for this reporting
year:
MNTS v3
27. Total number of all registered Energy Code
related complaints acted upon for this reporting
year:
iRiCORb keepingctOihilSiri'^HntTrir^^
28. Has a system of records of the features and activities specified in 19 NYCRR 1203.3(a) through (i) been established and maintained; Yes
Name and Title of person completing this form: Kristie Rice, Senior Code Enforcement Officer
E-mail Address; krice@town.ithaca.ny.us Phone: 607.273.1783
Signature:
DOS-1743 (07/07)
Date; Jan 10,2008
Signature not required when submitting this form electforricaily
Please type or print legibly - Incomplete or niegible forms will be returned
TOWN OF ITHACA
PLANNING DEPARTMENT MEMORANDUM
&
TO:
FROM:
RE:
DATE:
TOWN BOARD
JONATHAN KANTER, AICP
DIRECTOR OF PLANNING ^
PRESENTATION OF 2007 ANNUAL REPORT AND OUTLINE OF
SUGGESTED 2008 WORK PLAN PRIORITIES
FEBRUARY 5, 2008
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I am pleased to present the attached Annual Report for 2007 on behalf of the Town of Ithaca
Planning Department. In summary, the major accomplishments during 2007 included the
following:
• Completion and adoption of the Town of Ithaca Transportation Plan;
• Completion of review of the 1993 Town of Ithaca Comprehensive Plan;
• Codes & Ordinances Committee: Completion of drafts of proposed stormwater local laws
and draft amendments to the Lakefront Residential Zone, and adoption by the Town
Board of zoning amendments regarding home occupations, zoning amendments to allow
amateur radio facilities, and a zoning amendment regarding the definition of yards;
• Participation with Tompkins County in completing the Northeast Walkability Study;
• Significant progress in affordable housing initiatives;
• Successful completion of the first year of the mandatory training requirements for
Planning Board and Zoning Board members; and
• Initiation of the Northeast study of biological and ecological qualities of lands in and
adjacent to Sapsucker Woods UNA.
In addition, I have outlined possible Department priorities for 2008 and beyond as follows.
Comprehensive Plan Update: Through the new Comprehensive Plan Committee, update the 1993
Comprehensive Plan for adoption by the Town Board.
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Codes & Ordinances Committee: (a) complete stream buffer law; (b) adopt Coy Glen ^ ,
Conservation Zone; (c) adopt regulations regarding wind energy facilities; and (d) complete
revisions to the sign law (Chapter 221 Town of Ithaca Code). [COC is considering a more
complete list of work plan priorities for 2008.]
Planning Committee: Work with the new Planning Committee on various development proposals
and rezonings, including Carrowmoor and South Pointe Assisted Living Community. Complete
Northeast consultant study. Coordinate joint planning efforts, such as the Cornell t-GEIS.
Complete review of Forest Home Traffic Calming Plan and work with Forest Home on strategies
to implement that plan.
Route 96 Corridor Management Study: Participate with other municipalities in cooperative study
of the Route 96 Corridor, focusing on growth scenarios and strategies to minimize transportation
impacts on the Corridor.
Stormwater Management Program: Adopt stromwater management laws. Continue
implementation of stormwater management program, including public education and awareness.
Continue participation in Stormwater Coalition of Tompkins County.
Affordable Housing Strategies: Continue working with others on strategies to encourage or
provide for housing that is affordable to households with moderate incomes. Consider possible
affordable housing regulations (e.g., density bonus approach for developers willing to include a f
certain percentage of moderate income units, mandatory requirement to include a certain ^ ^
percentage of moderate income units in any residential development, etc.). Continue working
with Cornell and others to identify possible sites for mixed use, higher density development,
including affordable housing units.
Gateway Trail: Continue planning and design work and coordination with City of Ithaca and
NYS Office of Parks, Recreation & Historic Preservation on the proposed trail project. Continue
grant administration requirements for the project.
Conservation Board: (1) Revise draft Natural Areas Preservation Program report and send to
Town Board for consideration; (2) review Conservation Zone provisions for improvements-
particularly in regards to tree preservation; (3) assist with implementation of recommendations in
the Scenic Resource Committee report, "Saving Ithaca's Views"; and (4) participate in
development of final report and encourage enactment of Coy Glen Conservation Zone.
Development Review: Continue providing staff support to Planning Board and Zoning Board of
Appeals. Agendas have been extremely busy, and are expected to remain that way.
Att.
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TOWN OF TTHACA PLANNING DEPARTMENT
ANNTTAT. REPORT FOR 2007
DEVELOPMENT REVIEW
Planning Board Actions:
A major portion of Planning Department time was spent in support of the activities of the
Planning Board in the review of subdivisions, site plans, special permits, recommendations to the
Town Board, and other planning activities. A "Summary of Town of Ithaca Planning Board
Actions - 2007" is attached to this report (see Appendix A). The Planning Board approved a
total of 88 actions during 2007 (an increase from 83 actions in 2006), including a total of 16
subdivision approvals, 28 site plan approvals, 10 sketch plan reviews, 4 site plan modifications,
12 recommendations to the Town Board or Zoning Board of Appeals, 15 special
permits/approvals, and 3 miscellaneous Planning Board actions.
Pending residential development anticipated as a result of the final approvals granted by the
Planning Board in 2007 include 10 potential new residential building lots and the development of
the skilled nursing/adult care addition at Longview, an Ithacare Community, located on Bella
Vista Drive. Anticipated commercial development includes the new French Lavender flower
shop on Mitchell Street, the expansion of the Ithaca Beer Company on Elmira Road
(construction of a malt silo), and the conversion of the former Rite-Aid space in the East Hill
Plaza into two new rental units for Cayuga Press, Inc. and Sedgwick Furmture.
Finally, anticipated institutional development includes the construction of the Cornell Merrill
Family Sailing Center located on East Shore Drive (under construction), the Comell University
Animal Health Diagnostic Center located off Caldwell Road in the northeast comer of &e
College of Veterinary Medicine Complex, the Comell University Utilities Department Service
Yard improvements located between Maple Avenue and Dryden Road/NYS Route 366, and the
Elizabeth Arm Clune Montessori School Middle School addition (under constraction) and Phase
I of the "Field of Dreams," located on East King Road.
Zoning Board of Anneals Actions:
As a continuing part of the re-organization of the former Building & Zoning Department, the
Planning Department provided regular staff support to the Zoning Board of Appeals during 2007.
Staff regularly attended Zoning Board meetings, prepared all materials (including SEQR
reviews) and coordinated all aspects of the review of Zoning Board of Appeals cases with the
cooperation and support of the Code Enforcement staff.
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Attached is the "2007 Zoning Board of Appeals Summary," (see Appendix B) containing a
history of Zoning Board actions from 2002 to 2007. In 2007, the Zoning Board heard a total of
46 appeals, down from 55 appeals in 2006. The Board granted 41 of those appeals and denied
one use variance and one area variance. Additionally, two appeals were adjourned and one was ' ^
an interpretation. Similar to 2006, the majority of the 2007 appeals were for area variances, • *
which included mainly front, side, and rear yard setback variances and hei^t variances. Finally,
there were two granted special approvals, four granted sign variances and two granted sprinkler
variances.
Development Review Fees - 2007:
In 2007, the Planning Department received thirty-six new development review applications
consisting of approximately twenty-two site plan reviews, nine subdivision reviews, and five
others consisting of special permits or recommendations to the Town Board or Zoning Board.
Some of these applications include multiple actions that were not counted separately for the
development review accounting purposes. There were also multiple applications for projects
started prior to 2007 that submitted applications for other stages of review and are not included
in the numbers listed above.
In 2007, a total of $26,526.00 was collected for site plan review, subdivision review, special
permits, recommendations to the Town Board and the Zoning Board, and additional meeting
fees. This includes all thirty-six new projects submitted in 2007 along with several older projects
that submitted new applications in 2007 and were still active. The $26,526.00 collected slightly
exceeds the anticipated revenue for Planning Fees in the adopted 2007 Budget (Account No.
B2115). The table in Appendix C shows all the fees collected in 2007 broken down by the
category or stage of review. ' ^
Plan Compliance and Inspections:
The Planning, Engineering and Public Works Departments continue to work together to
coordinate development inspections and compliance issues. "PEZ" meetings were held monthly
to coordinate development review follow-ups.
Town Board SEOR Reviews:
Staff prepared 6 SEQR reviews in 2007 for local laws adopted by the Town Board (e.g., zoning
amendments regarding home occupations, amendment to the Lakefront Commercial Zone for the
Cornell Sailing Center, local law allowing amateur radio facilities, zoning amendment regarding
definition of "lot", local law for tax exemptions for disabled residents, and local law for tax
exemptions for senior citizens).
PARK, RECREATION & OPEN SPACE PLAN IMPLEMENTATION
Open Space Fund: The Open Space Fund, which is currently funded through the Operating
Budget, had a balance as of December 31,2007 of $409,753. Funds are available for open space
or park acquisition, purchase of conservation easements, and trail or park development.
Agricultural Land Preservation Program: There was no activity in 2007 regarding the Town's f \
Agricultural Land Preservation Program. The Town did receive two applications for which ^ ^
appraisals were prepared for in 2006, but no further activity has been pursued on these
properties. In August 2007, Planning staff conducted the annual inspection of the Ferguson
7^
^ ' property on West Hill and found the property to be in compliance with the provisions of the
^ conservation easement.
East Ithaca Recreation Wav (William and Hannah Pew Bikewav): The Town of Ithaca Public
Works staff continued to make significant progress on the construction of the trail in 2007.
Work occurred on all portions of the trail including the bus stop and walkway along Pine Tree
Road. Planning staff continued to coordinate the grant administration. Two requests for
reimbursement under the federal grant were submitted and received in 2007, primarily for
construction and inspection costs.
Gatewav Trail: The grant agreement with NYS Department of Transportation (NYSDOT) has
been approved and signed for the design phase of the Gateway Trail project. Planning,
Engineering and Public Works staff along with a representative of the City of Ithaca met with a
NYSDOT administrator to discuss the administrative requirements of the Gateway Trail grant.
The next step for the Town is to prepare a report regarding the scope of the project, including
existing conditions, significant issues that need to addressed in project design and planning,
possible alternative trail alignments and solutions, and pending right-of-way issues.
West Hill Trail Connections: A group of Town and City officials and the ITCTC Executive
Director met several times in 2007 to discuss potential bicycle and pedestrian trail connections
^ fi-om West Hill in the Town into the City of Ithaca. The goal would be to connect developing
areas in the Town with existing or potential sidewalks and trails in the City to provide alternative
ways for people to travel other than in cars and ultimately to provide links to the Cayuga
Waterfi-ont Trail and future Black Diamond Trail. Several possible corridors were identified. It
is anticipated that this group will continue to meet in 2008 with maps of possible corridors and
affected parcels, and possibly site visits of the potential areas for trails.
CONSERVATION BOARD
The Planning Department provided regular staff support to the Conservation Board during 2007.
Staff coordinated and regularly attended Board meetings, as well as provided support to several
Conservation Board (CB) committees, such as the Environmental Review Committee, the Scenic
Resources Committee, and R. Fischer Environmental Conservation Recogmtion Award
Committee. Of note for 2007 are:
Membership: The Conservation Board is currently seeking a new member, due to the recent
departure of Lenore Durkee. Lenore had served on the Board for seven years. The newest
member of the Board, Mike Goettel, was appointed in August 2007. Mike filled a vacancy
created when Melissa Anthony who stepped down to an Associate position after the birth of her
first child.
Richard B. Fischer Environmental Conservation Recognition Award: Jane Moon Clark was the
recipient of the fourth annual R. B. Fischer Environmental Conservation Recogmtion Award.
. ^ Ms. Clark is a 5^^ grade teacher at Caroline Elementary School and was chosen because of her
\ innovative environmental education program, in which students created environmentally themed
and informative calendars, with the sale proceeds donated to an important cause/organization
carefully chosen by the students.
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In 2007 the Board decided to combine the award presentation and tree planting ceremony into < ^
one event. The planting/awarding celebration was held in May at the Town's East Hill Nature
Preserve. The event was very well attended, with students, parents, and neighbors helping to
plant the Chinquapin Oak, with assistance from the Public Works Department. CB members
were very pleased with the outcome, and will likely continue with this revised event approach.
The Committee is currently seeking nominations for the 2008 award. The deadline for
submissions is February 29^*^, 2008
Scenic Resources Committee: The Scenic Resource Committee had a very productive year. In
early 2007 the Committee focused on public outreach. The committee prepared an informational
insert for the Town's winter/spring newsletter, developed a display for the Town Hall lobby, as
well as an informational page and questionnaire on the Town's website. This effort provided an
opportunity to educate the public on scenic resources in general, and the committee's work
specifically (collecting and ranking scenic views, proposing strategies for protection, etc.), with
an opportunity to engage and involve residents in selecting those views and protection strategies
they deemed important.
Following the public outreach campaign, the committee focused efforts on developing a report to
summarize their work to date, present their recommendation for those views in the Town most
needing protection, along with a list of proposed measures directed at protecting and enhancing /' \
enjoyment of views. [This report was presented to the Town Board in January 2008.] / ^
Environmental Review Committee: The Environmental Review Committee (ERG) continued to
ERG members conducted numerous site visits and composed comments for Planning Board
consideration on a wide range of projects.
Other Special Projects: The Board provided input on the draft Stream Setback Law, the draft
Wind Energy Law, and draft stormwater management law, as well as the Briarwood Subdivision
proposal.
In addition, the GB representatives on the Tompkins County Environmental Management
Council, the Six Mile Greek Volunteer Monitoring Program, and the City Natural Areas
Commission continue to provide monthly reports to the Board, allowing the members to stay
informed, and coordinate as necessary with the activities of these other local environmental
organizations.
CODES AND ORDINANCES COMMITTEE
The Planning Department provided staff support to the Codes and Ordinances Committee in
2007. The following were completed by the Committee and sent on to the Town Board for
adoption:
• Adoption of Stormwater Management Laws pursuant to State and Federal requirements
(Town Board has scheduled a public hearing to consider adoption on February 11,2008).
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7-^
^ • Amendments to Lakefront Residential Zone (regarding docks and other shoreline
requirements — this was referred to the Town Board for consideration at the February 11,
2008 meeting). A survey of lakefront homeowners was also conducted by the Committee
in conjunction with this effort.
• Zoning amendments regarding home occupations (adopted by Town Board on 2/12/07).
• Zoning amendments to allow amateur radio facilities (adopted by Town Board on
8/13/07).
• Zoning amendment regarding definition of yards (adopted by Town Board on 8/13/07).
In addition, significant progress in 2007 was made on the following:
• Proposed stream setback law (final work on this was deferred in order to complete the
mandated stormwater laws).
• Draft local law to allow wind energy facilities.
• Amendments regarding sign law (Chapter 221 Town of Ithaca Code — also deferred to
complete storm water laws).
\ • Draft local law regarding illicit discharges and connections to municipal storm sewer
systems (also mandated by State and Federal requirements).
COMPREHENSIVE PLAN REVIEW COMMITTEE
The Comprehensive Plan Review Committee was appointed by the Town Board in early 2007
with the task of reviewing the 1993 Town of Ithaca Comprehensive Plan (Plan) and related
documents, and the directive to report back to the Town Board with recommendations regarding
an update of the Plan. Committee members included Herb Engman, Cathy Valentino, Pat Leary
and Will Burbank. Staff support was provided by the Planning Department. The Committee met
monthly since March 2007. The Committee reviewed the Plan itself and related documents such
as the Park, Recreation & Open Space Plan.
The Committee completed its review of the Plan and reported back to the Town Board with its
recommendations (memo to Town Board dated December 4, 2007). In general, the Committee
found that the Plan was very well prepared and is still largely relevant to the Town's current
situation. Many of the Plan's recommendations have been implemented, such as a complete
revision of the Town's Zoning Ordinance, adoption of a new Transportation Plan, enactment of
Conservation Zones and other environmental protection measures, and a voluntary purchase of
development rights program for the preservation of agricultural land. The Committee also found
that there is a lot of new information available since the 1993 Plan was adopted, and some issues,
^ V such as affordable housing, are coming into focus more clearly than in the past, and require
X further attention.
Key recommendations of the Committee were that there should be a full update of the Plan that
will probably be a two-year effort, there should be an update of the 1990 Residents' Survey, that
Town and City of Ithaca efforts to update each respective Plan should be coordinated, that a ^ ^
Comprehensive Plan steering committee should be established to coordinate the Plan update, and ' '
that Planning Department staff should do the majority of the technical work on the update (as
opposed to hiring a consultant). The Town Board accepted the Committee's recommendations
and is in the process of setting up a Comprehensive Plan Committee, consisting of three Town
Board members, representatives from the Town Planning Board, Zoning Board of Appeals, and
Conservation Board, and other residents of the Town. The Town Board also included funding in
the 2008 Budget for the hiring of an additional Planner for up to two years to facilitate the
completion of the Plan update.
TRANSPORTATION COMMITTEE
The Planning Department provided regular staff support to the Transportation Committee during
2007. Staff attended Committee meetings and provided assistance as necessary.
Adoption of Transportation Plan: The highlight of the Committee's work was the completion of
the Transportation Plan, which was adopted by the Town Board on July 9,2007. Work related to
the adoption of the Plan included holding several public hearings, addressing comments received
from the public regarding the draft Plan, incorporating final revisions into the Plan, completing
the necessary SEQR documents for the environmental review, updating the Plan documents on
the Town website. Nicole Tedesco was hired on a part-time consulting basis to assist with the
completion of the Plan.
' \
Forest Home Traffic Calming Plan: The Committee also reviewed the draft Forest Home Traffic ( \
Calming Plan (Feb. 1, 2007), had several discussions that included representatives from Forest
Home, and sent comments (in a memo dated August 14, 2007) to the Forest Home Improvement
Association regarding the draft Traffic Calming Plan.
OTHER PLANNING DEPARTMENT PROJECTS AND ACTIVITIES
Ithaca-Tompkins County Transportation Council (ITCTCI: Planning staff attended regular
meetings of the ITCTC Planning Committee and joint meetings of the Planning and Policy
Committees. Jonathan Kanter served as Vice Chair of the ITCTC Planning Committee in 2007.
Projects initiated or completed in 2007 included adoption of the 2007-2012 Transportation
Improvement Program (TIP) Update, preparation of the 2007-08 Unified Planning Work
Program, action on TIP amendments (City of Ithaca trail project and transit funding revisions),
acceptance of the new Countywide Traffic Count Report prepared by ITCTC staff), printing of
the new Bicycle Suitability Map, adoption of amendments to the ITCTC Long Range
Transportation Plan relating to SAFETEA-LU compliance, and initiation of a sub-conunittee to
discuss and make recommendations regarding Comell's announcement to make $10 million
available to the community over the next ten years for transportation initiatives.
Route 96 Corridor Management Studv: Planning staff participated in meetings sponsored by
Tompkins County to initiate the Route 96 Corridor Management Study. Work completed by the
study group, which included representatives from Tompkins County, Towns of Ithaca and f \
Ulysses and City of Ithaca, included preparation of a draft study scope, preparation and ^
distribution of a Request for Proposals (]^P) soliciting interest of consultants to assist with the
project, consultant interviews and selection of a preferred consultant to assist with the study, and
^ preparation and signing of an inter-municipal agreement for all of the participating entities. The
study is expected to be completed by the end of 2008.
Cornell University Transnortation-focused Generic Environmental Impact Statement (t-GEIS):
Town staff has continued working with the Cornell Project Team on the preparation of the t-
GEIS. The Resource Committee and Project Team met several times in early 2007. Consultant
work continued on Comell growth scenarios, transportation impact analysis, and the
development of possible mitigation strategies. Neighborhood workshops were held in April.
Individual draft chapters of the t-GEIS were distributed to and reviewed by Project Team
members, and are still in the process of being revised by Comell and the consultant team.
Comell has also worked on a preliminary draft of the Transportation Impact Mitigation
Strategies (TIMS) that will accompany the t-GEIS. Comell hopes to have the completed draft t-
GEIS and TIMS submitted to the Planning Board, acting as lead agency in the environmental
review, in early 2008. It is hoped that the t-GEIS process will be completed in 2008.
Northeast Walkabilitv Studv: The Tompkins County Walkability Assessment was completed in
2007. This included the Northeast Ithaca Case Study in the Town of Ithaca. Planning staff
participated in the study steering committee with Town Board members Peter Stein and Pat
Leary. The steering committee reviewed a draft report (June 14, 2007) and provided comments
to the Tompkins County Planning Department. The County presented the findings and
recommendations of the study at a public meeting held at Town Hall on July 9, 2007. The final
report - 'Tompkins County Walkability Assessment Methodology and Case Studies"
' ' (September 24, 2007) was completed and provided to the Town (a copy is available in the
^ Library in Town Hall). In addition to a suggested methodology to assess walkability in other
areas, the report includes recommended priority projects and changes to pedestrian infrastructure
to improve walkability and safety in the Northeast area of the Town of Ithaca.
Storm water Coalition of Tompkins Countv: Planning staff continues to participate in the
Stormwater Coalition. This inter-municipal partnership was organized so that the MS4 regulated
communities in Tompkins County can work collectively to meet the goals of the NYS DEC s
stormwater management requirements. The Coalition is composed of MS4 representatives from
the Town and City of Ithaca, Town's of Dryden, Caroline, Ulysses, Newfield, Lansing, Village
of Lansing and Cayuga Heists, and Tompkins County, with ex-officio participants from other
local groups having an interest in water resources including Tompkins County Soil and Water
District, Comell Cooperative Extension, Comell University and the Cayuga Lake Watershed
Network. The group has been meeting monthly since 2003.
Accomplishments for 2007 include:
. Successfully urged the NYS DEC to consolidate the three NYS Water Quality
Improvement Project (WQIP) grants that were awarded to the Coalition over a several year
period, totaling approximately $361,240, for a wide range of projects. The consolidation
will alleviate the slow process in getting the money released from the state. The Town can
expect to receive around $11,000 for attomey fees associated with development of the
^ ^ Stream Setback Law and the Stormwater Management & Erosion Control Law, $9,000 for
stream monitoring programs, and funds of similar amount for staff time associated with
implementation of the stormwater management law.
• Continued allocation of 2003 grant funding targeted for education and outreach programs, f ^
and for mapping stormwater outfalls within the MS4s boundaries of the County. The Town / ,
of Ithaca was allocated approximately $13,800 for the outfall mapping work. Because the
Town Engineering Department had die staff know-how and GPS equipment, eight (out of
ten) of the other MS4 communities asked the Town to conduct their outfall mapping for
them, with each town giving their funding allocations to the Town in retum. The
Engineering Department trained and hired interns to perform the field work and mapping.
• Organized and held a Illicit Discharge and Detection Stormwater Construction Site
Inspection Workshop in May. Several staff members from the Town of Ithaca Public
Works Facility attended this workshop that involved both a classroom presentation and
field visits.
• Collaborated on the required Annual Report to NYS DEC documenting progress on the
Town's stormwater management program.
• The Coalition finalized a set of bylaws.
Affordable Housing Initiatives: Planning staff and Town Board member Herb Engman (now
Supervisor) participated in several efforts in 2007 aimed at promoting affordable housing
opportunities in the Town of Ithaca and Tompkins County. As a follow-up to the Tompkins
County Housing Needs Assessment, the County Planning Department drafted a proposed
"Housing Strategy for Tompkins County" (6/5/07), which was endorsed and supported by the ^
Town Board in TB Resolution No. 2007-122 on July 9,2007. / ^
A group of representatives from the Town and City of Ithaca, Tompkins County, Better Housing
for Tompkins County, Ithaca Neighborhood Housing Services (INHS), Rural Opportunities, Inc.,
Tompkins County Area Development (TCAD), met a number of times in 2007 to discuss and
advance strategies for affordable housing, including the housing trust model, in which a
municipal or not-for- profit organization purchases and holds land available for lower cost
housing development, and a housing affordability fund, that would include a dedicated source of
funding for qualifying housing developments. Toward the end of 2007, Comell University
announced its commitment to make $20 million available to invest in the community over the
next ten years for what appears to be primarily transportation and housing initiatives. The
housing trust group and the Mayor's housing forum met to discuss specific strategies that mi^t
be able to take advantage of this financial commitment from Comell. These groups will
collaborate to come up with a recommendation that could be funded in part by Comell regarding
the establishment of a community housing tmst and a housing affordability fund (both outlined
as priorities in the "Housing Strategy for Tompkins County. Additional elements of an overall
strategy could include a set of guiding principles; an employer assisted housing program; rental
housing development; and tax exempt bond financing. Work on this effort will continue in 2008,
and could be incorporated into the work by the Town's Comprehensive Plan Committee on the
Plan update.
TCAD Economic Development (ED) Collaborative: The Director of Planning attended quarterly
meetings of the ED Collaborative. The ED Collaborative held a workshop on January 23, 2007,
focusing on the three primary goals in the Economic Development Strategy update — housing,
work skills, and revitalization. Participants discussed their top objectives and priorities in those
^ three categories. The ED Collaborative prepared a summary report regarding that workshop.
The group discussed a number of initiatives that are underway, including the Cayuga Green, Inlet
Island developments and Collegetown Vision Study in the City; the Wine Center that is being
sponsored by the Downtown Partnership; the new car share program that is being set up by
rrCTC; tourism programs in the County; a report by the infrastructure work group that is
looking at sewer and water issues in outlying areas; and the Route 13 and Route 96 Corridor
Studies being coordinated by the County Planning Department; and ComelPs announcement
regarding its $20 million investment in the community for housing and transportation projects.
Conferences and Training Sessions: Planning staff and board members attended the following
conferences and workshops during 2007. Highlights of some of the conferences are described in
the Planning Director's monthly reports, and conference materials are available in the Planning
Department:
• American Planning Association Upstate New York Chapter, Binghamton, NY —
September 19-20,2007
• Trail Conference, Rochester, NY - September 29, 2007
• New York Planning Federation Conference, Saratoga Springs, NY — October 7-9, 2007
Mandatorv Training of Planning and Zoning Board Members: The Planning Department oversaw
^ ^ the mandatory training requirements for board members during 2007. The Town Board adopted
^ a resolution (TB Resol. No 2007-195) on November 19, 2007 outlining the training requirements
that are required under Sections 267 and 271 of NYS Town Law. The Director of Planning and
Human Resources Manager met late in 2007 to discuss the mandatory training program for
Planning and Zoning Board members, and records of all training credits obtained during 2007
were turned over to the Human Resources Manager. In summary, all current Planning and
Zoning Board members continuing in 2008 obtained at least the minimum of four hours of
qualifying training in 2007. Several members accumulated more than the minimum required
four hours, and will be able to carry those excess hours into 2008 to meet future training
requirements. While the Planning Department will continue the direct communications with
Planning and Zoning Board members regarding ongoing training credits and programs, the
Human Resources Office will take on the responsibility of logging and tracking credit hours
obtained by each board member.
Carrowmoor Committee: This Committee established by the Town Board to provide
recommendations and a draft local law for a Planned Development Zone regarding the proposed
Carrowmoor development met several times in 2007 beginning in May. Discussion focused on
issues associated with the proposal, including traffic £ind transportation, affordable housing,
number of housing units in the development, impacts of the development on the School District,
guarantees for completion of project phases and infrastructure, whether more open space could
be preserved on the site, water pressure available on the site and possible improvements needed,
and other aspects. Sample laws for other developments, such as EcoVillage and Overlook at
f \ West Hill were reviewed by the Committee.
\
The Committee sent a favorable recommendation to the Town Board to give further
consideration to this development proposal. The Town Board at the September 10,2007 meeting
agreed to pursue this proposal, and requested the Attorney for the Town and Planning staff to < \
draft a local law proposing a Planned Development Zone (PDZ) to set the framework for ' ^
elements of the proposed development, including transportation mitigation measures, such as
contributions toward a trail system to connect into the City of Ithaca, an affordable housing
component, a phasing plan for construction of the overall development and infrastructure, water
system improvements that will be the responsibility of the developer, incorporation of certain
required elements into condominium association by-laws, and inclusion of other elements that
have been discussed with the developer. The Committee met in October 2007, and discussed the
status of drafting a local law for a Planned Development Zone to allow the Carrowmoor
development, the concept of housing trusts and how that may or may not relate to the affordable
housing component discussed for Carrowmoor, and the need to obtain more information from the
developer regarding a market/feasibility study for the proposal and additional financial
information from the development team. The Attorney for the Town and Director of Planning
met to begin drafting a local law for the Planned Development Zone. The drafting process was
initiated. [A draft law has been prepared by the Attomey for the Town and is being reviewed by
the Director of Planning and Town Supervisor. When ready, it will be sent to the new Planning
Committee for review and then to the Town Board for consideration to formally begin the
development review process.]
Northeast Studv of Biological and Ecological Qualities of Lands in and Adjacent to Sapsucker
Woods UNA: The Town Board adopted a moratorium on development in the northeast comer of
the Town for a period of 270 days at the September 10, 2007 meeting in order to conduct a study
of the natural features and biological and ecological qualities of lands in the northeast area of the '' \
Town (TB Resolution No. 2007-153), and established a committee to develop a scope for that ^ ^
study. Planning staff worked with that committee to prepare and distribute a Request for
Qualifications (RFQ) to a list of 15 possible consulting firms. Out of six consultants that
responded to the RFQ, the committee interviewed two consultants, and at the October 15, 2007
meeting, the Town Board authorized the hiring of LeCain Environmental Services, Inc. to
conduct the study for the Town, and authorized funding of up to $20,000 for the study. A final
study scope was prepared, and a contract with LeCain Environmental Services was signed.
Planning staff met several times with Ron LeCain to initiate the study. The consultants
conducted initial field work in October and prepared an Interim Report (November 30, 2007),
which was presented to the Town Board at the December 10, 2007 meeting. The interim report
included preliminary observations regarding the study based on the initial field work,
preliminary qualitative observations regarding the relative ecological values of different sections
of land wi&in the study area, and a recommendation that the Town Board consider extending the
study timeframe to include sampling of ecological communities and surveying of rare and scarce
plants to assess these features throu^ the later end of the growing season. The moratorium is
currently set to expire on or about June 17, 2008. Planning staff will continue to work with the
consultants to complete the study in 2008.
Pennsvlvania/Kendall Avenue Occunancv: The Director of Planning met with the Town Board
committee (Peter Stein and Pat Leary) to discuss occupancy issues and possible zoning changes
that could address the problems that have been identified in the Pennsylvania/Kendall Avenue
areas. Planning staff prepared a housing inventory of areas zoned High Density Residential ( \
(HDR) to identify the number of one-family, two-family and multi-family houses in those areas,
as well as an aerial map of the neighborhood. The Committee met to discuss possible strategies
to address the occupancy issues. [The Committee subsequently met with several residents of the
10
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Pennsylvania/Kendall Avenue area to further discuss the problems in the area and possible
solutions. The residents agreed to walk the neighborhood and mark up the map with their
observations regarding property maintenance issues, potential illegal occupancies, and locations
of known problems regarding noise and parties. The residents will contact the Committee after
conducting this survey to follow-up on possible strategies.
2008 Budget: The Planning Department's proposed 2008 Budget was completed and submitted
to the Supervisor, and incorporated into the adopted 2008 Budget.
Newsletters: The Planning Department coordinated the preparation and distribution of two
newsletters (Spring and Fall) in 2007. This is coordinated by Chris Balestra, Planner.
Performance Reviews: Staff performance reviews were completed during September 2007.
Respectfully submitted.
lonathan Kanter, AICP, Director of Planning
Susan Ritter, Assistant Director of Planning
Michael Smith, AICP, Environmental Planner
Christine Balestra, Planner
February 5,2008
11
6)
Network/Record Specialist
2007 Year End 12008 Goals Report
2007 year-end Report
Website
New additions to website;
Tuteio Park Homecoming videos to the Tutelo web page
2007 Town Budget page
Conservation Board's Scenic View Feedback page
Adopt-a-Park web page added to Recreation and Forms pages
Created a Town of ithaca Web Site Redesign Survey to offer the public an
opportunity for input on how they currentiy use the Town's web site and what
improvements or changes they would like to see.
• Beta testing of Town Board Correspondence/Meeting Packet Intranet
Network
Wireless Access Points
• With the installation of 3 Wireless Access Points (WAP) at Town Hall (Town
Boardroom and 2 conference rooms) and 1 at the Public Works Facility, the
Town can now provide "temporary guest" internet access for the users of these
facilities. Town staff is granted full internet and network resource access through
the use of wireless laptops throughout Town Hall and the Public Works Facilities.
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' Upgraded Firewall Appliance
• Upgraded firewall appliances at Town Hall and the Public Works Facilities have
enhanced the network's security through the Check Point SmartDefense service:
a remote security monitoring service provided by Sherpa Technologies Inc. which
gives us a proactive approach to deal with network security issues.
• This new firewall appliance will eventually be configured to also allow authorized
users remote access, via the Virtual Private Network (VPN), to the Town Hall
and/or Public Works network services, (i.e.: A Town Board member would be
able to search for archived minutes or resolutions found on the Town Hail file
server from their home computer.)
Change of Town Hall Internet Service Provider
• Time Warner Cable (TWC) of Central New York became the Internet Service
Provider (ISP) for the Town Hall and the Public Works Facilities in 2007,
replacing Clarity Connect. TWC also hosts the Town's email and web site. This
change was necessary because the previous iSP suddenly could not provide
reliable, sufficient and sustainable DSL connection. This had created a
substantial hardship for the Town Hall and Public Works staff. Although the
transition over to TWC created a temporary interruption with our email and web
site, we have since experienced increased performance and reliability using their
services.
2007 year-end/2008 Goals Report
> ]
Hardware and Software Replacement/Upgrades / N
Two client computers were installed at Town Hall to replace obsolete hardware.
• Two "field-hardy" Panasonic Tough Book laptops were installed for the Code
Enforcement Officers and one for the Public Work's Engineer Technician.
These devices allow staff to carry job specific software into the field and connect
to the Town's network via Verizon Wireless's EVDO broadband network; thus
providing staff access to aii Town's network resources while on the job site,
(i.e.: documents, maps, drawings, databases, email)
• Town Hall client computer upgrades to Microsoft Office 2003 were completed in
2007. (Public Works facility clients to be completed 2008.)
• Surplus equipment sent to the Tompkins County Auction included 4 desktop
PCs, 4 CRT monitors and 1 dot matrix printer. The average age of these devices
was 10 years old.
Additional Responsibilities
• Completed a revised draft of the Town's Information Technology Policy with the Human
Resource Manager.
• Provided web site technical support to the Recreation and Youth Coordinator as well as
the Town Historian
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f \Provided daily help desk support for Town Hall and Public Works staff.
Continued general client/server software updates and hardware maintenance for Town
Hall and Public Works networks and peripherals.
Continued as a working member of the Records Management Advisory Board Committee
Goals/Expectations for 2008
Finish Microsoft Office 2003 upgrades for client computers at Public Works
Work with the Records Management Advisory Board and Town Clerk to continue
revising the outdated Records Management Policy & Procedure Manual
Will advise and provide technical support to the Town Clerk on the web site redesign
project
Install new server for Engineering/Public Works GPS base station.
Install 5 new client machines for Assistant Town Engineer, Town Court Clerks and Public
Works staff.
In collaboration with Sherpa Technologies, redesign and reconfigure the Town Hall and
Public Works Wireless Access Points (WAP) and Remote VPN access, to meet changing t \
Town Staff and Board members needs. \
2007 year-end/2008 Goals Report
HUMAN RESOURCES OFFICE
2007 ANNUAL REPORT
CIVIL SERVICE:
(V
The Town and Bolton Font have maintained compliance with civil service and
has received approved Payroll Certifications, as required by Law.
As of the end of the year there was no vacant positions to be filied, however,
there are positions approved to be filled in 2008. There is one probationary
employee, Karen Billings, Town Clerk, whom was appointed in September.
As of the end of the year at the Commission there were no vacant positions.
There were two employees still at probationary status; Pamela VanGelder,
Finance Manager and Donna Kotas, Account Clerk Typist. Melody Lombardo,
Account Clerk Typist, and Dale Barrow, Technical Services Coordinator are
provisional pending civil service exams.
Turnover ratio is determined by dividing the total number of employees who
resigned, terminated or retired by the total number of active positions. The
Town's turnover ratio for 2007 was 2% or 1 out of 53. The 53 empioyees include
3 part time crossing guards, but doesn't include the students or seasonal staff.
The Commission's turnover ratio for 2007 was 10% or 2 out of 19. Turnover
Ratio Historically:
Town: 9% in 2006, 7% in 2005, 7% in 2004, 0% in 2003,4% in 2002, 6% in
2001, 13% in 2000, 14% in 1999,11% in 1998 and 11% in 1997.
S.C.L.I.W.C.: 21% in 2006, 0% in 2005, 0% in 2004, 6% in 2003, 6% in 2002,
6% in 2001, 11% in 2000,17% in 1999, 0% in 1998 and 17% in 1997.
During the year the following changes occurred:
New positions created: Planning Board Alternate
Title Changes: Technical Services Assistant to Technical Services
Coordinator (S.CLIWC)
Positions abolished: none
Position reclassified: Technical Services Assistant to Technical Services
Coordinator (S.CLIWC)
Job Description Revisions: none
Promotional Appointments: none
New (or re-) hires: Karen Billings, Town Clerk; Melody Lombardo, Account
Clerk Typist - SCLIWC.; and Donna Kotas, Account Clerk Typist- SCLIWC.
• Miscellaneous: Temporary Laborers were hired at Public Works for the ^
summer workload. Part time youth were hired during the summer to work on
special projects at Town Hall. Several work initiative students through the n ^
Recreation and Youth Coordinator. ^
• Resignations: Brenda Casteline, Sr. Account Clerk Typist - SCLIWC
• Terminations: Debra Kane, Account Clerk Typist - SCLIWC
• Lav offs: None
• Retirements: -Tee Ann Hunter, Town Clerk
See attached listing of positions as classified with Civil Service.
PERSONNEL COMMITTEE:
The committee had monthly meetings throughout the year. The committee
worked on a salary survey, position and salary changes, and reviewing and
updating policies. The committee recommended the Town's 2008 Wage Scale,
so it was referred to the Board for consideration. The committee spent time
reviewing and discussing the job classification program, wage scale and the
organization's staffing levels.
A salary survey was sent out and was received back from 48 municipalities
across NYS. This information has been reviewed and compared several times in
many ways including population, median family income, local market, and places
that have similar department head positions. Three employees were rapproved
to increase their standard work week from 37.5 to 40 hours: Director of Planning,
Code Enforcement Officer and Laborer (Stan Schrier.) One position was
recommended to have a wage adjustment for equalization: Highway
Superintendent. Approval to fill two new full time positions was discussed at
several meetings, with approval only to fill the Planner position. The Code
Enforcement Officer position is still under discussion.
The committee reviewed and recommended to the Board changes to the Safety
Shoe policy. Sick Time policy, creation of a Sick Bank program, and several
payroll policy changes due to the IRS audit.
The committee aiso met with the Employee Relations Committee to discuss the
salary survey, 2008 cola and concerns the employees had.
The committee discussed the desire of the Public Works staff to unionize and
recommended the Town to contract with a consultant for assistance with the
contract negotiations.
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^ SAFETY COMMITTEE:
^ The committee's responsibility is to identify and resolve safety and health issues
in the workplace. The committee reviewed accident reports and made
suggestions to correct problems, in hopes to alleviate any future accidents. The
committee reviewed loss run reports from PERMA to become familiar with the
cost associated with accidents. The committee reviewed the annual workers'
compensation billing to have a better understanding of how it is computed, and
what the cost effects are of accidents.
The committee also worked on Dangerous Intersections for the large truck
drivers, reviewed status of annual safety training, discussed safety orientation
training for new and temporary employees, which includes safety awareness,
and many other topics. Town Hall had successful surprise evacuation drills with
participation by Ithaca Fire Department. A Building Assessment checklist was
developed for each facility as a means to check on safety related items. Each
facility has had at least one inspection and items were logged for repair or
changes. The assessments will be completed not less than bi-annually.
The committee also took the lead in designing and evaluating a violence in the
workpiace assessment. The state passed a law requiring public employers to
establish a policy regarding Violence in the Workplace, and do an employee
assessment. The assessment results were sent to the Town Board for review.
Many suggestions have been addressed, but some items are still being
considered. As a measure to reduce employee risk, the Town continues to
contract with Village of Cayuga Heights for a police officer to be present at the
night court.
Jon Munson, Laborer, as a member of the Safety Committee attended the anriual
PERMA Conference and Business Meeting in May, as the Town's representative.
EMPLOYEE TRAINING AND DEVELOPMENT:
As an essential part of keeping employees affective and interested in their role,
training and personal development is always an issue. Each department has
funding for training their staff on department specific functions. The Human
Resources Office training budget is for professional development training,
computer training and required annual prevention training. Such training may
include sexual harassment awareness and prevention and. Violence in the
Workplace prevention training that is facilitated by the HR Manager.
Programming was arranged for the Public Works Department for March 2007,
through TCS.biz. The program was on "Leadership Skills for Public Works" as a
six hours session for the entire staff.
The Town also sponsored an all day training that included a morning session on
Diversity and an afternoon session on conflict management. Both sessions were
good programs and offered the staff the opportunity to work with different groups
of employees.
The Municipal Development Group which is comprised of Training and
Development Coordinators from Tompkins County, City of Ithaca, Workforce NY
and TC3 partnered in 2007 to produce the fourth year of the Brainteasers Series.
The series was designed to bring awareness of different topics in the short 2-3
hour sessions, in which the participants were given additional resources for more
information. Topics covered included: Building Confidence through Assertive
Communication, Building Skills to Manage Small Projects, Crankiness is
Contagious (part 1 and part 2), and Painless Feedback: You can tell anybody
anything. Most of these sessions were attended by Town staff. The total cost to
the Town as part of this Brainteaser Program was $300. The County and City
also opened up some of their computer courses and other development courses
to the Town staff at no charge.
As for the H.R.'s office development I participated in the following seminars in
2007; monthly training/meetings of the Society for Human Resource
Management (SHRM) of Tompkins County, and the SHRM national leadership
conference in Washington D.C. On a professional basis I served on the Society
of Human Resources Management of Tompkins County Board of Directors as
President and serve as the Treasurer for the Diversity Consortium of Tompkins
County. Connie Clark, Principal Account Clerk, attended SHRM of Tompkins
County's all day conference held at Ithaca College in May.
INSURANCES (Benefits):
HEALTH / DENTAL INSURANCE:
In 2007 the Town's health insurance was with Excellus BlueCross/BlueShield
Blue PPO for the 5^^ year. This plan is an experience rated plan, which means
the loss ratio between premiums paid are in relation to claims paid. There were
no plan design changes made for the renewing contract. Below is a history of
the monthly premium rates. There are 79 covered employees and retires on the
plan with 4 including domestic partners. 4 employees participate in the buy-back
program, because they have coverage outside the Town's plan.
Blue Cross/Blue Shield PPO Monthly Premium History
% increase
YEAR Individual Double Family for Family
2008 $441.42 $ 905.78 $ 1,301.28 11.40%
8/1/2007 $ 396.25 $813.09 $ 1,168.12 2.76%
2007 $ 385.62 $791.29 $ 1,136.79 -2.36%
2006 $ 394.93 $810.40 $ 1,164.25 7.84%
2005 $ 366.22 $751.48 $ 1,079.61 26.70%
2004 $ 289.04 $593.12 $ 852.10 16.88%
' ^
The Town remained with Guardian for dental insurance for the 7^ year. For the
2008 renewal there was a 5% increase in premiums due to a positive loss ratio
and no increase the previous year.
YEAR
Guardian Dental Premium History
Individual Family % increase
2008 36.25 97.94 5.0%
2007 34.52 93.27 0.0%
2006 34.52 93.27 17.0%
2005 29.50 79.71 12.0%
2004 26.34 71.17 12,0%
2003 23.52 63.55 -1.7%
2002 23.93 64.64 -0.1%
TCCOG:
I have been attending TCCOG's Health Benefit Steering Committee meetings,
which is looking into the viability of one municipal cooperative health insurance
consortium. The committee has created the consortium agreement that the
member municipalities would need to sign if they wanted to participate. The
subcommittee has requested health data from each of the municipalities to work
on plan design opportunities. The goal is the send RFP's to insurance
companies by June 2008 for an effective January 1, 2009 enrollment.
FLEX SPENDING PROGRAM:
Flex Spending was added as an additional benefit effective in 2005. This is a
popular program with 50% (35 out of 70) of the employees enrolled in this
program. Based on the participation the Town saved over $2,000 in FICA and
Medicare expenses. This savings the Town receives from the Fica and Medicare
taxes more than pays the monthly expense per participant. The rhaximum
contribution for medical expenses is $2,000 and $5,000 for dependent care.
NATIONWIDE RETIREMENT SOLUTIONS:
The Town has offered the employees a pretax 457 retirement savings program
for many years. This is a payroll deduction plan that has a minimum participation
of $10 a pay check and a maximum of 25% of gross wages. There is no cost to
the town associated with offering this program. The Town has 72% (50 out of
70) of the eligible employees participating in the program. We host employee
meetings every year where the representatives can have a one on one
appointment with the employees.
NEW YORK STATE AND LOCAL RETIREMENT SYSTEM:
The Town is part of the state retirement system. The Town is responsible for
administering the monthly payroll deductions from the employees and reporting
additional days of service earned each month. The Town pays an annual
contribution to the system for each employee based on the employee's ^oss
wages and their tier status. This billing is due each year by February 1^,
however if pre-paid in December then a discount is applied. By prepaying in
December 2007 the Town saved $3,005.
I )
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WORKERS' COMPENSATION: ^
In 2007 there were three (3) injuries reported to our workers' compensation
company (PERMA), and 3 record-able injuries on the PESH 900 log. The
injuries resulted in a total of 3 lost workdays and 7 restricted or transitional duty
days. All the past cases are closed, except for one, due to medical payments.
The Town received an outstanding score from PERMA on our 2007 annual
safety evaluation, which is tied directly to our discount that was 23.2%. The
Town's experience rating is 0.81, which is excellent. As of July 1®* the employees
at the Bolton Point water system were added to the Town's workers'
compensation group. This helped both groups by lowering the experience rate
down to 0.79. This was the last of the insurance to be combined for the staff.
COMMERCIAL INSURANCE:
I continued to work with Ithaca Agency to keep the Town's Insurance coverage
levels at appropriate levels. 2007 was our first year of being with New York
Municipal Insurance Reciprocal (NYMIR). There were three (3) accidents
reported to NYMIR by the Town in 2007. Also two (2) additional vehicle claims
were filed on other parties' insurances, and have been paid. All 3 claims filed
with NYMIR have been denied, as the Town was not liable for the loss.
Other year's claims still open: if you wouldllke additionallnformation regarding any of these
claims, please contact me.
2006: 1 personal injury claim due to a vehicle accident involving a Town vehicle. ' ^
2003: 1 automobile accident on Sand Bank Road, which involves 3 claimants. ' ^
DIVERSITY:
I have represented the Town on the Diversity Consortium of Tompkins County.
The consortium was developed a few years ago by the County to address
diversity issues with employers in the county. Goals of the Consortium are to aid
employers in the challenge of diversifying their staff, have a better representation
of the community working in community employers, and create a resource list of
vendors who actively pursue diyerse applicants. The Consortium sponsored its
second all day conference which focused on Diversity and the Community. I
was the registration coordinator for that conference. The Consortium has
devoted time in 2007 to become a 401 c-3, which will not be completed until
2008. I have been voted to be the Treasurer of the consortium for 2007-2008.
WELLNESS/SAFETY AWARENESS:
As one part under this big umbrella called Wellness the Town provided the
employees with a Wellness Fair every fall. At the fair the employees could have
their blood pressure and glucose checked, and get their flu shot. The Cayuga
Medical Center was the provider of the flu shots and screenings. The screening
results are reviewed by Dr. Moore as part of the Center for Healthy Living. ' ^
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Fitness membership reimbursement is the second part of the wellness program.
In 2007, 7 employees received reimbursements for enrolling in some type of
wellness fitness program. Wellness rooms are utilized at both facilities.
S.C.L.I.W.C:
For the Commission I am responsible for all Human Resource functions,
administering the workers' compensation and commercial insurance. Several
position recruitment, interview and selection processes were accomplished this
year. Three of the four administration department employees were hired in 2007.
I attended and several Personnel Committee meetings and followed through with
resolutions and reports to the Commission.
OTHERS:
The Town participated in a workforce satisfaction competition, called the Best
Companies to Work for in NYS. The employees received a 65 question
questionnaire to complete and return in a sealed envelope. The results will be
sent to the Town in January 2008.
Continued on a regular basis' the managing of employee benefits such as New
York State and Local Retirement, Short term disabilities. Deferred Compensation
programs and aiding and assisting Town and SCLIWC staff. Coordinator for the
picnic, year end luncheon and other events as requested. Coordinator for the
^ cleaning services for Town Hall and crossing guards for Dewitt and Northeast
' schools.
Goals for 2008:
• Complete negotiations of collective bargaining agreement with PWD.
• Disburse to employees updated Employee Handbook.
• Evaluation of the results from the Best Companies... survey.
• Work on goals created by the Personnel and Employee Relations
Committees.
Report Submitted By: Judith C. Drake, PHR, Human Resources Manager
&
TOWN OF ITHACA
215 N. Tioga Street, Ithaca, N.Y. 14850
www.town.ithaca.ny.us
TOWN CLERK 273-1721 HIGHWAY (Roads. Parks, Trails. Water &Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
To: Herb Engman, Supervisor Town Of Ithaca
Will Burbank, Councilperson
Peter Stein, Councilperson
Pat Leary, Councilperson
Jeff Cowie, Councilperson
Bill Goodman, Councilperson
Eric Levine, Councilperson
From: Mamie Kirchgessner, Recreation and Youth Coordinator
2007 Annual Report to Board
Background
The Town of Ithaca has valuable and established relationships that provide developmental and
recreational services to its residents; for youth through programs recommended by the Joint
Youth Commission and the Recreation Partnership; for adults (primarily self defined senior
citizens) Lifelong.
The Town, a doughnut around the City and contiguous to seven of the eight other townships in
Tompkins County, contains residents who identify with the urban, suburban and rural lifestyles.
In 2005 after development of a mission statement the Recreation and Human Service Committee
conducted a survey of Town residents. The survey was a good faith effort, broad in scope, in
which it was learned that more targeted goals to obtain specific planning/need assessment
information were needed. Generally the Town's investment in neighborhood parks and trails was
supported and appreciated by respondents. One of the benefits of this endeavor was learning
residents appreciated activities that were self-directed and could be utilized at one's own
convenience.
The broader Ithaca community has many recreational options. Interestingly the root of the word
recreation means, 1o restore to health" leading one to conclude it is essential for one's well-
being. With the creation of the Recreation and human Service Committee; the hiring of staff;
conducting and analyzing a survey of residents the Town is moving forward.
Recreation and Human Services Committee Activity
On January 10,2007 Sandy Gittelman lead the committee on a discussion of the Committee
goals for 2007.
The goals were established as:
• Produce a park map
The purpose will be to create a tool for people to visit the Town's parks and trails
^ as well as other recreational resources within town's boundaries (to include state
, and Finger lakes Trails). Pocket parks and areas with limited parking will be so
noted.
The Adopt -a-Park Brochure for program promotion will be completed (See Additional ' ^
input from Committee later in notes) Continue implementation of policy on adopt a park ' n
to build on neighborhood community structure and evaluate
Continue growth of youth employment program
Cathy & A1 shall investigate and will report to committee on options for donor support of
recreation activity/ components
Staff will continue negotiations with Cal Ripkin League for use of Tutelo Park and report
outcome to committee
Establish framework for fee structure for public use recreational facilities
Support opening event (Cal Ripkin Game) at Tutelo ball field
Tee Ann/ Judy Cathy will report on outcome of records grant to engage youth in
government project
Offer a meet your public official event
Recommend to Capital projects committee that in addition to the cost of planned
expenditures for development a cost for projected maintenance be determined. (What is
long range fiscal impact?)
Consider establishing neighborhood associations
Offer an annual reception/open house where a power point presentation could be given
on Meet your Town with information on parks and recreation opportunities
• Expand family program opportunities.
Accomplishments for the year included:
a) Development of the Adopt-a-Park Program-materials, procedures, implementation,
support and publicity. ^
b) Active participation with planning team for extremely well received Tutelo Park
Homecoming Festival in September 07. Event grew and a successful transition of ' ^
leadership occurred to the Multi-Cultural Resource Center
c) Implemented and provided youth employment initiative program with an increase in
contacts from 63 youths in 2006 to 77 with 46 known work placements (up from 34.)
Recruited sites appropriate for youth, monitored all youth and sites followed up on all
required paperwork, and conducted ongoing evaluation and process of evaluation.
d) Worked cooperatively with all youth employment systems in Tompkins County to
offer and optimize these resources for Town Youth.
e) Recognized Lifelong with a month long exhibit of art and recognition at the
September Board meeting.
f) Instituted an Earth Day Celebration at Tutelo Park with Earth Arts conducting free
earth friendly activities including tree planting and garlic mustard pull.
g) Supervised two successful internships for recreation majors from Ithaca College.
h) Supervised one not so successful Joblink placement.
i) Provided direct supervision of two high school student employees who developed a
variety of materials for Town programs.
j) Produced Recreation Facility Use Brochure for public use.
k) Implemented program of rotating, educational lobby window displays.
I) Provided staff-support to the Town's Recreation and Human Services Committee
including but not limited to notice, agendas and notes of the meetings, as well follow
up on requests for additional information required by committee members,
m) Worked with Public Works and Park Management to plan for community responses
to increase demand as new trails, preserves, and parks (most recently Tutelo) come
on line.
n) Authored board reports, memos, articles for newsletter, correspondence, grant
applications, recruitment materials and media release in a timely and thorough I \
manner. f \
o) Attended and participated at the Human Service Coalition Board, Recreation
Coordinators, JYC, Recreation Partnership meetings: The Whole Community Project
as well as community training & networking opportunities,
p) Organized highly successful opening of Tutelo Park Ball field with Cal Ripkin League
q) Drafted and monitored initial memorandum of understand with Babe Ruth League for
use of field by Cal Ripkin players; was point of contact for issues/concerns about
agreement.
r) Recruited and interviewed with the Parks Maintenance Manager and extended job
offers to applicants for the Public Works operated job corps,
s) Completed contracts administration for JYC partners and contract agencies;
completed vouchers and monitored budget as appropriate,
t) Coordinated with the Public Works Department and Parks Maintenance Manager for
response to public inquires, grant applications and draft policy,
u) Offered public programming such as Starlab to the community providing supervision
and publicity.
v) Researched possible program and financial opportunities for the Town, completed
application process as appropriate including second successful Tourism Grant
Application for interpretive sign information at Tutelo Park,
w) Served as a point of contact for community members and service organizations
about the Town of Ithaca and its human service and recreation opportunities,
x) Maintain bulletin board with information on programs available to community
y) Responded in a timely way to inquires on a wide variety of questions providing
information and making referrals as appropriate,
z) Developed and offered formal training to community youth on How to Find a Job
aa) Continued development of Park preserve management plans with public works and
community
bb) Supervised with Parks Maintenance Manager Rich Schoch a Cornell POST Team
Project at Glenside Preserve to enhance accessibility,
cc) Continued positive media presence of Town with news releases on activities
including two (unsolicited) Laurels in Ithaca Journal about positive experiences of
working with Town on community projects.
ATTACHMENT #2 02/11/2008 TOWN BOARD MEETING
# a
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
^ 215 N.TIOGA STREET
ITHACA, NY 14850
RE: YEARLY REPORT
TOWN OF ITHACA COURT
DAVID L. KLEIN, TOWN JUSTICE
February 1, 2008
Activity for Justice Klein's part of the Town of Ithaca Court for 2007 is as follows:
Number of cases closed: 1945
Number of Cases opened: 2377
Arraignments for other Courts 21
Charges Transferred to T.C. County 15
Pending Cases - (Includes Scolllaws) 3060
FINES AND FEES
Criminal, Motor Veliicle $ 108,655.00
NYS Surcharges $ 69,650.00
Cnil Charges $ 5,635.00
Bail Poundage $ 240.00
TOTAL REMITTED TO TOWN OF ITHACA $184,180.00
Bail Received $ 25,855.00
Bail Forfeited $ 1,100.00
ADDITIONAL ACnVITIES
Arrest warrants and Bench warrants issued; search warrants issued; orders
of protections issued; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jury trials; motion hearings; felony
preliminary hearings held; small claims trials; summary proceedings and
warrants of evictions; arraignments for otlier courts; certificates of
dispositions; case researcliing; processing of scolllaws; decisions written;
legal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, prepare written decisions on individual
cases.
Respectlully submitted,
David L. Klein
, Town Justice
RE:
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
215 N. TIOGA STREET
ITHACA, NY 14850
2007 ANNUAL REPORT
TOWN OF ITHACA COURT
JAMES A. SALK, TOWN JUSTICE
February 5, 2008
^ *
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Activity for Justice Salk's part of the Town of Ithaca Court for 2007 is as follows:
Number of cases closed: 636
Number of Cases opened: 912
Arraignments for other Courts 7
Charges Transferred to T.C. County 10
Pending Cases - (Includes Scofflaws) 1917
Judge Wallenbeck's Scofflaws 262
FINES AND FEES
Criminal, Motor Vehicle
NYS Surcharges
Civil Charges
Bail Poundage
$ 36,024.00
23,855.00
1,550.00
72.00
TOTAL REMITTED TO TOWN OF ITHACA $ 61,501.00
Bail Received
Bail Forfeited
$ 14,750.00
$ 500.00
ADDITIONAL ACTIVITIES
Arrest warrants and Bench warrants issued; search warrants issued; orders
of protections issued; conditional discharges; probation inquiries and
documentation; jail terms; bench trials; jury trials; motion hearings; felony
preliminary hearings held; small claims trials; summary proceedings and
warrants of evictions; arraignments for other courts; certificates of
dispositions; case researching; processing of scofflaws; decisions written;
legal research, pre trial hearings, annual budget processes, implementing
on-line access to various web sites, dictati(j)n and t^scription of hearings
and preparing written decisions on all.
l>H^bmitted,
Town Justice
Town of Ithaca May 14, 2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
ARTICLE VII
Lakefront Residential Zones
Suggested changes are highlighted In yellow. Edits are crossed out.
§ 270-40. Purpose.
The purposes of the Lakefront Residential Zone are to minimize excessive and
undesirable development in fragile lakefront areas, to protect the natural beauty and
ambiance of the lakeshore in the Town of Ithaca for all of the citizens of the community to
enjoy, and to enhance the experience provided to those living near, and those who use.
the resource provided by Cayuga Lake. The "grandfather" clause defined in 270-211 is
applicable.
§ 270-41. Permitted principal uses.
Only the following buildings or uses are permitted as a matter of right in a Lakefront
Residential Zone:
A. A one-family dwelling to be occupied by no more than:
(1) One family, or
(2) One family plus no more than one boarder, roomer, lodger, or other
occupant.
I
f \ B. A two-family dwelling provided that:
(1) Each dwelling unit is occupied by no more than one family; and
(2) The floor area of the second dwelling unit is not more than 50% of the floor
area excluding the basement of the primary dwelling unit except where the
second dwelling unit is constructed entirely within the basement area, it may
exceed 50%.
C. Publicly owned park or playground including accessory buildings and
improvements.
D. Any municipal or public utility purpose necessary to the maintenance of utility
services except that substations and similar structures shall be subject to the same
setback requirements as apply to residences in the district in which the substations
or similar structures are constructed.
E. Day-care homes, family day-care homes and group family day-care homes.
F. Community residence.
Town of Ithaca May 14, 2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
§ 270-42. Principal uses authorized by special permit only.
t ^ The following uses are permitted in a Lakefront Residential Zone, but only upon receipt of
a special permit for same from the Planning Board in accordance with the procedures set
forth in this chapter:
A. Church or other places of worship, convent and parish house.
B. Public library, public museum, and public schools.
C. Fire station or other public building necessary to the protection of or the servicing of
a neighborhood.
D. Bed-and-breakfast.
§ 270-43. Permitted accessory structures and uses.
The following accessory structures or uses are permitted as of right in a Lakefront
Residential Zone:
A. Off-street garage or parking space for the occupants, users and employees in
connection with uses permitted in this article, but subject to provisions of § 270-227
and further subject to the requirement that no vehicle parking, with the exception of
that which existed before the establishment of the Lakefront Residential Zone, shall
occur within 100 feet of the Ordinary High Water line of any shoreline.
B. Where the principal use is as a one- or two-family dwelling, private swimming pool,
tennis courts, and other similar recreational facilities for the principal private use of
the occupants of the dwelling.
C. Up to two accessory buildings other than a garage, all such accessory buildings in
the aggregate not to exceed a total of 600 square feet in size.
D. A temporary building for commerce or industry, where such building is necessary or
incidental to the development of a residential area. Such buildings may not be
continued for more than one year except upon receipt of a special approval from the
Board of Appeals.
E. Signs, as regulated by Chapter 221, Signs, of the Code of the Town of Ithaca.
F. Adult day-care facilities serving no more than four clients at any one time.
G. The keeping of household pets in a dwelling unit or other location adjacent to or
accessory to a dwelling unit (e.g., outside doghouse, etc.) provided that no more
than three household pets shall be kept outside of dwelling units unless a greater
number is authorized by special approval of the Zoning Board of Appeals.
A ^ H. Home occupations, subject to the limitations on home occupations set forth in §
270-219.2.
Town of Ithaca May 14,2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
^ < I. Amateur radio facilities, subject to the limitations on amateur radio facilities set forth
f in §270-219.3.
J. Piers, docks, wharves, sea walls, boat ramps, boatlifts, boat hoists, cabanas and
similar unoovorod waterfront structures, when such uses are clearly accessory or
incidental to the primary, principal use on the property. Such structures are subject
to all applicable state and federal regulations and approvals and are further subject
to the following requirements:
(1) All such structures shall be designed in accordance with good engineering
practice and shall require a building permit. The applicant for a building
permit shall submit, at a minimum:
(a) A short written narrative describing the proposed structure, equipment
that will be used, and the construction schedule.
(b) A general location map showing the waterway shoreline, the exact
location of the proposed project, the nearest street or road and north
arrow.
(c) An accurately scaled plan view map showing the existing shoreline
(water's edge), property lines and length of property between lines,
f north arrow, Ordinary High Water line, location and dimensions of
f ^ existing structures, location and dimensions of proposed structures
and fills, and length of waterward encroachment.
(d) An accurately scaled profile showing the existing shoreline, Ordinary
High Water line, height of proposed structures above the Ordinary
High Water level, depth of water at waterward end of proposed
structures when lake is at the Ordinary High Water level, and distance
of waterward encroachment.
(e) A copy of the Army Corps of Engineers Permit for the proposed
structures, if required.
(f) At the discretion of the Code Enforcement Officer, plans approved by
a licensed engineer or architect.
(g) All other information required by this chapter or other laws, rules or
regulations for issuance of a building permit.
(2) We support the intent but it must be reworded. An activist could use this
section to stop a high share of structures. The "not to impact" clause for any
of these provisions are too loose and open to interpretation. Please
t reference national standards to define requirements. At this time, we do not
f y have a rewording suggestion. The construction of such structuros shall bo
fish spawning grounds, destroy the natural beauty of the shoreline, reduce
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Town of Ithaca May 14, 2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
the stability of steep slope areao, cauoo orosion or sodimontation problems
along the shoreline, create hazards for navigation, interfere with the public
rights of other littoral parcels, or otherwise threaten the public health and
(3)
(4)
(5)
(6)
(7)
f s
(8)
We support the intent but it must be reworded. An activist could use this
section to stop a high share of structures. For example, as stated, pressure
treated wood is probably not acceptable. Can we reference a national
regulatory standard that defines materials that are stable and not harmful to
water quality? Such structures shall only bo constructed of materials that are
stable, chomically inert and insoluble and which will have no adverse effects
on water quality.
The amount of grading, dredging, earthmoving and disturbance of land
above and below water during the construction of such structures shall be
minimized as much as possible and shall be consistent with the permit
requirements of the New York State Department of Environmental
Conservation and United States Army Corps of Engineers regulating such
activities.
Except as described in this subparagraph 5, such structures shall not have
roofs, covers or sides. Such structures may have uncovered side supports
hoists
may not exceed a 22 ft x 14 ft footprint (including any roof overhang, and the
roof peak will not exceed 14 feet from Ordinary High Water Level (OHWL) of
384 feet. Construction of a second floor level under the boat hoist roof is not
allowed. No boat hoist may be used as a dwelling, sleeping, lodging or
boarding place. (Comment: 22 x 14 assumes a 22 ft boat, practical for a boat
lift).
The maximum surface area of all boatlifts or boat hoists on a waterfront lot
shall not, in the aggregate, exceed 300 308 square feet. (Comment: 22 x 14
= 308).
To permit the free circulation of water, reduce the effects of fluctuating water
levels, and prevent adverse modifications of the shoreline, piers, docks, and
wharves shall not be constructed with rock-filled cribbing, sheet piling, closely
spaced piling, or such other construction technique or materials that would
significantly impair water circulation.
Except as specified in subparagraph 11 below, the width of any pier, dock or
wharf (excluding boatlifts and boat hoists) shall be a minimum of three feet
and shall not exceed eight feet. Any extension, such as an "L", "T" or "U"
extension, shall not exceed eight ft in at least one dimension (length or
width).
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Town of Ithaca May 14,2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
r
¥ y
40 ft
Example of "L"
Not to scale.
Max dimensions
(9) The length of any pier, dock or wharf,
including all extensions but excluding
boatlifts and boat hoists, shall extend
offshore from the Ordinary High
Water line to a distance no greater
than 40 feet (or such lesser distance
as may be stipulated in any permit
obtained for such construction from
the New York State Department of
Environmental Conservation or the
United States Army Corps of
Engineers). Exception to dock length
can be made where the water is
shallow. In this case the dock can
extend until the water depth is 5 feet (from Ordinary High Water Level) or the
dock length reaches 60 feet, whichever comes first. (Comment: Some boats,
sail & power, require 5+ ft. Late in the summer, the lake levels are lower. In
addition, wave action significantly impacts water depth.)
9a) Each property shall be allowed one dock for every 100 feet of shoreline.
(10) The maximum surface area of all piers, docks, and wharves on a waterfront
lot shall not, in the aggregate, exceed SOO 384 square feet, including all
extensions but excluding any boatlifts and boat hoists. Comment: 40 ft x 8 ft
- 320 ft^ + L, T or U extension of 8 ft x 8 ft for total of 384 ft^.
(11) Every pier, dock, wharf, boat ramp, boat lift or boat hoist that is constructed
shall have a minimum clearance or setback of 20 feet from adjacent property
lines, as extended from the shoreline, to allow adequate vessel access to
neighboring waterfront parcels. In the case of parcels that are too narrow for
such waterfront structures to meet this setback requirement, such structures
shall be centered between the adjacent property lines, and the maximum
width of any pier, dock or wharf on such parcel shall not exceed throe four
feet, including all extensions.
(12) For concave or convex properties, piers, docks, and wharves shall be placed
to have a minimum clearance or setback of 20 feet from the water rights lines
of the parcel so as not to interfere with the lakeshore usage of adjacent
parcels. In the case of parcels that are too narrow for such waterfront
structures to meet this setback requirement, such structures shall be
centered between the water rights lines, and the maximum width of any pier,
dock or wharf on such parcel shall not exceed three four feet, including all
extensions.
Water rights lines are determined using the following method (see Figure 1
below):
r>
* 1
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Town of Ithaca May 14, 2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
(a) Determine the four points where the mean high water line intersects
the property lines of the parcel and the two adjoining lakeshore
parcels (indicated by square points in Figure 1 below).
(b) Connect the points of intersection with straight lines. These lines are
called mean high water tie lines (dotted lines in Figure 1).
(c) Where two mean high water tie lines meet, measure the angle on the
waterside (i.e. 152" between Parcels E and F).
(d) Bisect (or divide by two) that waterside angle measurement. The
newly formed line projected out over the waterside is the water rights
line (i.e. half of 152° is 76").
/ S
FigureJ:
Delineating Water Rights Lines Intersection of mean higher water
line and shore line
Property Line
Shore Line
Mean Higher Water Tie Line
Line bisection angle formed by
adjacent water lie lines
water nghts Hne - • /
j \ •- water rights line
L a k 6;
Parcel G
Parce HParcel B
Parcel A ' Parcel C Parcel F
Parcel D Parce E
and^'Lakesholre
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(13) If lighting is provided, lighting of the surface of any pier, dock, wharf or similar
uncovered waterfront structure shall be provided in such a manner so as not
to produce any offensive glare (Comment: Too loose?. Can we specify type
of lighting? Other options?) when viewed from the water or the land and
shall comply with the requirements of the Outdoor Lighting Law, Chapter 173
of the Town of Ithaca Code.
Town of Ithaca May 14, 2007 DRAFT
_ West Shore Homeowners Association suggestions 8/1/07
* ¨
f ^ (14) Commercial (for profit) renting, leasing or operation of piers, docks, wharves,
boat launching ramps or similar uncovered waterfront structures shall be
expressly prohibited in Lakefront Residential Districts. (Comment: Add
wording that prevents "funneling". Add funneling to the list of Lakefront
definitions. For example, we want to eliminate several parties with non-lake
shore property buying lakeshore property and sharing the use of the lake-
shore property.)
K. Moorings, subject to the following restrictions:
(1) Moorings shall only be placed in connection with littoral parcels. Such
structures shall be placed only within an area parallel to and 30 feet inward of
the parcel lines extended lakeward at right angles from the shoreline, and to
a depth necessary for safe mooring of a boat.
(2) Moorings shall be placed so that objects moored to them, at full swing of their
mooring or anchor line, will be no closer than 10 feet to the projection of the
adjacent property lines from the shoreline.
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(3) The number of private moorings permitted per each waterfront lot shall not
exceed the following:
^ \ (a) 100 feet or less of water frontage: A total of one such mooring.
(b) More than 100 feet up to 250 feet of water frontage; A total of two
such moorings.
(c) More than 250 feet up to 500 feet of water frontage: A total of three
such moorings.
(d) One additional mooring is allowed per each 150 feet of water frontage
In excess of 500 feet.
L. Nothing in this section is Intended to require or permit activities which contravene
any laws, rules, or regulations or permits of the United States or New York State, or
any agency thereof, nor are any of the foregoing provisions intended to supercede
any requirements for the obtaining of any permits or approvals required by the
United States or New York State, or any agency thereof.
§ 270-44. Accessory buildings and uses authorized by special approval only.
The following accessory buildings or uses are permitted in a Lakefront Residential Zone,
but only upon receipt of a special approval for same from the Board of Appeals in
accordance with the procedures set forth in this chapter:
f
f \ A. Elder cottages pursuant to, and subject to, the provisions of § 270-216 of this
chapter.
f
Town of Ithaca May 14,2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
B. The keeping of domestic animals in accessory buildings, provided that no such
building shall be nearer than 30 feet to any lot line of any adjoining owner or to the
Ordinary High Water line of the shoreline, and further provided that there shall be no
raising of fur-bearing animals, or kennels for more than three dogs over six months
old.
§ 270-45. Height limitations.
In Lakefront Residential Zones, no building shall be erected, altered, or extended to
exceed 38 feet in height from the lowest interior grade or 36 feet in height from the lowest
exterior grade, whichever is lower. No structure other than a building shall be erected,
altered, or extended to exceed 30 feet in height. Notwithstanding the foregoing, piers,
docks, wharves, sea walls, boat ramps, boat lifts, boat hoists, moorings and similar
uncovered waterfront structures shall not exceed 8 feet in height. Accessory buildings
shall in no case exceed 20 feet in height. Boat hoist roofs shall not exceed 14 feet in
height.
§ 270-46. Yard regulations.
In Lakefront Residential Zones yards of at least the following dimensions are required:
A. Front yard: Not less than the average depth of the front yards of buildings on lots
immediately adjacent. However, the front yard depth shall not be less than 30 feet
nor need it be greater than 60 feet.
B. Rear yard: Not less than 50 feet in depth unless the rear yard is adjacent to the
shoreline, in which event the rear yard shall be not less than 25 feet in depth from
the Ordinary High Water line.
C. Side yards: Each not less than 20 feet in width, except that in one of the side yards
a one-story garage, either attached to the principal building or separate therefrom,
may be 15 feet from a side line which is not a street line. Exception will be made for
already grandfathered properties that are less than 50 feet in width, in which case
side yard needs to be not less that 10 feet in width.
D. Greater yards: Notwithstanding the foregoing, any special yard requirements for
specific uses or buildings set forth elsewhere in this chapter shall, if more restrictive,
supersede the above yard provisions.
E. Accessory buildings: In Lakefront Rosidontial Zonos accessory buildings other than
garages may not occupy any opon spoco other than a rear yard. Accessory
buildings, in the aggregate, may occupy not more than 15% of any required rear
the yard and, if other than a garage, shall be not less than three feet from any side
or rear lot line. Notwithstanding the foregoing, a private garage that serves
dwellings on two separate lots may be built across a common lot line with a party
wall by mutual agreement between adjoining property owners provided that there is
at least one garage bay on each lot. Any accessory building on a corner lot shall not
be less than five feet from the rear lot line. Where the average natural slope of a lot
exceeds 8% rise or fall directly from the street line, either a private garage not over
one story in height and housing not in excess of two cars or a small accessory
Town of Ithaca May 14,2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
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building not exceeding 20 square feet in floor area and not exceeding 12 feet In
> height, may be located in the front or side yard not less than five feet from said
street line upon receiving a special approval from the Board of Appeals.
F. Minimum setback from shoreline; Notwithstanding the foregoing, any principal
building, parking area, cabana, gazebo, boathouse or other accessory structure,
excluding such uncovered facilities as docks, piers, wharves, sea walls, boat ramps,
boatlifts, boat hoists and moorings, and covered or uncovered boatlifts or boat
hoists, shall be located at least 25 feet inland from the Ordinary High Water line of
the shoreline. Exception shall be made for cabanas on properties where steep
slopes or cliffs prevent the location of a cabana 25 feet inland from the Ordinary
High Water line. In this case the rear wall of the cabana shall be located four feet
from said steep slope or cliff, and the lakeward wall of the cabana shall be located
no closer than 10 feet from Ordinary High Water Line.
G. Where site plan approval is required elsewhere in this chapter for a development or
activity, the site plan review shall include review of the adequacy, location,
arrangement, size, design, and general site compatibility of proposed structures,
including piers, docks, wharves, sea walls, boat lifts, boat hoists, boat ramps, and
moorings. The Planning Board, during site plan review, may establish a minimum
setback of greater than 25 feet from the Ordinary High Water line based on due
^ consideration by the Board of the preservation and protection of sensitive
environmental features, and the maintenance of the wooded character of the
shoreline area (if applicable), as well as scenic views and vistas. Where a site plan
exists, an approved modified site plan shall be required if any of the thresholds
specified in § 270-191 of this chapter are met, including but not limited to proposed
changes to or additions of piers, docks, wharves and similar structures where such
changes or additions meet a § 270-191 threshold.
§ 270-47. Building area.
The maximum building area shall not exceed 40% 20% of the lot area. Projections
described in § 270-224 are not to be included in computing the percentage.
§ 270-48. Size and area of lot
Lots in Lakefront Residential Zones shall meet the following minimum requirements:
A. Minimum lot area shall be at least 15,000 square feet; and
B. Minimum width at the street line shall be 60 feet; and
C. Minimum width at the maximum required front yard setback line (60 feet from the
street line) shall be 100 feet; and
D. Minimum width at the shoreline, as measured in a straight line that is 90® from a
f \ sideline at its point of intersection with the Ordinary High Water line of the lake to
the other side line, shall be 100 feet; and
Town of Ithaca May 14, 2007 DRAFT
West Shore Homeowners Association suggestions 8/1/07
* E. Minimum depth from the highway right-of-way shall be 150 feet.
1
F. Any lakeside lots subdivided prior to January 1. 2007 that do not meet criteria A-D
above shall be grandfathered to their pre-Jan 1, 2007 dimensions.
§ 270-49. Special properties.
In the case of publicly owned properties located in Lakefront Residential Zones, which
comprise at least six acres in area and are traversed by interior roads or driveways, the
front and side yard requirements set forth above shall apply only along the exterior public
street frontages and there shall be no rear yard requirements. The shoreline setback
requirements shall remain.
§ 270-50. Parking.
Parking requirements shall be as set forth in Article XXVII.
§ 270-51. Special requirements.
The following additional special requirements shall apply to Lakefront Residential Zones:
A. Filling, grading, lagooning, dredging, earthmoving activities, and other land use
activities shall be conducted in such manner as to prevent to the maximum extent
possible, erosion and sedimentation of surface waters. On slopes greater than 25%,
there shall be no grading or filling within 100 feet of the Ordinary High Water line of
the shoreline unless:
(1) A permit for same is obtained pursuant to the fill permit provisions of this
chapter or is issued by the Town of Ithaca Director of Engineering upon his
determination that such grading or filling is necessary to protect the shoreline
and to prevent erosion, or
(2) Such grading and filling is in conjunction with construction pursuant to a
building permit legally issued by a Code Enforcement Officer after the Town
of Ithaca Director of Engineering has reviewed the proposed construction
and any required or necessary erosion control measures and has determined
that the conduct of such work will not adversely affect the shoreline.
B. In addition to the requirements of this article, any construction, grading, or other
activities shall be conducted only in accordance with any federal, state, or other
local law or requirement pertaining to such activity, including any requirements of
the New York State Department of Environmental Conservation and the United
States Army Corps of Engineers.
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ATTACHMENT #5 02/11/2088 TOWN BOARD MEETING
□□□□□□□Town Assigned Project ID Number
Town of Ithaca Environmental Review
SHORT ENVIRONMENTAL ASSESSMENT FORM
For UNLISTED ACTIONS Located in the Town of Ithaca, Tompkins County, NY ONLY
PART 1 - PROJECT INFORMATION (To be completed by Applicant or Project Sponsor)
1. Applicant/Sponsor
Town of Ithaca
2. Project Name
Town of Ithaca Stormwater Management and
Erosion and Sediment Control Law
3. Precise location (street address, road intersections, prominent landmarks, etc. or provide map:)
The new law will apply to land development activities occurring throughout the entire town.
Tax Parcel Number:
4. Is proposed action:
NEW? X EXPANSION? MODIFICATION/ALTERATION?
5. Describe project briefly: (Include project purpose, present land use, current and future construction plans, and other relevant items):
The project is to adopt a local law which will involve deleting Chapter 228 of the Town of Ithaca Code, titled
"Storm Water Management," and adding a new chapter 228 titled, "Storm Water Management and Erosion and
Sediment Control; amending Chapter 270 of the Town of Ithaca Code, titled "Zoning," for the purpose of
adding Storm Water Plan Submission Requirements; and amending Chapter 234 of the Town of Ithaca Code,
Titled "Subdivision of Land," in order to add Storm Water Poliution Prevention Plan Submission Requirements.
The new law will apply to land development activities that exceed certain thresholds specified in the law. The
purpose is to minimize stormwater runoff related impacts generated from land development activities. The law
requires the development and implementation of plans to control/treat erosion and stormwater runoff in order
to protect water quality and reduce damaging runoff rates and volumes. The law also stipulates inspection
requirements for stormwater measures, as well provisions for their long term operation and maintenance.
(Attach separate sheet(s) if necessary to adequately describe the proposed project.)
6. Amount of land affected:
Initially (0-5vrs) Acres (6-lOyrs) (>10 yrs) Acres N/A
7. How is land zoned presently?
All zones within the town are subject to the law.
8. Will proposed action comply with existing zoning or other existing land use restrictions?
Yes X NO If no, describe conflict briefly:
This will result in a new law.
9. Will proposed action lead to a request for new:
Public Road? YES NO Public Water? YES NO Public Sewer? YES NO
10. What is the present land use in the vicinity of the proposed project? Residential X Commercial X
Industrial X Agriculture X Park/Forest/Open Space X Other
Please Describe: The new law will apply to all land uses in the town.
11. Does proposed action involve a permit, approval, or funding, now or ultimately from any other governmental agency
(Federal, State, Local?) YES NO X
If yes, list agency name and permit/approval/funding:
12. Does any aspect of the proposed action have a currently valid permit or approval? YES NO X
If yes, list agency name and permit/approval. Also, state whether it will require modification.
1 CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS TRUE TO THE BEST OF MY KNOWLEDGE
Applicant/Sponsor Name (Print or Type):
Signature and Date:
PART II - IMPACT ASSESSMENT (To be completed by Lead Agency)
( \
A. DOES ACTION EXCEED ANY TYPE I THRESHOLD IN 6 NYCRR, PART 617.4? If yes. coordinate the review process and use the FULL EAR.
□ Yes No
B. WILL ACTION RECEIVE COORDINATED REVIEW AS PROVIDED FOR UNLISTED ACTIONS IN 6 NYCRR, PART 617.6? If No. a negative
declaration may be superseded by another Involved agency.
I I Yes No
C. COULD ACTION RESULT IN ANY ADVERSE EFFECTS ASSOCIATED WITH THE FOLLOWING: (Answers may be handwritten. If legible)
C1. Existing air quality, surface or groundwater quality or quantity, noise levels, existing traffic pattern, solid waste production or disposal,
potential for erosion, drainage or fl ooding problems? Explain briefly:
See attached
C2. Aesthetic, agricultural, archaeological, historic, or other natural or cultural resources; or community or neighborhood character? Explain briefly:
See attached
C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or threatened or endangered species? Explain briefly:
See attached
C4. A community's existing plans or goals as officially adopted, or a change In use or Intensity of use of land or other natural resources? Explain briefly:
See attached
C5. Growth, subsequent development, or related activities likely to t)e induced by the proposed action? Explain briefly:
See attached
C6. Long term, short term, cumulative, or other effects not identified In C1-C5? Explain briefly:
See attached i \
( IC7. Ot!j®|[jmpacts_(including_changesjn_u^
See attached
D. WILL THE PROJECT HAVE AN IMPACT ON THE ENVIRONMENTAL CHARACTERISTICS THAT CAUSED THE ESTABLISHMENT OF A CRITICAL
ENVIRONMENTAL AREA (CEA)? (If yes, explain briefly:
I I Yes [✓I No
E. IS THERE. OR IS THERE LIKELY TO BE. CONTROVERSY RELATED TO POTENTIAL ADVERSE ENVIRONMENTAL IMPACTS? If yes explain:
I I Yes I ^ I No
PART III - DETERMINATION OF SIGNIFICANCE (To be completed by Agency)
INSTRUCTIONS: For each adverse effect identified above, determine whether it is substantial, large, important or othenvise significant. Each
effect should be assessed in connection with its (a) setting (i.e. urban or rural); (b) probability of occurring; (c) duration; (d) irreversibility; (e)
geographic scope; and (f) magnitude. If necessary, add attachments or reference supporting materials. Ensure that explanations contain
sufficient detail to show that all relevant adverse impacts have been identified and adequately addressed. If question d of part ii was checked
yes, the determination of significance must evaluate the potential impact of the proposed action on the environmental characteristics of the CEA.
Check this box If you have Identified one or more potentially large or significant adverse Impacts which MAY occur. Then proceed directly to the FULL
EAF and/or prepare a positive declaration.
Check this box if you have determined, based on the Information and analysis above and any supporting documentation, that the proposed action
WILL NOT result In any significant adverse environmental Impacts AND provide, on attachments as necessary, the reasons supporting this
determination.
Town of Ithaca Town Board
Name of Lead Agency
February 11, 2008
Date r ^
Herb Engman
Print or Type Name of Respons fficer In Lead Agency
Town of Ithaca Supervisor
Title of Responsible Officer
gnature of Responsible GfT^^ln Lead Agency iture or Preparer (If different 1Signature orReparer (If different from responsible officer)
Agenda Item #10
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PART II - Environmental Assessment;
Adoption of a Stormwater Management & Erosion and Sediment Control Law
Town of Ithaca Town Board
A. Action is Unlisted.
B. Action will not receive coordinated review.
C. Could action result in anv adverse effects on. to or arising from the following:
Cl. Existing air Qualitv. surface or groundwater aualitv or quantitv. noise levels, existing
traffic patterns, solid waste production or disposal, potential for erosion, drainage or
flooding problems?
No significant adverse effects are anticipated relating to air quality, water quality or quantity,
noise levels, traffic, solid waste, or potential for erosion, drainage, or flooding as a result of the
proposed action.
Enactment of the new stormwater management law is intended to protect water quality by
requiring the implementation of measures that will reduce and control erosion and sedimentation
during ongoing land development/disturbing activities, as well as treat stormwater runoff from
subsequently developed sites that have been converted to impervious surfaces and/or areas of
reduced natural vegetation. The new law will also require implementation of measures that will
reduce stormwater runoff rates and volumes in order to minimize flooding, stream channel
erosion, and property damage.
C2. Aesthetic, agriculture. archeologicaL historic, or other natural or cultural resources,
or communitv or neighborhood character?
None Anticipated.
C3. Vegetation or fauna, fish, shellfish or wildlife species, significant habitats, or
threatened or endangered species?
None Anticipated.
Enactment of the new stormwater meinagement law is intended to protect the biological,
ecological, and other beneficial functions of water bodies from the adverse impacts of
stormwater runoff. This will be accomplished through measures to reduce sediment and other
pollutants, associated with land development activities, from being transported via stormwater
runoff into streams, reservoirs, wetlands and lakes. The new law will also require measures to
reduce stormwater runoff rates and volumes from developed areas. This will serve to minimize
the scouring and erosion of stream channels, thus helping protect aquatic habitats.
/ \
C4. The Town's existing plans or goals as officiallv adopted, or a change in use or
intensitv of land or other natural resources?
Agenda Item #10
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( \None Anticipated.
I
This local law will add a new chapter to the Town of Ithaca Code to require stormwater
management and erosion control measures for land development activities that meet certain
thresholds, as specified in the law, as well as amend chapters in the Code dealing with site plan
(Zoning Chapter) and subdivision (Subdivision of Land Chapter) regulations, in order to expand
stormwater pollution prevention plan submission requirements. While the Planning Board has
been requiring stormwater management and erosion control measures to be implemented as part
of most site plan and subdivision reviews, as required by NYS Department of Environmental
Quality, the proposed new local law will provide the Town with greater enforcement authority,
create consistent legal authority for operation and maintenance of stormwater measures, and
strengthen/expand regulations for stormwater management to better reflect site characteristics
and needs of the Town of Ithaca (steep topography, soil types, numerous water courses,
expanding development).
The law will apply to land development activities town wide in all zoning districts.
C5. Growth, subsequent development, or related activities likely to be induced bv the
proposed action?
None Anticipated.
C6. Long term, short term, cumulative, or other effects not identified in C1-C5?
^ )
None Anticipated.
C7. Other impacts (including changes in use of either Quantity or tvpe of energy)?
None Anticipated.
D. Is there, or is there likelv to be. controversy related to potential adverse environmental
impacts?
No controversy related to potential adverse environmental impacts is anticipated.
PART III. - Staff Recommendation. Determination of Significance
Based on review of the materials submitted for the proposed action, the proposed scale of it, and
the information above, a negative determination of environmental significance is recommended
for the action as proposed.
Lead Agency: Town of Ithaca Town Board
Reviewer: Susan Ritter, Assistant Director of Planning ^
Review Date: February 5,2008 ' ^
ATTACHMENT #9 02/11/2008 TOWN BOARD MEETING
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AGENDA # 15
PLANNING DEPARTMENT MEMORANDUM
TO: Town Board Members
FROM: Susan Ritter, Assistant Director of Planning 5^-
DATE: February 6, 2008
RE: Extension of NE Moratorium - Cost Saving Option
The Town Board will be considering the extension of the NE development moratorium at the
February 1 Board meeting. Extension of the moratorium is intended to allow the consultant,
LeCain Environmental Services, Inc. (LES), additional time, during the active growing season,
to conduct field surveys. The moratorium is currently set to expire on or around June 17, 2008.
In considering the extension of the moratorium, the Board will need to consider amending the
consultant's scope of work to account for the additional field work, as well as the additional cost
(preliminary of estimate of an additional $5,000 - $8,000). This would also be an opportunity to
revisit the original scope of work and consider potential cost saving measures. Specifically, one
task that has not yet been completed is the mid-winter Interim Report. Board members may
want to re-consider the necessity of this task, and determine if this is the best use of consultant's
time and resources.
As described in the LES Scope of Work, the mid-winter interim report would include a
comprehensive review and interpretation of all existing written information relevant to the site.
Since no additional survey work has been performed since the November 2007 Interim Report,
the mid-winter report would be solely devoted to a report summarizing the consultant's review of
the existing written materials. As described in the Scope of Work, the documents to be reviewed
include a whole host of materials, including: Planning Board materials submitted in conjunction
with the Briarwood II Subdivision proposal, information pertaining to the Sapsucker Woods
Unique Natural Area; letter and materials from William Sonnenstuhl including information
provided by Nancy Ostman, F. Robert Wesley, and Mark Whitmore regarding information about
UNA, the Drainage Study Evaluation - NE Ithaca (Milone & MacBroom); Building Greenways
for Tompkins County (July 1995); the Tompkins County Comprehensive Plan (Dec. 2004); as
well as pertinent information from New York State Department of Environmental Conservation
(NYSDEC), the U.S. Fish and Wildlife Service (USF&WS), the New York Natural Heritage
Program (NYNHP), the Tompkins County Environmental Management Council (TCEMC), and
the Cornell University vertebrate collection and database, Cornell University faculty, and
professional papers, periodicals, and publications
In speaking with Ron LeCain of LES, he has suggested that instead of devoting resources to
preparing a report and presentation to the Board concerning all the existing written material
described above, LES could instead fold the most pertinent facts and information into the final
report and recommendations. At the time the Scope of Work was prepared, it was thought that a
mid-winter interim report might prove useful, especially as the Town would be pressed to make
decisions concerning the NE area in a shorter time frame. Given the possible extended time
frame for making any decisions, it would seem to make sense to wait for the additional field
survey work to be provided, and couple this with relevant facts from the existing written
documentation, thus making better use of the consultant's time and resources.
The Town Board may find it useful to obtain a verbal update from LES as they are wrapping up
their supplemental field work this summer, and the Board may want to consider adding this to
the Scope of Work.
Meanwhile, both the Conservation Board and the Planning Committee have recommended
extending the moratorium to allow for the assessment of ecological communities and survey for
rare and scarce plants in the mid and late stages of the growing season, as well as a to conduct a
breeding bird survey, as recommended by LBS.
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ATTACHMENT #10 02/11/2008 TOWN BOARD MEETING
TOWN OF ITHACA
215 N. Tioga Street, ITHACA, N.Y. 14850
J)A#i
TOWN CLERK 273-1721 HIGHWAY (Roads, Parks. Trails, Water&Sewer) 273-1656 ENGINEERING 273-1747
PLANNING 273-1747 ZONING 273-1783
FAX (607) 273-1704
To:
From:
Date:
RE:
PLANNING DEPARTMENT MEMORANDUM
Town Board Members
Christine Balestra, Planner
February 5, 2008
Proposed Revisions to the Lakefront Residential Zone Regulation (dock law)
Enclosed please find materials related to proposed modifications to the Lakefront Residential
Zone (LRZ) section of the Town's Zoning Code. Included is a copy of the existing LRZ
regulations, showing proposed deletions in the document margins and proposed additions
underlined in red. Also enclosed are two draft local laws, one relating to the overall LRZ
modifications and one relating to amending the Lakefront Commercial Zone regulation to
include a paragraph pertaining to the number of piers, docks, wharves, etc. permitted in the
Lakefront Commercial Zone. The Town Board is being asked to review the proposed
modifications to the Lakefront Residential Zone regulation and consider sending the modified
law to the Planning Board for their recommendation.
History and LRZ Purpose: The Lakefront Residential Zone (LRZ) was created as a result of the
2004 Town of Ithaca Zoning Code update. The LRZ includes all lakefront parcels located on the
east and west sides of the lake within the Town of Ithaca, with the exception of one small area on
the east side zoned Lakefront Commercial (comprising of the Cornell Lake Source Cooling
Plant, the Lowery building, the Cayuga Heights Sewage Treatment Plant, and the Merrill Family
Sailing Center property on East Shore Drive).
The LRZ's purpose is to "minimize excessive and undesirable development in fragile lakefront
areas, to protect the natural beauty and ambiance of the lakeshore in the Town of Ithaca for all
citizens of the community to enjoy, and to enhance the experience provided to those living near
and those who use the resource provided by Cayuga Lake." The LRZ zoning classification
differs from other residential zoning classifications in the Town of Ithaca as it is specific to the
lakeshore parcels and, along with the typical lot size and building setback requirements found
elsewhere in the Code, includes restrictions on docks, piers, wharves, sea walls, moorings, and
other waterfront structures.
COC process: In 2006, the Planning Board requested that the Town Board consider possible
modifications to the LRZ regulation based on their experience with several dock reviews. Town
planning staff had reviewed the regulation in conjunction with a site plan approval at the time for
a proposed dock and found some inconsistencies and ambiguities in the regulation. One big
discovery was that there are no current definitions listed in the Zoning Code pertaining to docks,
moorings, boathouses, boatlifts/boat hoists, and other terms mentioned in the LRZ section of the
Code. Also, staff noticed that most of the existing docks observed in conjunction with the site
plan review process were longer and larger than the LRZ regulation allowed, but there was no
background research justifying the 30-foot length/300 square foot maximum area restrictions for
docks. Additionally, Section 270-45 (A)(l)[b] (10) of the regulation was a particular a source of
confusion for staff and applicants, as the required calculations did not appear to make sense or ' >
work in true application. ' *
Another big concern that arose during the Planning Board site plan review process included the
appropriate area of a property from which to start measuring dock length and the discrepancy
between the Town Code and the Army Corps of Engineers and New York DEC standard
measuring points. The Army Corps of Engineers and the NYS DEC measure dock lengths
beginning from the "mean high water line" of a property, and the Town's Zoning Code measures
lengths from the "low water line," which is not a standard measurement and is also not possible
in the southern end of the lake during low water time when there is sediment for 30+ feet at the
end of some of the docks.
Finally, the Planning Board and Codes and Ordinances Committee (COC) had questions about
allowing boathouses and cabanas on the lakeshore, about whether boatlifts should be included in
the overall surface area calculations along with docks, and whether the size and heights of
boatlifts should be limited.
At the request of the COC, planning staff conducted a physical inventory of existing docks and
structures located along Cayuga Lake within the Town of Ithaca. The inventory included
measurements of all existing waterfront structures, including dock lengths and widths, depths of
water at certain dock lengths, boatlift and boathouse dimensions, etc. Staff also provided the COC
with information on dock regulations in municipalities surrounding every mid-sized lake in New
York State (excluding small Adirondack lakes and lakes Erie and Ontario), researched Army Corps ^ ^
of Engineer dock permitting requirements, and presented information on styles, types and sizes > ^
of boats and boatlifts.
The COC lastly requested that staff solicit comments on the Town's existing and proposed LRZ
regulation from lakeshore and dock "experts," such as the Army Corps of Engineers, the NYS
Department of Environmental Conservation, the NYS Office of General Services, the NYS
Canal Corporation, the Tompkins County Water Resources Council, local dock builders, local
marinas, local captains, and the West Shore Homeowners Association (a neighborhood group of
lakeshore residents in the Towns of Ithaca and Ulysses). Those comments are not included in
this packet, but are available in the Planning Department files in Town Hall. The proposed local
law is provided with redlined changes highlighted.
Proposed Changes: Based on the Codes and Ordinances Committee discussions of the above
information, the COC recommends the following modifications to the Lakefront Residential
Zone (please refer to the enclosed draft LRZ regulation for the complete proposed
modifications):
1. Dock Length - 40ft max., measured from OHW (Ordinary High Water line), consistent
with Army Corps of Engineers and NYS standard measurements from high water line.
2. Dock Width - 3ft min, 8ft max (same as existing) and 3ft as of right if centered on a
parcel, regardless of lot width.
; 1
3. Dock Square Footage - max. 300s.f., including extensions, but excluding ^
boatlifts/hoists.
4. Boathouses and cabanas - not permitted
^ ^ 5. Boatlifts and boat hoists - 308 square foot maximum area, but no roofs, covers, or sides
¥ ^ and an 8-foot maximum height, measured from the OHW. Boat lifts and hoists must also
meet the required 20-foot side setback from adjacent properties.
6. Definitions added to include the Lakefront Residential Zone terms.
7. Docks, shoreline structures permitted by right - no Planning Board site plan or special
permit approval required.
8. Expanded submission requirements for a building permit for docks, per Army Corps
permitting requirements.
9. Section 270-45 (A)(l)[b] (10) modified per NYS Office of General Services
recommendations and Canandaigua Lake Dock Law example.
Resident Concerns: As noted above, the Codes and Ordinances Committee solicited comments
on the proposed regulation from members of the West Shore Homeowners Association and other
residents living on the lake in the Town of Ithaca. Several lakeshore residents have commented
on the proposed LRZ modifications and continue to express to staff their concerns with the
regulation. The two biggest remaining concerns appear to be the 40-foot maximum dock length
allowed and the prohibition of roofs on boatlifts. Many residents have indicated that they need a
certain water depth in order to hoist their boats or tie them to their docks, and that that depth may
not be reached at 40 feet, especially given the seasonal and sometimes daily water level
fluctuations of Cayuga Lake. Residents also state that modest boatlift roofs are necessary to
protect their boats from the elements and that they are no more a visual impact than the hoisted
boat itself. Staff anticipates that these concerns will be pursued by residents as the proposed
amendments go through the public comment process.
Please feel free to contact me at 273-1747 or email me at cbalestra@town.ithaca.nv.us if you
have any questions.
f '
/ ATTACHMENT #11 02/11/2008 TOWN BOARD MEETING
^ TOWN OF ITHAOA
PUBLIC WORKS DEPARTMENT
106 SEVEN MILE DRIVE, ITHACA, N.Y. 14850
publicworks@townjthaca.ny.us
PHONE (607) 273-1656 Roads, Parks, Trails. Sewer, and Water FAX (607) 272-6076
TO: Town Board Members
-/VFROM: Fred Noteboom, Highway Superintendent '
DATE: January 25^ 2008
RE: Letters to Warren Road Residents.
The Public Works Committee discussed the submission of a grant proposal for a
walkway along Warren Road. The grant would be under the "Safe Routes to School"
program through the New York State Department of Transportation. It is a 100 percent
reimbursement grant.
The question came up during the meeting about what the residents on Warren Road
thought of a walkway on Warren Road being constructed where none currently exists.
It was suggested that we send letters to the residents along Warren Road to get
feedback from them. The Public Works Committee put together two different versions
of this letter, one making the residents responsible for the walkway and the other where
the Town would accept all responsibilities similar to what the Town approved for the
future Hanshaw Road walkway.
Attached are both versions of the letter for the Board to discuss and decide which one to
send to the residents.
r
f n
- A A. V~. V
TOWN OF ITHACA'IM:.!I i
^ PUBLIC WORKS DEPARTMENT
^haft
106 SEVEN MILE DRIVE, ITHACA, N.Y. 14850
publicworks@town.lthaca.ny.us
PHONE (607) 273-1656 Roads, Parks, Trails, Sewer, and Water FAX (607) 272-6076
January 23, 2008
Residents
Warren Road
Ithaca, NY 14850
Dear Resident:
The Town of Ithaca is applying for funding under the federal government's "Safe
Routes to School" program to construct a pedestrian walkway along Warren Road
leading to Northeast Elementary School, Dewitt Middle School and the BOCES
complex.
"Safe Routes to School" is a federal program designed to enable and encourage students
in Grades K-8 to walk or bicycle to school through infrastructure improvements,
education, enforcement, and encouragement. It is a reimbursement program with all
eligible costs fully reimbursed, with no local match required.
The Town is proposing to construct a six-foot wide, asphalt walkway from Hanshaw
Road to Uptown Road which will link the future Hanshaw Road walkway to the
proposed Warren Road walkway. This will provide a safer pedestrian corridor for all
our residents to use on two of Northeast Ithaca's busiest roads.
Further details concerning design of the walkway will be forthcoming. We are
proposing to locate the walkway on the east side of Warren Road in the vicinity of our
abandoned water main. Please contact the Public Works Department at 273-1656 if you
have any concerns or questions regarding this proposal.
Sincerely,
Fred Noteboom
Highway Superintendent