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Home My WebLink AboutTB Packet 2024-10-21 MEETING OF THE ITHACA TOWN BOARD October 21, 2024, 4:30 p.m. 215 N Tioga St. AGENDA ZOOM LINK YOUTUBE LINK 1. Common Council Update—Clyde Lederman 2. Tompkins County Update—Code Blue—Shawna Black 3. Stormwater Study Presentation—B&L 4. Consider approval of purchase offer and associated survey—Pokorney property 5. Consider approval of contract for Laserfische/Cannon 6. Consider approval of a Fee Reduction Request- Kelly 7. Committee Reports a. Budget i. Continuing discussion on Preliminary Budget b. Codes & Ordinances c. Personnel and Organization d. Planning e. Public Works £ Other 8. Consent Agenda a. Approval of Town Board Minutes b. Town of Ithaca Abstract c. Approval of Holiday List d. Appointment of an Engineering Tech- Clapp MEETING OF THE ITHACA TOWN BOARD October 21, 2024 TB Resolution 2024 - Authorization to proceed with contracting for survey services and authorization to proceed with purchase contract for potential purchase of agricultural conservation easement on Tax Parcel No. 24.I-34.2 (Pokornev) Whereas, the owner of Town of Ithaca Tax Parcel No. 24.-1-34.2 (Denise C. Scott-Pokorney/ 282 Hayts Road) has expressed interest in the potential sale of the development rights to her property through the purchase of an agricultural conservation easement by the Town of Ithaca; and Whereas, on March 16, 2023 the Town's Planning Committee reviewed the application and property details and recommended that an appraisal be completed for the property, which was authorized by the Town Board on April 10, 2023; and Whereas, an appraisal was completed in January 2024 with the easement value determined to be $127,000; and Whereas, the Planning Committee (04/18/2024 mtg) and the landowner concur with the appraised easement value, and the landowner has offered to donate '/a of the value ($31,750), reducing the cost of the easement to the Town to $95,250; and Whereas, the Planning Department has received a proposal from T.G. Miller, P.C. to perform a boundary survey and conservation easement mapping, with a total cost of$5,750; and Whereas, a Purchase of Development Rights Agreement and Sales Contract has been prepared to outline the process, costs, and responsibilities for this conservation easement project; now, therefore, be it Resolved, that the Town Board of the Town of Ithaca authorizes the Town Supervisor to execute the "Purchase of Development Rights Agreement and Sales Contract"with C. Denise Scott- Pokorney regarding the potential purchase of an agricultural conservation easement at 282 Hayts Road (Tax Parcel No. 24.-1-34.2), and be it further Resolved, that the Town Board of the Town of Ithaca authorizes the hiring of T.G. Miller, P.C. to perform a boundary survey and conservation easement mapping for Tax Parcel No. 24.-1- 34.2, at a cost not to exceed$5,750. Moved: Seconded: Vote: TOWN�� H� �� J� �� .� �� DEPARTMENT OFPLANNING 215 N. Tioga Street, Ithaca NY1485U 607-273-1747 TO: TOWN BOARD MEMBERS FROM: M|CHAEL SMITH, SENIOR PLANNER DATE: O[TO8ERl5, 7024 RE: AGRICULTURAL CONSERVATION EASEMENT—SURVEY & PURCHASE CONTRACT - C. DEN|SESCOTT-POKOANEY (282HAYTSROAD) As you may recall from 202S, the Town received an application from C. Denise Scott-Pokorney at 282 Hayts Road to participate in the Tovvn'sAgricultural Land Preservation Program. This program was set up by the Town in 1999 to preserve the Tovvn'sfarrn|and resources by purchasing the development rights (PDR) on active agricultural lands. The Town purchases the development rights from willing sellers, and the landowner conveys to the Town of Ithaca an agricultural conservation easement. Through this program, the Town has previously acquired three agricultural conservation easements (Laughing Goat Fiber Farm, Indian Creek Farm, and the Mallon property). Last year the Planning Committee reviewed this application along with materials provided by Planning Staff and made recommendation to the Town Board that aforrna| appraisal be prepared for the property. In April 2023 the Town Board authorized the hiring of North East Appraisal & Management Co. Inc. to prepare the appraisal, which was provided to the Town in January 2024. The cost of the agricultural conservation easement for the Pokorney easement is $127,000. A copy of the appraisal was provided to the landowner, who also offered to donate Y4of the value ($31,750) of the conservation easement purchase price, reducing the cost of the easement to the Town to $95,250. If the Town decides to continue to move forward with this easement, the funds will most likely come from theTovvn's Open Space Reserve Account. The Planning Committee has also discussed the appraisals at their February and April 2024 meetings and are interested in moving forward with this easement. An update was provided to the Town Board in May 2024 on the status of this potential easement and the next steps. Since then, Planning staff obtained 3 prOpOSJ| from T.G. Miller, P.C. regarding the survey work that vvOu|d be required to noOv8 this easement forward and has worked with Attorney for the Town Guy K. Krogh to draft the Purchase of Development Rights Agreement and Sales Contract. The landowner reviewed the draft contract and is prepared to sign and move forward with this project. Once the contract is signed, Planning staff and the Attorney for the Town will move forward with the survey work and draft other documents (easement, site plan, baseline documentation report, etc.) necessary to complete this project. Attached is a copy of the draft Purchase of Development Rights Agreement and Sales Contract, a copy of the T.G. Miller, P.C. proposal, and a 2023 aerial image showing the property. Please let me know if you have any questions prior to the October 21s' meeting. / r i 1 i 1� f f ...... - r� Example of Field (round hay bales) on Pokorney Propery (09/12/2024) r Example of Forested Area on Pokorney Property (09/12/2024) MEETING OF THE ITHACA TOWN BOARD October 21, 2024 TB Resolution 2024 - : Approval and authorization to execute a contract with Canon Solutions America for Laserfische Software Whereas the Management Group, the Personnel and Organizational Committee and the Budget Committee have reviewed and recommended the Town invest in bringing the Laserfische in- house to increase utilization of the processes and programs it offers and to increase efficiency and transparency, and Whereas the Director of Information Technology has interviewed two providers and recommended Canon Solutions America as the preferred, most responsive and responsible bidder for supply such implementation and support services for Laserfische, and Whereas the Attorney for the Town has reviewed the proposal, now therefore be it Resolved that the Town Board approves and authorizes the Town Supervisor to execute an agreement with Canon Solutions America for initial implementation, installation and configuration support at a cost not to exceed$20,000 and an annual license(s) and basic support services at a cost not to exceed $20,000 annually, for a term ending five (5) years after execution of the agreement. Moved: Seconded: Vote: MEETING OF THE ITHACA TOWN BOARD October 21, 2024 TB Resolution 2024 - :Approval of a Fee Reduction Request—M Kelly Whereas the Town received a request for a reduction in fee for a roofing building permit, and Whereas the Review Committee reviewed the request and recommends reducing the fee to $50, now, therefore be it Resolved that the Town Board grants the Fee Reduction Request based upon the information provided in the request form and upon the recommendation of the Review Committee and sets the fee for BLD-24-194 at$50. Moved: Seconded: Vote: Town of Ithaca October 15,2024 FRED-24-2 Primary Location Applicant Fee Reduction Request 48 Comfort Rd Unit Martin Kelly Martin Kelly Ah (Code Dpt.) Ithaca,NY 14850 607-280-1892 Status:Active Owner @ jmk24@cornell.edu Submitted On:10/3/2024 48 Comfort Rd. Martin Kelly Ithaca,NY 14850 48 Comfort Rd Ithaca,NY 14850 Generic Information Applicant is: Type of fee reduction request Owner of property Permit fee Permit fee reduction requests The following documentation and information must be provided to the Town for consideration of fee reductions for all permit types issued by the Code Enforcement Department: Indentify the reduced fee that is being requested: 1 applied for,paid for,&was issued a Building Permit for work on my home a few years ago.I requested to withdraw the Permit&a refund.The Permit was withdrawn but the fee was not returned. Describe the circumstances that make the situation unique: Due to the pandemic materials were not available when I got a Permit for electrical&reroofing my home a few years ago. The refund I request when I had the Permit withdrawn was never issued. I now have applied for a Permit to do the same work and request that the fee be waived because the refund was not issued for the previous Permit. Has work commenced prior to a building permit being issued? No A copy of the complete permit application(building permit,operating permit,Fire Safety Inspection Request,etc.)is require to be provided with fee reduction request Criteria to be considered by the Review Panel for Permit Fee Reduction: Application has been made within 60 days of the issuance of the building permit? Yes 6d,What unique circumstances have been identified by the applicant to support the building permit fee request?Are the circumstances unique to the applicant or would they apply to a majority of other Town applicants The applicant previously had a roofing permit for work to be conducted(Roof-18-43). This permit application was withdrawn,and a refund request was not requested from the applicant.Due to the lack of a refund request from Roof-18-43,this request would appear to be unique as the reduction would allow for some small reduction of a permit fee,to allow for work to be completed under the new building permit application(BLD-24-194). mom Was a reduced permit fee previously awarded? uom Has a complete permit application(building No permit,operating permit,Fire Safety Inspection Request,etc.)been provided? Yes A Has work commenced without a building permit? No Comments Based on the evidence provided to the committee,we are recommending that a fee reduction be granted to BLD-24-194 to allow for a$50 permit fee to be applied. Town Board Results- Internal only mom Tax Parcel No. ut,o Town Board Meeting Date uA Town Board Decsion A Fee to be paid mom Town Board Conditions: Attachments Complete copy of the permit application(building permit,operating permit,Fire Safety Inspection Request,etc ILA BLD-24-194.pdf Uploaded by Code Enforcement Permit Email on Oct 3,2024 at 1:21 PM History Date Activity 10/9/2024,4:00:52 Code Enforcement Permit Email altered approval step Administrative PM Review,changed sequence from"1'to"0"on Record FRED-24-2 10/9/2024,4:00:52 Marty Moseley assigned approval step Town Board Consideration and PM Decsion to Town Clerks on Record FRED-24-2 MEETING OF THE ITHACA TOWN BOARD October 21, 2024 TB Resolution 2024 - : Consent Agenda Resolved that the Town Board adopts the following consent items: a. Town of Ithaca Abstract bpi of Tow R,,,,,.a Minutes c. Appointment of an Engineering Tech - Clapp d. Approval of Holiday List Moved: Seconded: Vote: TB Resolution 2024 - b: Town of Ithaca Abstract No. 20 for FY-2024 Resolved that the Town Board authorizes the payment of the audited vouchers in total for the amounts indicated: VOUCHER NOS. 956 - 1003 General Fund Town Wide 25,878.13 General Fund Part-Town 10,118.37 Highway Fund Town Wide DA 658.62 Highway Fund Part Town DB 245,070.33 Water Fund 16,872.98 Sewer Fund 2,350.04 Trust and Agency 30,520.02 TOTAL 331,468.49 TB Resolution 2024 - c: Acceptance of Floating Holidays for 2025. Whereas, there is an annual poll conducted of all Town Hall, Public Works Facility, SCLIWC and GTCMHIC employees to determine their preference for next year's floating holiday for each location; now, therefore,be it Resolved, the Town Board of the Town of Ithaca does hereby accept the Floating Holiday for 2025 for Town Hall staff as Friday, December 26, 2025, as requested by a majority vote of the employees of Town Hall; and be it further Resolved, the Town Board does hereby accept the Floating Holiday for 2025 for Public Works Facility staff as Monday, July 7, 2025, as requested by a majority vote of the employees that work at the Public Works Facility; and be it further Resolved, the Town Board does hereby accept the Floating Holiday for 2025 for SCLIWC staff as Monday, July 7, 2025, as requested by a majority vote of the employees that work for SCLIWC; and be it further Resolved, the Town Board does hereby accept the Floating Holiday for 2025 for GTCMHIC staff as Friday, December 26, 2025, as requested by a majority vote of the employees that work for GTCMHIC. TB Resolution 2024—d: Approve Provisional Appointment of Engineering Technician I - Clapp Whereas there is a vacancy in the Engineering Technician I position in the Engineering Department; and Whereas the Interview Committee interviewed five candidates from an open recruitment for the position; and Whereas the Committee has determined that Madison Clapp possess the necessary knowledge and skills to satisfactorily perform the duties of the position; and Whereas Dave O'Shea, Director of Engineering, appointed Madison Clapp as Engineering Technician I, effective October 28, 2024; now, therefore be it Resolved the Town Board of the Town of Ithaca does hereby approve the provisional appointment of Madison Clapp as Engineering Technician I for the Engineering Department, effective November 4, 2024; and be it further Resolved the position is at 40 hours per week, at the hourly wage of$31.38, which is an estimated annual salary of$65,270 from F8340.101, in Job Classification "IV", with full time benefits; and be it further Resolved, the said appointment is a provisional appointment pending the results from the next civil service exam for this position.