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Home My WebLink AboutTB Minutes 2022-03-14 MEETING OF THE ITHACA TOWN BOARD March 14, 2022 hgps://zoom.us/j/98910958241 YouTube Link AGENDA 1. Call to Order and Pledge of Allegiance 2. Persons to be Heard 3. Public hearing regarding a Proposed Water Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca 2022 Ridgecrest Road Water Improvements Project and establishing the Town of Ithaca Ridgecrest Road Water Improvement Area. a. Consider adoption 4. Public hearing regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Forest Home #1 Pump Station Improvements Project and establishing the Town of Ithaca Forest Home Pump Station Sewer Improvement Area. a. Consider adoption 5. Consider amending the Town of Ithaca Fee Schedule—addition of Short-Term Rental Operating Permit fee 6. Consider setting a public hearing regarding local laws amending Town of Ithaca Code Chapter 270, Zoning, regarding definitions of an Accessory Dwelling Unit and the placement and setback of pools 7. Consider approval of Sewer Exemption requests a. 121 Hillcrest Dr b. 1335 Mecklenburg Rd 8. Discuss proposed amendments to the Energy Code Supplement 9. Consider approval of revised personnel policies—Health Insurance, Retiree Health Insurance and Personnel Appearance/PPE 10. Consider approval of the Final 2021 Budget Transfers 11. Consider Consent Agenda a. Approval of Town Board Minutes b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point(SCLIWC) Vouchers d. Acknowledge receipt of Town Court outside audit e. Approval of lease renewal—TC Health Consortium f. Appointment of Christine Jung to the Codes & Ordinances Committee 12. Report of Town Officials and Committees 13. Review of Correspondence MEETING OF THE ITHACA TOWN BOARD March 14, 2022 Minutes Board Members Present: Rod Howe, Supervisor; Members Eric Levine, Rich DePaolo, Bill Goodman, Pamela Bleiwas, Rob Rosen and Margaret Johnson Staff Present: Susan Brock, Attorney for the Town; Judy Drake, Director of Human Resources; Marty Moseley, Director of Code Enforcement; Susan Ritter, Director of Planning; Paulette Rosa, Town Clerk; Joe Slater, Director of Public Works; Donna Shaw, Director of Finance; and Dan Thaete, Director of Engineering 1. Call to Order and Pledge of Allegiance—Mr. Howe opened the meeting at 5:30 p.m. and lead the pledge. 2. Persons to be Heard—None 3. Public hearing regarding a Proposed Water Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca 2022 Ridgecrest Road Water Improvements Project and establishing the Town of Ithaca Ridgecrest Road Water Improvement Area Mr. Howe opened the public hearing at 5:33 p.m. There was no one wishing to speak, and the hearing was closed. There were no questions or comments from the Board. TB Resolution 2022 -031: Public Interest Order-Water Improvement in the Town of Ithaca, Tompkins County,New York,pursuant to Article 12-C of the Town Law to serve the area to be known as Ridtecrest Road Water Improvement Area At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, held at the Town Hall, 215 North Tioga Street, in Ithaca,New York in said Town, on March 14, 2022, at 5:30 o'clock p.m., Prevailing Time. Present: Rod Howe, Supervisor; Members Pamela Bleiwas, Bill Goodman, Eric Levine, Rich DePaolo, Margaret Johnson and Rob Rosen Moved by Eric Levine, seconded by Rob Rosen Whereas, a map,plan and report have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the construction of certain water improvements, consisting of the construction of 8 and 12-inch water main, booster pump station and original equipment, machinery, apparatus, TB 2022-03-14(Filed 3/25) Pg. 1 appurtenances, as well as other incidental improvements and expenses in connection therewith, at a maximum estimated cost of$1,096,365; and Whereas, said map, plan and report have been prepared by competent engineers duly licensed by the State of New York,and have been filed in the office of the Town Clerk where they are available for public inspection; and Whereas, said capital project has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, it has been determined will not result in any significant adverse environmental effect; and Whereas, the area of the Town of Ithaca, Tompkins County, New York, to be benefitted thereby shall be the entire area of the Town outside any villages to be known as Ridgecrest Road Water Improvement Area of the Town of Ithaca; and Whereas, it is proposed that all of the cost of the aforesaid improvements shall be borne by the lands benefited thereby by assessing, levying upon and collecting from the several lots and parcels of land within said Ridgecrest Road Water Improvement Area, outside of any villages, which the Town Board shall determine and specify to be especially benefited by the improvements, an amount sufficient to pay debt service, including principal and interest, on any obligations issued pursuant to the provisions of the Local Finance Law to finance the cost of the aforesaid improvements; and Whereas, said costs shall be authorized to be financed by the issuance by the Town of its serial bonds with a maximum maturity not in excess of the forty-year period prescribed by the Local Finance Law; provided however, grants-in-aid may be received and utilized therefor; and Whereas, the Town Board of the Town of Ithaca duly adopted an Order on February 28, 2022 calling a public hearing upon said map, plan and report and the question of providing the water improvement to serve the area to be known as Ridgecrest Road Water Improvement Area, such public hearing to be held on March 14, 2022, at 5:30 o'clock P.M., Prevailing Time, at the Town Hall, 215 North Tioga Street, Ithaca,New York, in said Town, at which time and place all persons interested in the subject thereof could be heard concerning the same; and Whereas, notice of said public hearing was duly posted and published as required by law; and Whereas, said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same; and Whereas, it is now desired to authorize the improvement to serve the area to be known as Ridgecrest Road Water Improvement Area of the Town of Ithaca; now, therefore, be it Resolved, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: TB 2022-03-14(Filed 3/25) Pg. 2 Section 1. It is hereby determined that it is in the public interest to establish said Ridgecrest Road Water Improvement Area and to make the water improvement hereinafter described and such Ridgecrest Road Water Improvement Area is hereby established and authorized at a maximum estimated cost of$1,096,365. The proposed area hereby determined to be benefitted by said Ridgecrest Road Water Improvement Area is the entire area of the Town outside the Village of Cayuga Heights. All of the property within said Ridgecrest Road Water Improvement Area is benefited by the proposed improvement, and all of the property benefited is included within said Ridgecrest Road Water Improvement Area. Section 2. The proposed improvement shall consist of the construction of 8 and 12- inch water main, booster pump station and original equipment, machinery, apparatus, appurtenances, as well as other incidental improvements and expenses in connection therewith, at a maximum estimated cost of$1,096,365. The proposed method of apportioning the costs of the improvement should not be changed. The method of financing of said cost shall be by the issuance of serial bonds of said Town to mature in annual installments over a period not exceeding forty years and such bonds shall be payable from assessments levied upon and collected from the several lots and parcels of land deemed benefited from said improvement and located in said benefited area outside of any villages,so much upon and from each as shall be in just proportion to the amount of the benefit which the improvement shall confer upon the same;but if not paid from such sources,all the taxable real property in said Town shall be subject to the levy of ad valorem taxes without limitation as to rate or amount sufficient to pay the principal of and interest on said bonds as the same shall become due and payable. Section 3. It is hereby determined that the estimated expense of the aforesaid improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of any villages and, therefore, in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law, the permission of the State Comptroller shall not be required for such improvement. Section 4. Pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded in the office of the Clerk of the County of Tompkins, New York, within ten days of the date this resolution becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement. Section 5. It is hereby further determined that all of the cost of the aforesaid improvement shall be borne by property within the Ridgecrest Road Water Improvement Area constituting all of the area of said Town outside of any villages, and therefore this resolution shall be subject to permissive referendum. Section 6. This resolution is adopted subject to permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: Rod Howe, aye; Pamela Bleiwas, aye; Bill Goodman, aye; Eric TB 2022-03-14(Filed 3/25) Pg. 3 Levine, aye; Rich DePaolo, aye; Margaret Johnson, aye and Rob Rosen, aye. The resolution was thereupon declared duly adopted. 4. Public hearing regarding a Proposed Sewer Improvement for the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law, to be known as the Town of Ithaca Forest Home #1 Pump Station Improvements Project and establishing the Town of Ithaca Forest Home Pump Station Sewer Improvement Area Mr. Howe opened the public hearing at 5:36 p.m. Bruce Brittain spoke, stating that he is in favor of the project,but it is in a beautiful park and setting and then this jarring industrial pump station and he would love it if thought was put into any type of beautification mitigations. He said there are concerns from Forest Home residents about the odor that emanates from the pump station, and if there was anything at all that could be done to mitigate that, although he doubted it. And lastly, the backup generator and noise and if it could be in some kind of housing to mitigate noise. There was no one else wishing to speak and the hearing was closed. Mr. Thaete noted that the generator will be enclosed and is not large so the anticipated noise will be mitigated to the extent possible. It will be turned on approximately once a week to maintain and check functionality. TB Resolution 2022 -032: Public Interest Order- Sewer Improvement in the Town of Ithaca, Tompkins County, New York, pursuant to Article 12-C of the Town Law to serve the area to be known as Forest Home Pump Station Sewer Improvement Area At a regular meeting of the Town Board of the Town of Ithaca, Tompkins County, held at the Town Hall, 215 North Tioga Street, in Ithaca, New York in said Town, on March 14, 2022, at 5:30 o'clock P.M., Prevailing Time. Present: Rod Howe, Supervisor; Members Pamela Bleiwas, Bill Goodman, Eric Levine, Rich DePaolo, Margaret Johnson and Rob Rosen Moved by Rob Rosen, seconded by Pamela Bleiwas Whereas, a map,plan and report have been duly prepared in such manner and in such detail as has heretofore been determined by the Town Board of the Town of Ithaca, Tompkins County, New York, relating to the construction of certain sewer improvements, consisting of the reconstruction of and improvements to the Forest Home Pump Station and reconstruction of related force main, TB 2022-03-14(Filed 3/25) Pg.4 including original equipment, machinery, apparatus, appurtenances, as well as other incidental improvements and expenses in connection therewith, at a maximum estimated cost of$1,017,444; and Whereas, said map, plan and report have been prepared by competent engineers duly licensed by the State of New York,and have been filed in the office of the Town Clerk where they are available for public inspection; and Whereas, said capital project has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, the implementation of which as proposed, as such, will not result in any significant adverse environmental effect; and Whereas, the area of the Town of Ithaca, Tompkins County, New York, to be benefitted thereby shall be the entire area of the Town outside any villages to be known as Forest Home Pump Station Sewer Improvement Area of the Town of Ithaca•, and Whereas, it is proposed that all of the cost of the aforesaid improvements shall be borne by the lands benefited thereby by assessing, levying upon and collecting from the several lots and parcels of land within said Forest Home Pump Station Sewer Improvement Area, outside of any villages, which the Town Board shall determine and specify to be especially benefited by the improvements, an amount sufficient to pay debt service, including principal and interest,on any obligations issued pursuant to the provisions of the Local Finance Law to finance the cost of the aforesaid improvements; and Whereas, said costs shall be authorized to be financed by the issuance by the Town of its serial bonds with a maximum maturity not in excess of the forty-year period prescribed by the Local Finance Law; provided however, grants-in-aid may be received and utilized therefor; and Whereas, the Town Board of the Town of Ithaca duly adopted an Order on February 28, 2022 calling a public hearing upon said map, plan and report and the question of providing the sewer improvement to serve the area to be known as Forest Home Pump Station Sewer Improvement Area, such public hearing to be held on March 14, 2022, at 5:30 o'clock P.M.,Prevailing Time, at the Town Hall, 215 North Tioga Street, Ithaca,New York, in said Town, at which time and place all persons interested in the subject thereof could be heard concerning the same; and Whereas, notice of said public hearing was duly posted and published as required by law; and Whereas, said public hearing was duly held at the place and at the time aforesaid and all persons interested in the subject thereof were heard concerning the same; and Whereas, it is now desired to authorize the improvement to serve the area to be known as Forest Home Pump Station Sewer Improvement Area of the Town of Ithaca; now, therefore, be it Resolved, by the Town Board of the Town of Ithaca, Tompkins County, New York, as follows: TB 2022-03-14(Filed 3/25) Pg. 5 Section 1. It is hereby determined that it is in the public interest to establish said Forest Home Pump Station Sewer Improvement Area and to make the sewer improvement hereinafter described and such Forest Home Pump Station Sewer Improvement Area is hereby established and authorized at a maximum estimated cost of$1,017,444. The proposed area hereby determined to be benefitted by said Forest Home Pump Station sewer improvement is the entire area of the Town outside the Village of Cayuga Heights. All of the property within said Forest Home Pump Station Sewer Improvement Area is benefited by the proposed improvement, and all of the property benefited is included within said Forest Home Pump Station Sewer Improvement Area. Section 2. The proposed improvement shall consist of the reconstruction of and improvements to the Forest Home Pump Station and reconstruction of related force main, including original equipment, machinery, apparatus, appurtenances, as well as other incidental improvements and expenses in connection therewith, at a maximum estimated cost of$1,017,444. The proposed method of apportioning the costs of the improvement should not be changed. The method of financing of said cost shall be by the issuance of serial bonds of said Town to mature in annual installments over a period not exceeding forty years and such bonds shall be payable from assessments levied upon and collected from the several lots and parcels of land deemed benefited from said improvement and located in said benefited area outside of any villages, so much upon and from each as shall be in just proportion to the amount of the benefit which the improvement shall confer upon the same; but if not paid from such sources, all the taxable real property in said Town shall be subject to the levy of ad valorem taxes without limitation as to rate or amount sufficient to pay the principal of and interest on said bonds as the same shall become due and payable. Section 3. It is hereby determined that the estimated expense of the aforesaid improvement does not exceed one-tenth of one per cent of the full valuation of the taxable real property in the area of said Town outside of any villages and, therefore, in accordance with the provisions of subdivision 13 of Section 209-q of the Town Law, the permission of the State Comptroller shall not be required for such improvement. Section 4. Pursuant to subdivision 6(d) of Section 209-q of the Town Law, the Town Clerk is hereby directed and ordered to cause a certified copy of this resolution to be duly recorded in the office of the Clerk of the County of Tompkins,New York, within ten days of the date this resolution becomes effective pursuant to Town Law Section 91, which when so recorded, shall be presumptive evidence of the regularity of the proceedings and action taken by the Town Board in relation to the aforesaid improvement. Section 5. It is hereby further determined that all of the cost of the aforesaid improvement shall be borne by property within the Forest Home Pump Station Sewer Improvement Area constituting all of the area of said Town outside of any villages, and therefore this resolution shall be subject to permissive referendum. Section 6. This resolution is adopted subject to permissive referendum in the manner provided in Town Law Article 7 and Town Law Section 209-q. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: Rod Howe, aye; Pamela Bleiwas, aye; Bill Goodman, aye; Eric TB 2022-03-14(Filed 3/25) Pg. 6 Levine, aye; Rich DePaolo, aye; Margaret Johnson, aye and Rob Rosen, aye. The resolution was thereupon declared duly adopted. 5. Consider amending the Town of Ithaca Fee Schedule—addition of Short-Term Rental Operating Permit fee Mr. Howe noted that this went through the P&O Committee and needs to be in place soon for the application process. There were no questions or comments from the Board. TB Resolution 2022 -033: Amend Town of Ithaca Fee Schedule—Code Enforcement Fees— Add Short-Term Rental Operating Permit Fee Whereas, TB Resolution 2009-227 adopted the establishment and setting of fees by Town Board resolution; and Whereas, the Town of Ithaca has established a Short-Term Rental Operating Permit with associated inspection(s) to be issued to any Short-Term Rental operating in the Town, and Whereas, the Director of Code Enforcement has reviewed the process and proposed a fee of$150 per permit to cover the cost of inspections and administrative tasks by Town staff for accepting and processing Short-Term Rental Operating Permits, and Whereas, on February 28, 2022, the Personnel and Operations Committee reviewed the proposed fee and recommended it to the Town Board; now, therefore, be it Resolved, that the Ithaca Town Board hereby approves the rate of$150 (one hundred and fifty dollars)per Short-Term Operating Permit to the Town of Ithaca Fee Schedule, effective immediately. Moved: Pamela Bleiwas Seconded: Rich DePaolo Vote: ayes—Bleiwas, DePaolo, Howe, Levine, Goodman, Rosen and Johnson 6. Consider setting a public hearing regarding local laws amending Town of Ithaca Code Chapter 270, Zoning, regarding definitions of an Accessory Dwelling Unit and the placement and setback of pools Mr. DePaolo asked about the "shared"wall and if having a fire wall separation makes it not "attached." Mr. Moseley responded that under NYS Code, they are considered separate units, but for zoning purposes, they are considered attached if they share a wall. TB 2022-03-14(Filed 3/25) Pg. 7 There were no other questions from the Board. TB Resolution 2022 -034: Setting a public hearing regarding proposed amendments to Town of Ithaca Code, Chapter 270, Zoning, regarding new definitions for attached and detached dwelling units and provisions for the placement of swimming pools Resolved that the Town Board will hold a public hearing at its hybrid meeting on April 11, 2022, beginning at 5:30 p.m. at 215 N. Tioga St., Ithaca, and via ZOOM to hear all parties interested in speaking for or against the proposed amendments to Town of Ithaca Code, Chapter 270, Zoning, regarding new definitions for attached and detached dwelling units and provisions for the placement of swimming pools. Moved: Eric Levine Seconded: Rob Rosen Vote: ayes—Levine, Rosen, Howe, DePaolo, Goodman, Johnson and Bleiwas 7. Consider approval of Sewer Exemption requests Mr. Thaete gave an overview of the requests and Staff s determinations on costs feasibility of connecting to municipal services. There was some discussion on municipal services in the West Hill, Mecklenburg Rd area and any future plans for development. There are issues with both water and sewer services right now and no planned development in the area in the Comprehensive Plan. If a large developer were to submit a plan, the services would have to be discussed at that time. • 121 Hillcrest Dr TB Resolution 2022 -035: Authorization for the Town Engineer to issue a Sewer Exemption for 121 Hillcrest Drive Whereas the Town Engineer received a request for a sewer exemption from the owner(s) of 121 Hillcrest Drive in which the owner(s) detailed the difficulties associated with connecting to municipal sewer due to the nearest sewer main(s)being approximately 570+/- feet away and connection to the municipal sanitary sewer system may require pumps and/or a long gravity sewer lateral and a main extension at an estimated cost of$100K, and Whereas the owners are constructing a single-family home on the property and the Tompkins County Health Department has designed and approved a septic system for the proposed home, now therefore be it Resolved, pursuant to Town Code Section 214-6, the Town Board finds the applicant has shown unusual and extreme practical difficulties in connecting to municipal sewer for the reasons conveyed by town staff and the reasons detailed in the request for a sewer exemption submitted to the Town Engineer, dated March 2, 2022, and be it further TB 2022-03-14(Filed 3/25) Pg. 8 Resolved, that the Town Board authorizes the Town Engineer to issue an exemption from Town Code Section 214-5 Connection required, for 121 Hillcrest Drive for the installation of a new, onsite wastewater treatment system associated with a proposed new single-family residence, subject to the consent of the Tompkins County Health Department. Moved: Rod Howe Seconded: Rich DePaolo Vote: ayes—Howe, DePaolo, Levine, Goodman, Bleiwas, Johnson and Rosen • 1335 Mecklenburg Rd TB Resolution 2022 -036: Authorization for the Town Engineer to issue a Sewer Exemption for 1335 Mecklenburg Road-Parcel B Whereas the Town Engineer received a request for a Sewer Exemption from the future owner(s) of 1335 Mecklenburg Road-Parcel B indicating there is no access to town sewer and identifying the difficulties associated with connecting to municipal sewer due to the nearest sewer main(s) being approximately 2000+/- feet away, which would require a main extension at an estimated cost of$350K, and Whereas the future owners are constructing a single-family home on the property and the Tompkins County Health Department has designed and approved a septic system for the proposed home, now therefore be it Resolved, pursuant to Town Code Section 214-6, the Town Board finds the applicant has shown unusual and extreme practical difficulties in connecting to municipal sewer for the reasons conveyed by town staff and the reasons detailed in the request for a sewer exemption submitted to the Town Engineer, dated March 8, 2022, and be it further Resolved, that the Town Board authorizes the Town Engineer to issue an exemption from Town Code Section 214-5 Connection required, for 1335 Mecklenburg Rd, Parcel B, for the installation of a new, onsite wastewater treatment system associated with a proposed new single- family residence, subject to the consent of the Tompkins County Health Department. Moved: Bill Goodman Seconded: Rich DePaolo Vote: ayes—Howe, DePaolo, Levine, Goodman, Bleiwas, Johnson and Rosen 8. Discuss proposed amendments to the Energy Code Supplement Mr. Howe noted that Mr. Goldsmith sent out a comprehensive memo regarding the changes being requested. Mr. DePaolo asked about the adaptive reuse and exclusion for major renovations of buildings and reuse for the same purpose. He didn't understand why a major renovation for an existing use did not qualify,yet a major renovation for a new use did. TB 2022-03-14(Filed 3/25) Pg. 9 Mr. Goldsmith responded that this topic generated a lot of discussion, and the tripwire for getting points is pretty high and meant to not give out points for every renovation coming through. Mr. Moseley added the concept was to encourage people who purchase older buildings for a different use to renovate rather than tear down and build new. Mr. Goodman added that people doing major renovations for the same use will generally be getting a lot of points through the energy upgrades. Also, we want to encourage people to build where people can walk to various places, so there is a point for that also, to encourage new uses for existing buildings. Different examples of reuses were noted, such as the old railroad station becoming a bank and South Hill Business campus and the upcoming Chainworks. TB Resolution 2022 -037: Setting a public hearing regarding proposed changes to Town of Ithaca Code, Chapter 144, Energy Code Supplement Resolved that the Town Board will hold a public hearing at its hybrid meeting on April 11, 2022, beginning at 5:30 p.m. at 215 N. Tioga St., Ithaca, and via ZOOM to hear all parties interested in speaking for or against the proposed changes to Town of Ithaca Code, Chapter 144, Energy Code Supplement to align with NYS Law and to clarify and provide addition details for various provisions. Moved: Bill Goodman Seconded: Eric Levine Vote: ayes—Goodman, Levine, Howe, DePaolo, Johnson, Rosen and Bleiwas 9. Consider approval of revised personnel policies—Health Insurance, Retiree Health Insurance and Personnel Appearance/PPE There were no questions or comments from the Board. TB Resolution 2022 -038: Approval of revised Personnel Manual Policies Whereas, the Employee Relations Committee, the Personnel & Organization Committee and the Teamsters Shop Stewards have reviewed the revised Health Insurance Policy, Retiree Health Insurance Policy and Personal Appearance & Personal Protective Equipment Policy, and recommended them to the Town Board for approval, and Whereas, the Town Board has reviewed and accepted the revised policies; now, therefore,be it Resolved, that the Ithaca Town Board approves the revised Health Insurance Policy, Retiree Health Insurance Policy and Personal Appearance &Personal Protective Equipment Policy as submitted for replacement of the existing policies in the Personnel Manual as appropriate. Moved: Pamela Bleiwas Seconded: Margaret Johnson TB 2022-03-14(Filed 3/25) Pg. 10 Vote: ayes—Bleiwas, Johnson, Howe, DePaolo, Goodman, Levine and Rosen 10. Consider approval of the Final 2021 Budget Transfers Ms. Johnson asked if this was a usual occurrence and number of transfers. Ms. Shaw responded that it is normal and the budget is a plan or outline and this is the process for cleaning up the loose ends. TB Resolution 2022 -039: Approval of Budget Transfers,Amendments and Modifications for 2021. Whereas, the Town Finance Officer has reviewed all budgetary revenue and appropriation accounts for the year ending December 31, 2021, and Whereas, this review disclosed certain budgetary revenues and expenditures requiring transfers, amendments or modifications summarized below: General Town-wide Fund Budget Transfers Account Description From To A1316.410 Conferences & Mileage 174 A 1316.100 Regular 174 A1330.408 Postage 400 A1330.410 Conferences & Mileage 867 A1330.400 Contractual 1267 A1340.100 Regular 1,287 A1410.100 Regular 1,287 A1410.420 Dues &Publications 200 A1410.410 Conferences & Mileage 155 A1410.423 Legal Ads 90 A1410.400 Contractual 141 A1410.408 Postage 304 A1430.400 Contractual 398 A1420.402 Legal Services 398 A1430.415 Telephone 352 A1430.420 Dues &Publications 352 A1430.423 Employment Ads 469 A1430.421 Employee Education& Training 469 TB 2022-03-14(Filed 3/25) Pg. 11 A1620.100 Regular 14,000 A1620.441 Bldg & Grounds Maintenance 3,011 A1620.444 Security& Fire Alarm 100 A1620.447 Building Utilities 16,911 A1650.415 Telephones 1,237 A1660.404 General Office Supplies 1,237 A1650.415 Telephones 2,604 A1680.110 Student Interns 2,604 A1680.497 Tools & Supplies 266 A1920.488 Taxes/Assessments on Town Property 266 A5010.421 Safety& Training 13 A5010.427 Drug Testing 13 A5010.100 Regular 4,826 A5132.100 Regular 4,675 A5132.102 Overtime 151 A5132.459 Tools & Equipment 5,490 A5132.447 Garage Utilities 767 A5132.101 Public Works Dept 5,780 A5132.200 Capital Equipment 477 A5132.416 Cell Phone Reimbursement 286 A5132.441 Garage Maintenance 260 A5132.444 Security& Fire Alarm 26 A5182.400 Contractual 6476 A5182.447 Electricity 6476 A7110.101 Regular-Public Works 11,141 A7110.100 Regular 2,945 A7110.102 Overtime 8,196 A7110.273 Light Duty Truck 28 A7110.272 Medium Duty Truck 28 A7110.441 Parks & Grounds Maintenance 175 A7110.440 Personal Protective Equipment 175 A8540.101 Regular 9,976 TB 2022-03-14(Filed 3/25) Pg. 12 A8020.403 Consulting Services 9,976 A8540.271 Heavy Duty Truck 7 A8540.272 Medium Duty Truck 7 A9030.800 Social Security 8,978 A9010.800 NYS Retirement 8,923 A9045.800 Life Insurance 55 General Part-Town Fund Budget Transfers: Account Description From To B 1680.292 Software 15,363 B 1320.401 Auditing Services 463 B 1420.402 Legal Services 14,900 B 1910.439 Liability Insurance 2,499 B8010.100 Regular 2,179 B8010.101 Board Members 320 B8020.403 Planning Study 5 B8020.408 Postage 5 Highway Town-wide Fund Budget Transfers: Account Description From To DA1910.439 Liability Insurance 3,573 DA1320.401 Auditing Services 718 DA5130.100 Regular 2,855 DA5130.271 Heavy-Duty Truck 4,770 DA5130.102 Overtime 4,770 DA9050.800 Unemployment Insurance 82 DA9055.800 Disability Insurance 82 Highway Part-Town Fund Budget Transfers: Account Description From To DB 1420.402 Legal Services 1,113 DB 1320.401 Auditing Services 1,113 DB 1670.437 Xerox Printers/Copiers 2,442 DB 1680.491 Hardware & Equipment 2,352 TB 2022-03-14(Filed 3/25) Pg. 13 DB 1680.496 Time Warner Cable RR 90 DB5110.100 Regular 2,380 DB 1910.439 Liability Insurance 845 DB5110.101 Deputy Highway Superintendent 28 DB5110.102 Overtime 1,507 DB5112.453 Road Repairs 48,347 DB5112.100 Regular 48,347 DB5130.102 Overtime 1,122 DB5130.100 Re lar 1,122 DB5130.273 Light Duty Truck 70 DB5130.272 Medium Duty Truck 70 DB5130.451 Vehicle Maintenance & Repairs 15,107 DB5140.110 Regular Benefit Time 15,107 DB9040.800 Workers Compensation 11,796 DB9030.800 Social Security 11,796 Water Fund Budget Transfers: Account Description From To F8340.101 Labor 52,707 F 1320.401 Auditing Services 5,676 F1380.400 Contractual 1,458 F 1420.402 Legal Services 6,695 F1650.415 Telephone System 2,696 F8310.400 Contractual 83 F8340.100 Regular 5,214 F8340.272 Medium Duty Truck 21 F8340.416 Cell Phone Reimbursement 120 F8340.447 Electricity 1,680 F8340.476 Pump Station Maintenance 2,550 F8340.475 Water Services Exchange 26,464 F9045.800 Life Insurance 50 Sewer Fund Budget Transfers: Account Description From To G8120.100 Regular 11,942 TB 2022-03-14(Filed 3/25) Pg. 14 G1320.401 Auditing Services 1,000 G1420.402 Legal Services 7,553 G1650.415 Telephone System 2,696 G1910.439 Liability Insurance 693 G8120.101 Regular 3,346 G8120.102 Overtime 2,183 G8120.106 Compensated Absences 1,163 G8120.273 Light-Duty Truck 14 G8120.272 Medium-Duty Truck 14 G8120.403 Consulting Services 20,474 G8120.474 VCH Sewer Transmission 20,438 G9045.800 Life Insurance 36 G9060.800 Group Health Insurance 2,171 Budget Amendment: Account Description From To SL1-599 Appropriated Fund Balance 7,365 SL1-5182.400 Contractual 7,179 SL1-5182.447 Electricity 186 SL2-599 Appropriated Fund Balance 2,432 SL2-5182.400 Contractual 2,365 SL2-5182.447 Electricity 67 SL3-599 Appropriated Fund Balance 3,279 SL3-5182.400 Contractual 3,252 SL3-5182.447 Electricity 27 SL4-599 Appropriated Fund Balance 2,688 SL4-5182.400 Contractual 2,661 SL4-5182.447 Electricity 27 SL5-599 Appropriated Fund Balance 631 SL5-5182.400 Contractual 592 SL5-5182.447 Electricity 39 SL6-599 Appropriated Fund Balance 908 SL6-5182.400 Contractual 887 SL6-5182.447 Electricity 21 SL7-599 Appropriated Fund Balance 2,104 TB 2022-03-14(Filed 3/25) Pg. 15 SL7-5182.400 Contractual 2,070 SL7-5182.447 Electricity 34 SL8-599 Appropriated Fund Balance 5,617 SL8-5182.400 Contractual 5,617 SL9-599 Appropriated Fund Balance 3,711 SL9-5182.400 Contractual 3,547 SL9-5182.447 Electricity 164 To cover the cost of purchasing the streetlights from NYSEG. Project approved in 2020 Town Budget and resolution 2020-164. Now, therefore, be it Resolved, that the Town Board authorizes the Town Finance Officer to record all budget transfers, amendments, and modifications, including all other changes deemed appropriate and necessary. Moved: Eric Levine Seconded: Pamela Bleiwas Vote: ayes—Levine, Bleiwas, Goodman, Howe, DePaolo, Rosen and Johnson 11. Consider Consent Agenda Mr. DePaolo pulled the consortium lease renewal. TB Resolution 2022—040: Adopt Consent Agenda Resolved, that the Town Board of the Town of Ithaca approves and/or adopts the following Consent Agenda items: a. Approval of Town Board Minutes - none b. Approval of Town of Ithaca Abstract c. Approval of Bolton Point (SCLIWC) Vouchers d. Acknowledge receipt of Town Court outside audit e. Approval of lease renewal—TC Health Consortium- Pulled £ Appointment of Christine Jung to the Codes & Ordinances Committee Moved: Margaret Johnson Seconded: Eric Levine Vote: ayes—Johnson, Levine, Goodman, Howe, Rosen, DePaolo and Bleiwas TB Resolution 2022—040b: Town of Ithaca Abstract No. 5 for FY-2022 TB 2022-03-14(Filed 3/25) Pg. 16 Resolved that the Ithaca Town Board authorizes the payment of the following audited vouchers in total for the amounts indicated. VOUCHER NOS. 263 —326 General Fund Town Wide 48,473.16 General Fund Part-Town 12,911.63 Highway Fund Town Wide DA 4,610.00 Highway Fund Part Town DB 11,652.75 Water Fund 548,939.54 Sewer Fund 5,761.77 Gateway Trail—H8 10,850.31 Risk Retention Fund 1,671.00 Forest Home Lighting District 52.86 Glenside Lighting District 15.79 Renwick Heights Lighting District 26.40 Eastwood Commons Lighting District 37.01 Clover Lane Lighting District 4.90 Winner's Circle Lighting District 7.38 Burlei h Drive Lighting District 17.23 West Haven Road Lighting District 67.17 Coddington Road Lighting District 39.73 TOTAL 38.63 TB Resolution 2022 - : Bolton Point Abstract Resolved, that the Ithaca Town Board authorizes the payment of the audited vouchers for the Southern Cayuga Lake Intermunicipal Water Commission (Bolton Point) as listed: Voucher Numbers: 52-102 Check Numbers: 20147-20197 Capital Impr/Reel Project $ 338,430.23 Operating Fund $ 70,968.70 TOTAL $ 409,398.93 Less Prepaid $ 20,262.03 TOTAL $ 389,136.90 TB Resolution 2022 —040d: Acknowledge Receipt of the 2021 Town Court Independent Audit TB 2022-03-14(Filed 3/25) Pg. 17 Resolved that the Town Board acknowledges receipt of the independent audit report for 2021 Town Courts. TB Resolution 2022 —040f. Appointment of Christine Jung to Codes & Ordinances Committee Resolved that Christine Jung is hereby appointed to the Codes & Ordinances Committee as the representative from the Zoning Board of Appeals ********Pulled Item***** Pulled Item- Discussion on contract details and pricing. Ms. Drake noted that the price is based on square footage and mitigating factors in the below market rate include; the Town is a member of the Consortium, they need a fiber connection to the County, it is in the basement, they hope it is temporary and this is for one year only and will be reevaluated next year. TB Resolution 2022 —040e: Renewal of lease of Town Hall space to the Greater Municipal Health Consortium (Consortium) Resolved that the Town Board renews the 2021-2022 lease with the Consortium with no changes for a term of April 1, 2022, through March 31, 2023. Moved—Howe Seconded—DePaolo, unanimous. 12. Report of Town Officials and Committees Mr. Howe reported on the need for a town representative on the Tompkins County Youth Services Board. Discussion followed and the Board felt a younger person would be the best to represent their ideas and needs to the Board and Ms. Rosa will put it in the next newsletter and members can think about anyone they felt might be interested. Tompkins County Library issued a new flyer with Sunday hours, noting that they are supported by the Towns contribution. OpenGov program is tentatively set for March 28th rollout. 13. Review of Correspondence Mr. DePaolo asked about process in getting correspondence out, noting in the past there had been a folder available. Ms. Rosa explained that any correspondence she receives addressed to the Town Board goes out via email to the full Board as soon as she sees it and letters sent out by Mr. Howe are usually just listed. The cover sheet is usually followed by the permanent scanned correspondence. TB 2022-03-14(Filed 3/25) Pg. 18 Executive Session Motion made at 6:20 p.m. by Mr. Howe to enter executive session to discuss the employment history of a particular person, seconded by Mr. cPaolo, unanimous. Motion made at 6:29 p.m. by Mr. Howe to reenter open session and adjourn, seconded by Mr. Levine, unanimous. SubMi /17 Paulette Rosa, Town Clerk TB 2022-03-14 (Filed 3/25) P . 19 a O v O � o O O o 0 O U � o U co Lr) w W w CD (D 0 0 0 CD 0O Z_ 00 Z_ Z_ Z_ Z_ Z_ Z_ Z_ Z_ Z_ 0 U 0 0 0 0 0 0 0 0 0 CO) a Z p Z Z Z Z Z Z Z Z Z N CL W W W ui ui W W ui W W c Q a m a a a a a a a a a N >- ti = � O O �_ M O 0 0 0 0 0 0 0 } v � Z5 5 5 5 5 5 5Z _ W U) Q O O O O O O O Q 13 Z 0 J J J J J J J 0 > 0 J J Q. N u) < ~ O Z 0 L L L L L .F+ y-+ 0 co T w 0 0 0 0 0 U U 'a 2) U _2 c c c c c c c 2 Z -0 z 7 o 0 0 0 0 0 0 75 L N � Q Z a) cn w cn to cn w cn O N W > ii 4-0 .0 1 00 � s: Q U-) O O CD O O U-)O Q Z C� N � (.0c NT � � It NT � CO CO 0 .� - O J v! 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Tioga Street Ithaca, NY 14850 Certificates Issued From: 2/11/2022 To: 2/28/2022 Cert. # Date Type Temp SBL Legal Address Inspector Status 2021-0203 2/1/2022 CC 33.-3-2.10 122 Ithaca Beer Dr DMAGNUSO ISSUED Permit Type: TEMPORARY MEMBRANE STRU 2021-0204 2/1/2022 CC 33.-3-2.10 122 Ithaca Beer Dr DMAGNUSO ISSUED Permit Type: TEMPORARY MEMBRANE STRU 2018-0377 2/1/2022 CC 56.-3-8.2 1536 SLATERVILLE ROAD MKELLY ISSUED Permit Type: TWO FAMILY RESIDENCE RENO 2022-0016 2/1/2022 Cert of C X 29.-6-13.5 200 Westhaven Dr JHULL ISSUED Permit Type: ELECTRICAL ONLY 2022-0016 2/1/2022 Cert of C X 29.-6-13.5 200 Westhaven Dr JHULL ISSUED Permit Type: ELECTRICAL ONLY 2021-0331 2/2/2022 CO 70.-11-34.2 132 Salem Dr MSTONIER ISSUED Permit Type: DECK 2019-0129 2/8/2022 CC 27.-1-11.3 103 Bundy Rd MKELLY ISSUED Permit Type: INSTITUTIONAL RENOVATION/A 2020-0331 2/8/2022 CO 71.-2-6 108 Christopher Cir MSTONIER ISSUED Permit Type: SINGLE FAMILY RENOVATION/A 2017-0546 2/10/2022 CC 71.-1-11.55 326 Blackstone Ave DMAGNUSO ISSUED Permit Type: SINGLE FAMILY RENOVATION/A 2021-0099 2/10/2022 CC 37.-1-27.1 331 King Rd W DMAGNUSO ISSUED Permit Type: HEATING AND COOLING UNIT 2021-0566 2/11/2022 CO 45.-1-62 11 Chase Ln JMCNEAL ISSUED Permit Type: EXTERNAL PLUMBING PERMIT 2021-0566 2/11/2022 CO 45.-1-62 11 Chase Ln JMCNEAL ISSUED Permit Type: EXTERNAL PLUMBING PERMIT 2021-0565 2/11/2022 CO 31.1-1-26 206 Amabel Rd ISSUED Permit Type: EXTERNAL PLUMBING PERMIT 2022-0009 2/15/2022 CO 70.-1-51.2 529 Warren Rd MSTONIER ISSUED Permit Type: SINGLE FAMILY RENOVATION/A 2020-0376 2/15/2022 CC 72.-1-12.9 170 Lexington Dr MSTONIER ISSUED Permit Type: HEATING AND COOLING UNIT 2022-0005 2/17/2022 CC 33.-2-1.22 104 Dickman Cir DMAGNUSO ISSUED Permit Type: ROOFING 2021-0560 2/17/2022 CC 33.-2-1.22 127 Dickman Circle DMAGNUSO ISSUED Permit Type: ROOFING Page 1 of 3 Town of Ithaca 3/7/2022 215 N. Tioga Street Ithaca, NY 14850 Certificates Issued From: 2/1/2022 To: 2/28/2022 Cert. # Date Type Temp SBL Legal Address Inspector Status 2019-0054 2/18/2022 CO 45.-1-16 142 Ridgecrest Rd DMAGNUSO ISSUED Permit Type: SINGLE FAMILY RESIDENCE NE 2020-0486 2/22/2022 CC 64.-1-1 Palm Rd MSTONIER ISSUED Permit Type: ACCESSORY STRUCTURE 2019-0447 2/22/2022 CC 37.-1-27.1 331 King Rd W DMAGNUSO ISSUED Permit Type: SINGLE FAMILY RENOVATION/A 2022-0067 2/22/2022 CC 72.-1-9.1 528 Warren Rd MSTONIER ISSUED Permit Type: HEATING AND COOLING UNIT 2022-0031 2/23/2022 CC 28.-1-24 1335 Mecklenburg Rd JHULL ISSUED Permit Type: HEATING AND COOLING UNIT 2020-0471 2/28/2022 CC 64.-1-1 201 Solidago Rd MSTONIER ISSUED Permit Type: DEMOLITION 2020-0455 2/28/2022 CC 67.-1-2.1 121 Pleasant Grove Rd MSTONIER ISSUED Permit Type: DEMOLITION 2021-0115 2/28/2022 CC 71.-4-1 117 Roat St MSTONIER ISSUED Permit Type: SINGLE FAMILY RENOVATION/A 2021-0558 2/28/2022 CO 31.1-1-26 206 Amabel Road DMAGNUSO ISSUED Permit Type: SINGLE FAMILY RESIDENCE NE Page 2of3 3/7/2022 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Certificate Report Totals by Type and Status From: 2/1/2022 To: 2/28/2022 Certificate Type Certificate Status Count CC 16 Cert of Compliance - Electrical Only 2 CO 8 Total: 26 ISSUED 26 Page 3 of 3 Town of Ithaca 3/7/2022 215 N. Tioga Street Ithaca, NY 14850 Complaints Received Report From: 2/1/2022 To: 2/28/2022 Date Type Tax Parcel # Legal Address Disposition 2/9/2022 FIRE SAFETY VIOLATIONS 147 Tower Skyline Dr CLOSED Desc: Hood suppression system is non-compliant 2/10/2022 PROPERTY MAINTENANCE 200 Conifer Dr OPEN Desc: Property has not had hot water continuous for 6 weeks and there are large holes in ceiling with water dripping into garbage buckets in complex 2/10/2022 BUILDING WITHOUT A PER 66.-3-3.524 17 Fairway Dr OPEN Desc: 2/10/2022 BUILDING WITHOUT A PER 28.-1-3.62 Max's Dr OPEN Desc: Working without a permit due to a ONWWTS permit and certificate being issued by the County 2/14/2022 PROPERTY MAINTENANCE 329 Pine Tree Rd OPEN Desc: Complaint rec'd by TC Health and forwarded to Codes. Original complaintant is Robert Thorne 592-8812. There are serious issues with the ventilation in the cooking area. Room fills with haze throughout the restaurant. SEE NOTES in DOCS. 2/15/2022 PROPERTY MAINTENANCE 212 Cypress Ct CLOSED Desc: 212-6 Cypress Ct. - Tenant reporting small bed bug infestation. 2/18/2022 UNREGISTERED VEHICLE 45.-1-16 142 Ridgecrest Rd OPEN Desc: Unregistered RV in backyard. 2/22/2022 FIRE SAFETY VIOLATIONS 1010 Ellis Hollow Rd CLOSED Desc: Hood system above the fryer activated for an unknown cause. advised manager and the EC that they would need to contact the health department and the hood system contractor to reactive the system. 2/23/2022 BUILDING WITHOUT A PER 1010 Ellis Hollow Rd OPEN Desc: Report of gas order to IFD resulted in the discovery that the fryer under the hood had been replaced without a permit. See docs. 2/25/2022 BUILDING WITHOUT A PER 29.-7-2 555 Elm St Ext OPEN Desc: Neighbor reported many construction workers coming and going. Page 1 of 2 3/7/2022 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 2/1/2022 To: 2/28/2022 Totals by Complaint Type & Status ComplaintType Complaint Status Count BUILDING WITHOUT A PERMIT 4 FIRE SAFETY VIOLATIONS 2 PROPERTY MAINTENANCE 3 UNREGISTERED VEHICLE 1 Total: 10 CLOSED 3 OPEN 7 Page 2 of 2 Town of Ithaca 3/7/2022 215 N. Tioga Street Ithaca, NY 14850 Complaints Closed Report From: 2/1/2022 To: 2/28/2022 Date Type Tax Parcel # Legal Address Disposition 2/9/2022 FIRE SAFETY VIOLATIONS 147 Tower Skyline Dr CLOSED Desc: Hood suppression system is non-compliant 2/15/2022 PROPERTY MAINTENANCE 212 Cypress Ct CLOSED Desc: 212-6 Cypress Ct. - Tenant reporting small bed bug infestation. 2/22/2022 FIRE SAFETY VIOLATIONS 1010 Ellis Hollow Rd CLOSED Desc: Hood system above the fryer activated for an unknown cause. advised manager and the EC that they would need to contact the health department and the hood system contractor to reactive the system. Page 1 of 2 3/7/2022 Town of Ithaca 215 N. Tioga Street Ithaca, NY 14850 Complaints Report From: 2/1/2022 To: 2/28/2022 Totals by Complaint Type & Status ComplaintType Complaint Status Count FIRE SAFETY VIOLATIONS 2 PROPERTY MAINTENANCE 1 Total: 3 CLOSED 3 Page 2 of 2